Air Handler Filter Service Exhaust Fan schedule (Bldg. 100)

Solicitation No. 36C247-19-Q-0846
Air Handler Filter Service
WJB Dorn VA Medical Center
Columbia, SC
FBO Amendment No. 01
SITE VISIT Q & A s
Note: The Closing Date for this Requirement remains unchanged as COB on Friday, August 23, 2019.
QUESTION: Are the Pre-filters MERV 8 pleated?
ANSWER: Yes
QUESTION: On Bldg. 100 AHU 13 it shows 21 filters, are they bags? If so, efficiency?
ANSWER: AHU 13 is being torn out by Government, so don t worry about that one.
QUESTION: What does MP, R, and H stand for? Efficiencies?
ANSWER: Minni pleat; rigid; HEPA
QUESTION: Is the Sterile OR HEPA efficiency different than that of other AHUs?
ANWER: No
QUESTION: Can you confirm that the pre-filters are standard capacity pleats or are they high capacity pleats?
ANSWER: High Capacity
QUESTION: Can you confirm that the 12 Final Filters are 95% efficiency?
ANSWER: 85% efficiency
QUESTION: On Bldg. 100 VAU-29 the Final Filters with the sizes 11.5, are they also HEPAs and the H was left off?
ANSWER: It is 11.5 actual size HEPA
QUESTION: There are 2 pleated filters listed in the final filter section (i.e.: Bldg. 100, AHU 17) what is the frequency of the changeout?
ANSWER: 6 Months
QUESTION: HEPA s are specified as being on an annual frequency. What is the requested frequency of the Pocket bags, V-band, and R-Cell filters?
ANSWER: One a Year also
QUESTION: Do any served areas or AHU require special scheduling, timing, or after-hours work?
ANSWER: A/C16 weekends and 17, 24 early in the morning
QUESTION: Any special scheduling during cold months to disable smoke detectors on units with humidifiers? Anything else? Who disables the SD?
ANSWER: ECC Operators take out the detectors
QUESTION: Are the OR air handler / air handlers HEPA filters replaced on an annual basis with a test / certification included?
ANSWER: No just A/C16
QUESTION: Any on-site storage available? For how long?
ANSWER: None maybe equipment rooms for a day or so but not a long time
QUESTION: If materials are stored in front of the filter sections who is responsible to move it for section access?
ANSWER: the government staff will clear anything away
QUESTION: Can we receive electronic copies of all AHU and EF filter schedules and filter sizes and quantities that are to be included that was handed out at the Site meeting:
ANSWER: Yes
QUESTION: How many pockets are required for bag filters?
ANSWER: Full size and half size. Please price V-Bank filters.
QUESTION: What efficiency is required for bag filters? We are assuming MERV 14, is this correct?
ANSWER: V Bank
QUESTION: Are the V-Cell filters 4 or 8?
ANSWER: 8
QUESTION: What efficiency is required for V-Cell Filters? We are assuming MERV 14, is this correct?
ANSWER: 85% V Bank
QUESTION: What is the minimum pleats per sq./ft required for the pleated filters?
ANSWER: Uncertain
QUESTION: What efficiency is required for R-Cell filters? We are assuming MERV 13
ANSWER: 85%
QUESTION: On the 4 MP Filters are you currently using die cut mini-pleats and do you want to continue?
ANSWER: Yes
Building 100 Air Handler lJnits
Air Handler Number
Location of Air
Handler
Pre-Filter Size
Final Filter Size
Return Filter Size
AHU-1
5 West
2-24x24x4
2-1x24xl2
1-12x24x4
1- x24xl2
AHU-2
4 West
12-24x24x2
2-20x24x2
4-20x24x2
6-24x24x2
2-20x24x12
6-24x24xl2
AHU-3
2 West
16-16x20x4
AHU-4
AHU-5
3 West
Basement West
6-24x24x2 6-24x24xl2 4-24x24x2
16-20x24x2
6-24x24x2 6-24x24xl2
8-24x24xl2 H
4-12x24xl2 H
6-24x24x2
6-24x24x12
-
AHU-6
5 East
l 6- l 6x25x2
8-24x24xl2
AHU-7
4 East
16-20x25x2
8-24x24xl2
4-12x24xl2 AHU-8 2 East 6-16x25x2 2-12x24x2
24-16x20x2 8-24x24x2
2-12x24x12
8-24x24xl2 AHU-9 3 East 6-24x24x2 6-24x24x2 6-24x24x2
6-24x24xl2 6-24x24xl2 6-24x24xl2
AHU-10 Penthouse 4-16x25x2 9-24x24xl2 H
20-20x25x2 3-24x30xl2 H
AHU-11 4 South 4-24x24x2 8-24x24x 12 H 8-16x25x2
16-20x24x2 4-12x24xl2 H 4-20x25x2
AHU-12 Penthouse 6-24x24x2 6-24x24x 12 H 6-24x24x2
6-24x24xl2 6-24x24x12
AHU-13 3 South 2-24x24x2 l 2-24x24x21
2-12x24x21
AHU-14 Penthouse 2-20x25x2 l-20x24xl 2
l-24x24xl 2
AHU-15
3 South
4-20x25x2
2-24x24xl2 H
l-24x30xl2 H
4-20x25x2
AHU-16
2 South
16-24x24x4
10-24x24xl2 H
36-12x24x4
MP
5-12x24xl2 H
4- l 2x24x4 MP
AHU-17
1 South
3--16x25x4
4-16x20x4
16-20x24x2
8-20x20x2
9-20x25x4
16-20x24x 12
12-20x20x4
8-20x20xl2
AHU-18 Basement South 16-20x24x2 12-20x20x12
8-20x20x2 12-20x24xl2
AHU-19 ECC 20-20x25x2 2-20x20x12 4-16x25x2 9-24x24xl2 4-20x24xl2
AHU-20 ECC 6-20x24x2 6-20x24x12
AHU-21 ECC 16-16x25x2 8-20x25x2
AHU-22 3 West 4-20x20x2 2-24x20x2
AHU-23 Penthouse 4-20x25x2 2-16x25x2
AHU-24 1 East 30-24x24x2 12-20x24xl2 6-12x24x2 6-20x20xl2
6-24x24xl2 AHU-26 Penthouse 20-20x25x2 9-24x24xl2 H
4-16x25x2 3-24x30x12 H
AHU-27 Roof of ER/Radiology 4-12x24x2 6-24x24x12 2-24x24x2
6-20x24x2 2-20x24xl2 2-12x24x2
2-20x20x2
8-24x24x2
(Snorkel)
AHU-28 3 East 6-24x24x4 6-24x24x12 H
AHU-29 2 West 16-16x20x4 4-24x24xl 2 H 2-24x30x12 H
VAU-29 2 West 2-24x24x2 2-24x24x2 2-24x24x2
2-12x24x2 2-12x24x2 2-12x24x2
2-
23.375x23.375xl 1.5
2-
23.375xl l.375xl 1.5
AHU-30 1 North 3-24x24x2 3-24x24xl2 3-12x24x2 3-12x24x12
AHU-31 Penthouse 4-20x24x2 4-20x24x4 2-20x20x2 2-20x20x4
2-12x24x12 H
2-24x30x12 H
Building 100A Air Handler Units
AHU-1
Basement
9-24x24x4
6-24x30x12 H
AHU-2
Basement
8-24x24x2
2-12x24x2
8-24x24xl2
2-12x24x12
AHU-3
Basement
4-20x24x2
4-20x20x2
Building 103 Air Handler Units
A.HU-1
Penthouse
3-24x24x2
3-l 2x24x2
3-24x24xl2 R
3-12x24xl2 R
AHU-2
Penthouse
8-24x24x2
8-24x24x 12 R
Building 103A Air Handler Units
AHU-3
Penthouse
6-24x24x2
2-12x24x2
6-24x24xi2 R
2-12x24xl2 R
AHU-4
Penthouse
6-24x24x2
2-12x24x2
6-24x24xl2 R
2-12x24xl2 R
Building 106 Air Handler Units
AHU-1 Penthouse 4-16x20x2 3-24x24xl2
2-16x25x2 3-12x24xl2
AHU-2 Penthouse 4-16x20x2 3-24x24xl2
