FormSF30_ACS_Amendment.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Table of Contents

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SECTION

. 1 REVISED STATEMENT OF WORK

. 2 VENDOR QUESTIONS AND ANSWERS

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SECTION

. 1 REVISED STATEMENT OF WORK

National Oceanic & Atmospheric Administration STATEMENT of WORK

Date: July 7, 2015 Project: NOAA Access Control Hardware Upgrade Location:Silver Spring, MD 20910

Overview

The National Oceanic & Atmospheric Administration (NOAA) Silver Spring Complex is located in the vicinity of the Silver Spring Metro Center and is known as the Silver Spring Metro Center Complex (SSMC). The Complex consists of four buildings commonly referred to as SSMC I, II, III and IV respectively. NOAA has a requirement to upgrade the Access Control hardware and the existing Card Readers with HID HSPD 12 PIV Class readers throughout the Silver Spring Metro Center buildings.

site visit

A site visit is strongly encouraged. Quoters are strongly encouraged to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of the performance of the contract, to the extent such information is reasonably obtainable. In no event will a failure to inspect the site constitute grounds for a claim after award of the contract. Site visits will be scheduled and conducted from July 22, 2015 through July 24, 2015. Please contact Richard Duncan, Security Manager, Richard.L.Duncan@noaa.gov, 301-713-2036 to schedule a site visit for a specific date and time.

Scope of Work

The contractor shall provide all equipment, materials, tools, and labor to complete the tasks in the Statement of Work.

ACCESS CONTROL PANELS

Eighteen (18) current Access Control panels, Advanced Processing Controller (APC’s), will be changed out with six (6) iSTAR access control panels. Since iSTAR panels can accommodate a total of 16 card readers, the process for changing out the APC panels with iSTAR panels will be as follows below. Coordination must be made with the NOAA Systems Engineer (as identified post-award by the Office of Security at NOAA Government Contact Point (GCP) at least 5 working days prior to changing out any panels to help prevent any excess down time. Once the new panels are communicating with the host server, they will be programmed by the NOAA Systems Engineer (Michael McKinnon, Michael.mckinnon@noaa.gov) to operate.

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STATEMENT of WORK

In cases where two APC’s will be condensed into one iSTAR, in preparation the contractor shall mark the wiring as they are now for each card reader system on the APC panel. Marking the output relay wiring is a necessary and critical component. Currently, the system is working on the old panels; when these wires are changed over to the new panels and programmed, the contractor shall ensure that the door(s) specified for that panel unlock with a scan of the badge. This includes ensuring that other doors in the vicinity, but not intended for that panel, do not unlock. The lock wiring and card reader wiring will transfer over to the iSTAR using the same RM-4 addresses that is currently assigned. In some cases, the wiring for the electric locks and card reader modules will need to be extended to reach the power supply and the iSTAR panels. The contractor should expect to extend wire between 10-30 feet straight up or down to the newly installed iSTAR panel. All LAN rooms are stacked over and under in each building.

The wiring for card reader modules, devices, and locks currently on the APC, which is being replaced with an iSTAR panel, will be added to the iSTAR panel’s first or top Auxiliary Control Module (ACM) board. The second APC panel’s card readers, devices and locks will be connected to the second ACM board and appropriate power supply. All wiring in the Access control panels shall be tied down, neatly arranged and connected to the ACM board card reader inputs to provide connectivity and functionality of the access control system devices.

All Cat 5 cabling for iSTAR panel’s network connection shall be supplied by the contractor. All old equipment shall be disposed of by the contractor. The procedure for this hardware upgrade is described below.

CARD READERS with HID HSPD 12 PIV The current readers shall be changed out with 48 HID-brand HSPD -12 PIV Class readers in selected areas within the SSMC 2, 3 and 4. Coordination shall be made with the Systems Engineer (Michael McKinnon, Michael.mckinnon@noaa.gov) at least 10 working days prior to changing out any card readers to help prevent any excess down time to offices, lobby entry points, and underground access points.

ORDER OF INSTALLATION

The iSTAR Panels shall be installed first, followed by the installation of the card readers.

EQUIPMENT REQUIREMENTS

ACCESS CONTROL PANELS

SSMC 2

3 each Software house STAR008W-64A iSTAR Pro 3 each Software house STAR-ACM8-W Access Control Module 44 each HID RP40-H PIV Class Card Reader (Model 920PHRNEG00004RDR)

• Remove the 6th floor LAN APC and replace with an iSTAR panel with an ACM expansion board installed. Add the (6) card readers and lock wiring from the 6 th floor APC to the 1st ACM board in order. Add the 8th floor APC’s (7) card readers

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STATEMENT of WORK and lock wiring to the ACM expansion board, a total of (13) card readers shall be changed out with new PIV Class readers.

