XUMU232100- PWS.pdf

Drainage System Cleaning Services

PERFORMANCE WORK STATEMENT (PWS)

DRAINAGE SYSTEM CLEANING SERVICES

FOR

VANDENBERG SPACE FORCE BASE, CALIFORNIA

Fac # 87101 – ALONG CDT ACCESS ROAD

29 OCT 2024

VANDENBERG SFB, CA

Table of Contents

Part 1: General Information Part 2: Specific Tasks Part 3: Contractor Furnished Items and Equipment Part 4: Government Furnished Property and Services Part 5: Definitions Part 6: Service Summary (SS) Items Part 7: Deliverables Schedule Part 8: Attachments - Historical Drawing Records and Photos Part 9: Publications

APPENDIX 1: Environmental Compliance Requirements

Part 1 General Information

1. GENERAL: This is a non-personal services contract to perform cleaning on drainage system along CDT Access Road on SVSFB toward Bldg. 500 complex. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall furnish all materials, equipment, labor, and personnel necessary to plan, design, manage, and perform service as required, in accomplishing the task order in accordance with the contract requirements as defined in this Performance Work Statement (PWS). A complete and usable product shall be provided to the Government upon completion of this task order. The contractor shall perform to the standards in this contract and all applicable commercial, industry, federal, state, city, and local laws/regulations.

1.2. Background: The existing roadway is the primary access route to several facilities on Tranquillion Peak. A section of this road has received significant improvement efforts in the past to construct retaining walls and an array of approximately 2,000 linear feet of horizontal drainage systems along the slope of CDT Access Road.

1.3. Objectives: Perform cleaning on drainage system along CDT Access Road on SVSFB toward Bldg. 500 complex.

1.4. Scope: The drainage systems are critical in maintaining the road drainage and stability of the slopes. The drains require cleaning and debris removal every five years to ensure the system integrity is maintained. The drains are currently in need of cleaning. The method for approaching the cleaning and debris removal may vary. For purposes of this PWS, the method in approach combines pressured water and reaming and includes removal of debris and disposal off site. The approach proposed by the Contractor shall be clearly stated in their proposal and must ensure the method minimizes impact to the surrounding area and results in no damage to the drainage system.

1.5. Period of Performance: The period of performance shall be for 3 months – 01 May 2025 –31 July 2025. (Tentative)*, Monday-Friday, 7:00 am – 4:30 pm PST (exact time to be coordinated with the Contractor). Time will exclude weekends and holidays.

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control plan to ensure services are performed in accordance with this Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. One (1) copy of Contractor’s Quality Control Plan (QCP) is to be delivered within 30 days after contract award. One (1) copy of a comprehensive written QCP shall be submitted to the Contracting Officer (CO) within five (5) business days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the Contractor’s quality control system. The QCP must contain, at a minimum, the items listed below:

1.6.1.1. A description of the Contractor’s inspection system which should cover, at a minimum, all requirements listed in the Services Summary. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

1.6.1.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

1.6.1.3. A description of records utilized to document inspections and corrective actions taken.

1.6.1.4. The Contractor’s inspection records shall be kept throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. Upon request, the Contractor shall immediately make these records available to the Government for review/inspection.

1.6.2. Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Services Summary (SS). The SS identifies the key performance objectives for the services and the associated performance thresholds that must be attained by the Contractor, and over which the Government will exercise surveillance.

1.6.3. Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 07:00 AM PST to 4:00 PM PST, Monday through Friday, except recognized federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Security Requirements: At all times while on Vandenberg SFB premises, Contractor employees shall comply with Vandenberg SFB security requirements imposed by the Installation Commander. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Vandenberg SFB. The Contractor shall be responsible for accountability of all such media issued to Contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor. The Contractor shall comply with all VSFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions.

Contractor employees are authorized entry to the installation only for the purpose of work under this contract, and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, understand, read, and write English.

1.6.5.1. Main Base Access: Current security access restrictions at the Santa Maria Gate (Main Base Entry Gate) require all Contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the Contractor will be required to submit to a vehicle search prior to gaining entry to the base. Contractor should plan and allow for delays as a result of in-place security procedures.

1.6.5.2. Base Access Letter: To request base access, the Contractor shall send a letter to the Contracting Officer. The letter must be on company stationery and shall include: Contractor’s company address and telephone number, the contract number, names of the Contractor Program (On-site) Manager and Contractor Security Manager, and their alternates, requiring access to Vandenberg SFB, their social security numbers, and duty hours. After approval, this letter will be maintained on file with Security Forces at the Visitor’s Control Center, Building 17596. Contractor shall provide this letter at the pre-performance conference and submit updated letters as changes occur. Entry requirements are subject to change, without notice, due to installation and world situations.

1.6.5.3. Contractor Personnel: Upon employment, and after the Contractor’s base access letter is on file with the Security Forces, all Contractor employees shall apply for vehicle passes and individual identification badges at the Vandenberg SFB 30 SFS, Visitor's Control Center, Building 17596. Passes may be picked up Monday through Friday prior to 3:30 PM PST. No appointment is necessary. The Contractor shall surrender all passes and identification badges to the 30th SFS on the first workday following completion or termination of the contract or Contractor’s employee’s employment.

1.6.5.4. Security Manager: Upon contract award, the Contractor shall designate, in writing to the Contracting Officer, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s Security Manager shall contact the 30th CES Unit Security Manager (in the CES compound located at 1172 Iceland Ave) for assistance in accomplishing Contractor personnel security requirements.

1.6.5.5. Contractor personnel are required to attend security and OPSEC orientation under HSPD Title 12. Contractor shall schedule initial and annual refresher training (for all assigned Contractor personnel) through the 30th CES Unit Security Manager.

1.6.5.6. All Contractor personnel shall be thoroughly briefed by the 30th CES Unit Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD) 31-1 Physical Security Program.

1.6.5.7. The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or the Security Forces, when directed, as occasional operational requirements, real world activities, or emergencies dictate.

1.6.5.8. The 30th CES Unit Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. After forms have been properly completed, the 30th CES Unit Security Manager will make an appointment for Contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting.

Appointments will be scheduled within two weeks of request.

1.6.5.9. A minimum of 180 days is required to process Contractor employee NACs. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The 30th CES Unit Security Manager will notify the Contractor of any negative NAC results. After completion of a favorable NAC, each eligible employee shall report to the 30th CES Unit Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The 30th CES Unit Security Manager will schedule appointments for issuance of badges.

1.6.5.10. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the 30th Security Forces Squadron (30 SFS) as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Due to safety/security, all Contractor personnel shall be able to fluently speak, read, and write English.

1.6.5.11. Contractor Vehicles: Each Contractor vehicle shall have the name of the Contractor exhibited on each side of the vehicle. The Contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

1.6.5.12. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

1.6.5.13. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.5.13.1. In the event keys --other than master keys--are lost or duplicated then the Contractor shall re-key or replace the affected lock/locks only at the direction of the Contracting Officer. However, the Government may replace the affected lock/locks or perform re-keying. When the Government performs replacement of locks or re-keying as a result of Contractor key loss or duplication; the total cost of re-keying or the replacement of the lock/locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.5.13.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.5.14. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.6. Special Qualifications: The security escort provider must comply with Air Force Instruction (AFI) 31-101, AFI 31-601, 30 Space Wing Integrated Defense Plan (IDP), local security requirements, and must possess a valid facility clearance at the Secret or higher level issued by the Defense Security Service (DSS). The security escort must have a valid Secret security clearance and meet all of the requirements for unescorted access into the Restricted Area as well as the installation in accordance with the IDP. Security Escorts will have to complete Physical Security & Escort Training per AFI 31-101 and IDP before being processed for an Automated Entry Control Card (AECC) by the unit security manager. The security escort provider will enter into an appropriate Visitor Group Security Agreement with the 30th Space Wing IAW AFI 31-601 requirements. The Contractor is responsible for ensuring all Contractor employees performing work on VSFB possess and maintain applicable/current certification(s), license(s), and permit(s) to perform required services on VSFB, CA.

