7H20--NEW - Remote Automated Laboratory Systems (RALS)

Notice of intent to sole-source

The Department of Veterans Affairs, Network Contracting Office (NCO) 17 intends to award a firm fixed price services contract to Abbott Laboratories, to provide annual licensing of RALS Web3 devices module for VA Texas Valley Coastal Bend Health Care System located at VA Healthcare Center at Harlingen campus. The requesting location is Harlingen, Texas. NAICS 334516 applies. The statutory authority permitting other than full and open competition is 41 U.S.C.253 (c) (1), as implemented by Federal Acquisition Regulation (FAR) subpart 8.405-6 (B) only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. The described contract will simplify meeting recurring needs for services in the South Texas area, and only Abbott Laboratories can fulfill this requirement. No other company is expected to respond to this requirement. Period of Performance shall be from the date of award and will extend for 12 months hence with four, one-year option periods. This notice of intent is not a request for competitive quotes. It is not a solicitation or request for offers. No solicitation package is available. However, any qualified vendor that determines it can meet the government's requirements may give written notification through e-mail to the Contracting Specialist, Oneka Robertson, at Oneka.Robertson@va.gov no later than 10 April, 2020, 1200 pm CST. No telephone responses will be accepted. Information received will be for the purpose of determining whether or not to conduct a competitive procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer. A determination not to compete is solely within the discretion of the Government. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government.

Synopsis:Â

The Department of Veteran Affairs, SAO West Network Contracting Office, Services Branch, San Antonio, TX, has a requirement for RALS Web3 devices module at the VA Texas Valley Coastal Bend Health Care System located at VA Healthcare Center at Harlingen campus. The Government expects to award a contract to a single contractor under simplified acquisition procedures that shall be firm fixed priced with a one-year base period of performance and 3, one-year option periods. NAICS code for this requirement is 334516 with a small business standard of 1,000 employees. The Government intends to award Abbott Laboratories, as a unique source. Only contractors regularly established in the business of providing this type of service will be considered. Proposals from all responsible sources will be considered. Performance requirements are described in the solicitation statement of work. Any questions regarding this solicitation must be in writing and must include telephone number and email and submitted to the point of contact in the notice. Please see the request for quote for additional information regarding this requirement.

Item listing

----------------------- --------------------- -------------------------------

 ITEM NO.            DESCRIPTION                  QUANTITY UNIT ESTIMATED

OR STOCK NO.                                                       UNIT COST

-----------------------------------------------------------------------------

            STANDARD:

ABBOTT MIDDLE

EWAREÂ Â Â Â Â Â Â 1 PLANNING UID: VA-20-00027741 RALS

            MIDDLEWARE FOR ACCU CHECK INFORM II

            SYSTEMS ENABLED MEASURING DEVICES.

             POC METERING IT SOFTWARE CONNECTION

            FOR POINT OF CARE TESTING. 4 SITES

            INCLUDED.                                     1  YR 0.0000

           Â

-----------------------------------------------------------------------------

VA TEXAS VALLEY COASTAL BEND HEALTH CARE SYSTEM

PATHOLOGY AND LABORATORY MEDICINE SERVICE

STATEMENT OF WORK

GENERAL INFORMATION

1. Title of Project: Remote Automated Laboratory System (RALS)

2. Purpose: The purpose for obtaining the Remote Automated Laboratory Systems (RALS) software technology is to connect multiple devices to one data manager. The RALS software enables review and release of patient results to the LIS directly from each meter. It allows the ability to manage, update, review and troubleshoot quality control results, operator and device issues remotely.

3. Scope of Work: The contractor shall provide RALS software licensing and interface for Point of Care testing connectivity software that is used to post patient test results to the electronic patient record (VistA/CPRS). This software allows the end user to monitor tests done at the point of care and to meet numerous accreditation requirements for laboratory tests performed at the VA Texas Valley Coastal Bend Health Care System (VATVCBHCS) medical facilities; main lab offices which are located at 2601 Veterans Drive, Harlingen, TX 78550.

