W91QV123R0012 SOLICITATION.pdf

SEE ADDENDUM

(No Collect Calls)

W91QV123R0012 20-Nov-2022

b. TELEPHONE NUMBER

703-806-4469

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 12 Dec 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QV19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DENESE Y HENSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011849129

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W73BFY 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W0DA JPPSO MID-ATLANTIC

W1MH USA ELE JPPSOWA

WASHINGTON JPPSOWA

9325 GUNSTON ROAD SUITE N110

FORT BELVOIR VA 22060-5580

TEL: FAX:

FAX:

TEL: (703) 806-8706 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$30,000,000

NAICS:

488991

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

BID SCHEDULE

SCHEDULE II INBOUND SERVICES

AREA 1

Item 0001. Complete Service-Inbound (HHG). Service must include drayage from contractor’s facility to storage warehouses, air and surface transportation terminals, military installation shipping offices and ocean or river terminals/piers and return, unloading from the delivering carrier’s vehicle, handling into contractor’s facility, drayage to member’s/employee’s residence, decontainerization and unpacking of loaded containers of HHG and placing goods in rooms as directed by member/employee, unservicing appliances, assembly of any disassembled articles and removing shipping containers, barrels, boxes/crates, and debris from member’s/employee’s residence and drayage of empty containers to contractor’s or Government facility.

Estimated Annual Unit Quantity Unit Price Total

200 NCWT

Item 0002. Complete Service - Inbound (HHG). Service must be same as Item 0015 above except that drayage of shipment to residence is not required.

Estimated Annual Unit Quantity Unit Price Total

20 NCWT

Item 0003. Complete Service Inbound (HHG). Service must be the same as Item 0015 above except removal of items from outer container will be at the contractor’s facility and articles will be drayed to member’s/employee’s residence.

Estimated Annual Unit Quantity Unit Price Total

40 NCWT

Item 0004. Inbound Service-Contractor Facility (HHG). Services must include drayage from storage warehouses, air and surface transportation terminals, military installation shipping offices, and ocean or river terminals/piers to contractor’s facility, unloading from the delivering carrier’s vehicle into the contractor’s facility and delivery of articles to property member/employee, motor van carrier, or NTS contractor at the contractor’s facility.

Estimated Annual Unit Quantity Unit Price Total

40 NCWT

Item 0005. Complete Service-Expensive and Valuable Items. Services must include drayage from the storage warehouses, air and surface transportation terminals, military installation shipping offices, and ocean or river terminals/piers to contractor’s facility, unloading from the delivering carrier’s vehicle, handling into contractor’s facility, decontainerization and unpacking of containers at member’s/employee’s residence, and removal of shipping containers and debris from the residence.

Quantity Unit Price Total

AA. Drayage Included RESERVED NCWT AB. Drayage Not Included RESERVED NCWT

Item 0006. Complete Service-Inbound (Unaccompanied Baggage). Service must include drayage from contractor’s facility to storage warehouses, air and surface transportation terminals, military installation shipping offices and ocean or river terminals/piers and return, unloading from the delivering carrier’s vehicle, handling into contractor’s facility, drayage of unaccompanied baggage containers to member’s/employee’s residence, unpacking of containers, reassembly of articles and removal of all shipping containers and debris from the residence.

Estimated Annual Unit Quantity Unit Price Total

45 NCWT

Item 0007. Complete Service-Inbound (Unaccompanied Baggage). Service must be same as Item 0020 except that drayage to residence is not required.

Estimated Annual Unit Quantity Unit Price Total

15 NCWT

Item 0008 Inbound Service - Contractor Facility (Unaccompanied Baggage). Service must be the same as Item 0020 except service must also include removal of unaccompanied baggage from outer shipping containers for pickup by the member/employee or release to a motor carrier or other contractor at the contractor’s facility.

