6540--Eye lanes amended

Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06

This solicitation is set-aside for Small Businesses

Please make sure that your business follows the instructions in attachment B vendor FMS paperwork to get your Business Registered with the Department of Veterans Affairs. Failure to do so could delay award as it is the end of year.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339115 Ophthalmic goods manufacturing, with a small business size standard of 1,000 employees

The FSC/PSC is 6540 Ophthalmic Goods and Supplies

The Phoenix VA Health Care System is seeking to purchase Eye lanes with related accessories

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

1

INSTRUMENT STAND

5

EA

2

EXAM CHAIR

5

EA

3

PHOROPTOR

5

EA

4

INSTRUMENT HANDLE

5

EA

5

TRANSILLUMENATR

5

EA

6

DIRECT OPHTHALMOSCOPE

5

EA

7

DIRECT OPHTHALMOSCOPE

5

EA

8

WALL MOUNTED DIGITAL ACUITY

5

EA

9

CHAIR GLUIDE SYSTEM

5

EA

10

APPLINATION TONOMETER

5

EA

INSTRUMENT STAND 5qty

Instrument charging console (IC), which includes chair controls and three wells for handheld instruments (Must be compatible w/ Welch-Allyn Rechargeable Handles & any HS/Reliance Power Exam Chair)

Counterbalanced slit-lamp arm locks and allows adjustment with a single hand. 12 of vertical travel can be counterbalanced for instruments 12 to 60 lbs. A raise and lower switch on the slit lamp arm controls chair height adjustments (Compatible with any unit model slit lamp)

Upper refractor arm offers 10 range of vertical movement; delivers instruments up to 20 lbs

Backlit membrane switches last 10-times longer than mechanical switches and increase safety with lower voltages. They control the chart projector, overhead lamp and binding post for an indirect ophthalmoscope; raise and lower the exam chair

Halogen lamp with long-lasting bulb provides bright, direct light for minor procedures Arm adjusts without tools. Low voltage for safety.

Gives user maximum patient access

Unique injection molding process using a polycarbonate found on supersonic aircraft to resist scrapes, scratches, and scuffs

Certified to comply with international quality and safety standards

Wheelchair Access Deliver care to wheelchair bound patients with an optional lower slit lamp arm. Cost applies to Americans With Disability Act s Tax Credit

Height to console: 36

Height to pole top: 71

Base: 21x 21

Electrical (Standard UL Listed), 115 volts, 60 Hz, 3 amperes

EXAM CHAIR 5 qty

Memory Positioning Switch enables you to pre-select the chair's most used position

Power base and top

Use finger switches or corded foot switch to raise, lower, or recline the chair.

Square base

Dual controls for base and top functions

Use finger switches or corded foot switch to raise, lower, or recline the chair

Membrane switches and rotation locks control all operations of the chair from a sitting or standing position

Single lock adjustable concave headrest standard

Safety Switch prevents small children from operating the chair by disabling side and footswitches

Armrests lock in place

Release mechanism allows patients to sit or leave from either side of the chair

Padded underneath for comfort

Hydraulic base tested to 600 pounds

Base: 225/16 x 24½

Overall width: 24½

Overall depth (excluding headrest): 36 .

Table position: 60 . Seat: 19 wide by 18½ deep

Armrest distance: 19

Base heights: 20¼ lowered, 28¾ raised

Standard electrical: 115 volts, 60/50 Hz, 6.3 amperes total. Optional: 230 volts, 50 Hz, 4.0 amperes

PHOROPTOR 5qty

(Compatible w/ALL Instrument Stands)

carry a limited lifetime warranty

Legendary feel and world-renowned mechanical quality

Designed and assembled in the USA

Precision geared rotary prism for more precise interpolation of small prism diopters

Corrosion-resistant materials

Accessories

± .25 Flip cross cylinder

+ 1.50 Retinoscopic Lenses

Accessory Case

3 pair nylon face shields

Rotochart

Reading rod with card holder

Sphere:

-19.00D to +16.75D

0.25D Steps

+0.12D Sphere in auxiliary dial included

Cylinder Power:

0.00D to 6.00D

0.25D Steps

Plus or minus lens system optional 0.12D and 2.00D accessory cells included

Cylinder Axis

360 degrees (Double 0 to 180 degrees scale)

5 degrees graduations

Cross Cylinder:

± 0.25

± 0.37 or ± 0.05 Optional

Prism:

0 to 20 Prism Diopter, 1 Prism Diopter graduations

P.D.:

48 mm to 75 mm, 1 mm graduations

Vertex Distance:

13.75 mm (normal)

Graduations extend range by 6 mm

Reading Distance:

5 to 28 inches

Centimeter and diopter scales included

Auxiliary Dial:

10 lenses plus 2 open apertures

INSTRUMENT HANDLE - RECHARGEBLE 15qty

(Compatible w/ALL Welch Allyn 3.5V instrument heads)

Rechargeable

Adjustable rheostat control

Free-floating reserve for optimal intensity and battery life

Rechargeable nickel-cadmium battery is included

Safety switch prevents accidental draining of battery

Smooth, non-abrasive knurled finish for no-slip grip

Metal head connectors for durability

One-year Warranty

TRANSILLUMINATOR (Head Only) 5qty

(Compatible w/All existing Welch Allyn 3.5V power handles)