2-16x25x2 3-12x24xl2
AHU-3 Penthouse 4-16x20x2 3-24x24xl2
2-16x25x2 3-12x24xl2
AHU-4 Penthouse 4-20x25x2 6-24x24xl2
2-20x20x2 2-12x24xl2
AHU-5 Penthouse 4-20x25x2 3-24x24xl2
2-20x20x2 3-12x24xl 2
AHU-6 Penthouse 4-20x25x2 3-24x24xl2
2-20x20x2 3-12x24xl2
AHU-7 Penthouse 4-20x25x2 3-24x24xl2
2-20x20x2 3-12x24xl2
AHU-8 Penthouse 2-20x25x2 2-24x24xl2
l-12x24xl 2
AHU-9 Penthouse 2-20x20x2
Building 9 Air Handler Units
AHU-1 Penthouse 4-16x20x2 2-20x20x2
2-20x20xl2
AHU-2
Penthouse
4-20x20x2
AHU-3
Penthouse
4-24x24x2
6-16x20x2 4-24x24x2
AHU-4
Penthouse
2-16x25x2
l-20x24x2
l-20x24xl2
AHU-5
Penthouse
1-20x24x2
..
Building 9A Air Handler Units
AHU-1 Basement 4-16x20x2 2-20x25x2
AHU-2 Basement 6-16x20x2 l-20x20x2
Fresh Air Unit Basement 1-20x25x2
3-24x24x29
3-12x24x29
AHU-1 Penthouse
AHU-2 Penthouse
AHU-3 Penthouse
AHU-4 Penthouse
Building 5 Air Handler Units
RTU-1 Roof Bldg. 120
Building 120 Roof Top Unit
Building 21 Roof Top Units
RTU-1 Roof Bldg. 21 9-20x24x2
RTU-2 Roof Bldg. 21 3-20x24x2
2-20x30x2
t ..

Solicitation No. 36C247-19-Q-0846
Air Handler Filter Service
AMENDMENT No. 01
SITE VISIT:
A site visit is scheduled on Wednesday, August 14th at 1:00 p.m. (EST). All interested attendees will meet at the Engineering Control Center, Room LB184, Building 100 (basement).
The Solicitation Closing Date remains unchanged at Friday, August 23rd 2019..

PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
DUNS:
DUNS+4:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)
30c. DATE SIGNED
31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)
31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. 2/2012)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
58
544-19-4-5063-0252
36C24719Q0846
08-12-2019
Norway, John
(843) 577-5011 ext. 6379
08-26-2019
5:00 pm
Department of Veterans Affairs
Ralph H. Johnson VA Medical Center
109 Bee Street
Charleston SC 29403-5799
X
100
X
238220
$15 Million
N/A
X
See Delivery Schedule
Department of Veterans Affairs
Ralph H. Johnson VA Medical Center
109 Bee Street
Charleston SC 29403-5799
Department of Veterans Affairs
FMS-VA-2(101)
Financial Services Center
PO Box 149971
Austin TX 78714-9971
See CONTINUATION Page
The purpose of this solicitation is to solicit Quotes in
successful completion of all services to include Labor and
Materials (Filters) for Annual Air Handler Filter Services.
Filter Replacement in Buildings 100, 100A, 103A, 106, 120,
21, 5, 9, and 9A at WJB Dorn VA Medical Center, Columbia, SC
All work is to be performed in accordance with enclosed SOW.
Department of Labor, Service Contract Act (SCA), Wage
Determination #2015-4429, Revision #11, Date of Last
Revision: 07/16/2019 applies for entire contract Period of
Performance.
See CONTINUATION Page
X
X
LaToyer Furbush
36C24719Q0846
Page 1 of
Page 2 of 57
Page 1 of
Table of Contents
SECTION A 1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1
SECTION B - CONTINUATION OF SF 1449 BLOCKS 3
B.1 CONTRACT ADMINISTRATION DATA 3
B.2 PRICE/COST SCHEDULE 4
ITEM INFORMATION 4
B.3 DELIVERY SCHEDULE 5
SECTION C - CONTRACT CLAUSES 7
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) 7
C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (MAY 2019) 13
C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 20
C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 20
C.5 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION) 21
C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) 22
C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) 22
C.8 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) 23
C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 24
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 25
SECTION E - SOLICITATION PROVISIONS 32
E.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 32
E.2 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (OCT 2018) 33
E.3 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) 37
E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (OCT 2018) 38
E.5 52.216-1 TYPE OF CONTRACT (APR 1984) 55
E.6 52.217-5 EVALUATION OF OPTIONS (JUL 1990) 55
E.7 52.233-2 SERVICE OF PROTEST (SEP 2006) 55
E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018) 56
E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) 57
E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 57
36C24719Q0846
Page 1 of
Page 6 of 57
Page 1 of
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36C247
Department of Veterans Affairs
Ralph H. Johnson VA Medical Center
109 Bee Street
Charleston SC 29403-5799
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
[X]
52.232-33, Payment by Electronic Funds Transfer System For Award Management, or
[]
52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
a. Quarterly []
b. Semi-Annually []
c. Other [X] Monthly
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
Department of Veterans Affairs
FMS-VA-2(101)
Financial Services Center
PO Box 149971
Austin TX 78714-9971
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO
DATE
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
12.00
MO
__________________
__________________
LABOR AND MATERIALS (FILTERS) FOR ANNUAL AIR HANDLER FILTER SERVICE CONTRACT. FILTER REPLACEMENT IN BUILDINGS 100, 100A, 103A, 106, 120, 21, 5, 9 AND 9A AT DORN VA MEDICAL CENTER, COLUMBIA SOUTH CAROLINA. WORK TO BE PERFORMED PER STATEMENT OF WORK.
Contract Period: Base
POP Begin: 09-15-2019
POP End: 09-14-2020
1001
12.00
MO
__________________
__________________
LABOR AND MATERIALS (FILTERS) FOR ANNUAL AIR HANDLER FILTER SERVICE CONTRACT. FILTER REPLACEMENT IN BUILDINGS 100, 100A, 103A, 106, 120, 21, 5, 9 AND 9A AT DORN VA MEDICAL CENTER, COLUMBIA SOUTH CAROLINA. WORK TO BE PERFORMED PER STATEMENT OF WORK.
Contract Period: Option 1
POP Begin: 09-15-2020
POP End: 09-14-2021
2001
12.00
MO
__________________
__________________
LABOR AND MATERIALS (FILTERS) FOR ANNUAL AIR HANDLER FILTER SERVICE CONTRACT. FILTER REPLACEMENT IN BUILDINGS 100, 100A, 103A, 106, 120, 21, 5, 9 AND 9A AT DORN VA MEDICAL CENTER, COLUMBIA SOUTH CAROLINA. WORK TO BE PERFORMED PER STATEMENT OF WORK.
Contract Period: Option 2
POP Begin: 09-15-2021
POP End: 09-14-2022
3001
12.00
MO
__________________
__________________
LABOR AND MATERIALS (FILTERS) FOR ANNUAL AIR HANDLER FILTER SERVICE CONTRACT. FILTER REPLACEMENT IN BUILDINGS 100, 100A, 103A, 106, 120, 21, 5, 9 AND 9A AT DORN VA MEDICAL CENTER, COLUMBIA SOUTH CAROLINA. WORK TO BE PERFORMED PER STATEMENT OF WORK.