1.6.7. Post-Award Conference/Management & Technical Meetings: The Contractor agrees to attend any post award conference/management/technical meetings convened by the Contracting Activity/with the authorization of the Contracting Officer to review security requirements and meet Government/Construction Contractor Point of Contact (POC). The Contracting Officer and Government personnel authorized by the Contracting Officer may meet periodically with the Contractor to review the Contractor's performance or to provide the Contractor with the escort requirements for the day. These meetings shall be at no additional cost to the government.

1.6.8. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9. Key Personnel: The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer.

The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager or alternate shall be available during normal business hours. During normal hours, the Project Manager or alternate shall be available within 30 minutes to meet on the installation with Government personnel to discuss problem areas.

1.6.9.1. Contractor personnel shall present a neat appearance and be easily recognizable. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name.

1.6.9.2. Contractor personnel shall comply, and ensure that Sub-Contractor personnel comply, with current federal, state, local, Department of Defense (DoD), and Air Force regulations, plans, and policies including all applicable parts of the Air Force Occupational Safety and Health Standard (AFOSH) and United States Department of Labor Occupational Safety and Health Administration

(OSHA).

1.6.9.3. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with (IAW) DoD 5500.7-R, "Joint Ethics Regulation (JER)", "Standards of Conduct," Dated August1993.

1.6.10. Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.6.11. Loss or Damage: The Government will not be liable for any loss or damage to the Contractor’s property or for expenses incidental to such loss or damage unless caused by the Government.

1.6.12. Place of Performance: The work to be performed under this contract will be performed at

VSFB, CA.

1.6.13. Type of Contract: The government will award a Firm-Fixed Priced Contract.

PART 2

Specific Tasks

2. Specific Tasks:

2.1. Basic Cleaning Services. The contractor shall provide services for Drainage System Cleaning;

Drainage System Cleaning Service; Power Rodder Internal Cleaning of approximately 2,000 LF drainage pipes.

2.1.1. Pre-Drainage System Cleaning Checklist

2.1.1.1. Contractor should ensure that the equipment vehicles (dozers, movers, etc.) shall be cleaned of weed seeds prior to use in the project area to prevent the introduction of weeds. Prior to site transport, any skid plates shall be removed and cleaned. Equipment should be cleaned of weed seeds daily especially wheels, undercarriages, and bumpers. Prior to leaving the project area, for vehicles that have caked-on dirt or mud, vehicles shall be cleaned with hand tools such as bristle brushes and brooms at a designated exit area; vehicles may subsequently be washed at the AAFES car wash or approved wash area. For vehicles with dry dusted dirt on vehicles (and no caked-on dirt or mud), prior to leaving a site at a designated exit area, equipment vehicles shall be thoroughly brushed;

vehicles may alternatively be air blasted on site. Please coordinate with the Base Environmental Manager or Point-of-Contact (30CES/CEIEA) at (805) 606-5299 for required briefing and inspection of equipment vehicles to be used on the project site.

2.1.1.2. The method for approaching the cleaning and debris removal may vary. For purposes of this PWS, the method in approach combines pressured water and reaming and includes removal of debris and disposal off site. The approach proposed by the Contractor shall be clearly stated in their proposal and must ensure the method minimizes impact to the surrounding area and results in no damage to the drainage system.

2.1.1.3. Contractor shall visit and re-visit the project site and truly verify existing conditions prior to submittal a sound proposal bid. Contractor shall fully acquaint themselves with the preliminary concept approach and all conditions affecting installation and/or modification of the proposed system. Failure to do so, shall not relieve the Contractor of the responsibility of providing a complete, operating and acceptable system or product.