• Remove the 5th floor LAN APC and replace with an iSTAR panel with an ACM expansion board. Add the (6) card readers and lock wiring from the 5 th floor APC to the 1st ACM board. Add the seven (7) card readers and lock wiring from the 2nd floor APC #2, a total of (13) card readers shall be changed out with new PIV Class readers. Change out three old card readers with (3) new card readers in SSMC 2 G-1 and G-2 revolving turnstiles and service doors.

• Remove the 15th floor LAN APC and replace with an iSTAR panel with an ACM expansion board. Add the (7) card readers and lock wiring from the APC to the 1st ACM board in order. Add the (8) card readers and lock wiring from the 18 th floor APC in order to the 2nd ACM expansion board, a total of (15) old card readers shall be changed out with new PIV Class readers.

SSMC 3

1 each Software House STAR008W-64A ISTAR Pro 1 each Software House STAR-ACM8-W Access Control Module( this does not change the total quantity)

• Add the (7) card readers in order from the existing 3rd floor LAN APC 1 to the iSTAR ACM expansion board, already in place in the 3rd floor LAN room. It will be total of (16) card reader systems on the iSTAR panel.

• Remove the 8th floor LAN APC and replace with an Istar and expansion board.

Add the 8 card readers and and lock wiring from the 8th floor LAN APC in order to the 1st (top) ACM board. Add the 4th floor LAN APC (8) eight card readers to the 2nd ACM board in order .

• Replace the 4th floor LAN APC with an iSTAR panel. Add the (8) readers to the ACM board. Replace the 5th floor SCIF APC panel with an on hand spare iSTAR panel. Add the five (5) readers to the iSTAR panel.

• Install iSTAR Panel in the 2nd floor LAN room. There are (2) card readers projected for the NOS/OAR installation. Once installed, add the remaining (6) card readers from the Library APC to the 2nd ACM board in order, a total of (8) card reader systems.

SSMC 4

2 each Software house STAR008W-64A iSTAR Pro 4 each Software house STAR-ACM8-W Access Control Module

• Add an ACM expansion board to the 12th floor LAN room iSTAR panel. Add the

(8) card readers from the 10th floor APC to the 2nd ACM expansion board, a total of (15) card readers will be on the panel. Remove the existing power supply from the 10th floor LAN room.

• Add an ACM expansion board to the 2nd floor LAN room iSTAR panel. Add the (8) card readers from the 3rd floor APC to the ACM expansion board in order, a total of (16) card readers. One on hand reserved 16 channel 12VDC power supply and one on hand reserved 24 VDC power supply will be provided by NOAA OSY

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STATEMENT of WORK for this system due to the controls on the G-1 and G-2 Turnstiles and gates in the garage area.

• Remove the 5th floor APC panel and replace with an iSTAR panel with an ACM expansion board. Add the (8) readers from the 5th floor APC to ACM #1. Add the

(8) card readers from the 6th floor APC to the ACM expansion board, a total of

(16) card readers.

• Remove the first floor Storage room (1W1444) APC #1 and replace with an iSTAR panel with ACM expansion board. Add the card readers from APC #1 to the 1st ACM board. Add the card readers from APC #2 to the 2nd ACM board.

CARD READERS with HID HSPD 12 PIV 48 each HID PIV Class Readers RP40-H Model 920PHRNEG00004

• Remove 44 existing card readers in SSMC 2, and replace with HID PIV Class readers.

• Remove 1 existing card reader in SSMC 4, 2nd floor hallway exit and replace with a HID PIV Class reader.

• Remove 3 existing card readers in SSMC 3, and replace with HID PIV Class readers.

SEQUENCE of OPERATION

In the steps below, the contractor shall provide information to the Office of Security at NOAA GCP at various points. For these purposes, the following personnel are designated as the Office of Security at NOAA Government Contact Point (GCP):

Richard Duncan, Security Manager, Richard.L.Duncan@noaa.gov, 301-713-2036

A. ACCESS CONTROL PANELS

The Access Control panels shall be connected to the NOAA access control system. The Office of Security at NOAA, or its authorized representative, shall approve the placement of all equipment before installation. Any component or device installed without approval shall become the responsibility of the contractor for proper placement as well as any repair work to the building or system to return it to original condition.

Procedure: Installation of Access Control Panels

Step 1: Vendor shall supply the Office of Security at NOAA GCP with a detailed work schedule as outlined below.

