CNC Router

Added: Aug 09, 2017 3:01 pm

 

SOLICITATION

 

This synopsitation is expected to result in the award of a firm-fixed-price contract for a Computer Numerical Control (CNC) Router as described under the requirements section of this solicitation or accompanying requirements attachment.  This combined synopsis/solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.  An award, if any, will be made to the responsible Offeror who submits a proposal that:

 

1.  Conforms to the requirements of the solicitation.

2.  That receives a rating of "Acceptable" on the Technical Capability evaluation factor.

3.  That submits the proposal with the lowest total evaluated price (TEP), provided that the                                       

     TEP is not unbalanced and is fair and reasonable.

 

Submittal of quotes in response to this solicitation constitutes agreement by the Offeror of all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract.  It is the Offertory responsibility to be familiar with the applicable clauses and provisions.  Clauses and provisions in full text may be accessed via the Internet at website http://farsite.hill.af.mil.  The Government reserves the right to award without discussions or make no award at all depending upon the quality of proposals received and the price fair and reasonableness of proposals received. 

 

The solicitation number for this requirement is FA8601-17-T-0203 and is hereby issued as a Request for Proposal (RFP) using FAR Part 12, Acquisition of Commercial Items, FAR Part 13, Simplified Acquisition Procedures, and FAR Part 15, Contracting by Negotiation.  This RFP is a small business set-aside acquisition. 

 

NAICS Code:  333517 Machine Tool Manufacturing

 

Business Size Standard:  500 Employees

 

Acceptable means of Submission:  All submissions must be submitted electronically to the following email address amanda.vanhorn@us.af.mil by 21 August 2017 by 1:00 pm EST.

 

Any correspondence sent via e-mail must contain the subject line "FA8601-17-T-0203, CNC Router".  The entire proposal must be contained in a single e-mail, unless otherwise approved and that does not exceed 5 megabytes including attachments.  E-mails with compressed files will not be accepted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters.  Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. 

 

This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) Fac 2005-83, effective 01 Nov 2015; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20151001, effective 01 Oct 2015; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2015-1001, effective 01 Oct 2015.

 

 

Delivery Schedule:                            10 Weeks ADC

 

Delivery Destination:                        AFLCMC/EZPAA

                                                            Attn:  Joel Sullivan

                                                            5215 Thurlow Street Suite 5,

Building 70, Area A

Wright-Patterson AFB, OH 45433

                                                                                                                       

Delivery Type:  FOBDestination (As defined in FAR 2.101-Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.)

 

Inspection and Acceptance:  Both inspection and acceptance will be by the Government at Destination.

Requirement:  The Government, specifically AFLCMC/EZPAA located at Wright-Patterson AFB, OH, has the requirement for a CNC Router that conforms to the requirements outlined in the requirements document (Attachment 1 to this soclitation).

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.  Technical Capability and Price will be used to evaluate all offers. 

 

The quotations may be in any format but MUST include:

 

1.  Proposing company's name, address, DUNS number, Cage Code, and TIN

2.  Point of contact's name, phone, and email

3.  Quotation number & date

4.  Timeframe that the quote is valid

5.  Individual item price

6.  Total price including shipping (Net 30), No Progress Payments

7.  Shipping (FOB Destination)

8.  Delivery Schedule

9.  Completed copy of FAR 52.212-3(b) Alternate I (attached)

10. Completed copy of FAR 52.222-22 and FAR 52.222-25 (attached)

 

Important Notice to Contractors:  Quotations MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements listed above.  The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the Offeror.  The proposal must meet the technical specifications of this solicitation.

 

Important Notice to Contractors:  All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract.   SAM can be accessed at https://www.sam.gov.  Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests.  Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contracts to be submitted in electronic form.  Wide Area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement.  Use of the basic system is at no cost to the contractor.  Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com.  Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

 

ADDITIONAL INSTRUCTIONS TO OFFERORS

 

The following paragraphs in the provision at FAR 52.212-1-Instructions to Offerors-Commercial Items are tailored as follows:

 

•(a)    North American Industry Classification System (NAICS) code and small business size standard are as specified above

 

•(b)   Submission of offers is as prescribed in the text of this synopsitation

 

Proposal Content:  Proposals shall consist of two separate parts, a technical proposal and a price proposal.  Length of the proposal shall not exceed ten (10) typed pages, with margins no smaller than 1 inch, and type font no smaller than 12 point, Times New roman font.  Proposals not submitted in accordance with these requirements may be considered non-responsive.