Estimated Annual Unit Quantity Unit Price Total

25 NCWT

Item 0009 Storage. Storage of containerized articles must be furnished when ordered. Charges under this item must not commence earlier than the sixth workday following date of contractor’s notification to the transportation officer of arrival of shipment. Storage charges apply for each 30-day period or fraction thereof. Date of release from storage must not be considered in computation of storage charges.

Estimated Annual Unit Quantity Unit Price Total

120 NCWT

Item 0010. Remarking, Coopering, and Assembly/Disassembly Service.

AA. Remarking of Shipments for Reconsignment. Services must include drayage from storage warehouses, air and surface transportation terminals, military installation shipping offices, and ocean or river terminals/piers to contractor’s facility, unloading from the delivering carrier’s vehicle, handling into contractor’s facility, obliteration of all old markings, stenciling of necessary information on loaded shipping containers schedule for reconsignment loading on the hauling carrier’s vehicle.

Estimated

Quantity Unit Price Total

30 ea piece

AB. Coopering for Reconsignment Only. Service must consist of repair of containers not to exceed 30 percent of total area of shipping container or costs of repairs will not exceed 50 percent of the container replacement cost.

Minor repair, such as replacement of bolts, renailing and rebanding must be accomplished at no expense to the Government.

Quantity Unit Price Total

30 ea piece

AC. Assembly/Disassembly of Government-Owned Containers. Contractor will assemble Government-owned containers. The Government will furnish component parts. Contractor will disassemble Government-owned containers. Component parts will be put into a cloth bag and attached to the container. Knocked down container sections will be banded.

Estimated Annual Unit Quantity Unit Price Total

AD. Assembly 5 ea piece AE. Disassembly 75 ea piece

Item 0011. Attempted Delivery. When the initial attempt to deliver a shipment at the member’s/employee’s residence is unsuccessful, charges apply provided the contractor notified the contracting officer via telephone and provided that after contractor’s notification, the contracting officer (a) cannot locate the member/employee within 30 minutes, (b) cannot have the member/employee at the residence within one hour after notification, and (c) the contractor left a notice of attempted delivery at the residence.

Estimated Annual Unit Quantity Unit Price Total

AA. Household goods 20 ea shpmt AB. Unaccompanied baggage 15 ea shpmt

Item 0012. Reweighing. Service must consist of weighing the loaded containers prior to delivery and weighing the empty containers after delivery.

Estimated Annual Unit Quantity Unit Price Total

AA. Household goods 75 ea shpmt AB. Unaccompanied baggage 20 ea shpmt

Item 0013. Drayage Beyond the Contract Area of Performance. Service must consist of drayage of packed shipments beyond the contract area of performance, not to exceed 100 miles. Mileage must be computed on the shortest highway distance commencing with the point of pickup to the outer boundary of the contract area of performance

Quantity Unit Price Total

AA. Household goods 50 Loaded Mile AB. Unaccompanied baggage 50 Loaded Mile

Item 0014. Partial Withdrawal. Service must be the same as Items 0015, 0016, 0020, or 0021, except a partial removal of the items from the outer container will be performed at the contractor’s facility. Articles not removed from the shipment will remain at the contractor’s facility.

Estimated Annual Unit Quantity Unit Price Total

AA. Household Goods 25 NCWT Drayage included AB. Household Goods 35 NCWT Drayage not included AC. Unaccompanied Baggage 40 NCWT Drayage included AD. Unaccompanied Baggage 5 NCWT Drayage not included

Item 0015. Additional Services. The contractor must provide additional services not included in the schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the state regulatory bodies or SDDC, in effect at the time of the order.

BASE YEAR

Note:

Household Goods (HHG) average NCWT of 3000LBS Unaccompanied Baggage (UB) average NCWT of 5000LBS Out of area loaded miles average delivery distance of 55 miles.

Storage HHG average weight of 3000LBS and UB 500 LBS

AREAS OF PERFORMANCE SCHEDULE II, AREA 1.

Inbound delivery cities (CI) and Counties Alexandria CI/CO VA, Arlington CO VA, Fairfax CI/CO VA, Falls Church CI VA, Prince William CO, Manassas CI VA, Manassas Park CI VA, Caroline CO VA, Fredericksburg CI VA, Spotsylvania CO VA, Stafford CO VA, King George CO VA, Rappahannock CO VA, Orange CO VA, Essex CO VA, Richmond CO VA, Greene CO VA, Westmoreland CO VA, Northumberland CO VA, Webster CO VA, Clarke CO VA, Culpepper CO VA, Fauquier CO VA, Frederick CO VA, Grant CO WV, Hampshire CO WV, Hardy CO WV, Harrisonburg CI VA, Loudoun CO VA, Madison CO VA, Mineral CO WV, Page CO VA, Pendleton CO WV, Pocahontas CO WV, Randolph CO WV, Rockingham CO VA, Shenandoah CO VA, Tucker CO WV, Warren CO VA, Winchester CI VA, Berkeley CO WV Jefferson CO WV, Morgan CO WV, PERFORMANCE WORK STATEMENT

PERFORMANCE WORK

STATEMENT (PWS)

Schedule II Area 1 Inbound Household Goods Services Virginia

Joint Personal Property

Shipping Office (JPPSO-MA Fort Belvoir, VA.

P

NOTE TO OUR CUSTOMERS: THIS TEMPLATE MUST BE TAILORED FOR YOUR AGENCY

BY INCLUDING YOUR UNIQUE REQUIREMENTS, QUANTITIES FOR WORKLOAD, SPECIFIC

SURVEILLANCE TECHNIQUES, ETC. ANY QUESTIONS REGARDING THIS TEMPLATE

SHOULD BE ADDRESSED WITH YOUR ASSIGNED ACQUISITION TEAM. GENERAL

INFORMATION IS PRESENTED IN BLUE ITALICS WITH PARENTHESIS BORDERS, WHILE

FILL-IN GUIDANCE IS PRESENTED IN BLUE ITALICS WITH BRACKET BORDERS. PLEASE

DELETE ALL BLUE ITALICS WHEN FINALIZING THE PWS.

a r t G e n e r a l I n f o r m a t i o n

1. GENERAL: This is a non-personnel services contract to provide [Personal Property Household Goods Movement Services]. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

a. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform [Containerization and local Drayage of Direct Procurement Method (DPM) Personal Property Shipments] as defined in this Performance Work Statement except for those items specified as government furnished property and services.

The contractor shall perform to the standards in this contract.

b. Background: The Joint Personal Property Shipping Office Mid Atlantic (JPPSO-MA) has the responsibility to acquire, manage and oversee the moving services of household goods (HHG), unaccompanied baggage (UB) and Non-Temporary Storage (NTS) shipments of military and Department of Defense (DoD) civilian personnel moving into and out of twenty military installation. The JPPSOMA Area of Responsibility (AOR) encompasses 8 states, 1 independent city the District of Columbia, and on average, JPPSMA process over 65,000 personal property shipments per year. Of those shipments it is estimated that one third are moved under the Direct Procurement Method (DPM), which equals approximately 18,333 shipments.

c. Objectives: DPM contractors are responsible to provide Schedule I, Outbound Pick-up services, Schedule II Inbound delivery services and Schedule III Local deliver services for the JPPSO-MA AOR of District of Columbia, Northern Virginia, Maryland, and West Virginia. The current six contracts are all scheduled to expire as of 30 June 2022.

d. Scope: Services include The contractor accomplishing the timely Pick up/Delivery and or Storage of DOD customer’s household goods within the AOR that JPPSOMA has oversite.

e. Period of Performance The period of performance shall be for one (1) Base

Year of 12 months (Jan thru Dec) and one 12-month option years. The Period of Performance reads as follows:

Base Year - 1 Jan 23 thru 31 Dec 23 Option Year I - 1 Jan 24 thru 31 Dec 24

f. General Information

• Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract. Within 30 days after contact award three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

• Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

• Recognized Holidays: Contractor is not required to perform services on holidays, but has the options requested to provide this service at no additional cost to the government.

New Year’s Day Labor Day Juneteenth Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

• Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 AM to 17:00 PM regular hours and the contractor my work until 2100 hours with prior approval from the COR or Ordering officials Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

• Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility.

• Type of Contract: The government will award a contract to be determined by Contracting Officer

• Security Requirements: Contractor personnel performing work under this contract must have a required clearance to enter all military installations at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254 (N/A).

• PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

At the close of each work period, government facilities, equipment, and materials shall be secured. (N/A)

• Key Control the Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control thatshall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. (N/A)

• In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.(N/A)

• The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. (N/A)

• Lock Combinations the Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan. ((N/A)

• Special Qualifications: N/A

• Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

• Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

• Key Personnel: The follow personnel are considered key personnel by the government: COR/Transportation Officer/ Ordering Officer and Quality Assurance Inspectors. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 am to 5:00 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below: The Contract Manager and Alternate must have verifiable personal property experience 5 or more years’ experience; and familiarity with Defense Department Personal Property Program along with knowledge of the Defense Transportation Regulation and the PWS.

• Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Although not mandatory it is highly recommended and encourage that contractor personnel obtain and wear badges and if possible uniforms associated with the contractor company.

• Contractor Travel Contractor will be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR N/A.

• Other Direct Costs This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

N/A

• Data Rights The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

• Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

• PHASE IN /PHASE OUT PERIOD): To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the sixty (60) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

P

ART 2

DEFIN

ITION

S &

ACRO

NYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters in contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: N/A

3.1. Services N/A

3.2 Facilities N/A

3.3 Utilities N/A

3.4 Equipment N/A

3.5 Materials N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

a. General : The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

b. Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD 254 is provided as Attachment N/A

4.3. Materials. The Contractor shall will provide, furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall provide, i.e., furnish tractors, lighting and sound, containers, etc. to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services in-accordance with the Performance Work Statement PWS and the Schedule of Services outline in Schedule I outbound/Schedule II Inbound and or Schedule III Local Moves that is applicable.

5.2. Task Heading. N/A

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) (Defense Transportation Regulation

– Part IV Personal Property 4500.9-R IV Aug 2013

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Defense Transportation Regulation – Part IV Personal Property 4500.9-R IV Aug 2013

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary (This document is required for every PWS. See attached example for format.)

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule (This document is required for every PWS.

See attached example for format.) N/A

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data (This document should be made available if historical data exists. See attached example for format.)

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective / PWS Reference Para

Indicator Standard Performance

Threshold

Method of Surveillance

Pre-move Survey

PWS Para: #1

Contactor shall determine the nature of personal property offered for shipment either by physical or telephone survey.

The survey will be conducted at a time and date mutually agreed upon between the contractor and the member/employee. .

Acceptable Quality Level =100% This task shall be performed on every shipment.

Periodic visual inspection or status updates in the DPS System.

Conducted monthly

IAW QASP.

Weighing

PWS Para: #2

Contractor shall ensure the correct gross, tare, and net weight of all shipments will be determined through the use of scales properly certified by a state inspector of weights and measures In Accordance With (IAW) the regulations of the state or district having legal jurisdiction over the scales.

The contractor will submit weight tickets, reflecting gross, tare, and net weight, in duplicate, properly certified IAW federal, state, and commonwealth or district regulations to the ordering officer with documentation (Contract Data Requirements List

(CDRL) 0002).

Acceptable Quality Level =100% This task shall be shipment updates in the DPS System.

Conducted monthly

IAW QASP.

Time Requirements

PWS Para: #3,(a)

The contractor shall be available to receive orders between the hours 0800 and 1700.

Upon request, the contractor will provide information as to whether the service will be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

The contractor will not begin pickup or delivery services at member/employee’s residence before 0800 hours or after 1700 hours without prior approval of the ordering officer and the member.