2.1.1.4. Contractor shall not assume that the Government provided aerial map(s), site plan, lay-out plan or sketches are 100% accurate. Contractor is to perform further field study, job site re-visit and job site re-validation of the proposed construction site for 100% accuracy.

2.1.1.5. Equipment utilized to perform the cleaning should remain on the road surface as much as possible. One lane of traffic must remain open at all times. Traffic control measures must be implemented to ensure safe passage of motorists on the roadway.

2.1.1.6. Contractor shall provide portable toilet to be utilize by the cleaning crew/laborers at the project site for the duration of the project effort.

2.1.1.7. The proposed project site may contain hazardous construction materials. During the proposal process, the Contractor shall perform research into an existing historical drawings (if any) or test records (if any). Assume that the proposal shall include hazardous remediation and abatement process prior to performing drainage piping cleaning procedures.

2.1.1.8. In addition, proposed project site may contain sensitive environmental resources.

Construction operations shall avoid disturbance or destruction of protected resources. The Contractor will be limited to a construction zone while performing work in the area. State environmental protection agency notification may be required prior to construction can begin.

The Contractor shall anticipate up-to a 60-days or more delay after contract award to obtain State permitting approval prior to construction.

2.1.1.9. After contract award and prior to scheduling, mobilization and start of service cleaning, at least 15-workdays; the Contractor shall submit Activity Hazard Analyses (AHA) as required documentation for each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or field laborers is to perform the work. Competent and qualified personnel are to be specifically identified. These AHA documents are intended to be created and used in the field, where the involved workers are located. They are NOT intended to be a corporate documents, nor just submittals. Ideally, the workers involved with the activity should develop the AHA(s), as they normally have the technical expertise to know the process and the hazards involved. It should be used as a training tool for all members involved in the activity, and reviewed before work begins. Sample of an AHA forms can be acquired at the following website:

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Activity-Hazard- Analysis/. To emphasize the importance of “Safety at Work”, it is strongly recommended that a highly visible “Construction Bulletin Board” be installed at the construction site where AHA and other work safety documents are posted.

2.1.1.10. The Contractor shall submit an Accident Prevention Plan (APP) site specific to the Contracting Officer (CO) at least 15-workdays prior to mobilization and actual onsite construction.

2.1.1.11. The Contractor shall submit a Quality Control Plan (QCP) site specific to the Contracting Officer (CO) at least 15-workdays prior to mobilization and actual onsite construction.

2.1.2. Internal Pipe Inspection before Cleaning

2.1.2.1. Contractor shall perform a thorough visual inspection of the existing drainage piping with a Visual Aid assistance such as video camera to help quantify the amount of work required prior to completion of a sound proposal bid to the Government.

2.1.2.2. The visual inspection with the aid of a video camera is intended to ensure the condition of the drainage system piping and to evaluate debris in the piping that may affect the method implemented to conduct proper cleaning and debris removal.

2.1.2.3. Part of the Contractor’s proposal and upon project completion is to submit a complete, “Before Photos and Video Recordings” Report to the Contracting Officer.

2.1.3. Drainage System Cleaning Procedures

2.1.3.1. Power rodding with header and cutters or a low volume moderate water pressure combined with an appropriate reaming or snaking tool may be used to clean the drainage pipe.

Method, equipment, and procedures shall ensure no damage to the piping. Cleaning direction should be accomplished in the direction of any pipe jointing and not against pipe joints avoiding undue pressure or stress on property plant and equipment (PPE) connections.

2.1.3.2. Cleaning may be accomplished in the down slope direction. Debris exiting lateral outlets in piping shall be retained, collected and disposed of off-site at an appropriate authorized landfill location. Personnel and equipment that traverse the terrain during cleaning operations may be limited in the area of disturbance due to the potential for protected environmental resources. As a result, disturbance should be minimized. Personnel, debris removal equipment and procedures should be accomplished from the road surface where possible.