Uses a Halogen HPX lamp

Provides 30% more light output for true tissue color

Consistent, long-lasting illumination

Cool distal fiber-optic light transmission

Fully sterilizable either with steam, gas, or liquid solutions

One-year Warranty

006 DIRECT OPHTHALMOSCOPE (Head Only) - -5qty

(Compatible w/All existing Welch Allyn 3.5V power handles)

Coaxial Ophthalmoscope Head

Halogen HPX lamp illumination for true tissue color

18 unique aperture/filter combinations

Crossed-linear polarizing filter virtually eliminates corneal reflection

Includes a red-free filter to be used with all apertures

68 lenses in single-diopter steps for precise resolution (+38 to -30)

Illuminated lens dial clearly identifies settings

Compatible with all existing Welch Allyn 3.5 V power handles

Handle not included

Must have a one year warranty

DIRECT OPHTHALMOSCOPE (Head Only) 5qty

(Must be Compatible w/All existing Welch Allyn 3.5V power handles)

2.8x the brightness and superior streak quality versus the standard for quicker refractions

Optional crossed-linear polarizing filter removes 99% of glare from trial lenses

Sealed optics keep dust out and optics clean for a more effective exam

External focusing sleeve offers continuous rotation

Converts to a spot retinoscope by replacing streak lamp with spot lamp

DIGITAL ACUITY SYSTEM (Wall Mounted) 5qty

All in one acuity system

24 in resolution, LED backlit display

Cool running, free of fans or hard drives

Astigmatic testing

Standard: 17 Letter Set, 8 Letter Set, Sloan, Tumbling E, Landolt CO, Landlot HOTV, Numbers

Children s: Kolt, Children s Shapes, Allen, Pediatric fixation cartoon video

Presentation: Single Line, Double Same, Double Decreasing, Triple Same, Triple Decreasing, Quadruple Same, Quadruple Decreasing, Single Letter, Column, Column Uneven

Other: Xcy Crowding Dots, Astigmatic Wheel, T, Fixation Dot, Horizontal Disparity, Vertical Disparity, Worth 4-Dot, Crowding Bar, Suppression, Red/Green Filter

CHAIR GLUIDE SYSTEM (ADA Compliance) 5qty

( Must be Compatible w/most Reliance round and square based exam power chairs)

Comply with the mandatory requirements of the Americans with Disabilities Act.

Potential tax advantages with your financial professional

Allows the practitioner to slide the existing chair back to accommodate wheelchairs.

Steel carriage fits most Reliance chairs.

The satin finished, stainless steel base plate works on any floor surface

Centered on the plate, a painted stainless-steel track guides the carriage and prevents lateral movement.

Heavy-duty stop limits the distance of travel; the track is tapered for better patient access.

Slimline chair track provides maximum access to the patient

Track tapers into a 6 tail, which allows the practitioners to move an examination stool closer to the chair to provide greater accessibility to the patient.

Case hardened steel rollers enable the practitioner to effortlessly slide chair out of the way and replace it with a wheelchair

Prevents lateral movement.

Heavy-duty stops on the base plate limit the distance of travel.

Range of travel is 27

foot lever activates and releases a friction lock that secures the chair in position anywhere along its 27 path

Base plate length: 52 overall, Wide section: 28 , Narrow: 24

Base plate width: wide section: 20 ; narrow: 6

Track: 3/4 wide x 3/16 high x 52 long.

Overall carriage length: 29

Overall carriage width: 26

APPLINATION TONOMETER 5qty

(Must be Compatible w/Haag-Streit BQ/BP Slit Lamps)

The BQ type applanation tonometer must fit the Haag-Streit slit lamps BQ 900 and BP 900

It provides a parking position and can be easily be moved into place for working

The applanated surface is observed monocularly through the right eyepiece of the stereo microscope.

Delivery shall be provided no later than 100 days after receipt of order (ARO).

IAW with FAR 52.247-34 F.O.B. Destination

Place of Delivery

Address:

Phoenix VA Health Care System

650 East Indian School Rd

Phoenix, AZ

Postal Code:

85012

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items . (July 2021)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (July 2021)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items October 2018

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders October 201

The following subparagraphs of FAR 52.212-5 are applicable:

Please see attachment A for all clauses and provisions related to this solicitation

All quoters shall submit the following:

Quotes (VIA EMAIL ONLY MAIL IN QUOTES WILL NOT BE ACCEPTED)

Brochures of the equipment offered in their quote

All quotes shall be sent to

Nick Price at Nicholas.Price@va.gov

Subject head: RFQ 36C25821Q0348

The last day for Questions is August 25,2021 at 5:30 PM PST

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13.

The following are the decision factors:

The award will be given to the vendor who provides the lowest price and meets all requested salient characteristics.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than the closing date of 8/30/2021 at 5:30 PM PST

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Nick Price

Nicholas.Price@va.gov

Phone calls will not be returned all questions must be submitted in writing.