7E20--VR&E Laptop Computer Kits

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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C10E21Q0097

Posted Date:

April 08, 2021

Original Response Date:

April 19, 2021

Current Response Date:

April 19, 2021

Product or Service Code:

7E20, IT & Telecomm

Set Aside:

Service-Disabled Veteran-Owned Small Business (SDVOSB)

NAICS Code:

334111, Electronic Computer Manufacturing

Contracting Office Address

The Department of Veterans Affairs

Veterans Benefits Administration

Acquisition Division

1800 G. Street N.W.

Washington, DC 20006

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02, dated November 23, 2020.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334111, Electronic Computer Manufacturing, with a small business size standard of $41.5 Million. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Businesses. Offerors must be a verified SDVOSB in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award.

The Department of Veterans Affairs, Veterans Benefits Administration, Acquisition Division is soliciting quotations from Service Disabled Veteran Owned Small Businesses to provide laptop computer kits for the Department of Veterans Affairs, Veterans Benefits Administration, Vocational Rehabilitation and Employment 575 N. Pennsylvania St. Indianapolis, IN 46204. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.

All interested companies shall provide quotation(s) for the following:

Veterans Benefits Administration (VBA) Indianapolis Regional Office (RO)

Veteran Readiness and Employment (VRE) Statement of Work

Introduction

The purpose of this procurement is to obtain laptop computers and associated equipment for Veteran Readiness and Employment (VR&E) students participating in the educational benefits of Chapter 31. Currently VR&E uses multiple vendors who supply varying computers and equipment. The Indianapolis RO would like to secure computer packages through a Bulk Purchase Agreement to meet the needs of Veterans utilizing our program.

Scope of Work

The contractor will provide 50 laptop packages on a quarterly basis to the Indianapolis Regional Office, located at 575 N. Pennsylvania Ave. Indianapolis Indiana 46204. The demand for these packages may increase in frequency or amount over the course of the contract and the contractor should be prepared to assure timely and responsive supplies, should the demand increase. Each package will arrive on location packaged as one unit, and each unit will contain a unique identifier to be utilized for internal control purposes. The specifications for each package will be outlined below. This request is for one year, with up to three option years. The specifications for the laptop packages are to be updated for each option year.

Specifications

The successful contractor awarded this project will provide the required 50 laptop packages incorporating the components listed below. Each of the packages must arrive packaged as a single unique unit that can be easily distributed to a Veteran recipient.

Contractor must meet/exceed the requirements of the laptops identified below:

HP ProBook 450 G7 - Core i5 10210U - Win 10 Pro 64-bit- 8 GB RAM - 256 GB SSD NVMe, HP Value - 15.6" IPS 1920 x 1080 (Full HD) - UHD Graphics 620 - 802.11ac, Bluetooth

3yr Laptop Warranty - Accidental Damage - EPT Software Guarantee - Includes Windows and Manufacturer Update Installation

Microsoft Office 365 pre-installed (Word, Power Point, Excel)

3 Year Malwarebytes Premium Security Suite- Includes Anti-Virus, Anti-Malware, Anti- Ransomware, Anti-Exploit -Installed

Inkjet Color Wireless All-In-One Printer 3yr Warranty - Printer

USB Print Cable

High Yield Black Ink Cartridge and Color Standard Ink Cartridge Set

Surge Protector

32GB Flash Drive

Wireless Keyboard/Mouse Combo

Backpack Laptop Carrying Case

TP Link Wireless Router

Requirements

The contract shall include a price per package that incorporates the required scope of each package

The package shall include a 3-year protection/accidental damage warranty.

The contractor shall include a support package which includes software patches, software fix, phone and in-person technical support.

The contractor will agree to have a minimum number of computers packages on standby to accommodate any demand greater than the 50 packages/ quarter

36C10E21Q0067

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If the requested equipment is unable to be mailed within 7 business days from date of request, the contractor will notify the VRC.

Period of Performance

30 Days after receipt of order.

B. Price/Cost Schedule:

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

50.00

KT

_____________

_____________

The contractor shall provide all supplies, services, equipment, tools, labor, facilities, transportation, and supervision to provide the required laptop kits Veterans Benefits Administration (VBA) Indianapolis Regional Office in accordance with the attached Statement of Work.

PRODUCT/SERVICE CODE: 7520 Office Device and Accessories

GRAND TOTAL

C. Clauses and Provisions:

The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (JUN 2020)

(ADDENDUM TO FAR 52.212-1 Instructions to Offerors Commercial Items )

All offers must include:

Solicitation number for this requirement: 36C10E21Q0021

Name, address, telephone number, DUNS number of Offeror

Offeror POC information to include: name, title, telephone number and email.

Completed Price/Cost Schedule in Section B. above to include Unit Price, Total Amount, and Grand Total. Failure to provide complete pricing, including pricing for each CLIN, will result in the contractor s package being determined to be incomplete.

Acknowledgement of any solicitation amendments

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation, may be excluded from consideration.

The following provisions are incorporated into 52.212-1 as an addendum to this contract. Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text.

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.217-5 Evaluation of Options (JUL 1990)

(END OF ADDENDUM TO FAR 52.212-1)

FAR 52.212-2, Evaluation Commercial Items (OCT 2014). Offers will be evaluated on price only. Award will be made to the lowest priced Offeror.

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (OCT 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018)

(ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS)

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.217-7 Option for Increased Quantity Separately Priced Line Item (MAR 1989)

52.247-34 F.O.B. Destination (NOV 1991)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

The following subparagraphs of VAAR 852.212-70 are applicable:

852.203-70 Commercial Advertising

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020) (DEVIATION)

852.232-72 Electronic Submission of Payment Requests

852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATION)

(End of clause)

(END OF ADDENDUM TO FAR 52.212-4)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2020) (DEVIATION)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(4) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

(b)(22)(i), 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020)

(b)(27) 52.222-3, Convict Labor (JUNE 2003)

(b)(29) 52.222-21, Prohibition of Segregated Facilities (APR 2015)

(b)(30)(i) 52.222-26, Equal Opportunity (SEPT 2016)

(b)(32) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)

(b)(35)(i) 52.222-50, Combating Trafficking in Persons (OCT 2020)

(b)(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

(b)(55) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

(c)(1) 52.222-41, Service Contract Labor Standards (AUG 2018)

(c)(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

(c)(7) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020)

(c)(8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

This is an open-market combined synopsis/solicitation for supplies as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, John Player, john.player2@va.gov no later than 2:00PM EST on April 15, 2021.

All quotations shall be sent via email to John Player, Contracting Officer, john.player2@va.gov . Submission shall be received no later than 2:00PM EST on April 19, 2021. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote.