5999--Generator Load Testing

6

The VHA Network Contracting Office 6 (NCO 6) is conducting a market survey to find qualified vendors who can provide services for Generator Load Testing for the Emergency Power Supply (EPS) for the Department of Veterans Affairs, Salem VA Medical Center (VAMC), 1970 Roanoke Blvd, Salem, VA 24153:

DESCRIPTION OF SERVICE

Performance Work Statement: (Please See Attachment)

All interested parties should respond, in writing via email to Keicha Passley@va.gov. No telephone inquiries will be accepted. In response, please include the following:Â

Company/individual name

Address

Point of contact with phone number

Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB etc.)

Information describing your interest

Indicate FSS/GSA contract number

FSS Category you qualify for

Tax ID number

DUNS number

NAICS code (if different than below)

Capabilities statement

If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov) to be recognize as such.

The NAICS 221122 is applicable to this acquisition; with a size standard of 1,000 Employees .

Interested firms are reminded that in accordance with FAR 4.1201(a) Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors will be required to be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award.Â

Your response is required by 9:30 AM EST August 9, 2021

STATEMENT OF WORK

SPECIFICATIONS

1.1 GENERAL REQUIREMENTS

A. Work covered under this contract consists of furnishing all labor necessary to inspect, evaluate, and load test components of the VAMC Salem s Emergency Power Supply (EPS). The EPS is by NFPA definition a source of electric power of the required capacity and quality for an emergency power supply system (EPSS). VAMC Salem s EPS consists of twelve emergency generator systems listed in this contract in Table 1.2.A.1. The system shall be tested during the Base Year month of August, 2021. Subsequent Option Year testing shall be on 12 month intervals for Option Years 1, 2, 3, & 4.

While inspecting and testing of these emergency generator systems, all devices or items of equipment that are defective will be repaired by others, however, this contract will include the scheduled retesting to maintain full compliance for load bank testing following the timely repair of the equipment as specified in this SOW . (Note: The contractor shall figure in his price an allowance for two (2) retests.) Documentation of the testing and repairs as well as the evaluation will be reported by the contractor to the COTR, Facilities Management Service Office on the same day of inspection. This contract will also include the accomplishment of an annual evaluation of the requirements specified in NFPA 99 4.4.1.as outlined in the description of service section below and a preliminary daily written report of the findings shall be presented to the COTR on the date this evaluation is completed.

The contractor will complete the requirements of this contract during normal duty hours, Monday through Friday, 7:45 am until 4:30 pm for the generators in buildings 1, 138 (supplying B8), 139 (supplying B9 & B10), 140 (supplying B11 & B12), 141 (supplying B74 & B75), 142 (supplying B76 & B77), and 13.

All other generator sets will require after hour testing avoiding conflicts with patient care activities to the greatest extent possible. The contractor will need to schedule and coordinate the testing times of these units by submitting a testing schedule to the COTR at least 14 days before testing begins to enable the COTR to determine the feasibility of testing,

CONTRACTORS QUALIFICATIONS: The tasks required in the completion of this contract shall be performed by personnel who have developed competencies through training and experience and can provide written documentation of these competencies with the solicitation process of this contract. All tasks including corrective actions shall be accomplished by a contractor who meets the following qualifications: 1) Engages and had engaged on a regular and full time basis in the testing, design and installation of electrical emergency generator systems for a period exceeding five years. 2) Can provide temporary backup on-site emergency generator connections and their corresponding fuel supplies and automatic engagement methods.

Inspection, evaluation and testing service must be scheduled in advance in as far as possible and in agreement with the COTR. The COTR is John Ratcliffe, Electrical Section Supervisor, at 540-982-2463, Ext. 2847.

The contractor must sign in each day that work is to be performed. Employees to perform the service must report to Facilities Management Service office located on the 2nd Floor of Bldg. 74, Room 210, prior to start of work in order to sign-in, receive contractor badges, and get necessary keys.

Contractor must notify the COTR at extension 2847 prior to testing any generator set or alarm devices unless a member of the electrical section is witnessing the test and is physically present at the testing site.

At the completion of the service visit for all equipment, the contractor shall furnish a final written report, via e-mail or standard mail, within ten working days of completion of the testing, inspection and evaluating. Report shall list as a minimum:

Date of Service.

Location of system or devices

Type of system or devices

Type of service being performed.

Tests completed.

For Base Year and Option Year 3. Non-destructive load testing results as part of this contract that include testing of the generator equipment above NFPA and EC standards for incremental periods of 30% nameplate full load for 30 minutes, 50% nameplate load for 30 minutes, 75% nameplate full load for one hour, and 30% nameplate full load for two hours, and 15 minutes under no load conditions for cool down purposes for a total of 4.24 continuous hours.

