6670--weight-based inventory system (VA-23-00014337)

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a BRAND NAME OR EQUAL (IAW THE SALIENT CHARACTERISTICS) RFQ for all businesses. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01 effective December 30, 2022.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334519 Other Measuring and Controlling Device Manufacturing with a small business size standard of 600 employees.

The FSC/PSC is 6670 | Scales and Balances

The Tuscaloosa VA Medical Center is seeking to purchase a Weight Based Inventory System.

Seeking to purchase a system that meets or exceeds the PAR Scales system produced by PAR Excellence Inc.

All interested companies shall provide quotes for the following:

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

0.00

EA

__________________

__________________

Software License Fees

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0001AA

1.00

EA

__________________

__________________

PX9110_301+ PAR Secondary Facility License 301+ Beds

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: PX9110_301+PAR

0001AB

1.00

EA

__________________

__________________

PX9120U PAR Client Unlimited

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: PX9120U

0001AC

1.00

EA

__________________

__________________

PX9176 PAR Vision Facility License

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: PX9176

0001AD

1.00

EA

__________________

__________________

PX9196 PAR Mobile Facility License

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: PX9196

0001AE

26.00

EA

__________________

__________________

PX9186 PAR Bins Replenish License

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: PX9186

0002

1.00

EA

__________________

__________________

INTERFACE DEVELOPMENT FEES

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0003

1.00

EA

__________________

__________________

SERVICE FEES

0003AA

1.00

EA

__________________

__________________

PX9809-PMFR Project Management Flat Rate

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: PX9809-PMFR

0003AB

1.00

EA

__________________

__________________

PX9809-IBR Implementation Base Rate - turnkey additional

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: PX9809-IBR

0004

0.00

EA

__________________

__________________

PAR SCALE PRODUCTS

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0004AA

2,387.00

EA

__________________

__________________

Scale - Avg Cost for PAR Individual Scales

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0004AB

139.00

EA

__________________

__________________

Scale - Avg Cost for PAR Individual Scales (15k)

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0004AC

514.00

EA

__________________

__________________

Small & Medium Platform Scales

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0004AD

564.00

EA

__________________

__________________

Large Platform Scales

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0004AE

29.00

EA

__________________

__________________

Controller, Replenish, Ethernet

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0004AF

2.00

EA

__________________

__________________

PX3950C PAR Bins Setup Kit

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: PX3950C

0005

1.00

EA

__________________

__________________

PAR HARDWARE ACCESSORIES

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0006

0.00

EA

__________________

__________________

THIRD PARTY STORAGE PRODUCTS

0006AA

1.00

EA

__________________

__________________

Plastic Storage Bins

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0006AB

126.00

EA

__________________

__________________

Shelving - Dunnage Racks plus liner

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0006AC

98.00

EA

__________________

__________________

Bridge Allocation (unit plus sides/front)

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0006AD

2.00

EA

__________________

__________________

PX7532 Double-Wide Mass Med Cabinet and Louver Cart Panel, Powder Coated Steel Full Size Metal Cart,

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: PX7532

0006AE

5.00

EA

__________________

__________________

QS-LR36 qwikSIGHT Mobile Louvered Panel Units, 36"

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: QS-LR36

0006AF

16.00

EA

__________________

__________________

30-618Q Louver Panel, 18" W x 19" H, Each;..Qty = Ea; Shipped by case of 4 ea.

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: 30-618Q

0006AG

115.00

EA

__________________

__________________

30-636Q Louver Panel, 36" W x 19" H, Each;..Qty = Ea.; Shipped by case of 4 ea.

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

LOCAL STOCK NUMBER: 30-636Q

0007

1.00

EA

__________________

__________________

THIRD PARTY SERVICES

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

0008

1.00

EA

__________________

__________________

TURN-KEY INSTALLATION

PRINCIPAL NAICS CODE: 334519 - Other Measuring and Controlling Device Manufacturing

PRODUCT/SERVICE CODE: 6670 - Scales and Balances

GRAND TOTAL

__________________

Salient characteristics for the Automated Weight-Based System below.

