W91SMC-16-T-0006-0001_-_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A. The purpose of this amendment is to make changes to the addendum to FAR 52.212-1 and FAR 52.212-2.

B. Questions and Answ ers dated 21 March 2016 are added to the solicitation.

C. The Offer due date and all other items w ithin the solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 27

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91SMC-16-T-0006

X 9B. DATED (SEE ITEM 11)

17-Mar-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Mar-2016

CODE

USPFO-IL - 182AW/BASE CONTRACTING OFFICE

2416 S FALCON BLVD

PEORIA IL 61607-5023

W91SMC 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91SMC-16-T-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS & ANSWERS 1

Contractor Questions up to 21 March 2016 Project: Grounds Maintenance Services

1. Question: What is the price of the former contractor on this project?

Answer: The original awarded contract amount for the previous award recipient was $19,100 for the base year. Wage Determinations have changed since this contract award.

It is up to the contractor to ensure that they meet the Wage Determination that is in place at the time of award.

2. Question: What is the total cleanable square of the building?

Answer: This solicitation is not for cleaning a building.

3. Question: What the last awarded amount for this solicitation and awardee?

Answer: The original awarded contract amount for the previous award recipient was $19,100 for the base year. Wage Determinations have changed since this contract award.

It is up to the contractor to ensure that they meet the Wage Determination that is in place at the time of award.

4. Question: How do you want the solicitation to be submitted?

Answer: This answer is addressed within FAR 52.212-1.

5. Question: On page 36 the below is stated, should this be Ground Workers? i. Sub-Factor 1

– Staffing and Management Plan – Describe an integrated plan to recruit, hire and retain a workforce of Food Service workers. Food Service workers shall have a Food Handler certificate or an equivalent program's certificate. A current successful Public Health Inspection from the contractor's county must be provided. Describe proposed manning levels and skill mix, to include staffing processes and procedures necessary to ensure all needed personnel resources are provided to successfully accomplish PWS requirements.

Answer: These items have been changed with this amendment. Please review the updated FAR 52.212-1 Addendum, i. Sub-Factor 1 – Staffing and Management Plan..

6. Question: Will there be maps provided?

Answer: Maps of our installation are considered sensitive information and will only be provided to those companies that attend the scheduled site visit.

7. Question: Will there be a site visit?

Answer: The scheduled site visit is already identified on the FBO website. Refer to the FBO website solicitation description posting, i.e. (xv).

8. Question: Do you have quantities for the mowing, edging, and herbicide treatments?

Answer: Paragraph 4.4.1.2 states that the contractor must maintain a mowing height between 2”-4” Mowing and edging shall be completed as to meet the grass height minimum and maximum requirement. The Government will not define the number of times that are required to meet the height requirements stated previously, however, past contractors have provided services on a weekly basis from approximately the middle of April to the end of October each year. The need for weekly mowing can vary dependent on the amount of rain, sunlight, and current temperatures. Past recordings for these measurements should be able through the National Weather Service. Turf Fertilization/ Weed Control Treatments are identified within the Performance Work Statement paragraph 4.4.1.7.

9. Question: Is this a new requirement? If no could you prove who the current contractor is and the contract amount?

Answer: No. The current contractor was Rockytop, Inc. and the base amount is provided in a previous question.

10. Question: Does the contractor’s business have to be within the 75- mile radius?

Answer: Yes. Please refer to paragraph 1.4.4. of the Performance Work Statement.

11. Question: Can you answer any questions that I may have?

Answer: Yes. We have attached the questions provided up to 21 March 2016 to this amendment. All future questions and answers will not be answered directly through email. Questions and Answers will be provided on a second amendment to this solicitation that will be issued on or about 12 April 2016 to include any and all questions and answers received at the site visit.

12. Question: What information needs to be provided for the scheduled site visit?

Answer: The interested company needs to provide via email to the primary contracting point of contact a list of all individuals scheduled to attend and what the make and model of all vehicles arriving at the installation for the site visit by no later than 23 March 201 at

2:00P.M. CST.

13. Question: Can the work be performed by a subcontractor within the 75-mile radius?

Answer: No. Only the Turf Fertilization/ Weed Control can be provided by a subcontractor.

[END QUESTIONS AND ANSWERS]

The following have been modified:

PERFORMANCE WORK STATEMENT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS PROPOSAL PREPARATION INSTRUCTIONS

A. INSTRUCTIONS AND VOLUMES REQUIRED: To assure timely and equitable evaluation of Proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors shall assume that the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the Offeror's Proposal.