2.1.4. Internal Pipe Inspection after Cleaning

2.1.4.1. Contractor shall perform a thorough visual inspection of the internal drainage piping with a Visual Aid assistance such as video camera to help document the work accomplished after completion of cleaning service.

2.1.4.2. The visual inspection with the aid of a video camera is intended to ensure the condition of the drainage system piping has been kept intact and undamaged after cleaning service.

2.1.4.3. Part of the Contractor’s proposal and upon project completion is to submit a complete, “After Photos and Video Recordings” Report to the Contracting Officer.

2.2. Service Calls. The Contractor shall service grease traps per the request of the COR during normal duty hours. Routine service shall be completed within 48 hours after notification for routine service call, unless other arrangements are made with the COR.

2.2.1. Service Call Documentation. The Contractor shall receive an AF IMT 332 (Work Request)/ NexGen Work Task from 30 CES/CEOES sent via email or facsimile. For emergency weekend work requests, the Contractor shall receive a work request on the following duty day. Upon completion of the work request, the COR will inspect the work completed by the Contractor and verify the request has been completed. If an emergency or standby situation occurs and the COR is not available, a COR will inspect and verify the work. Upon completion of the service, the Contractor shall maintain a signed copy of the AF IMT 332/NexGen Work Task to the COR and submit to the COR upon request. IAW PARA 2.1.1.3. Upon completion of all services, the Contractor shall submit a signed copy of the AF IMT 332/NexGen Work Task to the COR. The Contractor shall also annotate the service on the pumping invoice provided to the COR to demonstrate work completion.

2.3. Hazardous Waste. The Contractor shall comply with all federal, state, county and base regulations/statues to include VSFB Instruction 30 SW 32-743A, Hazardous Waste Management Plan. For information/guidance call 30 CES/CEI (Installation Management Flight) at (805) 605- 2359 or (805) 606-1921. The Contractor shall comply with all applicable local, city, county, state, and federal regulations pertaining to waste handling and waste hauling. The Contractor shall dispose of all waste off-base at a location approved to handle such waste. The Contractor shall also maintain a copy of the disposal invoice or similar documentation. The Contractor shall have this documentation available for review by base/regulatory personnel to verify compliance with Santa Barbara County and local/state permits/laws. Contractor needs to identify the off-base facility permitted to accept waste. The Contractor is required to submit copies of the disposal manifest/documentation to 30 CES/CEI Haz-Waste Project Manager, at 605-0544.

2.4. Invoicing. The Contractor shall invoice electronically to the Defense Finance Accounting Service (DFAS) utilizing Wide-Area Work Flow (WAWF) with in five working days of the month.

The Contractor shall create a 2-in-1 invoice and shall notify the COR upon submittal for processing.

The contractor shall provide supplemental documentation with each monthly invoice to be uploaded in WAWF. Supplemental files shall include work orders issued and other documentation that was generated for each task (inspection records). Supplemental files are used to validate the pricing for the monthly invoicing.

2.5. Inspection Records. The Contractor shall maintain inspection records throughout the contract performance period. Upon request, the Contractor shall make these records available to the Government for review/inspection within 2 days. Once received, the records shall remain government property.

2.6. Personnel. Contractor personnel shall present a professional appearance and be easily recognized as Contractor employees by the wearing of identification tag or company uniform that shall include the company’s name/logo and employee’s name. The Contractor shall provide company identification tags or company uniform at no additional cost to the Government. Upon completion of the contract, or an individual employee’s employment, the Contractor shall retrieve all identification media issued by the 30th Security Forces Squadron (30 SFS) and immediately surrender it to the Government.

2.6.1. Contractor personnel shall comply with and ensure the subcontractor personnel comply with current federal, state, local, Department of Defense (DOD), and Air Force regulations, plans, and policies including all applicable parts of the Air Force Occupational Safety and Health Standard (AFOSH) and United States Department of Labor Occupational Safety and Health Administration (OSHA).

2.6.2. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and received approval in accordance with (IAW) DoD 5500.7-R, “Joint Ethics Regulations (JER),” “Standards of Conduct,” dated August 1993.

