7G21--Video Router Switcher RFQ

PRESOLICITATION NOTICE

RFQ #36C77624Q0110

Institute for Learning, Education and Development (ILEAD)

Audio/Video Router-4K Infrastructure Upgrade

Monday January 29, 2024

The Department of Veterans Affairs (VA), Institute for Learning, Education, and Development (ILEAD) maintains a broadcast facility in St. Louis Missouri, to include a live high definition (HD) television studio and control room.

ILEAD intends to upgrade ILEAD s internal infrastructure to include ultra-high definition (UHD-4K) video distribution by adding a Utah Scientific UHD-capable AV routing switcher frame and input/output modules. The Utah Scientific UHD router shall interface with ILEAD s existing Utah Scientific SC4 controller and UCP-LC32 control panels.

This is a Brand name Or Equal requirement.

ITEM

Table 1, Mandatory Deliverable Table

Provide an AV Routing Switcher frame with input and output modules

Item Number

Description

1

Utah Scientific UHDFR 144 frame with 12G Crosspoint, MX frame control module, primary and redundant power supplies. 4RU

2

Utah Scientific HI12G UHD 32 & 144 12G/3G/HD/SD 16 input

module with EQ and reclocking. HD-BNC connectors.

3

Utah Scientific UHD 32 & 144 12G/3G/HD/SD 16 output

module with reclocking. HD-BNC connectors.

Provide remote commissioning and configuration assistance

Item Number

Description

1

Up to four hours of professional on-line assistance in routing switcher and control system commissioning or configuration setup. Requires remote internet access to the control system LAN and system configuration PC.

Deliverable(s):

CLIN

Part Number

Description

Quantity

0001

UHDFR144

UHD 144 frame with 12G crosspoint, MX

frame control module, primary and

redundant power supplies. 4RU

1

0002

HI12G

UHD 32 & 144 12G/3G/HD/SD 16 input

module with EQ and reclocking. HD-BNC

connectors for a total of 32 inputs.

2

0003

HO12G

UHD 32 & 144 12G/3G/HD/SD 16 output

module with reclocking. HD-BNC

connectors, for a total of 32 outputs.

2

0004

Remote Assist

Up to four hours of professional on-line assistance in routing switcher and control system commissioning or configuration

setup. Requires remote internet access to the control system LAN and system configuration PC.

2

This notice serves as the synopsis of the proposed contract action in accordance with Federal Acquisition Regulation (FAR) 5.204 and FAR 5.201.

The solicitation will be issued as a brand name or equal Request for Quotes (RFQ) set-aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns conducted in accordance with FAR Parts 12 and 13. The formal request for quotes (RFQ) will be posted to Contract Opportunities on/about Monday January 29, 2024 and quotes will be due on Monday February 12, 2024 at 1:00 PM (Eastern).

To submit a quote in response to this notice, please follow the directions in the RFQ that can be found through Contract Opportunities at the RFQ number identified above.

Questions of a technical nature will not be answered as part of this notice; however, all general questions may be submitted in writing to the issuing office s Contract Specialist via email at heather.allen3@va.gov. Telephone calls will not be accepted as a part of this notice.

The contractor will be required to include manufacturer cut-sheets/specifications for items quoted.

ADMINISTRATIVE

Products that are purchased outside of our authorized distributor network on the gray market generate several concerns such as: counterfeit or adulterated devices, inadequate storage conditions, tracking issues in case of a recall, loss of warrantee, and most importantly patient safety. In some instances, unauthorized distributors procure products from an authorized distributor for resale. However, authorized distributors purchase products at list price, and the unauthorized distributors are reselling the product at a price point below list price, which raises questions about product sourcing.

The solicitation will include the requirement that responders provide an authorized distributor letter that states the responder is an authorized dealer/distributor of the OEM for the items being procured such that all product warranties and service and/or preventative maintenance agreements transfer to the VA and will be honored by the OEM or guarantees that the OEM gives authorization to the responder to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment. Vendors who are unable to supply proof of authorized dealer or distributorship will not be considered for award.