B316 HVAC Repair

Document Type: Pre-solicitation Notice

Classification Code Z—Maintenance, repair and alteration of real property

Set Aside: Small Business

NAICS Code: 238220- Commercial and Institutional Building Construction

The Tulsa, Oklahoma Air National Guard intends to issue an Invitation for Bid (IFB) to award a single firm fixed-price contract to replace the existing HVAC and HVAC controls systems in building 316 and run a new floor drain from the NDI Area out to the main adjacent to Falcon Avenue.  All existing HVAC equipment will be demolished other than the new chiller and chilled water pumps and associated piping.  All HVAC controls will be demolished and replaced with the project.  Electrical components to the systems shall be replaced as well.  This IFB also includes a Brand Name Justification and Requirement for the use of Automated Logic Controls (ALC) Systems.  All work is IAW the provided drawings and specifications provided with the solicitation.

The contract duration is 180 days after NTP. This project is set aside 100% for Small Business. The North American Industry Classification (NAICS) Code is 238220, with a size standard of

$16,500,000.00. The magnitude is between $500,000 and $1,000,000 IAW FAR 36.204(e).

Your attention is directed to FAR Clause 52.219-14(e)(3) (DEVIATION 2019-O0003), LIMITATIONS ON SUBCONTRACTING, which states “By submission of an offer and execution of a contract, the Offeror /Contractor agrees in performance of the contract in the case of a contract for General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 85 percent subcontract amount that cannot be exceeded”.

The tentative date for issuing the solicitation is on-or-about 06 August 2020. The tentative date for the pre-bid conference is on-or-about 18 August 2020, 9:00AM Central Standard Time (CST), location will be in solicitation. Actual dates and times will be identified in the solicitation. Interested contractors are encouraged to attend and shall follow base access requirements shown in the solicitation. These instructions are: “Pre-Register at the DBIDS website https://dbids-global.dmdc.mil/enroll#!/  

Then at the time of the pre-bid conference drive to 4200 N 93rd E Ave Tulsa, OK 74115.  This is the visitor entrance to the Air National Guard Base. Follow the instructions of the security personnel at the gate.  Be prepared to provide your state or Federal Identification. The gate personnel will issue you a visitor badge. At the time of the site visit somebody from Contracting will escort you onto the base for the site visit and pre-bid conference.  It is recommended you show up to the gate 10 minutes prior to the pre-bid conference to allow for processing into the base.  A site visit will follow the pre-bid conference. Also, due to COVID-19 all contractors will be required to wear a mask, fill out a questionnaire, and have their temperature taken.  All requests for information must be submitted by 01 September 2020 at 09:00 AM Central Standard Time (CST) via email to:  138.FW.MSC@us.af.milAND daniel.r.tatro.civ@mail.mil

The bid opening date is scheduled for on-or about 09 September 2020. Actual dates and times will be identified in the solicitation. Interested bidders must be registered in the System for Award Management (SAM). To register go to www.sam.gov. You will need your DUNS number register. Instructions for registering are on the web page (there is no fee for registration). Please note that due to recent fraudulent activity, the process for fully activating (and updating) a registration at SAM has changed, and now requires the submission of a notarized letter to GSA. See the following link for additional information and the latest updates to this process: https://www.gsa.gov/samupdate.

The solicitation and associated information and the plans and specifications will be available only from the Contracting Opportunities page at the beta.sam.gov website on-line at https://beta.sam.gov/

DISCLAIMER: The official plans and specifications are located on the official government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to Contracting Opportunities at https://beta.sam.gov/  for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the bidder’s responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible, due to various reasons. The Government is not responsible for any loss of Internet connectivity or for a bidder’s inability to access the documents posted on the referenced web pages. The Government will not issue paper copies. All inquiries must be in writing, preferable via email to the persons specified in the solicitation. All answers will be provided in writing via posting to the web. Place of performance is Tulsa, OK.

For security reasons, all technical and engineering data related to this solicitation will be distributed using the Contracting Opportunities system at https://beta.sam.gov/  As Plans and specifications are locked on https://beta.sam.gov/.  Interested bidders/offerors must have a login.gov account for beta.SAM.gov access. You can register for an account at https://secure.login.gov/ Please note the registration for access to the secure site takes time. PLAN ACCORDINGLY.