1. Volume I - Past Performance

2. Volume II – Technical Capability (Limited to 5 pages)

3. Volume III – Price

B. SPECIFIC INSTRUCTIONS:

1. In regards to all parts: ELECTRONIC, FAX, OR MAILED PROPOSALS WILL BE ACCEPTED. All Proposals must be received by the contracting office no later than the offerors due date and time listed in block 8 of the SF 1449. All questions regarding the solicitation, to include the Performance Work Statement, must be submitted no later than 12:00 p.m., Central Standard Time, 11 April 2016. All Questions and Answers received up to 11 April 2016 at 12:00 p.m. will be posted in an amendment on or about 12 April 2016 on FedBizOps or www.fbo.gov. Any questions received after the question period closing date and time will not be provided a response.

Offerors are responsible for submitting Proposals, and any revisions, and modifications, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Offerors are encouraged to request “Delivery Receipts” and “Read Receipts” to confirm delivery if they do not receive these receipts. Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 4:00 p.m. one working day prior to the date specified for receipt of proposals; or (2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or (3) It is the only proposal received. However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Proposals may be withdrawn by written notice received at any time before award. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award. Offerors may submit revised proposals only if requested or allowed by the Contracting Officer. Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer. Offer expiration date. Proposals in response to this solicitation will be valid for 30 days (unless a different period is proposed by the offeror).

b. Electronic Proposals may be e-mailed to benjamin.b.yeutson.mil@mail.mil

c. Ensure your submission is not larger than 4 megabytes. If your file is larger than 4 megabytes break the email into smaller files and send them individually. Example: (INSERT COMPANY NAME, Solicitation Number (W91SMC-16-T-0006) , EMAIL 1 of 3 etc).

2. The Contractor shall ensure that all contract correspondence for Parts I, II, and III, font must be Times New Roman, size 12.

3. Documents submitted in response to this Request for Quote (RFQ) must be fully responsive to and consistent with the following:

a. Requirements of the RFQ Contract Line Items (CLIN).

b. Evaluation Factors for Award at FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014), of this RFQ and its addendum.

4. Offerors will clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

5. Offerors will submit all parts to be technically accurate with valid pricing for a period of a minimum of 60 days past the posted solicitation close date.

C. ORGANIZATION:

1. VOLUME I: PAST PERFORMANCE

a. Past performance is a measure of the degree to which an Offeror, as an organization, has in the past 3 years satisfied its customers, and efficiently and effectively managed their contracts, on projects of similar scope and magnitude. Past performance history shall be used to gauge the level of performance risk. An Offeror’s past performance will be assessed on a pass/fail rating based on information supplied by the offeror or other sources available to the Government. The Government may send a past performance survey to one or more customers of offerors. The results will be utilized to determine the offeror’s rating on past projects with Government or other customers. Offeror’s with no relevant performance history or for whom information on past performance is not available will receive a neutral rating. A neutral rating will be evaluated as a “pass” for the purposes of determining acceptability. In the investigation of an Offeror’s past performance, the Government has the right to contact former customers, government agencies, and other private and public sources of information.

Offerors must either provide the below information or affirmatively state that it possesses no relevant, directly related, or similar past performance. In addition, the vendor shall provide a list of current and/or previous electronic technician service contract numbers to include contracting officer names and phone numbers.

b. The Offeror shall provide up to three (3) relevant projects or contracts that include the following information:

i. Government Agency/Company who awarded the contract

ii. Contract Number

iii. Description of Services

iv. Contract Value

v. Period of Performance

vi. Place of Performance

vii. Contract Type

viii. Current POC with current email address and phone number

c. Failure to meet these requirements renders an offeror “non-responsive” and ineligible for award.

2. VOLUME II - TECHNICAL CAPABILITY

a. The Technical Proposal shall, at a minimum, be prepared in a format consistent with the evaluation criteria for contract award as specified in the addendum to FAR clause 52.212-2, Paragraph B, of this solicitation. The Proposal shall contain sufficient detail to enable the Government to evaluate the Offeror’s technical competency.

b. The Technical Proposal shall be a stand-alone document containing all information necessary for the Government to perform a complete technical evaluation. In evaluating the technical Proposal, the Government will only consider information contained in the technical Proposal itself. Information contained in any other part or Proposal submitted under this solicitation or in other documents will not be considered.

c. Offerors shall provide literature (to include organizational chart(s)), schedules, proof of training, certifications/qualifications on their technical capability and comprehension in the elements listed below:

i. Sub-Factor 1 – Staffing and Management Plan – Sub-Factor 1 – Staffing and Management Plan – Describe an integrated plan to recruit, hire and retain a workforce of Grounds Maintenance workers. Grounds Maintenance workers shall have a valid state issued Driver's license. A supervisor letter on company letterhead shall be provided to within the package of whom will be assigned as the primary and alternate person authorized to make decisions for the company while conducting contract work on the installation. Describe proposed manning levels and skill mix, to include staffing processes and procedures necessary to ensure all needed personnel resources are provided and performed to successfully accomplish PWS requirements. A commercial applicator licensure may be provided by a subcontractor, however all other Grounds Maintenance Services must be provided and performed by the primary contractor.

ii. Sub-Factor 2 – Quality Control Plan (QCP) – The offeror shall submit a quality control plan that meets the requirements of the PWS.

