Bldg 802 Landscaping

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation, which is expected to result in award of a Firm Fixed Price, Blanket Purchase Agreement (BPA) for commercial items/services of Landscaping and Maintenance as described under the attachment titled “Performance Work Statement” (PWS). The agreement will have a period of performance of five (5) years, 06 Sep 2022 – 05 Sep 2027. The combined synopsis/solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2020-04, effective 1 January 2020; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20200114, effective 14 January 2020; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2019-1001, effective 1 October 2020.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13).

The combined synopsis/solicitation number for this requirement is FA8601-22-R-0038 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. The associated North American Industrial Classification System (NAICS) code is 561730 – Landscaping Services, Product Service Code (PSC) S208 - Housekeeping—Landscaping/Groundskeeping with a small business size standard of $8.5M. This acquisition is set aside for small business. Any qualified offeror may submit a proposal.

Combined Synopsis/Solicitation Number:  FA8601-22-R-0038

This acquisition will be solicited as a Blanket Purchase Agreement under a Small Business Set-Aside.

North American Industry Classification (NAICS) Code: 561730

Product Service Code (PSC): S208

Small Business Size Standard: $8.5M

Delivery: TBD

FOB: Destination (include all delivery prices in your proposal)

Payment Terms: Government Purchase Card

All offerors MUST submit Representations and Certifications.

Combined Synopsis/Solicitation Closing Date: Proposals must be received not later than 2:00 pm, Eastern Time on 12 August 2022.

Please submit proposals electronically via email to: jenna.sizemore@us.af.milANDkirby.williams.1@us.af.mil.

Any correspondence sent via e-mail must contain the subject line “Combined Synopsis/Solicitation FA8601-22-R-0038, Bldg 802 Landscaping Agreement.” The entire proposal must be contained in a single e-mail, including attachments. Please note: due to the e-mail server, any e-mails that exceed 5 megabytes might not go through. E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. A confirmation email will be sent once the proposal is received. If you do not receive a confirmation e-mail within 24 hours of submitting the proposal, please call or e-mail the point of contact listed in the paragraph below.

Submittal of proposals in response to this combined synopsis/solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. Failure to agree to the terms & conditions may result in the proposal to be determined non-responsive and as a result may not be selected for award. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website https://www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received.

Delivery Schedule:                                        TBD, as needed.

Delivery Destination:                                    Lt. Christian Raterman

2303 8th Street

Wright Patterson AFB, OH 45433

Installation Schedule: Installation TBD, as needed.

Delivery Type: FOB Destination (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.)

Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination.

Requirement:

AFLCMC/XA requires landscaping services at building 20802 on Wright Patterson AFB in Dayton Ohio. Landscaping services shall consist of design advice, soil preparation, plant installation, weed prevention/removal, mulch and rock installation, and shrub and tree pruning. See the attached PWS for more details on specifications, (Attachment 1).

The anticipated award is Firm-Fixed Price.   

Basis for Award: The Government will award a Blanket Purchase Agreement (BPA) to the responsible Offeror whose offer conforms to the requirements outlined in Attachment 1 PWS and is most advantageous to the Government, price and other factors considered. Technical Capability and Price will be used to evaluate all offers. 

Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. 

Price: The Government will evaluate the price by adding the total of all line item prices, including all options.  

Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired.

Technical Proposal:  Describe how the offeror will provide for the furniture as described in the PWS. 

Address questions regarding this combined synopsis/solicitation to Jenna Sizemore via e-mail at jenna.sizemore@us.af.mil and Kirby Williams at kirby.williams.1@us.af.mil

IMPORTANT NOTICE TO ALL CONTRACTORS:

All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow – Receipt and Acceptance (WAWF – RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

Proposals MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements outlined in the Performance Work Statement (Attachment 1).

All prospective awardees must also have a completed SPRS Assessment. This clause has been updated in the award contract. In order to complete the assessment, follow the instructions at (https://www.sprs.csd.disa.mil/).  

ADDITIONAL INSTRUCTIONS TO OFFERORS:

Site Visit: There will be an optional site visit held, time and date is 26 July 22 9:30am to 10:30am. Please be aware you will be required to wear a mask while in DOD facilities in accordance with the updated guidance released by the Centers for Disease Control and as outlined in the OSD006862-21 Memorandum for Updated Mask Guidance for all DoD Installations and Other Facilities, effective 28 July 2021. In order to access base, we require you submit a full list of names for everyone who is attending. This must be done in Word or Excel format, stating the LAST NAME then FIRST NAME of each person. We also require you provide a photo copy of each individuals driver’s license.  Please submit the list of names as well as photo IDs to (Jenna Sizemore – jenna.sizemore@us.af.mil and Kirby Williams, kirby.williams.1@us.af.mil ) no later than 20 July 2022, at 1:00pm EST.

 The following paragraphs in the provision at FAR 52.212-1-Instructions to Offerors Commercial Items are tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard are as specified above.

(b) Submission of offers is as prescribed in the text of this combined synopsis/solicitation.

CLIN Structure found in Attachment 7 and Provisions and Clauses can be found in Attachment 7.

Attachments:

1. Performance Work Statement (PWS)
2. Vendor Price Sheet
3. Authorized Callers List
4. Offeror Reps and Certs
5. FAR 52.204-24
6. Memo for 2019-0009 Interim FAR Rule
7. BPA, Clauses and Provisions