6640--Equipment, LAB REFRIGERATOR, Cinci

This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #2023-02 (February 14, 2023).

This solicitation is for a firm fixed price: Total Set-aside Service-Disabled Veteran Owned Small Business (SDVOSB), So-Low, brand name or equal refrigerators and freezers for the Pathology & Laboratory Medicine Service. The award will be to a single offeror (all-or-none/group basis).

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1,250. The FSC/PSC is 6640.

The Cincinnati Veteran Affairs Medical Center, 3200 Vine Street, Cincinnati, OH 45220 is seeking to purchase five medical grade laboratory refrigerators and three freezers. All commodities are itemized in detail in the below chart.

All interested companies shall provide quotations for the following list of items: (Note: freight not to exceed $250 for the entire order. If needed, include any additional cost of freight with your pricing.)

SKU

ITEM DESCRIPTION

QTY

PRICE

TOTAL

MODEL DH4-74GD HEMATOLOGY SECTION

74 CU FT GLASS DOOR REFRIGERATOR 115 VOLTS, 60 HERTZ, 1 PHASE

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MODEL DH4-49GD TOXICOLOGY SECTION

49 CU FT GLASS DOOR REFRIGERATOR 115 VOLTS, 60 HERTZ, 1 PHASE

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MODEL: DH4-38SGD SPECIAL CHEMISTRY

38 CU FT SLIDING GLASS DOOR REFRIGERATOR 115 VOLTS, 60 HERTZ, 1 PHASE

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MODEL: DHK20-20MDP CHMEISTRY & SEND OUT

20 CU FT SOLID DOOR MANUAL DEFROST FREEZER 115 VOLTS, 60 HERTZ, 1 PHASE

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MODEL: U85-18 TOXICOLOGY SECTION

18 CU FT ULTRA LOW FREEZER 115 VOLTS, 60 HERTZ, 1 PHASE

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MODEL: DH4-27GD MICROBIOLOGY SECTION

27 CU FT GLASS DOOR REFRIGERATOR 115 VOLTS, 60 HERTZ, 1 PHASE

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FREIGHT

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DELIVERY/SET-UP

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WARRANTY TERMS

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STATEMENT OF WORK

The Cincinnati VA Medical Center is requesting a brand name or equal So-Low refrigerators and freezers. The units are essential to maintain temperature, quality, and integrity of reagents and samples. The desired refrigerators and freezers shall be of a quality meeting or exceeding current recognized Laboratory Accreditation standards as established by The Joint Commission and College of American Pathologist.

All units should have an alert system to warn staff when the temperatures are out of range.

Please provide details of Warranty Terms and Conditions.

Delivery: Delivery shall be provided FOB Destination to Room C230 within 60 days after receipt of order (ARO). All units purchased must fit through a doorway measuring 34 x 82 .

Hematology Section:

1 Triple door refrigeration unit: Approximately 75 cubic feet with the exterior dimensions of 75 x 32 x 81 Temperature Range: 2°C to 8°C

Electrical Specifications: 15 Volts 60 Hertz 1 phase.

Control Specifications: Temperature control with digital display, audible high/low alarm.

General Specifications: Glass door, mechanism to lock doors on unit, 4 locking Casters, Minimum two-year Warranty of parts and labor.

Toxicology section:

1 Double door refrigeration unit: Approximately 49 cubic with the exterior dimensions of 52 x 32 x 81 . Temperature range: 2°C to 8°C.

Electrical Specifications: 15 Volts 60 Hertz 1 phase.

Control Specifications: Temperature control with digital display, audible high/low alarm,

General Specifications Glass door, mechanism to lock doors on unit, 4 locking Casters, Minimum two-year Warranty of parts and labor.

Special Chemistry section:

1 Double door refrigeration unit: Approximately 38 cubic feet with exterior dimensions of 43.5 x 32 x 81 that allows RFID tracking products to be attached. Temperature range: 2°C to 8°C

Electrical Specifications: 115 Volts 60 Hertz 1 phase.

Control Specifications: Temperature control with digital display, audible high/low alarm.

General Specifications: Two front sliding glass door, mechanism to lock doors on unit, 4 locking Casters, Minimum two-year Warranty of parts and labor.

Chemistry and send out section:

2 Single door temperature freezers: Approximately 20 cubic feet with the exterior dimensions of 30.5 x 29.5 x 74.75 . Temperature range -15°C to -30°C

Electrical Specifications: 115 Volts 60 Hertz 1 phase.

Control Specifications: Temperature control with digital display, audible high/low alarm.

General Specifications: Upright freezer, solid door, mechanism to lock door on unit, 4 locking Casters, Minimum two-year Warranty of parts and labor.

Toxicology section:

1 Single door Ultra Low Freezer: Approximately 18 Cubic feet with exterior Dimensions of 36 x 36 X 79.5. Temperature range -40°C to -85°C

Electrical Specifications: 115 Volts 60 Hertz 1 phase.

Control Specifications: Temperature control with digital display, audible high/low alarm.

General Specifications: Upright freezer, Solid door with inner stainless-steel doors, mechanism to lock door on unit, 4 locking Casters, Manual Defrost, Minimum two-year Warranty of parts and labor.

Microbiology section:

2 single door refrigeration unit: Approximately 27 cubic with the exterior dimensions of 30 x 32 x 81 . Temperature range: 2°C to 8°C.

Electrical Specifications: 115 Volts 60 Hertz 1 phase.

Control Specifications: Temperature control with digital display, audible high/low alarm,

General Specifications Glass door, mechanism to lock doors on unit, 4 locking Casters, Minimum two-year Warranty of parts and labor.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (SEPT 2023)

FAR 52.212-3 Offerors Representations and Certifications Commercial Items (NOV 2023)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

www.sam.gov registration is required to be complete at time of submission of quote.

FAR 52.204-7 System for Award Management (OCT 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2023)

Addendum to FAR 52.212-4

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

VAAR 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018)

VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023)

VAAR 852.2119-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (NOV 2022)

VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.242-71 Administrative Contracting Officer (OCT 2020)

VAAR 852.246-71 Rejected Goods (OCT 2018)

End of addendum to 52.212-4

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (NOV 2023)

FAR 52.211-6 Brand Name of Equal (AUG 1999)

VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

VAAR 852.272-70 Late Offers (NOV 2021)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous and the BEST VALUE to the Government. Responses should contain your best terms, conditions.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 12:00 PM EST ON APRIL 22, 2024, along with your Certificate of Compliance for Supplies and Products in accordance with VAAR 852.2119-76, to be considered for evaluation.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail by 12 PM EST on April 18, 2024, to the Point of Contact for this solicitation; Alice Clark, Contracting Specialist, NCO10 Contracting, alice.clark@va.gov. No phone called will be accepted during this solicitation.