6515--AvaSure Ceiling Mounted Patient Monitors

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06.

This solicitation is a Total Small Business set-aside, only qualified contractors may submit quotes.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334290, with a small business size standard of 750 employees.

The FSC/PSC is 6515.

The Cincinnati VAMC, 3200 Vine Street, Cincinnati, OH 45220-2213 is seeking to purchase AvaSure Ceiling Mounted Patient Monitors.

All interested companies shall provide quotations for the following Name Brand or Equal items:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

AVA-R-0203-1 AvaSure Guardian Hardware Ceiling 24 x24 Ceiling Tile Size

18

EA

0002

A-000214 AvaSure Monitor Station 40 Monitor

5

EA

0003

AVA-E-SUPP AvaNET Support Agreement, 1 Year from Go Live date.

1

YR

0004

AVA-SERV-0115 AvaSure Install Services -

Remote

1

JB

0005

AVA-SERV-0111 AvaSure Project Management Services

1

JB

Salient Characteristics (Line Item 0004 Installation):

Device configuration pre-ship

Phone / email support to hospital staff

Remotely adding devices to server

Remote configuration / test support

Salient Characteristics (Line Item 0005 Project Management):

Dedicated Project Manager to remotely coordinate tasks, resources and timelines for the implementation of the products and services purchased

Alternate system submission: Offerors submitting alternate items must provide technical information sufficient for a lay person to determine acceptability. Information will not be paid for by the government nor returned to the supplying party. The information will be used to determine product acceptability. Lack of sufficient information for our staff to determine product acceptability will result in a negative determination. Any quote will then be found non-responsiveness to the solicitation and the quote will not be considered. New Equipment ONLY; NO remanufactured, used/refurbished, or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized dealers will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested.

Delivery shall be provided FOB Destination no later than 30 days after receipt of order (ARO).

Place of Performance/Place of Delivery

Address:

3200 Vine Street

Cincinnati, OH

Postal Code:

45220-2213

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (Mar 2020), with the following added as addenda to Provision, Addendum to 52.212-1; 52.216-1, firm fixed price; 52.23233; 52.233-2; 852.233-70; 852.233-71; 852.252-70.

FAR 52.212-2, Evaluation - Commercial Items (Oct 2014) - See technical requirements above, and evaluation factors below.

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Mar 2020)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018), with the following added as addenda to the clause, Addendum to 52.212-4; 52.203-17; 52.216-18; 52.216-22; 52.217-8; 52.217-9; 52.219-18; 852.203-70; 852.211-70; 852.232-72; 852.237-70 852.246-71; 52.212-4; FAR 52.252-2, 52.232-40; http://www.acquistion.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Mar 2020)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.212-5(b)(52.219-6 DEVIATION 2019-01, 52.219-28, 52.219-33, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-33)

All quoters shall submit the following: a quote for the listed items, and any support documentation and specifications deemed pertinent. Quote must be good for 90 calendar days after close of this Combined Synopsis Solicitation.

All quotes shall be sent to the Network Contracting Office 10, at robert.sagris@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Lowest price technically acceptable.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than noon, 12PM EST, on 8/30/2021 at robert.sagris@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Robert Sagris

robert.sagris@va.gov