Contract Period: Option 3
POP Begin: 09-15-2022
POP End: 09-14-2023
4001
12.00
MO
__________________
__________________
LABOR AND MATERIALS (FILTERS) FOR ANNUAL AIR HANDLER FILTER SERVICE CONTRACT. FILTER REPLACEMENT IN BUILDINGS 100, 100A, 103A, 106, 120, 21, 5, 9 AND 9A AT DORN VA MEDICAL CENTER, COLUMBIA SOUTH CAROLINA. WORK TO BE PERFORMED PER STATEMENT OF WORK.
Contract Period: Option 4
POP Begin: 09-15-2023
POP End: 09-14-2024
GRAND TOTAL
__________________
B.3 DELIVERY SCHEDULE
ITEM NUMBER
QUANTITY
DELIVERY DATE
0001
SHIP TO:
Department of Veterans Affairs
W.J.B Dorn VA Medical Center
6439 Garners Ferry Road
Columbia, SC 29209 1639
USA
12.00
MARK FOR:
John R. Hanna
(803) 776-4000 x7644
John.Hanna@va.gov
1001
SHIP TO:
Department of Veterans Affairs
W.J.B Dorn VA Medical Center
6439 Garners Ferry Road
Columbia, SC 29209 1639
USA
12.00
MARK FOR:
John R. Hanna
(803) 776-4000 x7644
John.Hanna@va.gov
2001
SHIP TO:
Department of Veterans Affairs
W.J.B Dorn VA Medical Center
6439 Garners Ferry Road
Columbia, SC 29209 1639
USA
12.00
MARK FOR:
John R. Hanna
(803) 776-4000 x7644
John.Hanna@va.gov
3001
SHIP TO:
Department of Veterans Affairs
W.J.B Dorn VA Medical Center
6439 Garners Ferry Road
Columbia, SC 29209 1639
USA
12.00
MARK FOR:
John R. Hanna
(803) 776-4000 x7644
John.Hanna@va.gov
4001
SHIP TO:
Department of Veterans Affairs
W.J.B Dorn VA Medical Center
6439 Garners Ferry Road
Columbia, SC 29209 1639
USA
12.00
MARK FOR:
John R. Hanna
(803) 776-4000 x7644
John.Hanna@va.gov
36C24719Q0846
Page 1 of
Page 24 of 57
Page 1 of
SECTION C - CONTRACT CLAUSES
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018)
Clause is incorporated by Full-Text __ excised in order to allow for successful FBO posting of the key information and data required by all interested Offerors in preparing a Quote against this Solicitation for Air Handler Filter Service at the WJB Dorn VA Medical Ctr in Columbia, SC
(End of Clause)
ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS
Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following clauses are incorporated into 52.212-4 as an addendum to this contract:
(End of Addendum to 52.212-4)
C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (MAY 2019)
Clause is incorporated by Full-Text __ excised in order to allow for successful FBO posting of the key information and data required by all interested Offerors in preparing a Quote against this Solicitation for Air Handler Filter Service at the WJB Dorn VA Medical Ctr in Columbia, SC
(End of Clause)
C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.
(End of Clause)
C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.
(End of Clause)
C.5 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)
Clause is incorporated by Full-Text __ excised in order to allow for successful FBO posting of the key information and data required by all interested Offerors in preparing a Quote against this Solicitation for Air Handler Filter Service at the WJB Dorn VA Medical Ctr in Columbia, SC
(End of Clause)
C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)
Clause is incorporated by Full-Text __ excised in order to allow for successful FBO posting of the key information and data required by all interested Offerors in preparing a Quote against this Solicitation for Air Handler Filter Service at the WJB Dorn VA Medical Ctr in Columbia, SC
(End of Clause)
C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)
(a) Definitions. As used in this clause
(1) Contract financing payment has the meaning given in FAR 32.001;
(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;
(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;
(4) Invoice payment has the meaning given in FAR 32.001; and
(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.
(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.
(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:
(1) VA s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.
(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).
(d) Invoice requirements. Invoices shall comply with FAR 32.905.
(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for
(1) Awards made to foreign vendors for work performed outside the United States;
(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;
(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;
(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or
(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.