3. VOLUME III – VOLUME II –- PRICE PROPOSAL

a. The Price Quote must be a separate volume. Complete blocks 12, 17a, 17b, 30a, 30b, and 30c of the Request for Quote (RFQ) SF 1449. In doing so, the offeror agrees to the contract terms and conditions as written in the

RFQ.

b. Insert the proposed unit and extended prices in the pricing schedule for each contract line item (CLIN) including all option periods.

c. Complete the necessary fill-ins and certifications at clause 52.212-3 – Offeror Representations and Certification – Commercial Items, 252.212-7000 - Offeror Representations And Certifications- Commercial Items. The representations and certifications shall be returned in their entirety.

d. Acknowledgement of any solicitation amendments.

(END OF ADDENDUM)

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors listed in their relative order of importance, shall be used to evaluate offers:

(i) Past Performance

(ii) Technical Capability

(iii) Price

Past Performance and Technical Capability, when combined, are significantly more important than cost or price..

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM to 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

(a) Source Selection Using the Trade-Off Process. An evaluation for acceptability will be performed on each proposal in accordance with FAR 15.101-1(b)(1-3). The proposal that provides an acceptable past performance, is technically acceptable in all factors at the lowest price will be selected for award. To be considered technically acceptable, no technical factor in the proposal may be determined to be unacceptable. The failure of a proposal to meet any of the factors will result in a technically unacceptable rating and preclude award. Award will be made on the basis of the best perceived benefits that merit the additional cost when considering past performance, technical acceptability, and price. Tradeoffs are permitted. Proposals are evaluated for acceptability and ranked using non-cost/price factors. This award selection will be conducted using the Trade-Off procedures (as specified herein) from the policies and procedures contained in FAR 15.101-1.

1. Trade-Off process: A trade off process is appropriate when it may be in the best interest of the Government to consider award to other than the lowest-priced offeror or other than the highest technically rated offeror.

a. Government will eliminate non-compliant offers.

b. Government will eliminate all offers above the appropriated funds.

c. The Government will review past performance as a measurement of degree to which an Offeror, as an organization, has in the past 3 years satisfied its customers, and efficiently and effectively managed their contracts, on projects of similar scope and magnitude. Past performance history shall be used in determining an Offeror’s pass/fail rating.

d. The Government will evaluate the offers, starting from the lowest price, until up to three proposals are determined technically acceptable in order to facilitate price competition. Once the Government achieves the goal of adequate price competition, or establishes price reasonableness by any other method allowed by the Federal Acquisition Regulation, we will no longer review any more proposals.

e. Award will be made to the most acceptable offer determined to be reasonable and responsible which permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal. The perceived benefits of the higher priced proposal shall merit the additional cost.

f. The Government reserves the right to refrain from awarding to any contractor in the event that all Offerors progressing beyond the technically acceptable evaluation are determined to have offered pricing that is not considered realistic, reasonable, or complete. The award shall be based on the lowest price technically acceptable offer. To arrive at an award decision, the Contracting Officer (KO) will integrate the Technical Evaluation Team (TEB) results based on the factors described in the paragraphs that follow. To be eligible for award, a proposal must meet all technical, eligibility and past performance requirements, conform to all required terms and conditions, and follow submission instructions in FAR 52.212-1, and its addendum.

1. FACTOR 1 – PAST PERFORMANCE - Past performance is a measure of the degree to which an Offeror, as an organization, has in the past 3 years satisfied its customers, and efficiently and effectively managed their contracts, on projects of similar scope and magnitude. Past performance history shall be used to gauge the level of risk. An Offeror’s past performance will be assessed on a pass/fail rating based on information supplied by the Offeror or other sources available to the Government. The Government may send a past performance survey to one or more customers of Offerors. The results may be utilized to determine the Offeror’s rating on past projects with Government or other customers. Offeror’s with no relevant performance history or for whom information on past performance is not available will receive a neutral rating. A neutral rating will be evaluated as a “pass” for the purposes of determining technical acceptability. In the investigation of an Offeror’s past performance, the Government has the right to contact former customers, government agencies, and other private and public sources of information. Offerors must either provide the below information or affirmatively state that it possesses no relevant, directly related, or similar past performance. In addition the vendor shall provide a list of current and/or previous grounds maintenance services contract numbers to include contracting officer names and phone numbers.

a. The Offeror shall provide up to three (3) relevant projects or contracts that include all of the following information:

i. Government Agency/Company who awarded the contract

ii. Contract Number

iii. Description of Services

iv. Contract Value

v. Period of Performance

vi. Place of Performance

vii. Contract Type

viii. Current POC with current email address and phone number

b. Failure to submit all of the above information will render the Offeror non-compliant and ineligible for award.