2.6.3. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

2.7. Required Reports/Submittals. The Contractor is required to provide documentation as indicated below.

(1) With Proposal: Off-Base Waste Disposal Permit

(2) Post-Award:

a. Visual Inspection Report submitted to Contracting Officer – Contractor shall perform a thorough visual inspection of the existing drainage piping with a Visual Aid assistance such as video camera to help quantify the amount of work required prior to completion of a sound proposal bid to the Government.

b. Quality Control Plan

c. Accident Prevention Plan

(3) Contract Start-Up:

a. Waste Disposal Permit, if one was not provided with Contractor’s

Quotation

b. Material Safety Data Sheet (MSDS) for all materials used by

Contractor on Vandenberg SFB

(4) Contract Completion:

a. Submit “Before & After Photos & Video Recordings” Report to CO

b. Electronic 2-in-1 WAWF Invoice, after completion of service requests

2.7.1. Contractor Management Reporting (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.

PART 3

Contractor Furnished Items And Equipment

3. CONTRACTOR FURNISHED ITEMS AND EQUIPMENT

3.1. General : The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

3.2. Equipment. The Contractor shall ensure their hauling and drainage pipe cleaning equipment is strictly maintained in functional and safe operating condition. Tanks or other containers used for hauling and drainage pipe cleaning shall be covered and shall be leak free. Truck shall be equipped with sanitary type tanks, which will prevent leakage and spillage from occurring during operation and transporting of waste.

3.2.1. In the event Contractor-owned equipment or vehicle become immobilized on VSFB during performance of the contract, the Contractor shall be responsible for the recovery of all Contractor-owned equipment and vehicles in a timely manner.

PART 4

Government Furnished Items and Services

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

4.1. Utilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.2. Equipment: The Contractor shall furnish everything required to perform work under the contract unless otherwise stated herein. The Government reserves the right to make any repairs, alterations or modifications to any drainage pipe cleaning equipment under the contract at any time deemed necessary.

4.3. Materials: FORMS

Government forms required in the performance of the contract will be made available to the Contractor. The following are Government forms currently required for use under the contract:

4.3.1. Base Civil Engineer Work Request Form (AF IMT 332/NexGen Work Task): Also referred to as work orders or work requests. This form will be generated by 30 CES/CEOES representative and is utilized to assign work requirements to the Contractor. The Contractor shall respond only to work orders that have been processed and approved through 30 CES/CEOES or oral requests from the Contracting Officer or Contracting Officer’s Representative.

4.4. UTILITY SERVICES

4.4.1. Availability of Utility Services. All reasonable required amounts of water and electricity, where available, will be made available to the Contractor by the Government from existing system outlets and supplies. The quantity, quality, and consistency of the utilities supplied are not guaranteed. The Contractor, at its own expense, shall provide connections to the existing utilities system outlets and supplies. The Contractor shall be responsible for any damage to utility outlets resulting from negligent Contractor use.

4.4.2. Conservation of Utilities. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities and shall comply with energy conservation directives for Vandenberg SFB. Supplemental lighting shall be used only in areas where and when work is actually being performed. When work areas are vacated, lighting shall be turned off. Water faucets or valves shall be turned off after the required usage has been accomplished.

PART 5

Definitions

5.1. DEFINITIONS: The following is a list of terms used within PWS that require further definition.

5.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

5.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

5.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

5.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

5.1.6. HORIZONTAL DRAINAGE SYSTEMS. For the purpose of this PWS, horizontal drainage systems are drainage systems using buried pipe drains. Horizontal drains are conveniently used where the drainage water can be discharged at the face of a slope or collected at the toe of a slope into a suitable discharge drain or outlet.