(End of Clause)
C.8 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)
The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of South Carolina. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.
(End of Clause)
C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html
http://www.va.gov/oal/library/vaar/
(End of Clause)
36C24719Q0846
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FAR Number
Title
Date
52.203-17
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS
APR 2014
52.204-4
PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER
MAY 2011
52.204-18
COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE
JUL 2016
52.228-5
INSURANCE WORK ON A GOVERNMENT INSTALLATION
JAN 1997
52.232-40
PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS
DEC 2013
852.203-70
COMMERCIAL ADVERTISING
MAY 2018
852.270-1
REPRESENTATIVES OF CONTRACTING OFFICERS
JAN 2008
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS
Statement of Work
Annual Maintenance Service for Air Filter Replacement
1. REQUIREMENT:
Requirement is for the supply and installation of air filters in air handler units and exhaust fans in multiple buildings at WJB Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, South Carolina.
2. BACKGROUND:
There is a need to have a contractor supply and install all air filters in air handler units and exhaust fans at WJB Dorn VA Medical Center.
3. PERIOD OF PERFORMANCE:
The period of performance shall be March 1, 2019 through February 28, 2020. Work shall be performed during Engineering Service hours, Monday-Friday, 0730-2230 (7:30AM 10:30PM) with the exception of Federal Holidays and weekends.
4. PLACE OF PERFORMANCE:
The place of performance shall be WJB Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209, in Buildings 100, 100A, 103, 103A, 106, 120, 21, 5, 9 and 9A.
5. PERFORMANCE REQUIREMENTS:
The contractor shall:
Coordinate filter ordering, delivery and installation dates with the Contracting Officer s Representative (COR).
Provide all ladders, tools and equipment necessary to perform service.
Move filters from COR designated staging areas to units scheduled for filter change-out.
Remove dirty filters and dispose of in COR designated containers.
HEPA vac and tack upstream of filters, downstream of filters, and filter holding frames.
Install new filters, verifying proper fit and seal.
Visually inspect units for signs of biological growth, rust, air leaks, and other concerns.
Provide the COR with digital reports of findings and recommendations.
Filter Change Frequency identified:
Building 100 Air Handler Units
1 - Month
12 - Month
2 - Month
3 - Month
6 Month
Building 100A Air Handler Units
12 - Month
2 - Month
6 Month
Building 103 Air Handler Units
2 - Month
6 Month
Building 103A Air Handler Units
2 - Month
6 Month
Building 106 Air Handler Units
2 - Month
6 Month
Building 120 Roof Top Unit
2 Month
Building 21 Roof Top Units
2 Month
Building 5 Air Handler Units
2 Month
Building 9 Air Handler Units
2 - Month
3 - Month
6 Month
Building 9A Air Handler Units
2 - Month
6 Month
Bldg 100 Exhaust fans
12 - Month
2 Month
FILTER TYPE AND SIZE:
#7 Blue/White Pad
22.5x24.5 Pad
HEPA Max 99.99
12x24x12 H
23.375x11.375x11.5
23.375x23.375x11.5
24x24x12 H
24x30x12 H
MERV 8 Pleated
12x24x2
12x24x4
16x12x2
16x20x2
16x20x4
16x24x2
16x25x2
16x25x4
20x20x2
20x20x4
20x24x2
20x24x4
20x25x2
20x25x4
20x30x2
24x20x2
24x24x2
24x24x2 (Snorkel)
24x24x4
MiniPleat
12x24x4 MP
24x24x4 MP
Predator V Cell
12x24x12
20x20x12
20x24x12
24x24x12
Syn Pac Pocket Bag
12x24x21
12x24x29
24x24x21
24x24x29
TriCell R
12x24x12 R
24x24x12 R
6. INVOICES:
a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:
Invoice Number and Date
Contractor s Name and Address
Accurate Purchase Order Number
Supply or Service provided
Period Supply or Service Provided
Total Amount Due
b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.
c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:
      Â
Tungsten e-Invoice Setup Information: 1-877-489-6135
Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com
FSC e-Invoice Contact Information: 1-877-353-9791
FSC e-invoice email: vafsccshd@va.gov
Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP
7. TERMINATION FOR CONVENIENCE: In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.
8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:
The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:
Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
The Government Agency owns the rights to all data/records produced as part of this contract.
