Award Notice

Added: May 26, 2015 6:52 pm Modified: May 28, 2015 9:44 amTrack Changes Questions and Answers for this requirement:

Q#1: How many battery strings are there and what is the total quantity?

A#1: There are 6 UPS units that need PM's: 4 are Powerware 9315-160, 1 is a
Powerware 9390-40, & 1 is a Powerware 9355-30.

The 2 paralleling cabinets go with the 4 Powerware 9315-160 UPS's. They
only need PM's, but must remain hot during maintenance. We will work with
winning bidder to get this done safely.

There are 4 battery strings. They are for the Powerware 9315-160's. The
other 2 UPS's do not get battery replacement, only PM's. Each string has 40
batteries, they are C&D Technologies UPS12-350MR for a total of 160
batteries. The replacement batteries will need to be the same, better or
equivalent (approval is by WADS through submittal). Each of the strings has
a Cellwatch battery monitoring system attached. The winning bidder is to
remove the Cellwatch wires from the batteries, replace the batteries, and
replace the Cellwatch wires. The winning bidder will need to supply the new
batteries and remove the old batteries from the site/base.

Q#2: There is no mention of battery recycling.

A#2: Recycling of the batteries is the responsibility of the winning bidder.
How they do it is up to them.

Added: May 26, 2015 6:52 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This is a combined synopsis/solicitation for commercial items prepared in accordance with format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Solicitation number F6THCC5132AW01 is hereby issued as a Request for Quote (RFQ). The
incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-82, 7 May 2015 and the Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20150420. It is the contractor's responsibility to become familiar with applicable clauses and provisions. This acquisition is 100% set aside for small business concerns and is under North American Industry Classification Standards (NAICS) code 423610 with less than 100 employees.
Description of Requirement:

CLIN 0001: Provide preventative maintenance, AC & DC capacitors, and battery replacement for four (4) Powerware 9315-160 UPS units. See below Statement of Work and Separate Quality Assurance Surveillance Plan for all details.
QTY 1 JOB Total $__________________

**ALL SUGGESTED BRANDS ARE FOR REFERENCE ONLY. EQUAL PRODUCTS WILL BE ACCEPTED.** In addition to the technical specifications outlined in the SOW, products will be evaluated based on lowest priced technically acceptable offer. A firm fixed price contract will be awarded for this requirement.
Delivery requirement: 60 days ARO, FOB Destination to McChord Field, WA. Exact address will be provided upon award.
Delivery will be to:
Mr. Kelly Thomas
852 Lincoln BLVD
McChord Field, WA 98438
Quote Information:

Quotes must be submitted and received no later than 2:00 PM Pacific Time 9 June 2015. Quotes may be e-mailed to the attention of P.O.C.s listed below.

Contact Information:

MSgt Matthew R. Richard, Contracting Officer
Ph: (509) 247-7223, email: 141MSG.MSC@us.af.mil

Financing Information:

Telephone quotes will not be accepted. Award will only be made to contractors who have registered with System for Award Management (SAM) with the NAICS code 423610. Vendors may register at: http://www.sam.gov.

Statement of Work
For
UPS Preventative Maintenance and Capacitor & Battery Replacement
Western Air Defense Sector
McChord Field, JBLM, Washington
12 May 2015

DESCRIPTION OF WORK:
Contractor shall provide all tools, parts, equipment, and labor to provide the services listed in this statement of work:
1) SUMMARY OF WORK:
a) This project is to provide preventative maintenance, AC & DC capacitors, and battery replacement for four (4) Powerware 9315-160 UPS units. Work included:
i) Pre-inspection: Visually inspect all components and connections. Download all current parameters and history.
ii) Replacement: Replace all AC & DC capacitors and capacitor wiring harness using factory authorized replacement parts.
iii) Removal/Replacement: Remove existing Cellwatch components from existing batteries. Replace all existing batteries with C&D Technologies UPS12-350MR batteries. Re-install Cellwatch components on new batteries.
iv) Post-inspection: Visually inspect all components and connections for correctness.
v) Clean: Clean all components inside of each unit.
vi) Recalibration: If units are outside of acceptable working parameters, bring unit back into parameter.
vii) Test: Test each unit under a no-load condition before bringing unit back on-line.

b) Provide preventative maintenance and AC & DC capacitors for one (1) Powerware 9390-40 UPS unit, and one (1) Powerware 9355-30 UPS unit. Work included:
i) Pre-inspection: Visually inspect all components and connections. Download all current parameters and history.
ii) Replacement: Replace all AC & DC capacitors and capacitor wiring harness using factory authorized replacement parts.
iii) Post-inspection: Visually inspect all components and connections for correctness.
iv) Clean: Clean all components inside of each unit.
v) Recalibration: If units are outside of acceptable working parameters, bring unit back into parameter.
vi) Test: Test each unit under a no-load condition before bringing unit back on-line.