For Option Year 1, 2, 4: Non-destructive load testing results as part of this contract that include testing of the generator equipment above NFPA and EC standards for incremental periods of 25% nameplate full load for 30 minutes, 50% nameplate load for 30 minutes, 75% nameplate full load for one hour, and 15 minutes under no load conditions for cool down purposes for a total of 2.25 continuous hours.

Any necessary repair/replacement parts or services created by testing of the equipment as part of this contract will be furnished/paid for by the Salem VA Medical Center and these repairs will be completed on an emergency basis. This designation will require the contractor to stand down during repairs and to continue testing as soon as practical after the repairs have been made. During the time that the generator remains out of service, the contractor will be required to connect and maintain their standby/backup generator and associated automatic connection equipment et al, as provided in section 1.1.D.2 of this contract. The backup emergency generators will need to provide service until all emergency repairs have been completed and the successful load bank testing procedures have reached a satisfactory conclusion. The contractor s responsibility for additional rental outlays due to this requirement shall be limited to standby service. Note: Additional rental, run time, fuel cost, and connection time outlays if required shall be negotiated or coordinated with the Contracting Officer as needed based on the cost per hour run time line item identified in the awarded contract, and cost per day for a connected generator should the need arise.

The contractor shall be responsible for coordinating any necessary utility system shutdowns and returning these systems to an operational mode. In addition, the contractor must notify VA Facilities Management Service COTR before any systems are shut down and when these systems are put back into full service.

The contractor will not be permitted to leave any emergency generator system or component in a non-automatic connected mode or unattended mode during any portion of the testing.

Should such non-automatic circumstances exist the contractor must have the approval of the Chief, Facilities Management Service.

The contractor shall be responsible for any damage due to negligence to equipment that is created while performing the services required in this contract.

Equivalent loads used for testing shall be connected such that they can be automatically replaced with the emergency loads in case of failure of the primary power source.

1.2 DESCRIPTION OF SERVICE

The contractor will provide all transportation, labor, tools, rental emergency generation equipment (per NFPA 110. 8.1.2), automatic connection equipment, fuel used during testing for the provided backup systems; and all other resources necessary to perform the service and documentation during the inspecting, testing, and evaluating of twelve electrical emergency generators and their prime movers at the Salem VA Medical Center, Salem, VA. A backup rental/temporary standby generator will be available to be connected to each patient care building during the actual load bank testing to ensure that a reliable source of power is available should the system being tested fail. These backup generator systems will be of the same size or larger and the same voltage as the generator being tested and connected to a fuel supply capable of an eight hour run at 100% load. The contractor is responsible for the delivery, return, connection, and placement of the automatic equipment necessary to transfer the temporary generator set to the connected load within 10 seconds of any failure of normal power. For the purpose of this contract, 10 (ten) locations of the 12 (twelve) generators to be tested are required to have the backup/standby generator service. The emergency generator equipment for this contract is identified in table 1.2.A-1 below. Patient care locations requiring a backup generator set during load bank testing are identified with an ** in table 1.2.A-1

Table 1.2.A-1 Generator Location/Identification

Generators

Engines

Gen Bldg

Manufacturer

ID#

S/N

KW - Voltage

Manufacturer

ID#

S/N

Bldg Load served

**Caterpillar (Model: SR-4)

18690

5UA01232

600

480/277V

Â

Caterpillar (Model: SR-4)

18210

54A01232

B-156

(143W)

**Caterpillar (Model: SR-4)

18689

8KF00641

300

480/277V

Â

Caterpillar (Model: 3406B)

18209

4RG01907

B-157

(7)

**Caterpillar (Model: SR-4)

18688

5UA01237

600

480/277V

Â

Caterpillar (Model: SR-4)

18211

23202430

B-157

(143E)

Â

**Cummins (Model: 680FDC3040AB)

18687

9B-97225-5

350

480/277V

Â

Cummins (Model: 68OFDC3040ABW

33602

9B9722555

B-153

(2)

**Kohler (Model: 175RO281)

18685

084708

170

120/208V

Â

John Deere (Model: 1242F)

3860

6619AF-OW38276RG

B-154

(2A)

**Kohler (Model: 175RO281)

3606

084707

170

120/208V

Â

John Deere (Model: 1242F)

3861

6619AF-00038277RG

B-138

(8)

**Kohler (Model: 260RO281)

3603

080305

260

120/208V

Â

Cummins (Model: NTA-855-G)

3367

10891403

B-139

(9 & 10)

Kohler (Model: 260RO281)

3594

082467

260

120/208V

Â

Cummins (Model: NTA-855-G)

3368

10909841

B-140

(11 & 12)

**Kohler (Model: 260RO281)

3601

082426

260

120/208V

Â

Cummins (Model: NTA-855-G)

3370

10908240

B-141

(74 & 75)

Kohler (Model: 260RO281)

3602

084714

260

120/208V

Â

Cummins (Model: NTA-855-G)

3369

1092435

B-142

(76 & 77)

**Olympian Power Systems (Model: D200P4)

42256

OLY00000JNN501569

200

120/208V

Â

International (Model: GCD325)

Not Listed

WS4486N1470117

B-13

(13)

Transonic Power Controls (Model: D3400T)

8478

3451475

80

120/208V

Â

White Engines, Inc.