Essential/significant physical, functional, or performance characteristics.

The Tuscaloosa VAMC facility is in need of an Inventory Point of Use (POU) System. The POU system must have the following salient characteristics:

Must be weight based

Easily calibrated and accurate

Provide real time visibility to our Secondary Inventory locations

Must be able to interface with GIP package in IFCAP

Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location

It is imperative that depletion of stock triggers pick tickets based on PAR levels, Re-order points, and Emergency Stock Levels

Software needs to be intuitive and easy to train on

Software needs to be able to utilize multiple users with different levels of permissions

Reports generated by software need to be relevant to APICS Principles of Inventory Management

Must be able to handle a wide range of products based on size, thickness, and weight.

Complete generic identification: Weight based Inventory Supply Chain Solution

Applicable model/make/catalog number: PAR Express weight-based automation by PAR Excellence

Equipment Status - Communication about system status including system failures

Materials Management Status

Open Orders

Emergency/Critical Item Levels

Negative Quantities on-Hand

Item Locator

Customer Item Requisition

Par Level Analysis

Current Levels

Level recommendations by cost and usage demand SKU reduction recommendations

Items over par level

Stock outs and critical hits Par level value over time

Consumption

Average monthly usage

Consumption analysis including time

Consumption deviation

Consumption over time

Reports

Activity detail (sales, receipts, adjustments, etc) to include time inventory on hand changed

Quantity on-hand Value on-hand

Department transactions

Cycle count sheet

Out of balance with GIP - on hand Due-ins

Due-outs

Issue multiple discrepancy between GIP and Par Bin

Emergency levels

Orders

Existing orders

Order preview

Items

Item master Item history

Item classification Reconciliation history

Most recent recon per item

PERFORMANCE WORK STATEMENT

WEIGHT BASED INVENTORY MANAGEMENT SYSTEM

GENERAL INFORMATION: Department of Veterans Affairs Medical Center (VAMC) Tuscaloosa, Alabama is seeking to replace existing free standing inventory management storage with a weight-based inventory system to ensure proper storage of medical and surgical products. Contractor will provide all supervision, tools, materials, supplies, equipment, and labor to perform the work.

TITLE OF PROJECT: Weight-Based Automated Inventory Systems

SCOPE OF WORK: The contractor will provide all supervision, labor, tools, materials, supplies, equipment, licensing, support, and software/hardware to install and maintain a weight-based inventory system that detects and transmits real-time information into the Government owned Generic Inventory Package (GIP), via VISTA/IFCAP access. The weight-based system must also be complaint with the Defense Medical Logistics Standard Support (DMLSS).

LICENSING: One-year license agreement during the base year of the purchase order for use of the weight-based inventory systems and related support. Automatic software upgrades of the installed program and software. Web-based program shall be available on any computer and/or mobile device for reporting purposes and evaluation of inventory levels for an unlimited number of users. Per FAR 12.212, commercial computer software or commercial computer documentation shall be acquired under licenses customarily provided to the public to the extent such licenses are consistent with Federal law and otherwise satisfy the Government s needs.

SUPPORT: Support to include continuous monitoring by means of a minimum of four (4) remote checks of equipment functionality by Contractor personnel every 24 hours. Notification and maintenance support from Contractor personnel in the event of a problem with equipment or software. Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software. Equipment and related hardware shall be replaced within 48 hours of notification of a problem if user is not at fault for damage or defect. After initial 12-month period of performance, the Contractor shall provide a continuation of the support and maintenance activities.

GLOSSARY / DEFINITIONS:

The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply.

FAR

Federal Acquisition Regulation

VAAR

Veterans Administration Acquisition Regulation

NEMA

National Electrical Manufacturers Association

NEC

National Electric Code

ANSI

American National Standards Institute

NAAMM

National Association of Architectural Metal Manufacturers

AWS

American Welding Society

ASTM

American Society for Testing and Materials

UL

Underwriters Laboratories, Inc.