The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
36C24719Q0846
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SECTION E - SOLICITATION PROVISIONS
E.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)
Provision is incorporated by Full-Text __ excised in order to allow for successful FBO posting of the key information and data required by all interested Offerors in preparing a Quote against this Solicitation for Air Handler Filter Service at the WJB Dorn VA Medical Ctr in Columbia, SC
(End of Provision)
E.2 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (OCT 2018)
(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.
(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show
(1) The solicitation number;
(2) The time specified in the solicitation for receipt of offers;
(3) The name, address, and telephone number of the offeror;
(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;
(5) Terms of any express warranty;
(6) Price and any discount terms;
(7) "Remit to" address, if different than mailing address;
(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);
(9) Acknowledgment of Solicitation Amendments;
(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and
(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.
(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.
(f) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.
(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and
(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or
(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or
(C) If this solicitation is a request for proposals, it was the only proposal received.
(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.
(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.
(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.
(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.
(i) Availability of requirements documents cited in the solicitation.
(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to
GSA Federal Supply Service Specifications Section
Suite 8100 470 East L'Enfant Plaza, SW
Washington, DC 20407
Telephone (202) 619-8925
Facsimile (202) 619-8978.
(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.
(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:
(i) ASSIST (https://assist.dla.mil/online/start/);
(ii) Quick Search (http://quicksearch.dla.mil/);
(iii) ASSISTdocs.com (http://assistdocs.com).
(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by?
(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);
(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or
(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.
(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.
(j) Unique entity identifier. (Applies to all offers exceeding $10,000, and offers of $10,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation Unique Entity Identifier followed by the unique entity identifier that identifies the Offeror s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.
(k) [Reserved]
(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:
(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.
(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.
(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award;
(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.
(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.
(End of Provision)
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:
(End of Addendum to 52.212-1)
E.3 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Past Performance, last 3 years same type of Service.
Technical and past performance, when combined, are equal to Price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (OCT 2018)
Provision is incorporated by Full-Text __ excised in order to allow for successful FBO posting of the key information and data required by all interested Offerors in preparing a Quote against this Solicitation for Air Handler Filter Service at the WJB Dorn VA Medical Ctr in Columbia, SC
(End of Provision)
E.5 52.216-1 TYPE OF CONTRACT (APR 1984)
The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.
(End of Provision)
E.6 52.217-5 EVALUATION OF OPTIONS (JUL 1990)
Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).
Addendum to FAR 52.217-5: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s).
(End of Provision)
E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)
Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:
LaToyer Furbush
Contracting Officer
Hand-Carried Address:
Department of Veterans Affairs
Ralph H. Johnson VA Medical Center
109 Bee Street
Charleston SC 29403-5799
Mailing Address:
Department of Veterans Affairs
Ralph H. Johnson VA Medical Center
109 Bee Street
Charleston SC 29403-5799
(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.
(End of Provision)
E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)
(a) Any protest filed by an interested party shall
(1) Include the name, address, fax number, email and telephone number of the protester;
(2) Identify the solicitation and/or contract number;
(3) Include an original signed by the protester or the protester s representative and at least one copy;
(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;
(5) Specifically request a ruling of the individual upon whom the protest is served;
(6) State the form of relief requested; and
(7) Provide all information establishing the timeliness of the protest.
(b) Failure to comply with the above may result in dismissal of the protest without further consideration.
(c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.
(End of Provision)
E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)
(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420 or Email: EDProtests@va.gov.
(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.
(End of Provision)
E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html
http://www.va.gov/oal/library/vaar/
(End of Provision)
FAR Number
Title
Date
52.204-7
SYSTEM FOR AWARD MANAGEMENT
OCT 2018
52.204-16
COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING
JUL 2016.