6525--Orthopedic 3D Foot Scanner

Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 effective July 12, 2021.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 employees.

The FSC/PSC is 6525.

The VISN 10 VA Healthcare System Serving Ohio, Indiana, and Michigan is seeking to purchase Orthopedic 3D Foot Scanners to be used by Central Fabrication Unit (CFU) and VISN 10 Orthotic and Prosthetic (O&P) Labs.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

VAS-41 ELINVISION IQUBE E500 W/3YRS WARRANTY INCL 16 HRS CONFIG

15

EA

Statement of Work

The VISN 10 (Ohio, Michigan, and Indiana) Central Fabrication Unit (CFU) and VISN 10 Orthotic and Prosthetic (O&P) Lab requires new equipment (15 each) to capture foot scans to manufacture patient specific insoles and shoes. The equipment shall have the ability to scan feet, foam boxes, and casts and produce 2D and 3D images. The equipment shall be equipped with a balance plate, pressure mapping and diagnostic tools. The equipment shall come with software that is approved for use on the VA network so that files may be transferred from the O&P lab to the Central Fabrication Unit for manufacture.

As a point of reference for a product that is equal to or better, the iQube® 3D E500 foot scanner and Foot3Dt software are currently used by the VISN 10 Central Fabrication Unit and within VISN 10 O&P Clinics.

Salient characteristics are as follows:

2D or 3D scanning

Self containing scanner

Ability to scan foot, foam box, and cast

Scanning accuracy of 0.5mm

Foot bottom and Foot Side scanning

Foot scanning in vertical position

Ability to carve polyurethane, foam rubber, plaster, EVA, cork

Pressure mapping

Balance plate

Portable Case w step

TRM Approved

Accepts files: STL, PLY, OBJ, JPEG

The period of performance is 30 days ARO.

Place of Performance/Place of Delivery

Various locations throughout VISN 10 to be specified at time of award.

Address:

Postal Code:

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items .

FAR 52.212-5, Evaluation-Simplified Acquisition Procedures .

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018).

8

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2021).

The following paragraphs of VAAR 52.215-70 are applicable:

In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor.

All quoters shall submit the following:

Vendor response shall include the following:

(a) company name

(b) address

(c) point of contact

(d) phone, fax, and email of primary point of contact

(e) DUNS number

(f) Type of business (e.g. Large or Small).

- If vendor is a Small business, provide type of small business. If applicable, (e.g. Services Disabled Veteran Owned Small Business (SDVOSB), Veteran-owned small business (VOSB), 8(a), HUB-Zone, Women Owned Small Business, Small Disadvantaged business, or Small Business).

All responses to this RFQ shall be fixed priced and Freight on Board (FOB) Destination. Documentation that confirms the company are manufacturer authorized resellers/distributors and installers of the quoted items.

All quotes shall be sent, be email only, to christopher.blazejewski@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Lowest Price, Technically Acceptable that must fully meet all salient characteristics.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 4:00 PM EST on July 28, 2021, via email to christopher.blazejewski@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Chris Blazejewski via email only at christopher.blazejewski@va.gov