What is an Alert?

Alerts are emails we send you based on the contracting activity of the government. We will send you Alerts for new Projects and updates to Contracts. You can create extremely focused Alerts or drink from the firehouse and get it all.

For example, let's say you are interested in knowing when new Projects are posted for the Department of Agriculture related to Data Centers. We'd recommend you create an Alert.

Also, you can use Alerts to monitor activity on awarded contracts. For example, you can set up an Alert to notify you every time any contract holder on an IDIQ receives a modification. Neat.

It is possible to create highly focused, extremely specific Alerts. The examples below are moderately general, but provide you the building blocks for setting up any Alert. If you get stuck, feel free to ask a question in the chat box to the bottom right of your screen.

Watch the short intro video below on how Alerts work. For a longer, more in depth video on this topic, check out the recording of our All About Alerts webinar.


Creating Alerts For Projects

Projects are new and historical solicitations. Think FBO. Creating an Alert for Projects means you want to get an email when a certain type of Project is posted. The easiest way to do it is directly from Explore Projects.

For the example below, we will set up an Alert to email us whenever there are new "cyber" Projects, with a type "Sources Sought", and a place of performance in Maryland.

  • 1 Click the "Explore -> Projects" link on the user menu.
  • 2 Enter keywords (like cyber) or filters (like State) to narrow your search. Click the green "Add Alert" button. Create Alert
  • 3 You can make additional changes here if you like. Notice the frequency is set to Daily. Create Alert
  • 4 That's it! Your new Alert is all setup.

Creating Alerts For Contracts

Contracts are historical awards, task orders, IDIQs, GWACs, and Federal Supply Schedules. Think FPDS, but actually usable. Creating an Alert for Contracts means you want to get an email when something changes on an existing Contract. Changes include new awards, amendments, ceiling increases, extensions, and more. The easiest way to do it is directly from Explore Contracts.

For the example below, we will set up an Alert to email us whenever anything changes on all Delivery (Task) Orders under the CMS Enterprise System Development (ESD) IDIQ.

  • 1 Click the "Explore -> Contracts" link on the user menu. Expand the "Filters" box.
  • 2 Enter filters like "Master Vehicle" and "Contract Type". Create Alert
  • 3 Scroll down a bit to check the results. Click the green "Add Alert" button next to the search bar. Create Alert
  • 4 You can make additional changes here if you like. Notice the frequency is set to Daily. Create Alert
  • 5 That's it! Your new Alert is all setup.

Updating Alerts

As you receive emails from your Alerts, you may decide that the Alert is either too restrictive or too broad. In that case, you will want to update the Alert.

For the example below, we will update the Alert we set up for ESD Task Orders in the previous section. Instead of all Task Orders, we'll change the Alert to focus on Task Orders for the Vendor IDL Solutions only.

  • 1 Click the "Alerts" link on the user menu.
  • 2 Select the Alert you'd like to update from the list. Update Alert
  • 3 Click on the green "Add Rule" button. In our case, we're adding a rule for Vendor Name equals IDL Solutions Update Alert
  • 5 That's it! Your new Alert has been updated.

Creating Alerts from Scratch

It is possible to build Alerts without going through either Explore Contracts or Explore Projects. Using the approach, you can create highly specialized Alerts with a myriad of conditions.

For the example below, we will create an Alert for and Projects that meet all of the following conditions:

  • Is either an 8(a) or HubZone set aside
  • Is either for the Department of Agriculture or the Department of the Army
  • References "construction", but not "electrical"
  • 1 Click the "Alerts" link on the user menu.
  • 2 Click the hamburger menu button and select "Add Alert." Create Alert
  • 3 Add rules and groups for your criteria. Note the keyword not equal rule. Create Alert
  • 4 That's it! Your new Alert has been created.

Sharing Alerts

If you'd like the other people on you Team to get the same emails as you, you can share an Alert.

NOTE: This means everyone on the Team will get the same emails as you. If you've got a rather prolific Alert, we strongly advise considering whether or not your Team members would enjoy the same email volume. For the example below, we will share the Alert we set up for ESD Task Orders in the previous section.

  • 1 Click the "Alerts" link on the user menu.
  • 2 Find the Alert you'd like to share from the list. Click on the Share button (flag icon). Update Alert
  • 3 Pick your Team. Update Alert
  • 4 That's it! Your new Alert has been shared and everyone on the Team will get the emails.
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