W91YTZ-20-Q-0164.pdf

W91YTZ-20-Q-0164

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation: quotes are being requested and a written solicitation will not be issued. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95 and Defense Federal Acquisition Supplement Publication (DPN) 20161222.

The Gordon Health Contracting Branch, Fort Gordon, Georgia requires Document and Hard Drive Destruction services supporting the Fox Army Health Center, Redstone Arsenal, AL 35089. This acquisition is a 100 PERCENT SMALL BUSINESS SET ASIDE under NAICS CODE: 561990 (All Other Services) and Size Standard is $12M. The Government anticipates awarding a single Firm Fixed Price contract. This requirement is for a base period and 3 option years. All responsible Small Businesses may submit a quotation which will be considered by the agency.

Quotes are due by 11 September 2020 at 4:00 pm EST. Questions must be submitted via email no later than 8 September 2020. Quotes and questions shall be submitted via email to johnnie.huffin.civ@mail.mil.

This document and hard drive destruction services requirement shall be of an automated process in that at no time is the paper physically handled by personnel.

Clin No. Services Qty Unit Unit Price

Amount

Base Year: 1 Oct 2020 – 30 Sept 2021 0001 Document Shredding (Contractor shall shred up to 37 Moveable 65 GAL Containers)

12 Months

0002 Document Shredding (Contractor shall shred up to10 Moveable 95 GAL Containers)

12 Months

0003 Hard Drive Destruction (Contractor shall shred up to an Average 42 monthly)

12 Months

0004 Contractor Manpower Report – 31 Oct 1 Each

Option Year 1: 1 Oct 2021 – 30 Sept 2022

1001 Document Shredding (Contractor shall shred up to 37 Moveable 65 GAL Containers)

12 Months

1002 Document Shredding (Contractor shall shred up to 10 Moveable 95 GAL Containers)

12 Months

1003 Hard Drive Destruction (Contractor shall shred up to an Average 42 monthly)

1004 Contractor Manpower Report – 31 Oct 1 Each

Option Year 2: 1 Oct 2022 – 30 Sept 2023

2001 Document Shredding (Contractor shall shred up to 37 Moveable 65 GAL Containers)

12 Months

2002 Document Shredding (Contractor shall shred up to 10 Moveable 95 GAL Containers)

12 Months

2003 Hard Drive Destruction (Contractor shall shred up to Average 42 monthly)

2004 Contractor Manpower Report – 31 Oct 1 Each mailto:johnnie.huffin.civ@mail.mil

Option Year 3: 1 Oct 2023 – 30 Sept 2024

3001 Document Shredding (Contractor shall shred up to 37 Moveable 65 GAL Containers)

12 Months

3002 Document Shredding (Contractor shall shred up to 10 Moveable 95 GAL Containers)

12 Months

3003 Hard Drive Destruction (Contractor shall shred up to Average 42 monthly)

3004 Contractor Manpower Report -31 Oct 1 Each

Note: Offers must supply their own containers for this requirement. Please reference the Performance Work Statement for guidance.

GRAND

TOTAL

Delivery Address

Fox Army Health Center

BLDG 4100 Goss Road

Redstone Arsenal, AL

35089

The following provisions in their latest edition apply to this solicitation FAR Clauses and provisions can be viewed at https://www.acquisition.gov

FAR CLAUSES

52.212-4 -- CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (OCT 2018)

ADDENDUM TO 52.212-4

(w) The non-FAR Part 12 discretionary FAR, DFARS, AFARS and LOCAL clauses included herein are incorporated into this contract either by reference or in full test. If incorporated by reference, see clause 52.252-2 herein for locations where full text can be found.

52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (DEVIATION 2018-O0018) (OCT 2018)

Addendum to 52.212-1

(m) This is a requirement for document and hard drive destruction services supporting the Fox Army Health Clinic and outlining facilities at Redstone Arsenal, Alabama. Document and Hard Drive Destruction services include removing and destroying sensitive documents including medical documentation, paper, plastics to include urine cups, and computer hard drives (metals) generated by the Government. Offerors must have the required NAICS code 561990 (All Other Support Services) and have current registration in the System for Award Management (SAM) https://www.sam.gov/portal. The small business size standard for this acquisition $12,000,000. This will be a single award (All or None), Commercial Firm Fixed-price contract. This is a 100 percent small business set aside acquisition. The Government does not pay sales tax.

https://www.sam.gov/portal

All responsible offerors must submit:

- Cover letter

- Capabilities Statement (limited to 2 pages)

- A copy of the National Association for Information (NAID) AAA Certificate

- Document Destruction Procedures Manual

- Document Destruction Training Plan

- Contingency Plan

- CLIN/Item Number Pricing (filled out)

- Company’s Dunn and Bradstreet number (DUNS)

- CAGE code

- Company Contact Information (Name, Cage Code, Address, Telephone and Email address)

- Pricing for the base and all option years

- Past Performance (within the past three years)

Offeror is required to submit information, on a single page, identifying federal, state and local Government and private contracts performed within the past three years, which are similar in scope and complexity to the effort described in this solicitation. If none, offeror should so state and provide information on references. Information provided by the Contractor shall state the type of service provided with information to verify references: Names; telephone numbers; Points of Contact; amount of contract; and email addresses.

- Fill out and return 52.204-26 Covered Telecommunications Equipment or Services Representation.

See the PWS and FAR Provision 52.212-2 for the technical requirements and further Information.

(n) Offerors proposing less than the entire effort specified herein will be determined to be unacceptable.

Offerors agree to hold the prices firm for 60 calendar days from the close date of the solicitation.

(o) The Government requires these services to support the Fox Army Health Clinic, Redstone Arsenal, Alabama.

(p) Protests received at a level higher than the Contracting Officer will be referred to the Contracting Officer.

Protestor may request a review by the Contracting Officer or an independent review at a level higher than the Contracting Officer. Requests for appeals or independent review will be addressed to the Contracting Officer for referral to the review authority. Questions on this process will be referred to the cognizant Contracting Officer identified in the solicitation.

(End of Addendum to 52.212-1)

52.204-7 – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-16 – COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

52.204-17 – OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016)

52.214-34 – SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

52.225-25 – PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES

OR TRANSACTIONS RELATING TO IRAN REPRESENTATION AND CERTIFICATION (JUN 2020)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications--Commercial Items.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services, critical technology, and substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a) (1) (A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that it [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will'' provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer-

(1) A description of all covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (DEC

2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management

(SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

52.209-2– PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV

2015)

52.209-11 – REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

52.222-48—EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT ACT TO CONTRACTS

FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT CERTIFICATION (MAY

2014)

52.252-1 -- SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB1998)

52.252-5 -- AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984) (“DoD FAR Supplement (48 CFR Chapter 2)” in paragraph (b))

252.203-7005 -- REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS

(NOV 2011)

252.204-7008 – COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION

CONTROLS (OCT 2016)

252.225-7000 – BUY AMERICAN – BALANCE OF PAYMENTS PROGRAM CERTIFICATE – BASIC (NOV 2014)

CONTRACTOR MANPOWER REPORT

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall verify information input by the Government and completely fill in all other required fields in the reporting system using the following webaddress: https://cmra.army.mil/. The required information includes but is not limited to:

(1) Contracting Organization, Contracting Officer, Contracting Officer’s Technical Representative (COR/COTR); (2) Contract number, including task and delivery order number; (3) Fiscal year covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Direct labor hours (including Subcontractors); (6) Direct labor dollars paid this reporting period (including Subcontractors); (7) Total invoiced amount (including Subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each Subcontractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; and (10) Locations where Contractor and Subcontractors perform the work (specified by zip code in the United States and nearest City , country, when in an overseas location, using standardized nomenclature provided on website). As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

The XML direct transfer is a format for transferring files from a Contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

52.212-2 -- EVALUATION -- COMMERCIAL ITEMS (OCT 2014)

Addendum to 52.212-2

Award will be made using the lowest price technically acceptable (LPTA) source selection process. Award will be made to the responsible offeror on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

