W91QV124R0125 Lobby Flooring.pdf

0012126564

FW Bldg 106 Replace Flooring This is a non-personal services contract to provide luxury vinyl f looring for the lobby in Building 106, for the Directorate of Public Works, Fort Walker, VA. The w ork covered by these specif ications consist of providing services to remove the existing f looring from the gym lobby in building 106, level as required, and install new luxury vinyl f looring that is commercial graded. The contractor shall perform to the standards in this Fixed-Price contract.

ROSALIE B HORTON (703) 806-8706

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

12-Jun-2024

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________120 calendar days after receiving aw ard, notice to proceed. This performance period is mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

YES X NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______10 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

(hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: (703) 806-8706 TEL: FAX:

W91QV124R0125 43

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W91QV124R0125

Section 00 10 00 - Solicitation

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Building 106 Lobby Flooring

FY24

Lobby Floor Replacement – Building 106

1.0 Introduction. This is a non-personal services contract to provide luxury vinyl flooring for the lobby in Building 106, for the Directorate of Public Works, Fort Walker, VA. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

Potential Contractors are encouraged to make a site visit to acquaint themselves with all conditions of the property prior to the submission of bids. Visits may be scheduled by contacting the Mission Installation Contracting Command at 804-633-8331. ONLY ONE

SITE VISIT WILL BE HELD.

Background. Fort Walker (FWVA) is a U.S. Army Garrison under the Installation Directorate - Sustainment. The garrison encompasses approximately 77,000 acres in Caroline County, Virginia and provides realistic joint and combined arms support training to America’s Defense Forces.

Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall prepare required reports and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance Lobby Floor Replacement – Building 106 conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill the replacement of flooring for the gym lobby at Fort Walker.

Climatic Conditions. For climatic conditions for Bowling Green, Virginia and the surrounding area, go to https://weatherspark.com/y/20923/Average-Weather-in- Bowling-Green-Virginia-United-States-Year-Round .

Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes.

The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

Traffic Flow. N/A Drainage. N/A Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

Dust Suppression. N/A

2.0 Requirements.

Description of Services.

This is a services contract to provide support for the Directorate of Public Works, Fort Walker, VA. The Government shall not exercise any supervision or control over the contract providers performing the tasks herein.

The work covered by these specifications consist of providing services to remove the existing flooring from the gym lobby in building 106, level as required, and install new luxury vinyl flooring that is commercial graded.

Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the Lobby Floor Replacement – Building 106 supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

General Information.

2.1.2.1 Period of Performance (PoP). The PoP is as follows:

Base Period Flooring to be installed in 89 days or less, once flooring is received.

Place of Performance.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at Fort Walker at building 106, the base gym, in the lobby area.

Building 106 is less than one mile from the main gate.

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Juneteenth Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.1.4.1 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

Lobby Floor Replacement – Building 106

2.1.4.2 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the COR if inclement weather suspends operations within 4 hours. The Contractor shall resume operations with COR approval.

Travel/Temporary Duty. N/A Emergency Services.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend in person, or via conference call, the post award conference convened by the COR/ACOR. If requested by KO or COR, the contractor shall meet to review the Contractor's performance during the period of performance.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written Lobby Floor Replacement – Building 106 modification to the contract, executed by the KO authorizing such changes. The

KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3 The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any Lobby Floor Replacement – Building 106 deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

Quality Control (QC). Quality Control is the responsibility of the Contractor.

2.1.9.1 The Contracting Officer Representative Tracking (CORT) Tool (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

Subcontract Management.

Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall designate a Program Manager who is responsible for the performance of the work. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the COR. The Program Manager shall be available between 0800

- 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.1.2 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.3 Qualification Standards. N/A.

2.1.11.1.4 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.5 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government Lobby Floor Replacement – Building 106 installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.6 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within 3 days or at a mutually agreed upon date.

The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

Work Management.

Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission.

General Fund Enterprise Business System (GFEBS). N/A.

As-Builts and Geospatial Information System (GIS). N/A Historic Property or Archaeological Site. N/A.

Special Requirements.

Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures.

Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be Lobby Floor Replacement – Building 106 accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. All contractor and associated sub-contractor employees who require physical access to Fort Walker for contract performance shall present an Acceptable Form of Identification, as identified in Section 5 of DoD Manual 5200.08 Volume 3, “Physical Security Program: Access to DoD Installations”, (available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/520008_vol3.pdf?v er=2019-01-02-074152-967) to access the installation.

The Contractor shall maintain awareness of contractor or subcontractor employees who have been vetted and approved to access the installation and shall notify the Contracting Officer in writing within 48 hours of any contractor or sub-contractor employee who resigns, is terminated, or for any other reason is no longer authorized to access Fort Walker for the purpose of performance of this contract. For contracts with a performance period longer than three months, the Contractor shall reconcile his roster of currently approved personnel quarterly with the Fort Walker Visitor Control Center (VCC) and provide an updated roster of contract personnel to the COR or Contracting Officer to ensure that both the Contractor and Fort Walker maintain accurate awareness of the contractor and subcontractor employees who are authorized to access the installation. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.3 Contractor Vehicle Registration. N/A

2.5.1.4 For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening

Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at Lobby Floor Replacement – Building 106 OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.5.1.5 Pre-screen applicants using E-Verify Program:

All contractor and all associated sub-contractor’s employees requiring physical access to Fort Walker for contract performance shall be pre-screened by the Contractor using the E-verify Program (https://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements, shall provide evidence of completion of pre-screening to the COR or Contracting Officer, and shall provide only eligible employees for contract performance while on the installation.

2.5.1.6 AT Level I Training: N/A

2.5.1.7 iWATCH Training: N/A

2.5.1.8 OPSEC Training: N/A

2.5.1.9 Common Access Cards (CACs) Accountability

Contractor shall comply with 52.204-9 Personal Identity Verification of Contractor Personnel.

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201. (b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government, (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee’s employment, (3) Upon contract completion or termination, (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements, (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b)of this section, unless otherwise approved in writing by the Contracting Officer.

Lobby Floor Replacement – Building 106 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.5.2.1 Safety Plan. N/A.

2.5.2.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

Training, Physical Requirements, or other Expertise Required.

2.5.3.1 The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of Virginia. The Contractor shall ensure employees are certified or licensed in the appropriate areas required.

Environmental Requirements.

2.5.4.1 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.5.4.2 Recycled or Recovered Products. The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR/ACOR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.5.4.3 Environmental Compliance. The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules, plans, and policies. The Lobby Floor Replacement – Building 106 Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, State and Federal laws, and according to manufactures' recommendations. The Contractor shall be financially responsible for all fines and associated costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR/ACOR. The Contractor shall provide upon request from the COR/ACOR all required data to meet environmentalmandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation).

The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the COR/ACOR.

2.5.4.4 Spill Plan. N/A.

Contingency Plans. N/A Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support. N/A

3.0 Performance Requirements and Standards.

High Level Objectives (HLO). Remove furniture, level floor, and install new luxury vinyl flooring at a high level in Building 106.

Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1.1 Damage Caused by Contractor. Damages caused by Contractor employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR and return the damaged area to its previous condition. The Contractor shall furnish all labor, materials, and equipment to perform the repair Lobby Floor Replacement – Building 106 work including cultivating and applying seed, sprigging, or placing sod. The Contractor shall maintain all turf repair work to ensure successful growth.

3.1.1.2 Damage Report. The Contractor shall submit a monthly damage report to the COR/ACOR that annotates the damage, corrective action, and date corrected.

Transition (Phase In/Phase Out). N/A Contractor Manpower Reporting Application (CMRA). N/A Lobby Floor Replacement – Building 106

4.0 Performance Requirements Summary (PRS) Matrix.

Required Services Performance Standard Acceptable Quality Level

(AQL)

Method of Surveillance # 1 The contractor shall within 10 days of contract award submit names for access to FWVA. Within 10 days of contract award, work with COR/ACOR to produce a preliminary schedule.

COR shall have all required documentation for access and preliminary schedule for review.

10% deviation Receipt of documents.

# 2 The contractor shall inspect buildings, validate conditions, and ensure requirements are met.

Arrange site visits with

COR.

Zero deviation COR inspection and validation # 3 The contractor shall provide daily email progress reports.

Reports are provided with the required information and received by 9am following morning.

10% deviation Receipt and review of reports by the COR.

# 4 The Contractor shall notify the COR and return the damaged area to its previous condition.

Damages caused by Contractor employees shall be repaired at no cost to the Government.

Zero Deviation COR will review 100% of damage reports.

# 5 The contractor shall level the floor with a maximum, 1/8” change over 4’.

Cracks, divots, holes, etc. to be filled and leveled with the proper material(s) needed to maintain the level required.

Zero Deviation COR inspection and validation # 6 The commercial LVP material shall have a minimum 20 mil wear layer, rubber underlayment, and be considered waterproof by the manufacture.

Contractor shall provide the manufactures product spec sheet before work starts; to confirm the details of the product, match the requirements of the project.

Zero Deviation Contractor shall provide the manufactures product spec sheet, to confirm the details of the product match the requirements of the project.

Lobby Floor Replacement – Building 106 # 7 Project shall come with a minimum 15-year material warranty and minimum 1 year labor warranty. Contractor shall provide all warranty details within 3 days of the final working day.

Contractor shall provide all warranty details within 3 days of the final working day on the project.

Zero Deviation COR will review 100% of warranty documents.

# 8 Contractor shall be responsible for moving furniture for the removal and installation of flooring, and reinstalling the furniture as needed.

Take action to ensure furniture is protected from damage or debris during the project.

Zero Deviation COR to identify furniture to be moved.

Quality Assurance. The Government will evaluate the Contractor’s performance under the contract IAW the Government’s Quality Assurance Surveillance Plan (QASP). QASPs are considered to be "living documents," dynamic, adaptable, and subject to modification based on Contractor performance surveillance results. The QASP is not part of the PWS and will not be issued with the solicitation. The QASP focuses on the procedures and processes the Government will implement to assure the Contractor is performing IAW the performance standards within the PWS. The Government plan defines the criteria of how the Contractor’s performance will be evaluated, the frequency of surveillance, and the items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP, or the performance objectives, outlined in the Performance Requirements Summary (PRS). The Government retains the right to evaluate all services required by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Contractor shall perform the services again at no additional cost to the Government.

Quality Control Plan (QCP). N/A

5.0 N/A

Lobby Floor Replacement – Building 106

6.0 Deliverables.

General – Install new flooring.

Remove single layer carpet/vinyl tile flooring, level subfloor as required, and install new luxury vinyl plank (LVP) in the lobby of Building 106, the base gym. Looking at approx.

1346 sqft from the lobby to the bathrooms. See exhibit 1 for drawing, pictures, and more exact location within Building 106. The LVP shall meet, at a minimum, the following:

Waterproof

Commercial Grade

20 mil wear layer

Minimum 15 year warranty

Rubber underlayment When a product line of LVP is chosen, the contractor shall give color option samples.

The COR will respond within 10 business days with the color choice.

Access Submittals The contractor shall have Form 21 for base access submitted within 10 days of contract award for both contractors and subcontractor employees. Form 21 for Unescorted Access at Fort Walker is attached in Technical Exhibit 5.

6.1.2 Building Inspection

The contractor shall, within 10 business days of receiving access to FWVA, schedule time with the COR to inspect Building 106, gym lobby, to make a final determination of the quantities required to upgrade the flooring. Work is not to commence until all materials are available for that building.

6.1.3 Schedule

A preliminary schedule shall be delivered to the COR no later than 20 days after the contractor has inspected and evaluated the buildings. The schedule shall, at a minimum, consider time to design, material ordering and any other task that could affect and delay installation of the new flooring.

Lobby Floor Replacement – Building 106 Specific Task.

Contractor shall confirm all materials options, in writing, prior to work starting. Material color option(s) samples to be provided by the contractor, once a product line has been selected. All material options provided are to have minimum 20 mil wear layer, rubber underlayment, and considered waterproof by the manufacture.

Move furniture.

Contractor will be responsible for moving furniture for removal and installation of flooring, as to keep the furniture from damage or debris.

Remove flooring.

All existing flooring, whether it is vinyl or carpeting or both (approx. 1346 sqft, and about 60% vinyl tile to 40% carpet tile), will be removed and dispose of. All old flooring remains, to include old glue to be removed, and all flooring to be brought down to concrete subfloor and prepped in a way to prepare for the selected new flooring. All material must be disposed of off the garrison. No trash will be disposed of on the garrison.

Level Flooring.

Contractor shall level the subfloor, at a maximum 1/8” over 4’ span, filling in all cracks, holes, divots, etc. (Assume 60% needs to be leveled) Leveling must be in a way to prep for manufacture recommendations for the selected flooring. Reference Technical Exhibit 1 for pictures of some of the worst spots.

Warranty System will be install following all manufactures instruction to ensure full warranty is received. Parts and Labor will be covered for a minimum of one full year after the final inspection and acceptance of the flooring.

Inspection and Cleaning, Capture any/all debris and dispose of, off the garrison according to Fort Walker regulations. Upon completion, some finish steps will need to be accomplished for the work to be considered finalized by Fort Walker DPW. The work will need a final inspection approved by Fort Walker DPW COR.

Lobby Floor Replacement – Building 106

7.0 Related Documents.

Definitions and Acronyms.

Definitions.

7.1.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

7.1.1.2 Alternate Contracting Officer’s Representative (ACOR). An employee of the U.S. Government provided by the RA and appointed by the KO to provide support to CORs in monitoring and documenting the Contractor’s performance.

These alternate surveillance support personnel will serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR.

7.1.1.3 Contract Administrator (CA). The official Government representative delegated authority by the KO to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

7.1.1.4 Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

7.1.1.5 Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance Lobby Floor Replacement – Building 106 shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

7.1.1.6 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

7.1.1.7 Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract. Contractor retains title.

7.1.1.8 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

7.1.1.9 Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the KO to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

7.1.1.10 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

7.1.1.11 Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.

7.1.1.12 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use.

Equipment does not include material, real property, special test equipment or special tooling.

7.1.1.13 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also Lobby Floor Replacement – Building 106 includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

7.1.1.14 Government Property. All property owned or leased by the Government.

Government property includes both Government-furnished property and Government purchased Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

7.1.1.15 Hazardous Material. Any item or chemical, which is a “health hazard”, or “physical hazard”, as reflected in Federal Standard (FED-STD) 313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities, defined in OSHA 29 CFR 1910, and pursuant to FAR

23.301 (Hazardous Materials) Definition. It also includes any other material designated by a Government COR/technical representative as potentially hazardous and requiring safety controls (e.g., pesticides, fertilizers).

7.1.1.16 Key Personnel. Contractor personnel evaluated in a source selection process and are used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all subcontractors.

7.1.1.17 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

a. Items that cannot be found after a reasonable search,

b. Theft,

c. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition, or

d. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

7.1.1.18 Lot. A collection of service outputs from which a sample is to be drawn and inspected to determine conformance with the standard. This definition applies Lobby Floor Replacement – Building 106 to the Performance Requirements Summary (PRS), not the word "lot" in Section B of the contract.

7.1.1.19 Material. Property that is consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

7.1.1.20 Material Handling Area. The material handling area is used for the accumulation and preparation of bulk solid waste or recyclable materials for transportation to a solid waste management facility.

