Conference Space and A/V rental

Added: Apr 27, 2015 2:13 pm Modified: May 11, 2015 2:17 pmTrack Changes

i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) Solicitation number 15-236-SOL-00016 applies and is issued as a request for quotation (RFQ).
(iii) Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-81.
(iv) The North American Industry Classification System (NAICS) code is 721120 and the business size standard is $32.5 Million. The Indian Health Service intends to award a firm fixed-price purchase order to Small Businesses only.
(v) The Indian Health Services seeks Conference Space Rental and AV Support Services for the National Combined Councils Meeting to be held June 22-25, 2015.
(vi) See attached Statement of Work (SOW).
(vii) 801 Thompson Ave, Rockville, MD 20852
(viii) The following FAR clauses apply to this solicitation. Offerors may obtain full text versions of these clauses electronically at http://www.arnet.gov/far. FAR 52.212-1 Instructions to Offerors-Commercial Items (Apr 2014). 1. Parties responding to this solicitation may submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc.) but must include the following information: 1) company's complete mailing and remittance addresses, 2) discounts for prompt payment if applicable 3) cage code, 4) Dun & Bradstreet number, 5) Taxpayer ID number and 6) Pricing and verification that the offeror can meet the location requirements in accordance with FAR 52.212-2, Evaluation-Commercial Items, paragraph (ix) below.
(ix) 52.212-2 Evaluation-Commercial Items (Oct 2014). - The quotes will be evaluated on price, availability, and location. The evaluation and award procedures in FAR 13.106 apply. This is a best value decision and award may be made to other than the lowest priced offeror. (a) The Government intends to award a firm-fixed purchase order resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1)Price
(2)Availability - Quotes must include the following: a) the address of venue and confirmation of distance to nearby public transportation lines b) confirmation that proposed conference space is capable of facilitating the activities described in the Statement of Work for the anticipated 300 attendees c) a detailed description of the A/V equipment to furnished
(3)Location: Denver, CO

(x) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Mar 2015) An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) Website, the offeror shall complete only paragraphs (c) through (p) of this provision and return it with their offer.

(xi) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Dec 2014) applies to this acquisition.
(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items (Mar 2015), to include the following clauses listed at paragraph (b):
52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards;
52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.209-10, Prohibition on Contracting with Inverted Domestic Corporations
52.219-6, Notice of Total Small Business Aside
52.219-13, Notice of Set-Aside of Orders
52.219-28, Post Award Small Business Program Representation
52.222-3 Convict labor;
52.222-21, Prohibition of Segregated Facilities;
52.222-26 Equal Opportunity (E.O. 11246);
52.222-36, Equal Opportunity for Workers with Disabilities
52.222-50, Combating Trafficking in Persons
52.223-18, Encouraging Contractor Policy to Ban Text Messaging while Driving
52.225-13 Restrictions on Certain Foreign Purchases;
52.232-33 Payment by Electronic Funds Transfer System for Award Management;
52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014)
Additional Department of Health and Human Services Acquisition Regulation (HHSAR) Clauses:
352.222-70 Contractor cooperation in equal employment opportunity investigations
352-270-1 Accessibility of Meetings, Conferences, and Seminars To Persons with Disabilities
(xiii) n/a
(xiv) n/a
(xv) Due date for submissions is May 14, 2015, 2:30 pm ET. All questions regarding this solicitation should be submitted in writing to kenneth.coriz@ihs.gov by May 1, 2015, 2:30 pm ET. Due to possible fax and email transmission problems it is the contractor's responsibility to verify receipt of quote.
(xvi) POC is Kenneth Coriz, Contract Specialist, 301-443-5774.