Paragraph (a) is hereby supplemented with the following:

PART 1: Technical:

- Cover letter

- Capabilities Statement (limited to 2 pages)

- A copy of the National Association for Information (NAID) AAA Certificate

- Document Destruction Procedures Manual

- Document Destruction Training Plan

- Contingency Plan

- CLIN/Item Number Pricing (filled out)

- Company’s Dunn and Bradstreet number (DUNS)

- CAGE code

- Company Contact Information (Name, Cage Code, Address, Telephone and Email address)

- Pricing for the base and all option years

Technical Acceptable/Unacceptable Rating Method

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Acceptable – To receive this an acceptable rating, the offeror shall present a technical proposal that clearly addresses the technical factor. The offeror shall provide sufficient details for the Government to determine that the technical proposal offered satisfactorily meet the requirements of the solicitation. The technical proposal shall clearly demonstrate that the offeror fully understands and is capable of performing the requirement for the total proposed price indicated in its technical proposal.

Unacceptable – An unacceptable rating will be assessed on any offeror that presents a technical proposal that does not clearly meet the requirements of the solicitation. The technical proposal does not reasonably address all of the technical requirements.

The Government reserves the right to conduct discussions, if necessary.

Part II: Price:

Price will be evaluated fair and reasonableness by comparing the prices received from this solicitation and or previous price history for the same requirement. Technical is more important than price.

Part III: Past Performance

Acceptable/Unacceptable Rating Method

Past Performance. The past performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

Acceptable: Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable: Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2) (iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

The information which will be used for evaluation will be obtained from those presented in the Offer's past performance documentation, the Contractor Performance Assessment Reporting System (CPARS) http://www.cpars.gov and any other sources. The Government may reject a proposal if it is found that any information that has a negative impact on the offeror’s past performance record has been deleted, misrepresented, or withheld. Past performance surveys should be based upon performance of like services to those in this solicitation.

Only Offerors who receive an acceptable technical rating and an acceptable past performance rating will be considered for award and their proposals will be evaluated for price reasonableness.

End of Addendum to 52.212-2)

52.204-23--PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES (JUL 2018)

52.204-25---PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2019)

52.209-11- REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

52.219-6- NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (MARCH 2020)

52.222-50 – COMBATING TRAFFICKING IN PERSONS (MAR 2015)

52.223-18 -- ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING

(JUN 2020)

52.225-13 -- RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008)

52.232-19-AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

52.232-33—PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT

(OCT 2018)

52.232-39 -- UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40 -- PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(DEC 2013)

52.233-3 -- PROTEST AFTER AWARD (AUG 1996)

52.233-4 -- APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.237-2-PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT AND VEGETATION (APR 1984)

52.237-3 – CONTINUITY OF SERVICES

252.201-7000 – CONTRACTING OFFICER’S REPRESENTATIVE (DEC 1991)

252.203-7000 - REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011) 252.203-7002 -- REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013)

252.204-7003 -- CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (AUG 2019)

http://www.cpars.gov/

252.204-7018- PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES (DEC 2019)

252.225-7048 -- EXPORT CONTROLLED ITEMS (JUN 2013)

252.232-7003 - ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS

(DEC 2018)

252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006)

252.232-7017- ACCELERATING PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS –

PROHIBITION OF FEES AND CONSIDERATION (APR 2020)

252.243-7001-PRICING OF CONTRACT MODIFICATIONS (DEC 1991)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV

2015)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999): The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before contract expires.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) The Government may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 48 months.

52.219-28 -- POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (MAY 2020)

52.252-2 -- CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (www.acquisiiton.gov)

52.252-6 -- AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) (DoD FAR Supplement 48 CFR Chapter 2)

252.204-7012 --SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT

REPORTING (DEC 2019)

252.204-7015 – DISCLOSURE OF INFORMATION TO LITIGATION SUPPORT CONTRACTORS (MAY

2016)

252.244-7000 -- SUBCONTRACTS FOR COMMERCIAL ITEMS AND COMMERCIAL COMPONENTS

(DOD CONTRACTS)

252.247-7023 -- TRANSPORTATION OF SUPPLIES BY SEA – BASIC (FEB 2019)

52.212-5 (Dev) -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS -- COMMERCIAL ITEMS (DEVIATION 2018-O0021) (SEP 2018)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area Workflow (WAWF).

http://www.acquisiiton.gov/

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

Document type. The Contractor shall submit payment requests using the following document type(s):

(I) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. Invoice 2 in 1.

(iii) For customary progress payments based on costs incurred, submit a progress payment request. N/A

(iv) For performance based payments, submit a performance based payment request. N/A

(v) For commercial item financing, submit a commercial item financing request. N/A

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W91YTZ Admin DoDAAC** W91YTZ https://wawf.eb.mil/

Inspect By DoDAAC W31P0Y Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) W31P0Y Service Acceptor (DoDAAC) W31P0Y Accept at Other DoDAAC W31P0Y LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Fox Army Health Center, Point of Contact: Patricia Albert 256 876-7313

(Contract Specialist: Johnnie Huffin, 706 787-7944, johnnie.huffin.civ@mail.mil)

(Contracting Officer: Francine Brown, 706 787-1409, Francine.brown.civ@mail.mil)

Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

PERFORMANCE WORK STATEMENT

FOX ARMY HEALTH CENTER

DOCUMENT DESTRUCTION

TABLE OF CONTENTS

C-1 GENERAL REQUIREMENT

C.1.1. Scope of Work C.1.1.2. Contractor Experience/Certification C.1.1.3. Destruction Operation/Vehicle Requirement

C-2 ACRONYMS

C.2.1. DOD

C.2.2. HDP

C.2.3. HIPAA

C.2.4. NAID

C.2.5. JCAHO

C-3 GOVERNMENT FURNISHED

C.3.1. Lavatory Services Usage C.3.2. Vehicle Space C.3.3. FAHC Visitor Pass mailto:johnnie.huffin.civ@mail.mil

C-4 CONTRACTOR FURNISHED ITEMS

C.4.1. Desk-side Recycling Boxes C.4.2. Recycling Containers C.4.3. Vehicles C.4.3.1. General Vehicle Requirements/Standards C.4.3.2. Vehicle Registration

C-5 SPECIFIC TASKS

C.5.1. Pick-up Requirements/Frequency C.5.2. Servicing Stipulations C.5.2.1 Simultaneous Disposal of Material C.5.3. On-Site Shredding C.5.4. Cross-Shredding C.5.5. Certificate of Destruction C.5.6. Binding Agreement C.5.7. Monthly Billing

ATTACHMENT 1 Detailed listing of containers for Fox Army Health Center

ATTACHMENT 2 HIPAA Business Associate Agreement

PERFORMANCE WORK STATEMENT

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

DOCUMENT DESTRUCTION

C.1. GENERAL:

C.1.1. Scope of work. The contractor shall furnish all labor, supervision, management, supplies and equipment utilized in the performance of this contract to dispose of paper

C.1.1.2. The Contractor shall be **AAA certified by the National Association for Information Destruction, Inc. (NAID) ** and have been in the business of performing destruction of sensitive documents for the last three (3) years.

C.1.1.3. The Contractor’s destruction operation shall be of an automated process in that at no time is the paper physically handled by personnel. The shredding vehicle shall be completely enclosed and equipped with a camera to verify the shredding process. The material shall be shredded no larger than 5/8” crosscut sections or confetti.

C.2. ACRONYMS:

C.2.1. DOD: Department of Defense.

C.2.2. HDP: High Density Polyethylene Plastic

C.2.3. HIPAA: Health Insurance Portability Accountability Act.

C.2.4. NAID: National Association for Information Destruction, Inc.

C.2.5. JCAHO: Joint Commission on Accreditation of Healthcare Organizations.

C.3. GOVERNMENT FURNISHED:

C.3.1. The government will furnish lavatory services to contractor personnel in the building(s) while performing the contracted service.

C.3.2. The government will provide space in the loading dock area of Fox Army Health Center for parking of the contractor’s vehicle during servicing.

C.3.3. The government will provide daily visitor passes while in Fox Army Health Center.

C.4. CONTRACTOR FURNISHED:

C.4.1. The contractor shall not be required to provide desk side recycle boxes.

C.4.2. The contractor shall furnish the following containers:

C.4.2.1. Lockable wheel based carts made of (HDP) High Density Polyethylene plastic with an approximate capacity of 65 gallons / 250 lbs. and 95 gallons / 300 lbs. The container shall be equipped with an opening of no greater than 2” in height.

C.4.2.2. Stationary console, 40”, with an opening of no greater than 2” in height.

C.4.2.3. Lockable containers for hard drive destruction.

C.4.2.4. Contractor shall provide data destruction certificates

C.4.2.3. All containers provided shall be keyed to the same key, and six keys shall be provided to the C, Logistics Division.

C.4.3. Vehicles

C.4.3.1. The Contractor shall provide all required vehicles, vehicle fuels, lubricants and repairs necessary to perform services under this contract. All vehicles to be used under this contract must be maintained in a safe and serviceable condition during duration of this contract. In addition, the vehicles must be kept clean (exterior and interior) with no unsightly residue of dirt, mud, trash, and other debris. Vehicle efficiency is solely the responsibility of the Contractor. The Contractor shall not be relieved of their contract responsibilities due to vehicle breakdown or failure of vehicles to operate.

C.4.3.2. Motor Vehicle Registration. All motor vehicles operated on government installations by the contractor and its employees shall be registered with the Post Military Police in accordance with installations vehicle registration procedures.

C.5. SPECIFIC TASKS:

C.5.1. Pick up requirements and locations are listed in Attachment 1. At no time shall containers be left unattended, and clean containers shall be returned to their original location upon emptying. All services shall be performed one time monthly on the second Tuesday of each month. If Tuesday falls on a Federal holiday, service shall be provided the following work day.

C.5.2. Pick up requirements and location listed in Attachment 1. At no time shall containers be left unattended, and clean containers shall be returned to their original location upon emptying. All services shall be performed once a quarter for the hard drive destruction. Hard drive destruction will be accomplished once a quarter on the second Tuesday of each quarter.

C.5.3. The Contractor shall service all containers. The Government will not be charged for containers that are not serviced.

C.5.2.1. The Contractor shall dispose of pharmaceutical plastic bottles and paper products simultaneously.

Plastic and paper will not be sorted or separated by government personnel.

C.5.2.2. the Contractor shall dispose of all hard drives. Hard drives shall be destroyed completely, destruction will ensure that digital data is permanently destroyed. Destruction shall be completed on site.

C.5.3. The Contractor shall perform all shredding on site, hands free. All documentation received by the contractor from the government shall be removed from areas identified in Attachment 1 and shredded on site.

C.5.4. The Contractor’s shredding process shall result in the documents being destroyed completely to preclude recognition or reconstruction of the protected information. The material will be shredded no larger than 5/8” crosscut or confetti.

C.5.5. The Contractor shall provide to the government a Certificate of Destruction document to the C, Logistics Division, at the time of pickup indicating location and number of containers serviced within Fox Army Health Center.

C.5.6. The Contractor shall adhere to the HIPAA Business Associate Agreement provided as Attachment 2.

C.5.7. The Contractor will shred any type and size of hard drives IAW data destruction guidelines. The shredding process shall result in the hard drives being destroyed completely to preclude recognition or reconstruction.

C.5.8. The Contractor shall submit monthly billing/invoice with the final certificate of disposal and a weight report identifying container location and monthly weight totals for the month billed. The Contractor must submit invoice to the Chief, Logistics after each service for record keeping. Monthly invoices lacking or containing incomplete certification for the month will be returned for correction and proper submission.

C.6. ANTITERRORISM/PORCE PROTECTION

C.6.1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to government installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following Website: https://jkodirect.jten.mil.

C.6.2. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor, to include subcontractors shall brief all employees on the local iWATCH program. The iWATCH slide presentation and supporting training video is provided by the USAG-R Antiterrorism Branch. Training material is located in the garrison contracting organizational files. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to local law enforcement and security officials.

This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel.

C.6.3 Impact on contractor performance during increased FPCON during periods of increased threat (Contractor personnel working on an installation). During FPCON’s CHARLIE and DELTA, services may be discontinued / postponed due to higher threat. Services may resume when the FPCON level is reduced to level BRAVO or lower. All contractor service and supply delivery vehicles entering Redstone Arsenal that have not been vetted for unescorted entrance will report to ACP #1. A valid driver’s license and a shipping bill of lading must be provided. Enclosed cargo compartments will be secured by locks or (serial numbered) security bands in order to prevent tampering. Drivers will be directed to turn off the ignition, place the keys on the dash and open all storage compartments. All passengers will exit the vehicle to a designated holding area. Contractor service and supplies are subject to random inspection during food and water deliveries.

https://jkodirect.jten.mil/

The following actions will be taken during heightened postures: All Fuel Tanker Trucks will be escorted by Redstone police on and off the Installation. All dump trucks and trash vehicles must be empty prior to arriving to the inspection point. All contract service and supply commercial food deliveries will be escorted by the receiving organization. Coordination’s must be made with the receiving organization prior to arrival to ensure persons are available for escorting.

C.6.4. Random Antiterrorism Measures Program (RAMP) participation. Contractor personnel working on an installation are subject to participation in Installation RAMP security program (e.g. vehicles searches/inspections, wearing of ID badges, etc.).

C.7. Information Security

C.7.1 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.7.2. Identification of Contractor Employees: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor (to include subcontractors) shall provide each employee a Redstone Arsenal Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Foreign owned companies and foreign national contractors will only be permitted to perform under this contract when there are no qualified U.S. companies and /or U.S. contractors. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

END STATEMENT OF WORK

ATTACHMENT 1

CONTAINER PLACEMENT

Fox Army Health Center Building 4100

FLOOR ROOM # ACTIVITY NAME

# OF

CONTAINERS

SPECIAL

REMARKS

B BD-18 Logistics Division 12 Excess containers

B BD-04 Logistics Division 1

B BB-16

Information Management

Division

1 1D-16 Headquarters/PTM&S/HR 1

1 1.00E-18 PAD, Medical Records Branch 4 Secured Area

1 Alcove Radiology/QM 1

1 Alcove Laboratory 2

1 1L-01 RMD 1

1 1K-09A DENTAC 1

1 1G-05 Red & White Clinic 1

1 Hallway Red & White Clinic 1 In front of Room 1G-

1 Alcove Red & White Clinic 1 Beside room 1H-02

1 1H-41 Red & White Clinic 1

1 1.00E-04 Pharmacy 2 Plastic Containers

Secured Area

1 1B-21 Preventive Medicine /Wellness

Clinic

1 1A-18 Blue Clinic 1

2 2D-14 Behavioral Medicine Division 1

2 2B-20 Physical Therapy Clinic 1

2 2C-01 Optometry Clinic 1

2 2B-25

Managed Care

Division/Clinical Support

Division/3rd Party

B Facilities 1

37 65 Gallon Containers

1 1 E-04 Pharmacy 4 - 95 Gallon Paper Containers

Secured Area

B BD-18 Logistics Division 6 - 95 Gallon Plastic Containers

10 95 Gallon Containers

B BD-04 Logistics Division 1 Hard Drive

Destruction

Pharmacy is the only area that has 95 gallon 300/lb. containers. Logistics is the only area for the hard drive containers.

ATTACHMENT 2

HIPAA-BUSINESS ASSOCIATE AGREEMENT

Introduction

IAW DOD 6025.18R “Department of Defense Health Information Privacy Regulation” the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Contractor agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and DOD 6025.18R, as amended. Additional requirements will be addressed when implemented.

(a) Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DOD 6025.18R.

Individual has the same meaning as the term ``individual'' in 45 CFR 164.501 and 164.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g).

Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E.

Protected Health Information has the same meaning as the term ``protected health information'' in 45 CFR 164.501, limited to the information created or received by The Contractor from or on behalf of The Government.

Electronic Protected Health Information has the same meaning as the term “electronic protected health information” in 45 CFR 160.103.

Required by Law has the same meaning as the term ``required by law'' in 45 CFR 164.501 and 164.103.

Secretary means the Secretary of the Department of Health and Human Services or his/her designee.

Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C.

Terms used, but not otherwise defined, in this Agreement shall have the same meaning as those terms in 45 CFR 160.103, 164.501 and 164.304.

(b) The Contractor agrees to not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.

(c) The Contractor agrees to use appropriate safeguards to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract.

(d) The Contractor agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract.

(e) The Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to the Contractor of a use or disclosure of Protected Health Information by the Contractor in violation of the requirements of this Contract.

(f) The Contractor agrees to report to the Government any security incident involving protected health information of which it becomes aware.

(g) The Contractor agrees to report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Contractor becomes aware of.

(h) The Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by the Contractor on behalf of the Government agrees to the same restrictions and conditions that apply through this Contract to the Contractor with respect to such information.

(i) The Contractor agrees to ensure that any agent, including a subcontractor, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it

(j) The Contractor agrees to provide access, at the request of the Government, and in the time and manner designated by the Government to Protected Health Information in a Designated Record Set, to the Government or, as directed by the Government, to an Individual in order to meet the requirements under 45

CFR 164.524.

(k) The Contractor agrees to make any amendment(s) to Protected Health Information in a Designated Record Set that the Government directs or agrees to pursuant to 45 CFR 164.526 at the request of the Government or an Individual, and in the time and manner designated by the Government.

(l) The Contractor agrees to make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by the Contractor on behalf of, the Government, available to the Government, or at the request of the Government to the Secretary, in a time and manner designated by the Government or the Secretary, for purposes of the Secretary determining the Government’s compliance with the Privacy Rule.

(m) The Contractor agrees to document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

(n) The Contractor agrees to provide to the Government or an Individual, in time and manner designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

General Use and Disclosure Provisions

Except as otherwise limited in this Agreement, the Contractor may use or disclose Protected Health Information on behalf of, or to provide services to, the Government for treatment, payment, or healthcare operations purposes, in accordance with the specific use and disclosure provisions below, if such use or disclosure of Protected Health Information would not violate the Privacy Rule, the Security Rule or DOD 6025.18R if done by the Government.

Specific Use and Disclosure Provisions

(a) Except as otherwise limited in this Agreement, the Contractor may use Protected Health Information for the proper management and administration of the Contractor or to carry out the legal responsibilities of the Contractor.

(b) Except as otherwise limited in this Agreement, the Contractor may disclose Protected Health Information for the proper management and administration of the Contractor, provided that disclosures are required by law, or the Contractor obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and used or further disclosed only as required by law or for the purpose for which it was disclosed to the person, and the person notifies the Contractor of any instances of which it is aware in which the confidentiality of the information has been breached.

(c) Except as otherwise limited in this Agreement, the Contractor may use Protected Health Information to provide Data Aggregation services to the Government as permitted by 45 CFR 164.504(e)(2)(i)(B).

(d) Contractor may use Protected Health Information to report violations of law to appropriate Federal and State authorities, consistent with 45 CFR 164.502(j) (1).

Obligations of the Government

Provisions for the Government to Inform the Contractor of Privacy Practices and Restrictions

(a) Upon request the Government shall provide the Contractor with the notice of privacy practices that the Government produces in accordance with 45 CFR 164.520, as well as any changes to such notice.

(b) The Government shall provide the Contractor with any changes in, or revocation of, permission by Individual to use or disclose Protected Health Information, if such changes affect the Contractor's permitted or required uses and disclosures.

(c) The Government shall notify the Contractor of any restriction to the use or disclosure of Protected Health Information that the Government has agreed to in accordance with 45 CFR 164.522.

Permissible Requests by the Government

The Government shall not request the Contractor to use or disclose Protected Health Information in any manner that would not be permissible under the Privacy Rule if done by the Government, except for providing Data Aggregation services to the Government and for management and administrative…