Software must be compatible with Roche Accu-Chek Inform II glucose meter, the VA s LIS and electronic patient record system (VistA/CPRS). The software must have the capability to add more instruments as the need arises. The Technology License includes service, support, updates and hardware maintenance. The supply of Alere s Informatics RALS Web3 for the use by the VATVCBHCS is governed by the terms and conditions of the Alere s Informatics RALS Software System and Support Master Agreement.

4. Performance Period: The period of performance of this contract shall consist of one 12-month base period. At the discretion of the Contracting Officer, the Government may exercise up to four 12-month option periods and will be in the Price Schedule. The software license agreement ensures a continuity of services for this medical center utilizing the server which is already in place. The term of this license agreement shall commence as of the license effective date and shall remain in effect as long as the STS is licensed hereunder.

5. Background: These analyzers are currently interfaced using the RALS data management software, which had a recent upgrade on January 2020 to Version 6.0 and have been interfaced with RALS since 2011.

6. Type of Contract: This is a firm fixed price contract.

B. GENERAL REQUIREMENTS

1. The contractor shall provide the RALS Web3 devices module to include:

Software Components:

i. RALS-RALS Web3 device software module Version 6.0, for the Roche Accu-Chek Inform II

glucometers

ii. RALS-LIS HL7 Interface (LIS is VistA).

iii. RALS Remote Connect (RRC), if applicable

iv. Other third-party software, depending on system specifications.

Other Components:

i. RALS User Documentation will be provided in the current medium.

ii. Standard Training, instruction and consultation for the Customer required for

the use of the RALS STS.

Hardware Components provided by the vendor:

i. RALS Data ports, if applicable

ii. Information Management System

2. Language: All written deliverables shall be phrased in layperson language. Statistical

and other technical terminology shall not be used without providing a glossary of terms.

3. Conformance Standards: The contractor s performance must follow all applicable state,

federal and local laws and regulations.

4. Hours of Work: The Warranty is in effect for the entire duration of the contract.

The contractor provides 24 hour, 7 days a week Technical Support.

5. Preventative Maintenance:

a. The Contractor shall provide free upgrades at no cost to the medical center

b. The Contractor provides documentation of services performed.

6. Emergency Repair Service: 24 hour, 7 days a week Technical Support.

7. Parts: The contractor shall furnish all parts as described in the Scope of Work section as

covered by this contract, in accordance with the Conformance Standards (section B., 3).

C. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application

source code, and other material deemed relevant by VA which have been generated by

the contractor in the performance of this task order, are the exclusive property of the

U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data,

draft deliverables, final deliverables, or any other written or printed materials

pertaining to this task order. No information shall be released by the contractor. Any

request for information relating to this task order, presented to the contractor, shall be

submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation

related to this project, shall not be publicized without the written approval of the CO.

D. CONTRACTOR SECURITY REQUIREMENTS

1. This contractor requires no access to VATVCBHCS or any VA information system. The

RALS will be interfaced to the VATVCBHCS information system.

2. The C&A requirements do not apply. A Security Accreditation Package is not

required.

3. None of the information in this contract includes Protected Health Information (PHI)

or Individually Identifiable Information (III).

4. NO VA DATA OF ANY TYPE SHALL BE TRANSFERRED FROM THE VA.

5. The vendor will not have remote access to complete the repair(s) and preventive

maintenance.

6. ALL DATA AND ELECTRONIC MEDIA WILL NOT LEAVE THE VA.

7. All hard drives will not leave the VA.

8. Vendor will have supervised access when onsite performing service/maintenance

E. RECORDS MANAGEMENT

All records (administrative and program specific) created during the period of the contract

belong to VATVCBHCS and must be returned to VATVCBHCS at the end of the contract.

F. QUALITY ASSURANCE SURVELLIANCE PLAN (QASP)

The QASP and its performance are as follows:

Task

Indicator

Standard

Acceptable Quality Level

Method of Surveillance

Incentive

Safety

Recall Notification

Timely recall notification

100%

Monthly Monitoring

Exercise of Option Period & Past Performance

Quality Assurance

Phone support

Within 24 hours

95%

Monthly monitoring

Exercise of Option Period & Past Performance