7.1.1.21 Non-Combustible Material. Material that doesn’t burn at ordinary temperatures.

7.1.1.22 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

7.1.1.23 Performance Indicator. The characteristic of an output of a work process that can be measured.

7.1.1.24 Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor (other services may also be inspected under the authority of the Inspection of Service Clause).

7.1.1.25 Physical Security. Actions that prevent the loss or damage of Government property.

7.1.1.26 Property. All tangible property, both real and personal.

7.1.1.27 Property Administrator (PA). An authorized representative of the KO, appointed IAW agency procedures, responsible for administering the contract Lobby Floor Replacement – Building 106 requirements and obligations relating to Government property in the possession of a Contractor.

7.1.1.28 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

7.1.1.29 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

7.1.1.30 Public Traffic Areas. Lobbies, hallways, corridors, stairwells, meeting rooms, and lavatories.

7.1.1.31 Quality Assurance (QA). Verification that services being performed by the Contractor are IAW acceptable standards.

7.1.1.32 Quality Assurance Evaluator (QAE). A Government representative responsible for performing surveillance and inspection of Contractor performance.

7.1.1.33 Quality Assurance Surveillance Plan (QASP). An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

7.1.1.34 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

7.1.1.35 Recycling. The act of recovering materials from the solid waste stream, separating them by commodity, and returned to the economic mainstream as raw material.

7.1.1.36 Recycling Materials. Commodities include corrugated cardboard, wood, and plastic pallets.

7.1.1.37 Recycling Facility. Any facility employed, beyond the initial collection processes and managing recycling which include, but not limited to electronics, organics, plastics, metals, paper, and cardboard.

7.1.1.38 Sensitive Property. Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include Lobby Floor Replacement – Building 106 weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

7.1.1.39 Service/Maintain. These words are interchangeable.

7.1.1.40 Standard. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

7.1.1.41 Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

7.1.1.42 Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt or acceptance documents over the web allowing Government personnel to process those invoices in a real-time, paperless environment.

7.1.1.43 Work Day. The number of hours per day the Contractor provides services IAW the contract.

7.1.1.44 Work Week. Monday through Friday, unless specified otherwise.

Acronyms.

ACC Army Contracting Command ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AMC Army Materiel Command ANSI American National Standards Institute AQL Acceptable Quality Level AR Army Regulation ARC Army Resource Center ATO Anti-Terrorism Officer CAP Contractor Acquired Property CDC Child Development Center CDRL Contract Data Requirements List CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line Item Number CMRA Contractor Manpower Reporting Application CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative Lobby Floor Replacement – Building 106 CORT Contracting Officer’s Representative Tool CPARS Contractor Performance Assessment Reporting System DA Department of the Army DCMA Defense Contract Management Agency DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DID Data Item Description DOD Department of Defense DOL Department of Labor DOT Department of Transportation DPW Directorate of Public Works ECO Environmental Compliance Officer EM Engineering Manual, U.S. Army Corps of Engineers (USACE) EO Executive Order EPA Environmental Protection Agency ERDC Engineering Research Development Center FAR Federal Acquisition Regulation FIPS Federal Information Processing Standards

FPCON Force Protection Condition GFE Government-Furnished Equipment GFEBS General Fund Enterprise Business System GFM Government-Furnished Material GFP Government-Furnished Property HLO High Level Objective HQDA Headquarters Department of the Army HSPD Homeland Security Presidential Directive IAW In Accordance With IMCOM Installation Management Command IPM Integrated Pest Management IPMC Integrated Pest Management Coordinator IPMP Integrated Pest Management Plan IT Information Technology KO Contracting Officer N/A Not Applicable NGB National Guard Bureau NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OMB Office of Management and Budget OSHA Occupational Safety and Health Administration PAM Pamphlet PM Preventive Maintenance POC Point of Contact PoP Period of Performance PPIRS Past Performance Information Retrieval System PRS Performance Requirements Summary Lobby Floor…