(a) Start date of scheduled work.

(b) Areas in which ceiling tiles will be moved, if any.

(c) Completion date of scheduled work.

(d) Any modifications to schedule shall be immediately reported to the Office of

Security at NOAA GCP. It shall be the responsibility of the contractor to

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STATEMENT of WORK supply this schedule and any changes to the Office of Security at NOAA GCP. All changes to the schedule shall be approved based on the agreement of both parties.

Step 2: Perform all necessary planning and work as needed to install the panels and card readers on the above mentioned locations.

Step 3: Install panels and peripherals.

Step 4: Test each card reader door for proper operation after installation.

Step 5: Provide the Office of Security at NOAA GCP with the status at the end of the day.

Step 6: After completion of work, ensure that the area is clean and free of tools and debris made during the installation.

Step 7: Notify the Office of Security at NOAA GCP of completion of work.

B. CARD READERS with HID HSPD 12 PIV

The card readers shall be connected to the NOAA access control system

Procedure: Installation of Card Readers

Step 1: Supply the Office of Security at NOAA GCP with a detailed work schedule as outlined above.

(a) Start date of scheduled work.

(b) Completion date of scheduled work.

Note: Any modifications to schedule shall be immediately reported to the Office of Security at NOAA GCP. It shall be the responsibility of the contractor to supply this schedule and any changes to the Office of Security at NOAA.

All changes to the schedule will be approved based on the agreement of both parties.

Step 2: Perform all necessary planning and work as needed to install the card readers on the above mentioned locations.

Step 3: Install card readers and peripherals.

Step 4: Test each card reader for proper operation after installing.

Step 5: Provide the Office of Security GCP with the status at the end of the day.

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STATEMENT of WORK

Step 6: After completion of work, ensure that the area is clean and free of tools and debris made during the installation.

Step 7: Notify the Office of Security at NOAA of completion of work.

The above procedures shall be followed at all times to ensure the proper operation of the card readers. Failure to follow these procedures may result in immediate dismissal from the NOAA premises and/or removal from NOAA Security’s list of qualified contractors.

Additional Requirements for Installation In addition to the above requirements, the contractor, in conjunction with the Office of Security at NOAA, shall perform a pre-commencement inspection of all areas where work shall be performed. Identify all connections to electrical and communication lines or boxes. Document the condition of all areas and any damage, malfunctions, or other factors that may affect the work. As determined necessary by NOAA, the building owner or property management officials will participate in the inspection.

Prior to installation, the contractor shall review the requirements for each site upgrades;

prioritize the installation based on the guidance and direction received from the Office of Security at NOAA GCP; and install security equipment, and related connections, by location. Close coordination with the Office of Security at NOAA is mandatory when developing the work schedules to ensure proper designation of priorities and availability.

The Office of Security at NOAA, or its authorized representative, must approve the placement of all equipment before installation. Any component or device installed without approval shall become the responsibility of the contractor for proper placement as well as any repair works to the building or system to return it to original condition.

Throughout the execution of duties under this SOW, the contractor shall provide to the Office of Security at NOAA GCP any and all copies of field notes used and/or developed during the installation.

The Office of Security at NOAA GCP shall notify the contractor if any installation work is not completed correctly or to the satisfaction of the Office of Security at NOAA.

PROCEDURE

Installation Work:

When installation work is to be performed in the ceiling plenum, the following procedures shall be followed:

Step 1: Notify NOAA security of the need to move or disturb ceiling tiles prior to any work commencing.

Step 2: Remove as few ceiling tiles as possible to accomplish the needed work by carefully lifting them and sliding them to one side in the plenum area in a

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STATEMENT of WORK manner that minimizes disturbance of any dust that may have accumulated on top of the ceiling tile.

Step 3: Perform necessary work.

Step 4: Tiles shall not be left open for more than thirty minutes when work is not actively being performed.

Step 5: After completion of work, carefully replace the ceiling tile in the reverse order and manner in which they were moved, causing the least amount of disturbance to particles.

Notify the Office of Security at NOAA of completion of work.

Failure to follow these procedures may result in immediate dismissal from the SSMC premises and/or removal from the Office of Security at NOAA list of qualified contractors.

DELIVERABLES

Product deliverables shall be delivered to the work site for installation. The contractor shall deliver the following:

1. The contractor shall perform a pre-commencement inspection and submit a written report on the results of the pre-commencement inspection within seven (7) days of award.

