BedMaster EX software

Added: Mar 11, 2018 1:01 am TITLE: 63-Sources Sought Notice for BedMaster EX Software

SOL: 36325218Q0697

DUE: March 20, 2018, 5 PM CST

SET ASIDE: Unrestricted at this time until market research closes

NAICS: 511210 (Software Publishers)

REQUESTING AGENCY: Network Contracting Office 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214

POC: Shari Lee; shari.lee@va.gov

Mail all responses only to: Shari Lee at shari.lee@va.gov





The Great Lakes Acquisition Center, NCO 12, is seeking information regarding this posted sources sought notice. This request is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of potential qualifications of Small Businesses, Service Disabled Veteran-Owned Small Businesses, and Veteran-Owned Small Business firms relative to the North American Industry Classification Code (NAICS) 511210. The Department of Veteran s Affairs is seeking small business manufacturer or distributors of small business manufacturers, of functionally equivalent equipment to all the following:



1. Items Needed:



BedMasterEx for VistA Data Acquisition and Integration Software



(Quantity) (Part Number) (Description)



(10) (BM-9000-001) (BedMasterEx for VistA High Acuity Data Acquisition Licence (HADAL)

(includes the following: One (1) High Acuity DAL required per bedside patient monitor, Concurrent acquisition of vital signs, waveforms, and alarms from GE Healthcare or Philips Healthcare patient monitors, determined by the number of licenses, Ten (10) High Acuity DAL minimum required and DSS integration software license for VistA / VistA Imaging integration)



(5) (BM-9200-001) (BedMsterEx for VistA Client Application License (CAL)

(includes the following: One (1) CAL per concurrent viewer, Supports the remote viewing of patient data from the BedMasterEx for VistA server, All acquired patient tabular vital signs, streaming clinical waveforms, and patient alarms are viewable and cardiac reports are generated from the BedMasterEx client application, Client application can be deployed and is compatible with any Windows PC or Citrix client with granted access to the BedMasterEx server,

One (1) CAL minimum required)









(3) (BM-7001-001) (BedMasterEx / Alarm Analytics / Digital Cardiac Report / Cardiac Monitor Reporting Module End User Training and Go-Live Support)

(includes the following: In addition to sales representative support, Priced per person / per day, Can be utilized for Train the Trainer, Can be utilized for Super User Training, Includes three (3) training classes over eight (8)



(1) (SSA-1100-001) (Six (6) Month Software Support Extension)

(Includes the following: 24 hours per day x 7 days per week x 365 days per

year VPN system support, Support (Clinical / Technical), System maintenance,

Software updates, Software upgrades, Annual system validation, Applicable after warranty)



(4) (SSA-1000-001) (One (1) Year Annual Software Support Agreement)

(Includes the following: 24 hours per day x 7 days per week x 365 days per

year VPN system support, Support (Clinical / Technical), System maintenance,

Software updates, Software upgrades, Annual system validation, Applicable after warranty)





2. Contract Title

BedMasterEx for VistA at Iron Mountain VAMC



3. Background



The Oscar G. Johnson VA Medical Center, located in Iron Mountain, Michigan has a need to partner with the Milwaukee, WI VAMC Cardiology Department. That need requires The Oscar G. Johnson VA Medical Center to have a proven, reliable means in which to access to our patients ECG waveforms for interpretation, investigation, and clinical direction on a long-term basis. The requirement is for The Oscar G. Johnson to have installation of the BedMaster Ex software, which is the same software that Milwaukee is currently using. This successful install will allow the interaction of information between both locations, thereby facilitating better VA healthcare for Our Nations Veterans. BedMasterEx is currently in use at Milwaukee as existing technology; the requirement is for Milwaukee to expand their Cardiology service to the Iron Mountain campus.





