6830--Dry Ice Purchase

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures, specifically FAR 13.5 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation is attached to this announcement.

1.A. Project Title: Purchase of Dry Ice

1.B. Project Location: New Mexico Veterans Affairs Health Care System (NMVAHCS)

1501 San Pedro Dr SE

Albuquerque, NM 87108-5153

1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26223Q0153

1.D. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127

1.E. Applicable NAICS code: 325120

1.F. Small Business Size Standard: 1,000 Employees

1.G. Type of Contract: Firm Fixed Price

1.H. Delivery required as soon as possible

2. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 and 852.219-78 VA Notice of Limitations on Subcontracting via email no later than 11:00 AM 12/1/2022 to David Odne; david.odne@va.gov. Ensure the following are completed and/or included in the offer packet:

2.A. Vendor Information

2.B. Acknowledgement of amendments

2.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions

2.D. Schedule of services

2.E. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items

2.F. 852.219-78 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products

3. Background: The Cooperative Studies Program Clinical Research Pharmacy Coordinating Center s Biorepository in Albuquerque, New Mexico requires dry ice pellets for use when shipping biological samples.

4. Required Services:

A. Vendor will every week on a Monday (unless Federal Holiday then vendor will deliver next day) deliver 500 lbs. of ½-inch dry ice pellets in a storage container. The storage container must keep sublimation to minimum possible level to maintain maximum useable quantity of dry ice.

B. Vendor will pick up previously delivered container when delivering new container.

5. Conformance Standards:

A. Contract service shall ensure delivery containers meet applicable safety guidelines related to storage of dry ice.

6. Delivery Address

Department of Veterans Affairs

Cooperative Studies Program

Clinical Research Pharmacy Coordinating Center

2401 Centre Ave SE

Albuquerque, NM 87106

7. Salient Characteristics: The items must have the following salient characteristics

500 lbs. of ½-inch dry ice pellets in a storage container. The storage container must keep sublimation to minimum possible level to maintain maximum useable quantity of dry ice.

8. Period of Performance:

A. The period of performance shall be for one base year plus four (4) option years. The Government may extend the term of the awarded base/option year by written notice to the Contractor within 30 days of annual expiration date, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary (>60 day) notice does not commit the Government to an extension

9 . The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 Effective January 30, 2022. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.

a. FAR 52.212-1, Instructions to Offerors Commercial Items

b. FAR 52.212-2, Evaluation Commercial Items

c. FAR 52.212-4, Contract Terms and Conditions Commercial Items

d. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items

e. FAR 52.217-6 Option for Increased Quantity

f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

g. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance

h. FAR 52.252-2, Clauses Incorporated by Reference

i. VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items

10. Contractor is to order and store at contractor s expense any long lead delivery items that can delay or impede the completion of this work.

a Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

b. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays

New Year s Day January 1st

Martin Luther King s Birthday Third Monday in January

President s Day Last Monday in January

Memorial Day Last Monday in January

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

c. Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

d. Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

e. Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site at all VA facilities.

f. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

g All shipping costs will be included in the cost of the contract.