2. The contractor shall submit within fifteen (15) days from award, a detailed master schedule covering all activities necessary to complete the tasks in the SOW section of this document. This schedule is subject to review and approval by the government within 3 work days of receipt.

Control access panel and card reader installation

3. The contractor shall submit within 15 days of award, a written detailed work schedule for the control access panel and card reader installation.

4. By the end of the work day on a daily basis, a written daily status update for the control access panel installation work per the Sequence of Operations section of this SOW.

5. Within five (5) days post-installation, a written notification/confirmation of completion of work for the control access panel and card reader installation per the SOW.

SUBMITTAL PROTOCOL

The contractor shall adhere to all protocol concerning conduct and performance as outlined in the Statement of Work (SOW). The contractor shall be responsible for the conduct of its employees as well as that of all subcontractors hired by the contractor for any portion of this contract.

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STATEMENT of WORK

The selected contractor shall submit all requests for information as outlined in the Sequence of Operations and Deliverables sections of this SOW. Submittals shall be to the Office of Security at NOAA POC as identified under the Sequence of Operation section.

All documentation as listed in the Deliverables section of this SOW shall be considered as a part of the project paid for by NOAA, the property of NOAA, and must be surrendered at the completion of the job and/or upon request by NOAA.

CONTRACTORS RESPONSIBILITY

The contractor shall conduct oversight and subcontract administration as needed to ensure a seamless transition to the new system(s) and integration of the existing system(s).

The successful contractor’s responsibilities in the completing the duties outlined for the change out of the card readers and the upgrade of the Access Control Panel are listed below.

A. There shall be a minimum one (1) year warranty from the date of final acceptance and completion of all work included in this Statement of Work. This warranty shall cover all equipment and labor of the projects described herein at no additional cost to the government. Warranty coverage over the one (1) year period shall include the device or component and the labor to diagnose the fault, remove the defective device and install a replacement device. All shipping costs are the responsibility of the contractor.

B. Work performed shall be in accordance with all local and national building, electrical, fire and American Disability Association (ADA) codes or as the government specifies.

C. The selected contractor and all subcontractors conducting work at the SSMC site shall coordinate with NOAA security to gain access to common areas under the control of the landlord. This is to include most electrical, mechanical and data closets.

D. The contractor’s quote shall include at a minimum the following:

1. Material cost (broken down by item)

2. Labor cost (hours x rate)

3. Design/engineering cost

4. Project management

5. Other

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STATEMENT of WORK

GOVERNMENTS RESPONSIBILTY

The Government shall provide access to controlled areas as contract needs arise in a reasonable amount of time. A reasonable amount of time shall be defined as thirty (30) minutes. If this amount of time is exceeded, it shall be reported to the Office of Security at NOAA for correction and/or issuance of a means for the contractor to access the space. Issuance of a temporary means of access shall be provided by and at the discretion of the Office of Security at NOAA.

PERIOD of performance

The period of performance shall be for a period of one year from date of award.

. 2 VENDOR QUESTIONS AND ANSWERS

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VENDOR QUESTIONS AND ANSWERS

QUESTION 1. Please confirm that the design intent is to reuse all existing electric lock and panel power supplies.

ANSWER 1. All existing electric locks will be used, panel power supplies will be reused as needed.

QUESTION 2. Please provide the quantities of the existing readers which are the older Software House RM Style readers with built in RM module.

ANSWER 2. For SSMC 2 there are (11) eleven old Software House type readers.

QUESTION 3. Please provide the quantities of the existing readers which have a built in PIN pad.

ANSWER 3. There are no card readers with pin pads for this project.

QUESTION 4. Please provide the quantities of the existing readers which are mullion style.

ANSWER 4. All of the card readers being replaced are wall switch type. There are no Mullion style readers for this project.

QUESTION 5. Please confirm that the IP Network drop for each new panel will be installed in the same closet as the I-Star location and the security vendor needs only to supply a jumper cable between the new I-Star and the network jack.

ANSWER 5. Network cables shall be supplied by the vendor and will plug directly into the nearest OCIO network switch. The nearest switch may or may not be in the same LAN room as the panel, depends on the switch capacity, 20 feet up or 20 feet down from the panel. Information regarding the locations of OCIO's network equipment will be passed to the installing technician at the time of install. (not to be publicized).

Descript: THE PURPOSE OF THIS AMENDMENT IS TO PROVIDE A REVISED STATEMENT OF WORK AND ANSWER VENDOR QUESTIONS.

THE CLOSE DATE REMAINS UNCHANGED.

601 E 12TH STREET

ROOM 1734

KANSAS CITY MO 64106