JustificationAndApproval_RepairAndMaint.pdf

Limited Sources Justification or Sole Source Justification for Acquisitions under the Simplified Acquisition Threshold (Simplified Acquisition Threshold is $150K)

1. Contracting Activity: JBLM-HCC, LACEY WA

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: _________ Total Dollar Value: $110,105.00

Name of Intended Contractor: IBA DOSIMETRY AMERICA, INC Street Address: 3150 STAGE POST DR STE110 City, State, Zip: BARTLETT, TN, 38133-4050 Phone:

3. Description of Requirement:

Maintenance – Blue Phantom Services $34,235.00 Base Year.

Maintenance – Blue Phantom Services $37,935.00 Option Year 1.

Maintenance – Blue Phantom Services $37,935.00 Option Year 2.

Madigan Army Medical center (MAMC), Department of Logistics is requesting approval of a firm fixed-price sole source purchase order to IBA DOSIMETRY AMERICA, INC. (DUNS: 014070697, CAGE: 4XZW0) to provide Preventive Maintenance Services, Repairs of the Radiation Counter, Ionization Chamber, Base Control, Water Phantom and associated components located in Radiation Therapy Clinic at MAMC. Dosimetry America is the OEM of the equipment in use at MAMC. The Contractor shall provide fully qualified technicians to perform necessary maintenance service and to ensure that optimum operation and efficiency of the equipment is maintained and that proper functioning of the equipment conforms to the Original Equipment Manufacturer (OEM) standard specifications. Dosimetry America has proprietary rights of the requested services. Use of consumables and hand pieces other than those manufactured by Dosimetry America may affect system performance and create potential hazards.

4. Authority Cited:

xx (a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization).

5. Reason for Authority Cited: Dosimetry America is the OEM of the units installed and to be serviced in MAMC. Dosimetry America utilizes proprietary software and does not train or authorize any third party to perform maintenance and repair services on their products. Maintenance, and repair by uncertified contractors, and the use of consumables and hand pieces other than those manufactured by Dosimetry America may affect system performance and create potential hazards, especially given that these units are handling radiation.

6. Actions to Increase Competition: None. This action is not available for competition, until the units owned at MAMC are replaced and upgraded. Will this be posted on FBO to increase competition: No, but the Notice of Award - J&A will be uploaded.

7. Market Research: Details, including key word searches, are described in the Market Research Report that supports this J&A, found at PCF A.01.01_Market_ Research and submitted with the J&A for review purposes. Market research supports that the requirement should be solicited as a sole source, because Dosimetry America, is the only company that can provide the services to the currently used Government-owned equipment at MAMC.

9. Procurement History:

Previous Contract or Purchase Order Numbers for similar type preventive maintenance and repairs: W91YU0-14-P-0279.

Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: FAR Subpart 13.106-1 (b) (1)

10. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini- J&A are accurate and complete to the best of my knowledge and belief.

Submitted By: Linne, Robert M.

Position Title : CW4, USA Chief, Equipment Management Branch Madigan Army Medical Center

Email address: Robert.m.linne.mil@mail.mil Date: 26 Jan 2015

11. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Pamela S. Runyon

Position Title: Contracting Officer Email address: pamela.s.runyonewton.civ@mail.mil

Date: