4120--Chiller Main Hospital - Answers to Questions

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

5

0002

05-08-2020

516-20-2-5105-0424

None

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Room 315, Bldg. 2

10,000 Bay Pines Blvd

Bay Pines FL 33744

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

C.W. Bill Young VA Medical Center

10000 Bay Pines Blvd. Room 315, Bldg. 2

Bay Pines FL 33744

To all Offerors/Bidders

36C24820Q0548

04-17-2020

X

x

x

0

516-3600162-5105-854100-2543 010050192

x

The purpose of this amendment is to answer Contractor questions. Questions and answers can be found on page 2.

Janice Fornaro

Page 5 of 5

QUESTION(S) #1

I noticed that this project is set aside for: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14). I am just checking to see if you have enough participation from this category.

Are you accepting bids from small business companies on this project?

ANSWER(S) #1

Yes, this is only set-aside to Service-Disabled Veteran-Owned Small Business. If no quotes submitted meet our needs, it will then be set-aside to Veteran-Owned Small Business. If no quotes submitted meet our needs, it will then be set-aside to Veteran-Owned Small Business.

Currently we are not accepting bids from small businesses.

QUESTIONS(S) #2

Are you able to provide the sign in sheet from yesterday?

ANSWER(S) #2

In my option the sign-in sheet is a public document because it was available to the public on the date of the site visit, therefore, I am attaching a copy of that document below:

S04 Sign in Sheet 04-29-2020.pdf

Please be advised that some Contracting Officers could and would instruct you to submit a Freedom of Information Act (FOIA) request.

QUESTION(S) #3

I was unable to attend yesterday s site visit. Was the site visit mandatory to bid on this project?

We would still like to bid on this project if possible.

ANSWER(S) #3

Per FAR 52.237-1 - Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

QUESTIONS(S) #4

For company like mine can we please schedule a a site visit since we were unaware of the last one?

No further sight visits will be scheduled. This requirement was posted on Contracting Opportunities on April 17, 2020 and potential attendees were to respond by April 24, 2020 if they intended to attend the site visit.

QUESTION(S) #5

We just came across this project and see that there was already a site visit which we missed. Is there a possibility of us setting one up as we are interested in submitting a price. Thanks for your consideration.

ANSWER(S) #5

No further sight visits will be scheduled. This requirement was posted on Contracting Opportunities on April 17, 2020 and potential attendees were to respond by April 24, 2020 if they intended to attend the site visit.

QUESTION(S) #6

Unit will be provided with a Non-Fused Disconnect with a 5,000 Short Circuit Current Rating. Is this acceptable for the circuit breaker requirement and high fault rated control panel?

The specification calls for a skid mounted buffer tank. What is the size requirement (Gallons) of the buffer tank for the system? We need this to produce the proper size. They call for it to be skid mounted this will present structural work engineering drawings and there is no guarantee the roof can hold the weight of this buffer tank. Can the buffer tank be mounted in the mechanical room? If an indoor buffer tank is not allowed how to do scope out the work if we price out and hire a structural engineer and they determine an exterior skid mounted buffer tank will not work.

How long can the chiller be down for replacement?

Are wind load tie downs required? There are none on the current machine?

ANSWER(S) #6

From Buss to the unit needs to be all new equipment and wiring rated for the appropriate amperage as per the chiller specifications.

The buffer tank should be mounted in the service bay, let the structural engineer determine an exterior skid mounted buffer tank will or will not work.

The chiller serves as a back-up for the operating rooms (OR s) we can maintain the proper temperatures for standard operations and procedures. The Glycol Chiller was added so we can perform open heart surgeries, which we aren t performing at this time.

Wind load tie downs will be determined by the current codes that that are In place, we currently have vibration isolators bolted to the existing frame and chiller. Wind loads are calculated by Mami Dade standards.

COMMENT

All questions or inquires must be submitted no later than May 6, 2020; NLT 2:00 PM EST. No further questions will be answered. This solicitation closes May 20, 2020; NLT 11:59 PM Eastern Standard Time (EST).

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

2

0001

04-24-2020

516-20-2-5105-0424

None

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Room 315, Bldg. 2

10,000 Bay Pines Blvd

Bay Pines FL 33744

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

C.W. Bill Young VA Medical Center

10000 Bay Pines Blvd. Room 315, Bldg. 2

Bay Pines FL 33744

To all Offerors/Bidders

36C24820Q0548

04-17-2020

X

x

x

0

x

The purpose of this amendment is to answer vendor questions. Questions and answers can be found on page 2.

Janice Fornaro

Page 2 of 2

QUESTIONS:

1. Solicitation indicates Name Brand or Equal. Can you provide the Name Brand

that is referenced?

2. Solicitation indicates this is a Process Chiller as opposed to HVAC Comfort Chiller? Is this

correct and does the chiller operate (produce chill water to 10*F)?

3. Is the chiller, pumps and buffer tank to all be mounted on one skid?

ANSWERS:

The chiller is a Glycol based chiller that aides in the cooling capacity, Trane a brand name or manufacturer.

The specifications are for a 70-ton Air-cooled chiller with scroll compressors, minimal chill water leaving 10*and 42*, pumps and buffer tanks mounted on one skid, the new packaged system should meet these requirements.

Please refer to the Scope of Work (SOW) Attachment A of the solicitation.

Combined Synopsis/Solicitation

Action Code: Combined Synopsis Solicitation

Document Type: RFQ

RFQ Number: 36C24820Q0548

Posted Date: April 17, 2020

Response Date: May 20, 2020

Classification Code: 4120

Set Aside: Service Disabled Veteran Owned Small Businesses

NAICS Code: 333415

Contracting Office Address:

Network Contracting Office (NCO) 8

ATTN: William Penhallegon - Contract Specialist

10,000 Bay Pines Blvd

Bay Pines FL 33744

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Department of Veterans Affairs, C.W. Bill Young VA Healthcare System, Contracting Office, Bay Pines, FL, 33744, has a need to purchase 70-Ton Air-Cooled Chiller Replacement. The RFQ number is 36C24820Q0548.

The government anticipates making an award as a firm-fixed price contract resulting from this solicitation. This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular FAC 2020-05 (03/30/2020).

The North American Industrial Classification System (NAICS) code for this procurement is 333415, standard size is 1,250 employees. The combined synopsis solicitation is: 100% Set-Aside for Service Disabled Veteran Owned Small Businesses (SDVOSB s). If award cannot be made, the solicitation will be cancelled, and the requirement resolicited. Responses shall be on an all or none bases, no partial submissions will be accepted. New product(s) only. The Government reserves the right to make no award at all. Quotes must be valid for 60 days.

All quotes are due by May 20, 2020; NLT 11:59 PM Eastern Standard Time (EST) via e-mail to: janice.fornaro@va.gov. and William.penhallegon@va.gov. Offers received after the exact time specified in the solicitation are considered late and, may at the discretion of the Contracting Officer, be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government. A site visit is highly recommended and urged and shall take place on April 29, 2020 at 9:00 a.m. EST at Bay Pines VAHCS in Bay Pines, FL. All questions or inquires must be submitted no later than May 6, 2020; NLT 2:00 PM EST. Use RFQ 36C24820Q0548 in the subject line when emailing quotes and questions.

ATTACHMENTS:

Attachment A: Salient Characteristics

Attachment B: Schedule

Attachment C: Clauses

Attachment D: Site Visit Information