5.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

5.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

5.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

5.1.10. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

5.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

5.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

5.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

5.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

5.2. ACRONYMS:

AAFES Army and Air Force Exchange Service AHA Activity Hazard Analyses AFFARS Air Force Federal Acquisition Regulation Supplement AFI Air Force Instruction AFOSH Air Force Occupational Safety and Health Standard APP Accident Prevention Plan BHPO Base Historic Preservation Officer CAER Community Awareness and Emergency Response CEIEA Installation Management Flight/Environmental Assets CES Civil Engineer Squadron CCE Contracting Center of Excellence CFR Code of Federal Regulations CO Contracting Officer CONS Contracting Squadron CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DCC Disaster Control Center DFARS Defense Federal Acquisition Regulation Supplement DFAS Defense Finance Accounting System DOD Department of Defense

EIAP Environmental Impact Analysis Process EPA Environmental Protection Agency EPA-CPG Environmental Protection Agency’s Comprehensive

Procurement Guidelines EPP Environmental Protection Plan FAR Federal Acquisition Regulation HAZMAT Hazardous Materials IAW In Accordance With IWTP Industrial Waste Water Treatment Plant NEPA National Environmental Policy Act NOV Notice of Violation OCI Organizational Conflict of Interest OSHA Occupational Safety and Health Administration POC Point of Contact PPE Property Plant and Equipment PST Pacific Standard Time PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SW Space Wing SFS Security Forces Squadron SVSFB Vandenberg Space Force South Base VSFB Vandenberg Space Force Base WAWF Wide Area Work Flow WFSM Water and Fuels System Maintenance

PART 6

Service Summary (SS) Items

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PWS REFERENCE PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

PRS # 1.

Pre-Drainage System Cleaning Checklist IAW the PWS.

PWS Section 2.1.1. No more than two customer complaints or two COR write-ups or any combination thereof per month related to poor performance of work.

� 100% Inspection

Validated Customer Complaint

PRS # 2

Internal Inspection before Cleaning, television camera with video IAW the PWS.

PWS Section 2.1.2. No more than two customer complaints or two COR write-ups or any combination thereof per month related to poor performance of work.

� 100% Inspection

Validated Customer Complaint

PRS # 3

Internal Power Rodder Cleaning with header & cutters IAW the PWS.

PWS Section 2.1.3. No more than two customer complaints or two COR write-ups or any combination thereof per month related to poor performance of work.

� 100% Inspection

Validated Customer Complaint

PRS # 4

Internal Inspection after Cleaning, television camera with video IAW the PWS.

PWS Section 2.1.4. No more than two customer complaints or two COR write-ups or any combination thereof per month related to poor performance of work.

� 100% Inspection

Validated Customer Complaint

Methods of Surveillance Definitions:

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Validated Customer Complaint: Complaints must be validated.

Part 7 Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Off-Base Waste Disposal Permit w/ Contractor’s Proposal

1 digital copy each

Adobe PDF Contracting Officer and 30CES/CEI Haz- Waste P.M.

Accident Prevention Plan

Quality Control Plan

10 days after receipt of contract award

2 digital copies Each Plan

MS Word Adobe PDF

Contracting Officer

Material Safety Data Sheet (MSDS) for all materials used by Contractor on

VSFB

10 days after receipt of contract award

1 digital copy Adobe PDF COR

Waste Disposal Manifest Copy

NLT 5th duty of the month following the date

1 digital copy

Adobe PDF

COR

Signed AF IMT 332/ NexGen Work Task

Monthly – by the 5th day of the month for the prior month’s service electronic AF IMT 332 Form

WAWF e- Business Suite

Electronic 2-in-1 WAWF Invoice

Monthly--by the 5th day of the month for the prior month’s service.

N/A 2-in-1 Electronic Invoice

WAWF e- Business Suite (https://wawf.eb.

mil)

PART 8

Attachments - Historical Drawing Records and Photos

Historical drawing records include the plan view and details with locations of the horizontal drainage systems. The PWS includes five of these drawings (XUMU 98-1235B - Drawing C205, C206 and XUMU 11-1063B - C109, C110 and C501) to identify the drainage systems included in the scope of this project.