SCA DOL Website

Service Contract Act (SCA) Directory of Occupations (Fifth Edition) https://beta.sam.gov

Federal, State, Local, Industry, Manufacturer

All applicable federal, state, local, and industry: laws, codes, policies, procedures, standards, manufacturer s specifications, and any other applicable doctrine for the intended performance of the equipment specified.

Glossary Acronyms used in this Performance Work Statement are referenced below:

CBOC Community Based Outpatient Clinic

CO Contacting Officer

COR Contracting Officer Representative

ACOR Alternate Contracting Officer Representative

EST Eastern Standard Time

GIP Generic Inventory Package

IFCAP Integrated Funds Distribution Control Point Activity, Accounting &

Procurement

PAR Periodic Automatic ReplenishmentÂ

POC Point of Contact

PWS Performance Work Statement

QASP Quality Assurance Surveillance

VA Veterans Affairs

VAMC Veterans Affairs Medical Center

VISTA Veterans Health Information Systems and Technology Architecture

PERFORMANCE MONITORING:

Completion of the install will be verified by COR or designated personnel. Functionality and accuracy of the installed equipment will be continuously monitored by Logistics staff to ensure equipment is functioning properly and providing accurate and timely information for inventory and reordering purposes. Installed equipment and software is monitored by Contractor employees by daily check-ins that shall occur remotely at least 4 times every 24 hours. Contractor support to be provided for any defects or functionality problems by contacting Contractor via email or telephone within time frames designated in ST # 5. The Contractor will meet (e.g. in person, telephone, etc.) with the COR monthly to address any unresolved issues. Any unresolved and/or continuous issues will be addressed to the Contracting Officer for corrective action.

Performance Indicators

PWS Ref

Performance Measure

Acceptable Level of Quality

Method of Assessment

Incentive

Successful completion of Specific Tasks

ST#1, ST#2, ST#3, ST#4, ST#5

On time completion

90%

Direct observation and periodic inspection

Positive Past Performance

Successful completion of training

ST#$

On time completion

100%

Direct Observation and Periodic Inspection

Positive Past Performance

Support Services

ST5

Customer Service

95%

Random and periodic sampling

Positive Past Performance

PERFORMANCE REQUIREMENT:

A Contracting Officer Representative and Alternate Contracting Officer Representative shall be delegated to this procurement. Scheduling and coordination of all work performance shall be arranged through the designated COR/ACOR assigned.

In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR s authority are to ensure that the Contractor performs the technical requirements of the contracted services, and to notify the Contracting Officer of any deficiencies observed.

HOURS OF SERVICE: Work is to be done between the hours of 8:00a.m. and 4:30p.m., Monday through Friday, excluding holidays.

Federal Holidays

New Year s Day January 1st

Martin Luther King s Birthday 3rd Monday in January

President s Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran s Day November 11th

Thanksgiving Day Last Thursday in November

Christmas Day December 25th

INSTALLATION: Installation will be performed during the working hours of 8:00am thru 4:30pm, Monday through Friday. Work at the government site shall not take place on Federal holidays or weekends unless coordinated with the Contracting Officer Representative (COR). The Contractor must notify the Facility s point of contact or COR for coordination of any required access to additional work areas. Contractor(s) will need to obtain an Identification Badge which shall be worn at all times while on station. After all work is completed, the Contractor must notify the facility s POC or COR of completion. A verbal or written status report will be provided to the COR following the completion of the workday as determined by the COR.

ACCESS: Grant accesses and train VA employees for the web-based program that shall have unlimited user access and provide reports and data mining capability of current inventory including but not limited to current stock levels, recommended order levels, and average usage levels. The system shall be capable of producing reports in Excel or text delimited format using commercially available software. Training includes but is not limited to:

Adding items

Removing items

Assigning items

Weighing items

Editing items

Troubleshooting

Reporting functions

Par Vision

Process definition

SPECIFIC TASKS (ST):

ST# 1: Provide a licensing solution that has the ability to interface the Weight-based System with the VA s GIP system in real time for reporting purposes. The interface must comply with all VA security regulations and shall be available at no additional cost to the Government.