3609

345147503400TX264

B-1 Out

(1)

B. The elements of the required EPS evaluation shall include NFPA 99 evaluation factors as follows:

4.4.1.1.9* Capacity and Rating. The generator set(s) shall have sufficient capacity and proper rating to meet the maximum actual demand likely to be produced by the connected load of the essential electrical system(s) at any one time.Â

4.4.1.1.10 Load Pickup. The energy converters shall have the required capacity and response to pick up and carry the load within the time specified in Table 4.1(b) of NFPA 110, Standard for Emergency and Standby Power Systems, after loss of primary power.Â

4.4.1.1.11 Maintenance of Temperature. The Emergency Power System EPS shall be heated as necessary to maintain the water jacket temperature determined by the EPS manufacturer for cold start and load acceptance for the type of EPSS. [110:5.3.1]Â

4.4.1.1.12.1* With the EPS running at rated load, ventilation airflow shall be provided to limit the maximum air temperature in the EPS room to the maximum ambient air temperature required by the EPS manufacturer. [110:7.7.1]Â

(A) Consideration shall be given to all the heat rejected to the EPS equipment room by the energy converter, uninsulated or insulated exhaust pipes, and other heat-producing equipment. [110:7.7.1.1]

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4.4.1.1.12.7 Units housed outdoors shall be heated as specified in 5.3.3 of NFPA 110, Standard for Emergency and Standby Power Systems. [110:7.7.7]Â

4.4.1.1.12.8 Design of the heating, cooling, and ventilation system for the EPS equipment room shall include provision for factors including, but not limited to, the following:Â

(1) Â Â Â Â Â HeatÂ

(2) Â Â Â Â Â ColdÂ

(3) Â Â Â Â Â DustÂ

(4) Â Â Â Â Â HumidityÂ

(5) Â Â Â Â Â Snow and ice accumulations around housingsÂ

(6) Â Â Â Â Â LouversÂ

(7) Â Â Â Â Â Remote radiator fansÂ

(8) Â Â Â Â Â Prevailing winds blowing against radiator fan discharge air [110:7.7.8]Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â

4.4.1.1.13 Cranking Batteries. Internal combustion engine cranking batteries shall be in accordance with the battery requirements of NFPA 110, Standard for Emergency and Standby Power Systems.

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4.4.1.1.15 Fuel Supply. The fuel supply for the generator set shall comply with Sections 5.5 and 7.9 of NFPA 110, Standard for Emergency and Standby Power Systems.

Â

4.4.1.1.16.1 Internal Combustion Engines. Internal combustion engines serving generator sets shall be equipped with the following:Â

(1) Â Â A sensor device plus visual warning device to indicate a water-jacket temperature below those required in 4.4.1.1.11Â

(2) Â Â Sensor devices plus visual pre-alarm warning device to indicate the following:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â

(a) High engine temperature (above manufacturer s recommended safe operating temperature range)Â

(b) Low lubricating oil pressure (below manufacturer s recommended safe operating range)Â

(c)Â Low water coolant level Â

(3) Â An automatic engine shutdown device plus visual device to indicate that a shutdown took place due to the following:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â

(a)Â Over-crank (failed to start)Â

(b) Over-speedÂ

(c) Low lubricating oil pressureÂ

(d) Excessive engine temperatureÂ

(4) A common audible alarm device to warn that any one or more of the pre-alarm or alarm conditions exist Â

                                                                 Â

4.4.1.1.16.2 Safety indications and shutdowns shall be in accordance with Table 4.4.1.1.16.2.Â

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4.4.1.2 Battery. Battery systems shall meet all requirements of Article 700 of NFPA 70, National Electrical Code

4.4.4.1.1.1 Maintenance of Alternate Power Source. The generator set or other alternate power source and associated equipment, including all appurtenant parts, shall be so maintained as to be capable of supplying service within the shortest time practicable and within the 10-second interval specified in 4.4.1.1.10 and 4.4.3.1. Maintenance shall be performed in accordance with NFPA 110, Standard for Emergency and Standby Power Systems, Chapter 8.Â

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