7230--Three Retractable Awnings

Effective Date: 02/01/2022

Page 14 of 14

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08 (effective 10/28/2022).

This solicitation is set-aside for Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 314910, Textile Bag and Canvas Mills. Awnings and canopies, outdoor, made from purchased fabrics; with a small business size standard of 500 employees. The FSC/PSC is 7230, Draperies, Awnings, and Shades.

Requirement

The Oscar G Johnson VA Medical Center (VAMC), Engineering Services located at 325 East H St., Iron Mountain, MI 49801-4760, is seeking to purchase three Palermo retractable awnings (BRAND NAME OR EQUAL). PARA brand Retractable Awning by Retractable Awnings.com. The Palermo model, with bronze colored frame and Hazelnut color on the fabric. It is 7'6" wide and projects out 11'10". The units come with remote control operation and wall mount switches. Units also come with wind detection, that detects high winds and automatically retracts the awning when high winds are detected. There is also a manual override in case of loss of power.

Salient Characteristics:

Retractable Awning Manufacturer- PARA

Model-Palermo

Width- 7'6"

Projection- 11'10"

Mount height- 10'

Frame Color- Bronze

Fabric color- Hazelnut (sku-T930)

Hood cover- Bronze

Mount type- Wall/fascia/beam

Radio motor

Radio control operation

Wireless motion sensor

Sensors: Wireless motion sensor

Manual override in case of loss of electricity/power: 59" (150cm) crank

Remote: 1 channel remote/transmitter

Radio wall switch: Indoor (Wireless and surface mounted).

Cable: 18-foot power cable

Motor position when facing the retractable awning from OUTSIDE the house or building

8" valance- style 7

Wind detection sensor

The Government intends to award a firm fixed-price purchase order to the quoter offering the lowest prices technically acceptable quote. Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

All interested contractors shall provide quotations for the following:

Line Item

Description

Part Number

Qty

Total Price

1

Palermo retractable awnings

3

Total Cost

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021)

Refer to Attachment 1 ADDENDUM to FAR 52.212-1

FAR 52.204-7, System for Award Management (OCT 2018)

FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

FAR 52.211-6, Brand Name or Equal (AUG 1999)

FAR 52.214-21, Descriptive Literature (APR 2002)

FAR 52.225-2, Buy American Certificate (OCT 2022)

End of Addendum to 52.212-1

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021)

Addendum to FAR 52.212-4

FAR 52.204-13, System for Award Management Maintenance (OCT 2018)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.227-19, Commercial Computer Software-Restricted Rights (DEC 2007)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) (DEVIATION AUG 2020)

VAAR 852.211-72, Technical Industry Standards (NOV 2018)

VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

VAAR 852.203-70, Commercial Advertising

VAAR 852.211-70, Equipment Operations and Maintenance Manuals

VAAR 852.232-72, Electronic Submission of Payment Requests

VAAR 852.246-71, Rejected Goods

VAAR 852.270-1, Representatives of Contracting Officers

VAAR 852.212-71, Gray Market Items (APR 2020)

VAAR 852.212-72, Gray Market and Counterfeit Items (MAR 2020) (DEVIATION)

VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

VAAR 852.247-71, Delivery Location (OCT 2018)

VAAR 852.247-72, Marking Deliverables (OCT 2018)

End of Addendum to 52.212-4

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (OCT 2022) (JUL 2021) (DEVIATION)

Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services.

All quoters shall submit the following:

Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor or reseller

Completed Buy American Certificate found at FAR 52.225-2, Buy American Certificate

Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent to the Contracting Officer, Stacy Massey at Erica.Grimslid@va.gov.

The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Award will be based upon lowest priced technically acceptable quote in accordance with the Simplified Acquisition Procedures of FAR 13. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00pm on July 11, 2023. Responses should be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov. Hand delivered responses will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Erica Grimslid

Contracting Officer

Network Contracting Office 12

Erica.Grimslid@va.gov