ST# 2: Provide and install Weight-Based Automated Inventory system at the following locations (to include all bins, scales, and accessories):

Inventory Point Locations: 31

679-XRAY/RADIOLOGY BLD 135 SECONDARY

679-LABÂ BLD 135 SECONDARY

679-ACUTE1/3WEST BLD 137Â Â Â Â Â Â Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-EAGLES COVE BLD 61 SOUTHÂ Â Â Â SECONDARYÂ Â Â Â Â Â

679-FREEDOM HALL BLD 61 NORTHÂ Â Â Â Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-PATRIOT POINT BLD 61 WESTÂ Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-PRIMARY CARE CLINIC BLD 38Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-SPS OPERATIONALÂ Â Â Â Â Â Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-DENTAL BLD 1Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-SPECIALITY CLINICS BLD 1Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-HOME BASED PRI CARE BLD Â Â Â Â Â Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-4S/ PRRTP(REHAB) BLD 137Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-DISASTER CART SECONDARYÂ Â Â Â Â Â

679-SELMA CBOCÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-2 WEST/ VALOR BLD 137Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-ACUTE2/3SW BLD 137Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-COTTAGE1Â BLD 146Â Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-WOUND CAREÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-MHRRTP/2ND FLOOR BLD 137Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-CAMELIA HOUSE-BLDG 147Â Â Â Â Â Â Â Â SECONDARYÂ Â Â Â Â Â

679-AZALEA HOUSE - BLDG 149Â SECONDARYÂ Â Â Â Â Â

679-SPD CLINICÂ Â Â Â Â Â Â Â Â Â Â Â Â Â SECONDARY

679-GRACE HALL 137 3 EAST SECONDARY

679-BUILDING 135 ROOM G39 SECONDARY

679-BUILDING 135 SPECIALTY CLINIC RM 30 SECONDARY

679-##Environmental    PRIMARY

679-C-DENTALÂ Â Â Â Â PRIMARY

679-C-LABORATORYÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â PRIMARY

679-C-MEDICAL SURGICALÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â PRIMARY

679-C-PROSTHETICSÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â PRIMARY

679-NC-ENGINEERINGÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â PRIMARY

679-##AMMUNITIONÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â PRIMARY

679-##C-Medical Surgical                    PRIMARY

ST# 3: The Weight-Based Automated Inventory Management System shall produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities that shall include at a minimum the following:

Minimum current stock levels.

Recommended order points.

Average usage levels per item.

Verify any out of balance on hand quantities and values.

Accounting for any due out or due ins.

The functionality minimal requirements are listed below:

Must be weight based.

Easily calibrated and accurate.

Provide real time visibility to all Secondary Inventory locations.

Must be able to interface with GIP package in IFCAP.

Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location.

It is imperative that depletion of stock triggers pick tickets based on PAR levels, Re-order points, and Emergency Stock Levels.

Software needs to be intuitive and easy to train on.

Software needs to be able to utilize multiple users with different levels of permissions.

Reports generated by software need to be relevant to APICS Principles of Inventory Management.

Must be able to handle a wide range of products based on size, thickness, and weight.

Equipment Status:

Communication about system status including system failures

Materials Management Status:

Open Orders

Emergency/Critical Item Levels

Negative Quantities on-Hand

Item Locator

Customer Item Requisition

Current Levels Level recommendations by cost and usage demand SKU reduction recommendations

Items over par level

Stock outs and critical hits Par level value over time

Consumption

Average monthly usage

Consumption analysis including time

Consumption deviation

Consumption over time

Reports

Activity detail (sales, receipts, adjustments, etc.) to include time inventory on hand changed.

Quantity on-hand Value on-hand

Department transactions

Cycle count sheet

Out of balance with GIP - on hand Due-ins

Due-outs

Issue multiple discrepancy between GIP and Par Bin

Emergency levels

Orders

Existing orders

Order preview

Items

Item master Item history

Item classification Reconciliation history

Most recent recon per item

Installed equipment shall have a one-year warranty (full equipment replacement) for defects or damage not caused by VA personnel. Installation does not include disassembly of existing storage devices.