 

Proposal Detail:  The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.  The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements.  Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

 

Embellishments Not Desired:  Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired. 

 

Technical Proposal:  Describe how the offeror will provide for the CNC Router described above under "Requirements".

 

Price Proposal:

 

Price List:  The offeror shall provide a price list that includes a CNC Router that fulfills the minimum requirements.  The price list must specify an effective date, which shall be the date that proposals are due and have an expiration date no earlier than one year from the date that proposals are due.  Prices should be proposed as F.O.B. destination per the definition in FAR 2.101-Definitions, which can be accessed at http://farsite.hill.af.mil/vffara.htm.

                       

Representations and Certifications:  Offerors shall submit the following representations and certifications, which are incorporated into the draft FFP contract with its price proposal.

 

FAR 52.212-3-Offeror Representations and Certifications-Commercial Items (April 2016) with its Alternate I (October 2014)

 

If the offeror has not completed the representations and certifications listed above online in the System for Award Management (http://www.sam.gov), the offeror shall complete these representations and certifications (as prescribed therein) and submit them with the offeror's price proposal.   

 

EVALUATION FACTORS

 

The Government will use Simplified Acquisition Procedures permitted by FAR 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items to evaluate proposals submitted in response to the solicitation.  The factors that shall be used to evaluate proposals are Technical and Price, as expounded below.

 

FACTOR 1 - Technical:  Pursuant to evaluation of all requirements, the Technical factor will receive and overall rating of either "Acceptable" or "Unacceptable" using the rating and descriptions in the table below:

 

Rating	Description
Acceptable	Proposal clearly meets the minimum requirements of the solicitation.
Unacceptable	Proposal does not clearly meet the minimum requirements of the solicitation.

 

In determining whether a technical proposal is Acceptable or Unacceptable, the Government will consider the extent to which the technical proposal demonstrates the offeror's ability to meet all of the Sub-factors listed below, as outlined in the requirements document (Attachment 1):

 

•1.      Sub-factor 2.0 Requirements

•2.      Sub-factor 3.0 Quality Assurance Provisions

•3.      Sub-factor 4.0 Warranty and Service

•4.      Sub-factor 5.0 Technical Data

 

FACTOR 2 - Price:  Price proposals will be evaluated to determine if unit prices are fair and reasonable using the techniques described in FAR 13.106-3(a).

 

Evaluation Process:

 

•(a)    The Government will initiate concurrent evaluation of all evaluation factors on all proposals.  The Government will consider, throughout the evaluation, the "correction potential" of a proposal including whether any proposal deficiency can be rectified and whether any uncertainty can be resolved.  The judgment of such "correction potential" is within the sole discretion of the Government.

 

•(b)   If, pursuant to initial evaluation, the Government rates the Technical factor as "Unacceptable", or if the Government determines that there is some other deficiency or uncertainty relative to an offeror's proposal, and in the Government's judgment, the deficiency is rectifiable or the uncertainty is resolvable, the Contracting Officer (CO) may open discussions and may continue discussions as long as, in the Government's judgment, the deficiency is rectifiable or the uncertainty is resolvable.

 

•(c)    For the purpose of conducting discussions, if the Government rates the Technical factor as "Unacceptable", or if the Government determines that there is some other deficiency or uncertainty relative to an offeror's proposal, the entire proposal will be rated "Unacceptable."  At the conclusion of discussions, if the Technical factor is rated "Unacceptable", or if any deficiency or uncertainty relative to the proposal has not been resolved, evaluation of that proposal will be considered final.  The entire proposal will be rated "Unacceptable" and no further consideration will be given to that proposal for award.

 

•(d)   For the purpose of award without discussions, if pursuant to initial evaluation, the Government rates the Technical factor as "Unacceptable", or if the Government determines that there is some other deficiency or uncertainty relative to an offeror's proposal, notwithstanding that any deficiency may be rectifiable or any uncertainty may be resolvable, the entire proposal will be rated "Unacceptable," the initial evaluation will be the final evaluation, and no further consideration will be given to that proposal for award. 

 

Unless the Government has received a prior written notice that an offeror has withdrawn its proposal, the Government may accept the proposal in whole or in part before the proposal's expiration date.

 

Attachments:

1. Statement of Work

2. FAR 52.212-3(b) Alt I

3. FAR 52.222-22 and FAR 52.222-25

4. CLINs, Provisions and Clauses

 

Please direct all questions to Amanda VanHorn, amanda.vanhorn@us.af.mil.