DEFINITION

RATING

Passes (or meets) minimum standard requirements

Acceptable

The Offeror has insufficient/no relevant past performance upon which to base a meaningful performance risk prediction.

Performance Risk Level: Pass

Neutral

Fails to meet minimum standard requirements Unacceptable

c. STANDARD:

i. Pass: The standard is met when: the Offeror has not been Terminated for Cause/Default on past project(s) within the past 3 years, and either (1) the Offeror receives a “Acceptable” or “Neutral” rating on all past performance surveys sent out by the government or (2) the Offeror has no relevant past performance .

ii. Fail: The Offeror has been terminated for Cause/Default on past project(s) within the past 3 years, or an “unacceptable” rating was received on any past performance survey(s).

2. FACTOR 2 - TECHNICAL CAPABILITY

a. Technical Capability will be evaluated on a pass or fail basis.

b. If a contractor’s technical proposal is determined to be unacceptable, the Offeror will be excluded from further consideration and will not be considered for award.

c. The TEB will rate the technical quotations according to the chart listed below:

DEFINITION RATING

Passes (or meets) minimum Acceptable standard requirements

Fails to meet minimum standard requirements

Unacceptable

d. The Standard is met when: Technical factor includes a depictive package which contains, as a minimum, the following details:

i. Sub-Factor 1 – Staffing and Management Plan – Sub-Factor 1 – Staffing and Management Plan – Describe an integrated plan to recruit, hire and retain a workforce of Grounds Maintenance workers. Grounds Maintenance workers shall have a valid state issued Driver's license. A supervisor letter on company letterhead shall be provided to within the package of whom will be assigned as the primary and alternate person authorized to make decisions for the company while conducting contract work on the installation. Describe proposed manning levels and skill mix, to include staffing processes and procedures necessary to ensure all needed personnel resources are provided and performed to successfully accomplish PWS requirements. A commercial applicator licensure may be provided by a subcontractor, however all other Grounds Maintenance Services must be provided and performed by the primary contractor.

(A) STANDARD:

(1). Pass: The standard is met when the Offeror submits a plan that details all of the following: (1) procedures to recruit, hire and retain a workforce of Grounds Maintenance Workers; (2) valid state issued driver's license of at least one invividual that will be working on the proposed contract(3) the supervisor letter on company letterhead is provided with a primary and alternate assigned and authorized to make decisions for the company while conducting contract work on the installation; (4) Staffing and Management Plan that describes proposed manning levels and skill mix in order to accomplish PWS as outlined within the FAR 52.212-1 Addendum. (5) Commercial applicator licensure provided.

(2). Fail: The Offeror’s plan fails to provide any one of the elements required to “pass”, outlined above.

ii. Sub-Factor 2 – Quality Control Plan (QCP) – The Offeror shall submit a quality control plan that meets the requirements of the PWS.

(A) STANDARD:

(1). Pass: The contractor shall provide a QCP with their proposal that will provide evidence indicating the ability to meet contract performance requirements, these elements include: procedures for fixing discrepancies each week, procedures to dispose of excess grass; proposed grounds cleaning schedule, and the contractor is located within 75 miles of the installation identified in para 1.2 of the PWS.. The contractor shall establish and maintain a quality control program that is acceptable by the Government and is meeting the terms and conditions of the PWS.

(2). Fail: The Offeror’s plan fails to provide any one of the elements required to “pass”, outlined above.

e. Offerors are hereby notified that their proposals MUST satisfy ALL of the above listed technical evaluation elements and associated standards of acceptability. Failure to satisfy any one, or combination of, or all of the above listed elements and standards will automatically render the entire Technical Capabilities quotation as “Unacceptable”.

3. FACTOR 3 – PRICING

a. Offerors shall provide PRICING Factor requirements in accordance with specifications detailed in FAR 52.212-1 (Instructions to Offerors-Commercial) in this solicitation.

b. Price will be ranked from lowest to highest and evaluated to determine if it is complete, fair and reasonable. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. The Government will evaluate offers for award purposes by adding the total of all CLIN prices, including all options. They may also be analyzed to determine whether they are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the information provided by the Offeror. The Offeror may be required to confirm its price on a CLIN, element, or total price basis, and/or provide additional information in support of their price, prior to contract award at the Government’s request and discretion.

c. Failure to comply with all pricing factors in accordance with specifications detailed in FAR 52.212-1 (Instructions to Offerors-Commercial) in this solicitation will render the Offeror ineligible for award.

(End of provision)

(End of Summary of Changes)