7B20--vertex 25E1 system starter package

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 is procuring a VERTEX 25ei System Starter Package through solicitation number 36C24625Q0983. The procurement consists of two VERTEX 25ei digital CD scanner systems, each including a pre-configured PC with monitor, keyboard, mouse, CD/DVD burner with supplies, and first-year Advanced Exchange maintenance, along with on-site installation and training services. This equipment will enable standardization and full integration with existing VA Picture Archiving Communication Systems (PACS) for medical imaging capabilities at the Hampton VA Medical Center and North Battlefield Outpatient Clinic. The procurement is classified under NAICS code 334118 for Computer Terminal and Other Peripheral Equipment Manufacturing and follows Federal Acquisition Regulation Part 13 Simplified Acquisition Procedures for commercial items. Quotes are due by 11:00 AM EDT on August 12, 2025, and must be submitted via email to the contracting officer, with the award going to the lowest-priced technically acceptable offeror.

This procurement is designated as a small business set-aside with a size standard of $34.0 million, though the actual contract value is expected to be under the Simplified Acquisition Threshold of $250,000. The solicitation specifies that gray market items will not be accepted and emphasizes the unique characteristics of the VERTEX 25ei system that limit availability to only one vendor, justifying the sole-source approach. Offerors must maintain an active SAM.gov registration and submit pricing on company letterhead as part of their technical submissions. The contract calls for delivery to the Hampton VA Medical Center as a one-time buy, with specific pricing and delivery details to be determined through the competitive quote process. Market research was conducted through VetCen, GSA, NAC, SAM, and FPDS platforms to identify potential small business distributors capable of fulfilling this specialized medical imaging equipment requirement.