4. Scope

Provide a base + 4 option year contract at the Oscar G. Johnson VAMC in Iron Mountain, MI. The base year is to acquire, install, configure, and train on the BedMasterEx software application. The 4 option years are to capture the recurring annual software support agreement requirements. We will require the Contractor to furnish and install a software platform to record, display, archive, and export near-real time physiologic monitoring information using the BedMasterEx for VistA system. Each phase of the project must be coordinated with the Primary COR and will be discussed in detail with the successful Contractor during the pre-work orientation. The Contractor shall be responsible to provide all services associated with the furnishing, installation, and integration of this software with VA existing systems defined herein. Contractor shall provide the most efficient means of optimizing training, system maintenance, and data exchange. The Contractor must also be able to provide the required interfaces as further defined herein for a complete turn-key project. The BedMasterEx for VistA Data Acquisition System ( BedMasterEx ) supports the automatic acquisition, display, remote view and long-term on-line electronic storage of all patient vital signs, all streaming clinical waveforms, all patient alarm data and the operational statistics of the patient monitors. It is also capable of interfacing with the DSS Integration Framework for delivery of data to and from VistA/CPRS and VistA Imaging.







5. Specific Tasks

5.1 Task 1 Provide BedMasterEx Software Licensing

5.1.1 Subtask 1 BedMasterEx for VistA High Acuity Data Acquisition License

Provide ten (10) high acuity data acquisition licenses / one (1) per patient monitor

Concurrent acquisition of vital signs, waveforms, and alarms from the GE Healthcare patient monitoring system

DSS integration software license for VistA / VistA Imaging integration

Provide initial six (6) months warranty of software support for the data acquisition server software upon go-live

Install, configure, test data acquisition software within ninety (90) days of award at Milwaukee/Iron Mountain



5.1.2 Subtask 2 BedMasterEx for VistA Client Application License

Provide five (5) client application licenses

Supports the remote viewing of patient data from the BedMasterEx for VistA server

All acquired patient tabular vital signs, streaming clinical waveforms, and patient alarms are viewable and cardiac reports are generated from the BedmasterEx client application

Client application can be deployed and is compatible with any networked VA OI&T Windows PC

Provide initial six (6) months warranty of software support for the client application software upon go-live

Install, configure, test client application software within ninety (90) days of award at Milwaukee/Iron Mountain



Task 2 Provide Onsite Training / Go-Live Support



Subtask 1 Provide onsite go-live support and training

Provide onsite go-live support and training within ninety (90) days of award and in conjunction with software installation/configuration/testing at Milwaukee/Iron Mountain campuses for:

BedMasterEx / Alarm Analytics

Digital Cardiac Report / Cardiac Monitor Reporting Module

Three (3) training sessions in any of the following combinations:

End user training / train the trainer training

Super user / first call technical support training





Task 3 Provide Software Support



5.3.1 Subtask 1 Six (6) month software support extension

Provide additional 6 months of software support for the data acquisition software and the client application software

Coverage to seamlessly begin immediately upon initial six (6) month software warranty expiration

Coverage available 24 hours per day / 7 days per week / 365 days per year

Remote software installation and maintenance

Support (Clinical & Technical)

System maintenance

Software updates

Software upgrades

Annual system validation





5.4 Task 4 Provide Software Support Four (4) Option Years

5.4.1 Subtask 1 Provide annual software support

Provide annual software support for the data acquisition software and the client application software

Coverage available 24 hours per day / 7 days per week / 365 days per year

Remote software installation and maintenance

Support (Clinical & Technical)

System maintenance

Software updates

Software upgrades

Annual system validation



5.5 Task 5 General Information

5.5.1 Subtask 1 Hours of Operation

a. Normal hours of operation are Monday through Friday from 8:00 am to 4:30 pm, excluding national holidays. All onsite service/repairs will be performed during normal hours.

b. Federal Holidays observed by the VAMC are:



New Years' Day Labor Day Martin Luther King Day

Columbus Day Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day



5.5.2 Subtask 2 Costs Any charges for travel, lodging, services, manuals, tools, software, or licenses are included within this contract, and it s agreed upon price, unless specifically stated in writing to the Contracting Officer.



5.5.3 Subtask 3 Protocol The Contractor shall physically sign into (and out of) the facility and obtain a visitor s badge upon every visit. Contractor shall physically check in and out with the COR or designee while on campus.



6. Performance Monitoring

The COR shall monitor the performance of this contract. This shall be accomplished by monitoring the 90 day base installation schedule in conjunction with option year system uptime and support thereafter.



7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI)

The Government shall supply the server and client PCs.



8. Other Pertinent Information or Special Considerations

Packaging, Packing and Shipping Instructions



Shipping costs shall be included in the terms of this contract.



Shipping address:

Oscar G. Johnson VA Medical Center

Attn: Biomedical Engineering

325 East H Street

Iron Mountain, MI 49801







9. Place of Performance

Oscar G. Johnson VAMC Campus

325 East H Street

Iron Mountain, MI 49801





10. Delivery Schedule

Contractor shall install, configure, and test data acquisition software within ninety (90) days of award at the Milwaukee / Iron Mountain VAMC campuses.



Contractor shall install, configure, and test client application software within ninety (90) days of award at the Milwaukee / Iron Mountain VAMC campuses.



Contractor shall provide onsite go-live support and training within ninety (90) days of award and in conjunction with the software installation/configuration/testing at the Milwaukee / Iron Mountain VAMC campuses.



Contractor shall expediently resolve all technical and training issues before go-live.



Contractor shall provide permanent administrative access to Biomedical Engineering staff to all software applications before go-live.





11. Period of Performance

BASE PERIOD: May 1, 2018 April 28, 2018



Item

DESCRIPTION

QTY/UNIT

COST

TOTAL

1

Provide goods and services outlined in section 5 within ninety (90) days of award.









$__________



$______________



OPTION YEAR 1: May 1, 2019 April 28, 2019



Item

DESCRIPTION

QTY/UNIT

COST PER MONTH

TOTAL

1

Provide annual software support per Section 5.4





12 Month



$__________



$______________



OPTION YEAR 2: May 1, 2020 April 28, 2020



Item

DESCRIPTION

QTY/UNIT

COST PER MONTH

TOTAL

1

Provide annual software support per Section 5.4





12 Month



$__________



$______________



OPTION YEAR 3: May 1, 2021 April 28, 2021



Item

DESCRIPTION

QTY/UNIT

COST PER MONTH

TOTAL

1

Provide annual software support per Section 5.4





12 Month



$__________



$______________



OPTION YEAR 4: May 1, 2022 - April 31, 2022



Item

DESCRIPTION

QTY/UNIT

COST PER MONTH

TOTAL

1

Provide annual software support per Section 5.4





12 Month



$__________



$______________







** To prevent Gray Market Items within the VA, the following is also placed within this sources sought notice:**



(a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.  No remanufactures or gray market items will be acceptable.

 

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.  All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.



(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.  Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. 











THIS IS NOT A SOLICITATION AND DOES NOT OBLIGATE THE GOVERNMENT TO ISSUE A SOLICITATION. Please be advised that the Government will not pay for any information submitted under this announcement. The applicable North American Classification System (NAICS) Code for this requirement is 551210 (Software Publishers), and the small business size standard is 38.5 Million. Email should contain the following information: Name of firm, Socio-Economic category of the firm (SDVOSB), complete address, phone & fax number of contact and SAM expiration dates. Please reply to shari.lee@va.gov and place 36C25218Q0697 BedMaster Software in the title line within the email.

**Note: All SDVOSB vendors who plan on competing for this stated acquisition must be VIP Verified at https://www.vip.vetbiz.gov/. To properly apply the VA Rule of Two 38 U.S.C. 8127 (d) Supplies and Services to procurements for SDVOSB set-asides, Contracting Officers are required to verify that all SDVOSBs who are interested parties are VIP Verified during entire acquisition process. Thank You**