All work performed shall be accomplished in accordance with the manufacturer s instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, inspection, replacement of worn or defective parts, etc., required to keep the equipment in operating condition. Contractor s maintenance of the equipment must satisfy all requirements as set forth by the manufacture.

Contractor must ensure all trash and debris is removed from site after work is completed.

COMPLETION AND MONITORING:

Completion of the installation and functionality shall be verified by COR. Functionality and accuracy of the installed equipment shall be continuously monitored by Supply Chain Management staff to ensure equipment is functioning properly and providing accurate and timely information for inventory and reordering purposes.

Installed equipment and software is monitored by Contractor employees by daily check-ins that shall occur remotely at least four (4) times every twenty-four (24) hours.

Contractor support to be provided for any defects or functionality problems by contacting Contractor via email or telephone within time frames designated under 4.0 and 5.0.

The Contractor shall meet (e.g., in person, telephonic, or other means agreed upon) with the COR monthly to address any unresolved issues. Any unresolved and/or continuous issues shall be addressed to the Contracting Officer for corrective action.

OPERATION AND WARRANTY:

If a problem occurs and is covered under warranty, Contractor shall coordinate with the respective manufacturer to correct the fault. Those faults that occur that the Contractor can identify may be corrected by the installing Contractor. Any fault covered under warranty and requiring coordination with the manufacturer for technical support/replacement parts shall be closely managed/supervised by the Contractor to ensure prompt action.

Any damage, fault or other malfunction resulting from workmanship, manufacturing defect or any other fault/failure covered by a manufacturer s warranty shall be corrected by the installing Contractor. Any correction that shall require coordination with manufacturer for replacement parts related to warranty coverage shall be coordinated by or managed by the Contractor.

Any fault/failure or damage resulting from actions/incidents which falls outside of workmanship or warranty coverage specifications may be corrected by the Contractor at the direction and expense of the VA. Any such failure shall be noted on an Inspection Report and specifically addressed with the COR.

PARTS REQUIREMENT:

Only new, standard parts shall be furnished by the Contractor. All parts shall be of the manufacture and have versatility to be installed at the facility with as little structural augmentation as possible.

All newly installed equipment and parts become the property of the Government. Replaced parts are to be disposed of legally by the Contractor in accordance with industry standards.

DELIVERABLES REQUIREMENT:

A written Status Report shall be provided to the COR following the completion of each workday via electronic email to the COR.

A detailed Maintenance Report shall be provided following each visit for repair or maintenance.

CONTRACTOR PERSONNEL QUALIFICATIONS:

The Contractor shall provide personnel capable of performing the installation of all components as well as general instruction on the operation immediately after installation. Additionally, all personnel shall be subject to a Government specified background investigation prior to working with Personally Identifiable Information.Â

The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the specifications and requirements.

The position sensitivity for this effort has been designated as Low Risk and the level of background investigation is a National Agency Check with Written Inquiries.

All personnel shall be U.S. Citizens. The Contractor shall coordinate with the COR for all Security Issues.

The work history of each Contractor employee shall contain experience directly related to the task and functions he/she is intended to perform for this service. The Government reserves the right, during the life of the resulting contract, to request work histories on any Contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of Contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements in an efficient, reliable, and professional manner.

The Contractor s Project Manager is a Key Person. Any changes to the Contractor key personnel shall be approved to be working on the project by the Government within five (5) business days of any change in the key personnel originally assigned.

Â

IDENTIFICATION REQUIREMENT:

Government Badges. The COR/ACOR shall coordinate the issuance of required access badges assigned to Contractor personnel. Contract personnel shall wear laminated identification badges provided by the Government at all times when performing. Badges shall be worn on the outer garment, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

Contractor Badges. Notwithstanding the requirement to wear a Government furnished badge, Contractor personnel shall also wear a laminated Contractor identification badge at all times when performing services under this Contract, including when on Government directed travel. The badge shall contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

GOVERNMENT FURNISH EQUIPMENT:

The VAMC shall furnish a server, laptop, and desktop computer for installation of Contractor owned software and related programs need to make the installed equipment operational.

AUTHORIZED SERVICES:

The services authorized is installation, inspection, and general instruction of the new medical storage carts. Before performing any service or repair of a non-contract nature, the Contracting Officer or his/her designee must be advised of the reason for this additional work. Contractor is cautioned that only the Contracting Officer may authorize additional services or repairs and reimbursement will not be made unless this prior authorization is obtained.

DISCONTINUANCE OF SERVICE:

The Government reserves the right to terminate service on individual systems with a thirty (30) calendar day written notice to the Contractor with payment to be prorated.

SUBCONTRACTING REQUIREMENT:

Due to the complexity of the services required herein, subcontracting will not be permitted without prior written approval by the Contracting Officer.

END OF PWS

Delivery shall be 180 days after receipt of order (ARO) and will be FOB Destination.

Place of Performance/Place of Delivery

Name:

Tuscaloosa VA Medical Center

Address:

3701 Loop Road East

Tuscaloosa, AL 35404-5099

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.211-6 Brand Name or Equal (AUG 1999)

FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (NOV 2021)

FAR 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (MAY 2002)

FAR 52.212-2 Evaluation Commercial Products and Commercial Services (NOV 2021)

Offers must complete annual representation and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with paragraph (j) of the provision is appliable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.212-4 Contract Terms and Conditions Commercial Items (NOV 2021)

VAAR 852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020)

VAAR 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)

VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023)

The following subparagraphs of VAAR 852.203-70 are applicable:

852.203-70, Commercial Advertising

852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.246-71 Rejected Goods (OCT 2018)

FAR 52.212-5 Contract Terms and Conditions Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

52.219-28 Post Award Small Business Program Representation (NOV 2020)

52.219-33 Nonmanufacturer Rule (SEP 2021)

52.222-3 Convict Labor (JUN 2003)

52.222-19 Child Labor--Cooperation with Authorities and Remedies (DEC 2022)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-50 Combating Trafficking in Persons (OCT 2020)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-1, Buy American--Supplies (OCT 2022)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.222-35, Equal Opportunity for Veterans (JUN 2020)

52.232-33 Payment by Electronic Funds Transfer System for Award Management [OCT 2018]

All offerors shall submit the following:

Offer (pricing) for All Items Listed

BASIS FOR AWARD:

The Government will select the quote that represents the best benefit to the Government at a price determined reasonable. Responses should contain your best, terms and conditions.

Once the Government determines there is a contractor(s) that can provide equipment that meet(s) the requirements of the salient characteristics stated in this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited equipment and service to address any remaining issues. Quotes/offerors that do not provide an adequate description of how the product meets or exceeds the requested item(s) will not be considered for award. This is not applicable to offerors that are quoting EXACT MATCH items.

To be considered technically acceptable for award each offeror must provide with their submitted quote/offer:

Documentation that confirms the company/employees are manufacturer authorized resellers/distributors and installers of the quoted items.

If you are quoting or equal items, the offeror must submit manufacturer product literature that confirms the items(s) meets all the salient characteristics for the specified item(s). The salient characteristics for the specified item(s) are contained in the applicable manufacturer s literature.

If you are quoting/offering or equal items, the offeror must clearly identify the exact make, model, manufacturer, and item description for each line item to be considered. Quotes/offerors that do not provide an adequate description of how the equal product meets the salient characteristics will not be considered for award. This is not applicable to offerors that are quoting EXACT MATCH items.

Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM) located at https://www.sam.gov.

Questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer Darius Crane at darius.crane@va.gov. Please ensure you title subject line of your emailed queries with the solicitation number and name for ease of identity i.e. 36C24723Q0400 WEIGHT BASED INVENTORY SYSTEM Questions must be submitted NO LATER THAN April 25, 2023 @ 1600 P.M. EST. No phone calls shall be accepted.

Submission of your response shall be received not later than May 04, 2023 @ 14:00 P.M. EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All offers shall be emailed to the Contracting Officer Darius Crane at darius.crane@va.gov no later than the date and time listed. Please ensure you title subject line of your emailed quote with the solicitation number and name for ease of identity i.e. 36C24723Q0400 WEIGHT BASED INVENTORY SYSTEM .