2) CLEAN-UP:
a) The contractor shall clean up and remove from the site all replaced capacitors & batteries as well as all rubbish, which has resulted from any contract work and shall leave the premises in a clean and orderly condition, acceptable to the COR.

3) WORKMANSHIP:
a) All work shall be accomplished in a professional manner by experienced Powerware factory trained technicians.

4) COORDINATION:
a) The contractor shall schedule and coordinate all work with the COR,
Mr. Kelly Thomas, 253-982-4766. Normal duty hours (0800-1500 M-F)
b) Work hours will be the same as stated above. There will be no work accomplished outside of these hours.

5) QUALITY CONTROL:
a) The COR will inspect all work to verify compliance.
b) Inspections by the COR do not alleviate the contractor from his responsibility
and do not alter warranties.

6) WARRANTIES:
a) All work completed under this contract shall be guaranteed by the contractor against failure of workmanship for a period of one (1) year from date of completion of PM.

7) NOTES:
a) At time of coordination, unit serial numbers and any other specific unit information required to accomplish the project will be given to the vendor.
b) All work is in a classified secured area. Contractor will not need a security clearance, however, the COR will escort contractor while on site.
c) Only one (1) UPS unit will be taken off line at a time.
d) No UPS unit will be off line over night or outside of normal work hours.




PROVISIONS AND CLAUSES
Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.
FAR 52.204-7, System for Award Management Registration
FAR 52.204-9, Personal Identity Verification of Contractor Personnel
FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards
FAR 52.204-16, Commercial and Government Entity Code Maintenance
FAR 52.211-6, Brand Name or Equal
FAR 52.212-1, Instructions to Offerors-Commercial Items
FAR 52.212-2, Evaluation-Commercial Items Evaluation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price, technically acceptability and delivery time of all items quote mark all or none quote mark is the evaluation criteria. This is a lowest priced technically acceptable decision.
FAR 52.212-4, Contract Terms and Condition-Commercial Items
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Item are incorporated by reference, however, for paragraphs (b) and (c) the following clauses apply
FAR 52.219-6, Notice of Total Small Business Set-Aside
FAR 52.219-28, Post Award Small Business Representation
FAR 52.222-3, Convict Labor
FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies
FAR 52.222-21, Prohibition of Segregated Facilities
FAR 52.222-26, Equal Opportunity
FAR 52.222-36, Affirmative Action for Workers with Disabilites
FAR 52.222-50, Combating Trafficking in Persons
FAR 52.223-5, Pollution Prevention and Right to Know Information
FAR 52.223-18, Encouraging Contractor Policy to Ban Text Messaging While Driving
FAR 52.225-13, Restrictions on Certain Foreign Purchases
FAR 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration
FAR 52.232-39, Unenforceability of Unauthorized Obligations
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors
FAR 52.233-3, Protest After Award
FAR 52.233-4, Applicable Law for Breach of Contract Claim
FAR 52.237-1, Site Visit
FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation
FAR 52.252-2, Clauses Incorporated by Reference - SEE http://farsite.hill.af.mil
DFARS 252.201-7000, Contracting Officer's Representative
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials
DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials
DFARS 252.203-7998, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements
DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information
DFARS 252.204-7015, Disclosure of Information to Litigation Support Contractors
DFARS 252.209-7992, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law
DFARS 252.212-7000, Offeror Representations and Certifications - Commercial Items
DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items
DFARS 252.223-7006, Prohibition on Storage and Disposal of Toxic and Hazardous Materials
DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate
DFARS 252.225-7001, Buy American Act and Balance of Payments Program
DFARS 252.232-7003, Electronic Submission of Payment Requests (WAWF instructions provided at time of award)
DFARS 252.232-7010, Levies on Contract Payments
DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel
DFARS 252.244-7000, Subcontracts for Commercial Items
DFARS 252.247-7023 ALT III, Transportation of Supplies by Sea-Alt III

Submission of Invoices
In accordance with FAR clause 52.212-4(g) the contractor shall submit all invoices electronically utilizing Wide Area Workflow (WAWF). Procedures for using WAWF are found in DFARS clause 252.232-7003 Electronic Submission of Payment Requests.