Wing_VTC_SOW.pdf

JointBaseElmendorfRichardson–AlaskaAirNationalGuardSecureVTCSystem

Statement of Work

DesignandInstallationofaMultimediaPresentation andHighDefinitionVideoconferenceSystem

1. Introduction

1.1 Introduction

1.2 Purpose

1.3 About This Document

2. Scope of Work

2.1 Display System and Connectivity

2.2 Audio System

2.3 Acoustics

2.4 Conference System

2.5 Control System

2.6 Additional Components

2.7 Training

1.1 Introduction

The following statement of work defines the scope of services that the Contractor will provide to Joint Base Elmendorf Richardson – Alaska Air National Guard, hereinafter referred to as the “Government.”

1.2 Purpose

The purpose of this project is to implement a multimedia presentation and high definition videoconference system in the Government’s WG/CC Conference Room located at Building 17441, JBER, AK. The system shall be capable of displaying digital computer sources.

1.3 About This Document

This document is intended to ensure that the Contractor and the Government share a common and equal understanding of the end result that the Government intends for this project. The information contained herein will describe the project scope and specify or refer to other existing documents which may describe any hardware/software products to be included. Also included are services to be rendered by the Contractor, responsibilities and commitments of the Contractor, and responsibilities and commitments of the Government.

This section defines the materials to be provided and services to be performed for the proposed system.

2.1 Display System and Connectivity

The display system shall be comprised of two (2) existing 70-inch 1080p LCD displays.

1. The Contractor shall provide input connectivity for the following AV sources:

a. Table location in the form of a cable whip

i. One (1) RJ45 Male – AMX Touchpanel (Government provided)

ii. One (1) HDMI Male – Digital Laptop input #1 *

iii. One (1) HDMI Male – Digital Laptop input #2 *

iv. 6 (6) RJ45 Table Mounted Connections on the Conference table connected to a Patch panel in the equipment rack.

b. Rack location

i. Two (2) HDMI Male – NIPR PC (Government provided)

ii. Two (2) HDMI Male – SIPR PC (Government provided) **

iii. Two (2) HDMI Male – Cisco C60 Videoconference Codec (Government provided)

iv. 6 Port Patch Panel - Cat 6e

* To reduce signal loss, the Contractor shall provide and install digital twisted pair transmitters and receivers between the laptop inputs at the table and the AV switch in the equipment rack.

** To meet the Government’s requirements for video security for secure presentations, the Contractor shall provide and install fiber optic HDMI transmitters and receivers between the SIPR PC and the AV switch in the equipment rack.

2. The Contractor shall provide for the adjustment, alignment, and functional testing of the system.

2.2 Audio System

Distributed Audio System The existing audio system is comprised of one (1) existing Biamp digital signal processor, one (1) existing audio amplifier, two (2) existing wall-mounted speakers. The configuration and function of this system shall remain unchanged.

The wall mounted speakers need to be replaced with ceiling mounted speakers. All wiring is the contractors responsibility.

2.3 Acoustics

None specified.

SECTION 2: SCOPE OF WORK

2.4 Conference System

Videoconference System The existing videoconference system is comprised of one (1) Government provided Cisco C60 codec, one

(1) Government provided Cisco pan/tilt/zoom camera, one (1) Government provided CIS Secure dual IP secure/non-secure network isolation switch, and one (1) existing Biamp digital signal processor with six (6) tabletop microphones. The configuration and function of this system shall remain unchanged with the exception of the microphones being permanently installed in the table.

The Contractor shall provide the labor and materials necessary to permanently install the six (6) Government provided tabletop microphones in the conference table.

The Contractor shall provide the necessary programming services for the digital signal processor to provide for proper gain control and echo cancellation for videoconferencing purposes.

Secure/Non-secure Videoconference Mode The Contractor shall provide and install three (3) backlit signs to be installed in Government specified locations. These signs shall provide a status of a “secure or non-secure” conferencing mode. The Contractor shall provide the necessary programming services to track the mode of the CIS Secure dial isolator and display the appropriate secure status ***

*** The Government is responsible for all secure videoconferencing switch equipment and any required encryption devices.

2.5 Control System

The Contractor shall provide and install a room control system consisting of a new AMX integrated controller and one (1) Government provided AMX 10-inch touchpanel. The touchpanel shall be installed at the conference table and it shall provide for the following functions:

1. The Control System shall control the following items:

a) Display input selection

b) HDMI switching – matrix switching

c) Audio level control and mute

d) Secure/Non-secure conferencing mode status

e) System Power

f) Source device control

i. Video Conferencing – Number Input, Camera Selection and Control, Content Sharing, PIP, Menu Navigation, Mic Mute

2.6 Additional Components

Equipment Rack The Contractor shall provide and wall-mount one (1) audiovisual equipment rack and it shall house the following equipment:

1) Cisco C60 Videoconference Unit – Government provided

2) NIPR PC – Government provided

3) SIPR PC – Government provided

4) CIS Secure dial isolator – Government provided

5) Biamp DSP – Government provided

6) AMX control processor and matrix switch

7) Audio amplifier

8) HDTV Tuner

9) Remote controllable surge suppressor

Construction and Cable Pathways The Contractor shall provide the labor and materials necessary to provide for three (3) 1-inch pipe sleeves at the floor location beneath the table and three (3) 1-inch pipe sleeves in the wall at the equipment rack location. These pipe sleeves shall provide a cable pathway for AV cabling and Government provided network connections from the floor location at the conference table to the equipment rack location.

2.7 Training

End user training shall consist of two (2) two-hour session to be completed within thirty (30) days of the final acceptance of the system at the Government’s location.