2310-- AD Golf Cart Error Reported "Solicitation Closed 07/13" SOLICITATION IS NOT CLOSED / WILL CLOSE 7/18 10am Response Due 07/18 By 10AM

Questions & Answers ( Golf Cart) 36C24923Q0421

Hello! We have two quick questions about this solicitation. First, your document says "Salient characteristics are those characteristics that make an item equal to the brand name item we specify" but we didn't notice any brand name specified at all. Did we miss that?

No Brand name is listed

Second, this solicitation is on SAM.gov as a Total Small Business Set-Aside, but the document says that, for the quote to be considered, the offeror shall provide "Evidence of being a Vendor Information Pages (VIP) verified Service-Disabled Veteran-Owned Small Business"...which requirement actually applies to this solicitation?

Solicitation was previously listed as SDVOSB set aside. In Amending the Document to Small Business set aside, forgot to remove that statement. It is currently removed in the amended document.

I wanted to reach out to you about the contract above. In the solicitation, it is said that the contract is Small Business set aside. But on page 6, under the instructions, it is said that evidence of being a VIP verified Service-Disabled Veteran-Owned Small Business.

I'm new to sam.gov and wanted to ensure I got this right. Is it a small business set aside only or also a Veteran-Owned Business?

This is for a Small Business set aside. (FYI a Veteran-Owned Business, falls under a Small Business set aside; previously this RFQ was restricted to SD/VOSB, but now it is open to all Small Business)

Are we allowed to big as a third party and provide OEM from the subcontracting distributor?

Anyone that is classified as a Small Business may submit a quote.

1. Do all seats in the golf cart have to be forward facing or can the first two rows be forward and the back 3rd row face rear.

Yes all seats have to be Forward facing

2. Is this contract a Small Business set aside or is it a Service Disabled Veteran Owned set aside? In the notices it identifies the potential contract as Small Business set aside, but the documents state it is DSVO set aside. Is one group privileged over the other?

The RFQ was amended from a SDVOSB to Small Business Set side

3. Is a general equivalent acceptable or is there an equivalent that would be acceptable?

The characteristics are listed of what is needed., if it meets that it will be looked at

5. Do you have a desired brand?

No brand name listed

6. If possible please provide a picture of the vehicle you have in mind.

I do not have a picture

36C24923Q0421

Page 2 of 2

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Small Business Set-Aside. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06, effective 05/26/2022.

The associated North American Industrial Classification System (NAICS) code for this procurement is 336999 All Other Transportation Equipment Manufacturing, with a small business size standard of 1,000 employees. The FSC/PSC is 2310 Passenger Motor Vehicles.

The Alvin C. York VA Medical Center 3400 Lebanon Pike, Murfreesboro, TN, 37129-1237, is seeking to purchase a 6 Passenger Forward Golf Cart.

All interested vendors shall provide quotations for the following Schedule / Salient Characteristics

Item: Electric Golf Cart

Salient characteristics are those characteristics that make an item equal to the brand name item we specify. Specifically, salient characteristics are those characteristics of the brand name item that the VA needs.

Electric Golf Cart

6 passengers, forward facing

Speed 20 25 MPH Range

Dimensions (average) 13.5ft L x 4.0ft W x ^ft H

Range up to 50 miles

Ground Clearance 5 inches

Tires 10inch

Line Item

Description

QTY

Unit

Unit Price

Extended Price

0001

6 passengers forward Golf Cart

1

EA

TOTAL:

Delivery of all quantities to the following location:

Alvin C. York VA Medical Center

3400 Lebanon Pike

Murfreesboro, TN, 37129-1237

Quote shall specify a specific delivery date or number of days after receipt of order (ARO).

The following Commercial Items clauses apply to this acquisition:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Title

Date

52.204-10

REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

Jun 2020

52.204-13

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

Oct 2018

52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

Aug 2020

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

Nov 2021

52.212-4

CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS

Nov 2021

52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS

May 2022

52.222-3

CONVICT LABOR

Jun 2003

52.222-19

CHILD LABOR COOPERATION WITH AUTHORITIES AND REMIDIES

Jan 2022

52.222-26

EQUAL OPPORTUNITY

Sep 2016

52.222-35

EQUAL OPPORTUNITY FOR VETERANS

Jun 2020

52.222-36

EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

Jun 2020

52.222-50

COMBATING TRAFFICKING IN PERSONS

Nov 2021

52.223-18

ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING

Jun 2020

52.225-1

BUY AMERICAN-SUPPLIES

Nov 2021

52.225-2

BUY AMERICAN CERTIFICATE

Feb 2021

52.225-13

RESTRICTIONS ON CERTAIN FOREIGN PURCHASES

Feb 2021

52.232-33

PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT

Oct 2018

52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

Nov 2021

852.203-70

COMMERCIAL ADVERTISING

May 2018

852.211-70

EQUIPMENT OPERATION AND MAINTENANCE MANUALS

Nov 2018

852.212-72

GRAY MARKET AND COUNTERFEIT ITEMS (DEVIATION)

Mar 2020

852.219-10

VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET ASIDE (DEVIATION)

Nov 2020

852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

Nov 2018

852.246-71

REJECTED GOODS

Oct 2018

The following provisions apply to this solicitation:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Title

Date

52.204-7

SYSTEM FOR AWARD MANAGEMENT

Oct 2018

52.204-16

COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

Aug 2020

52.212-1

INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

Nov 2021

52.212-2

EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Nov 2021

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation:

Instructions for the Preparation of Quotes

Offeror shall provide the following documentation for the quote to be considered:

A completed Price Schedule (to include pricing for all Line Items), located on pages 1 of this document.

An Authorized Distributor Letter from OEM, which shows evidence of being an authorized OEM Distributor or Reseller for the quoted products.

Delivery Date of quoted products.

A letter from the OEM, confirming the quoted items are in stock and the delivery date included in the Offeror s quote is accurate.

Evidence of being a Vendor Information Pages (VIP) verified Service-Disabled Veteran-Owned Small Business (VIP Home  · VetBiz Portal (va.gov)).

Addendum to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

The following factors shall be used to evaluate offers: Past Performance and Price. The Government will issue an order to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated to determine compliance with the requirements of this solicitation as follows:

Past Performance. The past performance evaluation will be based on the Contracting Officer s knowledge of and previous experience with the supply being acquired and a review of the Contractor Performance Assessment Reporting (CPARS) and/or other available information.

Price. Offerors shall provide the unit price and extended price for the item listed above. The extended price will be evaluated as the overall price. (Note: Any delivery or freight charges shall be rolled into the item unit price as appropriate, via FOB Destination)

(End of Provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERICAL ITEMS (NOV 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(End of Provision)

Submission of your response shall be received not later than 10:00AM CT, on July 18, 2023, via email to Shanel.joe@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail no later than 10:00AM CT on July 13, 2023. Questions received later than this time/date may not receive a response. Reference in the email subject line: RFQ 36C24923Q0421 Golf Cart.

Point of Contact

Shanel Joe

Contract Specialist

Network Contracting Office 9

shanel.joe@va.gov