Historical drawings, if provided, shall not be construed as complete or accurate records of existing conditions. The Contractor shall perform research into the historical records drawing vault located on Vandenberg SFB at Bldg. 11433, the 30th Civil Engineer Squadron, Engineering Flight, Execution Support, as well as performing an actual on-site investigation is required for the Contractor to prepare a complete and accurate design. Contractor shall visit the project site and truly verify existing conditions prior to submittal a sound proposal bid. Contractor shall fully acquaint themselves with the preliminary design and all conditions affecting installation and/or modification of the proposed system. Failure to do so, shall not relieve the Contractor of the responsibility of providing a complete, operating and acceptable system or product.

Part 9 Publications

Attachment 1 - ENVIRONMENTAL REQUIREMENTS

B1. ENVIRONMENTAL COMPLIANCE REQUIREMENTS

1.1. Vandenberg Space Force Base (VSFB) Contractors, and their subcontractors, shall comply with the most stringent federal, state, and local environmental laws, regulations, and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on

VSFB.

1.2. Environmental Coordination: The 30th Civil Engineering Squadron, Environmental Flight (30 CES/CEI) is the single point of contact for coordination with all environmental regulatory agencies. Prior to coordinating with any environmental regulatory agency, the contractor shall obtain approval from 30 CES/CEI. The Contractor shall provide copies of any regulatory agency notification, report, consultation, permit, and/or regulatory document to 30 CES/CEI.

1. The Contractor shall comply with all permit conditions and consultation requirements.

2. The Contractor shall provide all required testing analysis and monitoring.

3. The contractor may obtain VSFB environmental documents and plans from 30 CES/CEI.

1.3. Environmental Planning: The Contractor shall comply with all testing, monitoring, record keeping, reporting, mitigation, and protection measure requirements resulting from the National

Environmental Policy Act (NEPA), the Environmental Impact Analysis Process (EIAP), and the VSFB AF IMT 332/NexGen Work Task process. To initiate NEPA and EIAP, submit an AF Form 813 to the Planning Office in 30 CES/CEI. Completion of the NEPA and EIAP processes can take between three weeks to one year to complete. Early coordination is highly advised.

1.4. Environmental Audits/Inspections: The Contractor shall support the Government with all federal, state, local, and Air Force environmental inspections, audits, or assessments.

1.5. Notices of Violations (NOV): The Contractor shall be liable for any Notices of Violation (NOV), enforcement action, fine, penalty, and/or corrective action imposed by federal, state, or local environmental regulatory agencies for activities under the Contractor’s control. The Contractor shall provide verbal notification to 30 CES/CEI and the Contracting Officer within 24-hours of receiving an NOV followed by written notification within three (3) working days.

B2. HAZARDOUS CLEANING SERVICE MATERIALS

2.1. The proposed project site may contain hazardous cleaning service materials. During the proposal process, the Contractor shall perform research into an existing historical drawings (if any) or test records (if any). Assume that the proposal shall include hazardous remediation/abatement process prior to performing drainage piping cleaning procedures.

B3. SPILL OR RELEASE AND CLEANUP REQUIREMENTS

3.1. The Contractor shall comply with, but not limited to: 30 SW Plans, 32-4002-C, Spill Prevention Control and Countermeasures Plan; 32-7043-A, Hazardous Waste Management Plan;

32-7043-E, Recoverable and Waste Petroleum Products Management Plan; 32-7086, HAZMAT Management Plan; and 32-4002-A, HAZMAT Emergency Response Plan.

3.2. Notification: When the Contractor has a spill or release, then the Contractor shall immediately notify 30 CES/CEI, (805) 606-1921 / 605-2015, fax (805) 734-1339, the Command Post, (805) 606-9961, and the Contracting Officer. Based on the Reportable Quantity of the contractor's spill or release, 30 CES/CEI will determine if an environmental regulatory agency Incident Release Report will need to be prepared and submitted based on the Reportable Quantity of the contractor's spill or release.