B08_W91YTZ-23-Q-0175 Amendment 0001.pdf

0011975426-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the response due date and respond to questions submitted by the questions due date. See summary of changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91YTZ23Q0175

X 9B. DATED (SEE ITEM 11)

24-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jul-2023

CODE

W40M RHCO ATLANTIC

MEDICAL READINESS CONTR OFFICE EAST

9275 DOERR ROAD BLDG 1221

FORT BELVOIR VA 22060-5580

W91YTZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91YTZ23Q0175

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & RESPONSES

Q1. We will deliver the container and set it in place, provided there is enough room to do so on a roll back style truck (similar to how roll off dumpster is delivered). However, you will be responsible for connecting it to your power supply. We can assist/guide your electrician remotely, but we do not ever connect our equipment to our customers’ power supply.

R1: Understood, roller delivery, space is available, will need advice and training on operations.

Q2. Delivery is mentioned in a few different places as either being within 10 days or 15 days from the award of contract. 15 days would be preferred, but we could potentially deliver within 10 if necessary.

R2: Desired delivery is 15 days from the award of the contact but would like to call for delivery to ensure space is ready.

Note: The current MORGUE facility located in the Pathology Department in WAMC had reached the life expectancy. There are not repairs parts for the MORGUE and personnel from the Healthcare Technology Management Branch DOL must constantly conduct emergency homemade repairs to maintain the Unit operational.

It is critical to finalize the purchase of the temporary outdoor refrigerator 20‘container unit to always maintain the Pathology Department mission capable.

Q3. Quality Control Program – is the government looking for someone to monitor the operation of the cooler in perpetuity, as in a service agreement going forward? We do not offer service on units we sell.

R3: The product should come warrantee on the van and on the power and reefer unit. We will require a multiyear service agreement in the future but will be with a local vendor.

Q4. Electrical requirements are listed as 460V three phase on 60 amps, and there’s a line item for a transformer/convertor. These units require 460V three phase on a dedicated 30-amp circuit. If that power is available, you will not need a step-up transformer or a phase convertor. The step-up transformer allows you to run the unit on 230V three phase on a dedicated 60-amp circuit. A digital phase convertor in addition to the step-up transformer would allow you to run 220V single phase power on a dedicated 60-amp circuit. Can you confirm what’s required/what power is available on site?

R4: No transformer is required; - 460 Volt, 3 phase and 60 AMP.

Q5. Delivery (10-15 Days): Based on our history of mobilizing these containers for these type of applications (we have a significant history of placing containers around the country), we feel it would be in the interest of both parties to extend this to 30-45 days. This would set a realistic expectation for the facility as to when they would receive a fully-kitted container. Is this acceptable?

R5: We desire a 15-days delivery from date of award, but to be coordinated for delivery (to ensure placement pad is ready).

Note: The current MORGUE facility located in the Pathology Department in WAMC had reached the life expectancy. There are not repairs parts for the MORGUE and personnel from the Healthcare Technology Management Branch DOL must constantly conduct emergency homemade repairs to maintain the Unit operational.

It is critical to finalize the purchase of the temporary outdoor refrigerator 20‘container unit to always maintain the Pathology Department mission capable.

Q6. We can offer two options for electrical:

‐ This is desired = 460/480V, 3 Phase, 25 Amp ‐ Not desired = 230/240V, 3 Phase, 50 Amp

Is one of these options acceptable?

R6: This is desired = 460/480V, 3 Phase, 25 Amp

Q7. Set-up: We can deliver and set-in place the container, but it is our standard procedure to have the end user (customer) to coordinate the electrical hook-up and assemble the racks and equipment in the container. Is this acceptable?

R7: We will have electricians to perform hook-ups but require training on operation of the reefer.

Q8. Typical interior is steel, not stainless steel. Is this acceptable?

R8: Must be stainless steel.

Q9. Also, we are hoping to get at least a one-week extension to the close date of the bid.

R9: See amendment 0001.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-Aug-2023 10:00 AM to 08-Aug-2023 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN type priced has been deleted.

The CLIN extended description has changed from:

TRANSFORMER/CONVERTER

To:

Informational CLIN only. Not priced The unit of issue Job has been deleted.

The FOB Destination has been deleted.

The PSC code 4110 has been deleted.

The NAICS code 333415 has been deleted.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0002 has been deleted:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 30-JUN-2023 TO

29-JUN-2024

N/A DFAS INDIANAPOLIS (GFEBS) 21001

DFAS INDIANAPOLIS (GFEBS) 21001

8899 EAST 56TH STREET

INDIANAPOLIS IN 46249-3120

INDIANAPOLIS IN 46249-3120

FOB: Destination

HT0911

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for CLIN 0002 has been changed from:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

To:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A N/A

The following have been modified:

COMBINED SYNOPSIS/SOLICITATION

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number for this acquisition is W91YTZ-23-Q-0175 and it is being issued as a Request for Quote (RFQ). A subsequent Purchase Order will be awarded to the most qualified vendor.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04 effective 06/06/2023.

(iv) This RFQ shall be set aside for 100% small business concerns, and the associated North American Industry Classification System (NAICS) code is 333415 and the business size standard is 1,250 employees. The Product Service Code is 4110.

(v)For the complete list of line-item number(s) and items, quantities, and units of measure refer to the CLIN structure of the combined synopsis/solicitation.

(vi) The Health Contracting Branch, Fort Liberty, North Carolina, has a requirement for commercial items in support of Womack Army Medical Center that meets the salient characteristics and can perform the performance work statement for a Portable Refrigeration Unit.

(vii) Delivery of Supplies will be not later than 15 days after date of contract, acceptance by the Government, and FOB destination. Items will be marked for the following destination:

Womack Army Medical Center ATTN: TBD at time of award Fort Liberty, NC 28310

(viii) FAR 52.212-1, Instructions to Offerors – Commercial, does apply to this acquisition with an addenda to the provision.

ADDENDUM TO FAR CLAUSE 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

1. Replace paragraph (b) entitled “Submission of offers” with the following instructions:

(b) Submission of Quote. Submit signed and dated quote to the address identified below at or before the exact time specified in this solicitation. Paper/hard copy offers will not be accepted. It is encouraged to contact the Government for clarification if there are, or appears to be, errors, omissions, or inaccuracies in the request for quote.

Only signed quotes submitted will be accepted.

Quote shall contain the following sequential order:

a. Quotes shall be submitted on the combined synopsis/solicitation and may include an attachment for its technical description submission (no more than 5 pages). As a minimum, quotes must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotes;

(3) The name, address, telephone number, and UEI of the vendor;

(4) A technical description and detailed understanding of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Some items called for by this request for quotation have been identified in the schedule as a "brand name only" description. Such identification is intended to be descriptive and is to indicate the quality and characteristics of products that will be satisfactory. To ensure that sufficient information is available for technical evaluation, the offeror shall furnish descriptive material (technical information, brochures, drawings, or other information) necessary for the purchasing activity to determine whether the product offered meets the salient characteristics of the requirement. Offerors not providing technical information may be excluded from competition.

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed/updated copy of the Vendor’s SAM Registration which includes the Vendor’s representations and certifications IAW FAR 52.212-3 and Alt 1 (see FAR 52.212-3(b), FAR 52.204-24, & FAR 52.204-26 for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) The Contractor shall provide certification to status of Buy American for all equipment. Vendors shall identify where all items are manufactured.

2. Replace paragraph (c) entitled “Period of acceptance of offers” with the following instructions:

(c) Period of acceptance for quotes. The vendor agrees to hold the prices in its offer firm for 30 days from the date specified for receipt of quotes.

3. Replace paragraph (e) entitled “Multiple offers” with the following instructions:

(e) Multiple quotes. Vendors shall not be authorized to submit partial quotes. The Government may award to an offeror, at a higher price, that is capable of providing the majority of all items under this solicitation. The Government will award to the offeror that is in the best interest of the Government.

(End of provision)

(ix) ADDENDUM TO FAR 52.212-2, EVALUATION--COMMERCIAL ITEMS (NOV 2021)

(a) The Government will award a purchase order resulting from this solicitation to the responsible vendor(s) whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government reserves the right to make an award on any item or group of items in a quote, if it is determined to be in the Government’s best interest. The procedures in Federal Acquisition Regulation (FAR) Part 12 and FAR 13 apply to this acquisition. The evaluation of this requirement will result in a purchase order(s), price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical

(2) Delivery

(3) Price

(1) Technical Acceptability - is defined as the offeror’s ability to meet or exceed the Government’s requirements as stated in the solicitation.

i. Acceptability for providing a product that meets the salient characteristics and performance work statement (PWS) for the Government include technical acceptability in the offeror's ability to provide the product with an acceptable delivery date. The salient characteristics and PWS will be included in this solicitation. Vendors must state where the product is manufactured. Vendors must submit spec(s) sheet, or drawing, or photo of item(s) quoted.

(2) Delivery - is defined as the capacity and offeror affirmation to conform with, or better, the Required Delivery Date (RDD) of NLT 15 days after receipt of award. Offers will be evaluated for price inclusive of transportation charges from shipping point to the delivery destination. Delivery is to Womack Army Medical Center, Fort Liberty, NC 28310. Offeror must specify Shipping Terms, FOB Point, and cost expressed as Firm Fixed price or Not to Exceed Price with charges supported by actual shipping invoice.

(3) Price. Price will be evaluated in order to determine that it is fair and reasonable under FAR 13.106-3(a).

The offeror shall submit a price proposal utilizing the CLIN structure as stated in the solicitation. The Government will evaluate the offeror’s price proposal and award will be made provided the price proposal can be determined fair and reasonable. The Government price team will evaluate Offeror’s price submission based on the following.

i. Reasonableness:

a. The Government will compare the Offeror’s total price proposed to the total price proposed by historical data and the Independent Government Estimate (IGE) to determine the reasonableness of price. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

b. The Government may determine that an offer is unacceptable if, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

(b) Options. There are no options associated with the purchase order.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(x) Provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. The Offeror's representations and certifications must be entered within the System for Award Management website (www.sam.gov) for consideration for award. Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/ or by calling the Federal

Service Desk (866) 606-8220. The Contractor shall separately certify that all requested items are Buy American compliant.

(xi) Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition.

(xii) Clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. The additional clauses within section (b) of this clause also apply:

52.204-10; 52.204-27 52.209-6; 52.219-6; 52.219-28; 52.222-3; 52.222-19; 52.222-21, 52.222-26, 52.222-36, 52.222-50; 52.223-18; 52.225-1; 52.225-13; 52.232-33, 52.232-34, 52.239-1.

(xiii) Standard commercial warranty on all pieces of equipment shall apply. Perspective offerors shall comply with the remaining terms and conditions listed in this announcement.

(xiv) Defense Priorities and Allocations System (DPAS) rating is not applicable on this acquisition.

(xv) This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted to the System for Award Management (SAM) at www.SAM.gov. It is the responsibility of each vendor to review the webpage for notice of amendments, updates, or changes to current information.

The electronic quote is due August 8, 2023, at 10:00 a.m. EST. It is the responsibility of the vendor to ensure that the Contracting Office received their electronic quote submission by the due date on the SAM Notice.

(xvi) All inquiries during the solicitation phase should be directed to the Contract Specialist, Mr. Jon Long, Jonathan.d.long18.civ@health.mil and courtesy copy (cc:) the Procuring Contracting Officer (PCO) Mr. Michael McCollum at michael.j.mccollum12.civ@health.mil. Vendors are requested to review the solicitation and submit only written questions and/or comments with email subject line reference: Ref: W91YTZ-23-Q-0175 Portable Refrigeration Unit. All questions must be submitted no later than July 28, 2023, at 12:00 p.m. EST. to allow a reasonable time for the Government to respond. All questions submitted after that date and time may not be answered.

VENDOR’S INFORMATION

OFFEROR’S NAME:

OFFEROR’S ADDRESS:

OFFEROR’S PHONE #:

OFFEROR’S EMAIL:

OFFEROR’S UEI #:

OFFEROR’S CAGE #:

POINT OF CONTACT:

SIGNATURE:

DATE SIGNED:

(End of Summary of Changes)