A_02_01Maintenance_service_JA--.docx

Control Number: 15-314

Control Number:

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: This requirement is for William Beaumont Army Medical Center, El Paso, TX 79920. The Contracting activity is Western Regional Contracting Office.

2. Description of Action: The type of contract will be a Firm Fixed Priced, using Operation and Maintenance, Army (OMA) funds. FY16 funds approved, subject to availability, per PR# 0010748030.

3. Description of Supplies/Services: William Beaumont Army Medical Center is requesting a sole source contract to Steris Corporation for the scheduled maintenance and repair service of the Steris Sterilizer equipment located thru-out the Hospital. This requirement is a one year base period to include 2 one year option period for maintenance and repair with a total acquisition cost of $313,012.24.

4. Authority Cited: Identify the statutory authority permitting other than full and open competition followed by the specific FAR citation and its title. "41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the test program for certain commercial items". Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Reason for Authority Cited: The Steris Sterilizers are currently being used at William Beaumont Army Medical Center. Steris Corporation offers the only maintenance service which is proprietary as OEM on its equipment. Market research found Steris Corporation is the sole factory authorized supplier of parts and maintenance service. They do not certify third party vendors to maintain their equipment.

6. Efforts to Obtain Competition: Describe the efforts to solicit offers from as many potential sources as is practicable. (The contracting officer shall post a request for information or a sources sought notice, and shall include the results of this inquiry in the justification required by FAR 6.303. This requirement to post may be waived by the Head of the Contracting Activity, or designee. The waiver authority may not be delegated lower than a general or flag officer or a member of the Senior Executive Service.

a. Effective competition. Describe the extent of effective competition anticipated for this acquisition. There is only one source available.

b. Subcontracting competition. In single source situations, address efforts by the Government to assure that the prime contractor obtains as much competition as possible in its subcontracting. N/A

7. Actions to Increase Competition: No action on the part of this office will be taken to decrease competition, however, no other company can provide these supplies as they are proprietary to Steris Corporation.

8. Market Research: Market research was conducted in accordance with FAR 10.002(b)(2) procedures. Market research found Steris Corporation is the sole factory authorized supplier of parts and maintenance service. They do not certify third party vendors to maintain their equipment. The government owned Steris equipment is expected to use for the next three years. Steris Corporation is the only contractor that is capable of providing repair and maintenance to the Steris equipment.

9. Interested Sources: The notice required by FAR 5.201 will be published

10. Other Facts:

a. Procurement history.

(1) Contract numbers and dates of the last several contracts for these same requirements. Contract number W91YU0-14-C-0074 was awarded on 25 September 2014 for one year, which expires 30 September 2015.

(2) The competitive status of these actions. Previous contract were did verify this with the COR: acquired as a sole source contract, in accordance with 13.501(a)(1)(ii).

(3) Authority previously cited if less than full and open competition was used. 13.501(a)(1)(ii).

(4) If a justification was prepared to support the procurement made before this one, a summary of the contents of paragraph 7 of the justification for that procurement and an explanation of the results. Market research found Steris Corporation is the sole factory authorized supplier of parts and maintenance service. They do not certify third party vendors to maintain their equipment.

(5) If any prior contract for this requirement was accomplished using full and open competition, include a detailed explanation of the changed circumstances causing this action to now limit the sources. This will be a follow on contract; equipment was purchased from the Steris Corporation on the previous contract. Steris Corporation is sole proprietary of its equipment. They do not certify third party vendors to maintain their equipment.

(6) An explanation of any unusual patterns that may be revealed by the history, e.g., several consecutive, urgent buys. N/A

(7) If a justification was prepared to support the procurement made before this one, briefly describe the circumstances justifying the procurement and whether there have been any significant changes. N/A

b. Other facts. Provide any other facts necessary to justify limiting competition that were not previously stated. N/A

11. Technical Certification: Include the following statement:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Signature: ________________________________Date: __________ Typed Name: Patricia Batzel_________Title:_Contracting Officer Representative_

12. Requirements Certification: Include the following statement:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Signature: ________________________________Date: __________ Typed Name: _____________________________Title:__________________________

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable by comparing the proposed price to the IGE.

Signature: ________________________________Date: __16 Sep 2015___ Typed Name: ___John A. Kwiatkkowski_______Title:__Contracting Officer___

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature: ________________________________Date: __16 Sep 2015_____ Typed Name: _John A. Kwiatkowski ________Title: Contracting Officer___________

Approval Based on the foregoing justification, I hereby approve the procurement of Steris Sterilizer repair and maintenance on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Signature: _____________________________ Date: _______________ Typed Name:___________________________ Title:__________________________

For Official Use Only (See FAR 2.101 and 3.104-4) (June 2015)

For Official Use Only (See FAR 2.101 and 3.104-4) (June 2015) image1.wmf oleObject1.bin image2.wmf oleObject2.bin