The contractor will not begin any service that will not allow completion by 2100 hours without approval by the ordering officer and the member/employee by 1630 hours of the scheduled date.

Acceptable Quality Level =100% This task shall be shipment updates in the DPS System.

Standard Performance

Threshold

Method of Surveillance

Preparation, Packing, Loading, and Containerization

PWS Para: #4,(a),(b)

Personal property shall be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS

(OCONUS).

The contractor will perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments will be protected from the elements (rain, snow, or sun) and theft at all times.

Acceptable Quality Level =100% This task shall be performed on every shipment

No more than 2% percent of the total numbers of shipments are incorrectly packed/loaded per month.

Periodic visual inspection or status updates in the DPS System.

Tagging, Inventorying, and Packing List

PWS Para: #5

The contractor, in coordination with member/employee, shall prepare an accurate, legible, HHG/UB descriptive inventory

The contractor will count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order.

All tagging will be accomplished prior to the removal of goods from the residence.

Acceptable Quality Level =100% This task shall be performed on every shipment

No more than 2% of total numbers of shipments are incorrectly tagged per month updates in the DPS System.

Appliance Servicing and Un-servicing

PWS Para: #6

The contactor shall service IAW manufacturer’s specifications

The contractor will service and un-service appliances IAW manufacturer’s specifications.

Acceptable Quality Level =100% This task shall be performed on all shipments that require this service.

No more than 1% of total numbers of shipments are incorrectly serviced.

updates in the DPS System.

Standard Performance

Threshold

Method of Surveillance

Containers and Vehicles

PWS Para: #7,(1)

Government- Owned Containers (GOCs). GOCs are containers constructed IAW Commercial Standard ASTM- D4169-01.

All GOCs and contractor-furnished containers will be free of defects (holes, loose or broken framing, and missing skids, caulking repairs, or separated plywood).

All GOCs and contractor-furnished containers shall conform to US Department of Agriculture requirements for Wood Packaging Materials (WPM).

WPM is defined as wood fumigated with methyl bromide is not authorized for use in the shipment of HHGs as damage may occur to the HHGs.

Acceptable Quality Level =100% This task shall be performed on all shipments that require this service.

No more than 1% of GOCs used per month should exceed the 1% of un-serviceable level.

updates in the DPS System.

Marking Exterior Shipping Containers.

PWS Para: #8

The contractor shall mark all GOCs

By stenciling with letters at least one inch high. Freehand marking will not be used. Felt tip markers will not be used. All old shipment markings will be obliterated prior to delivery to residence.

Each container will be stenciled with all required elements prior to departure from the warehouse

Acceptable Quality Level =100% This task shall be performed on all shipments that require this service.

No more than 1% of total numbers of shipments per month are incorrectly marked.

updates in the DPS System.

Standard Performance

Threshold

Method of Surveillance

Outbound Documentation and Movement.

PWS Para:

9(a)(b)(c)(e)

All documentation shall be completed as outline in PWS

PPGBL/BL and similar documents covering outbound HHG shipments will be picked up from the ordering officer by the contractor each workday or obtained IAW locally established procedures such as mail or courier.

Distribution of completed PPGBL/BL and TCMDs will be as outlined below.

This task shall be performed on every shipment

No more than 1% percent of the total numbers of shipments moved should have documentation not properly prepared.

Periodic visual inspection or status updates in the DPS System.

Storage

PWS Para: 10 (a)

Identification All outbound shipments will be properly identified by member’s/employee’s name, PPGBL/BL number, and call or lot number. Such identification will be in plain view on each lot. All personal property will be stored to maintain a minimum of two inches of clearance from the floor to the undermost portion of the personal property.

This task shall be performed on all shipments that require this service

No more than 1% of total numbers of shipments per month are incorrectly marked and stored.

updates in the DPS System.

Facilities Contractor’s facilities shall meet the guidelines outlined in Appendix D of the Defense Transportation Regulation.

The contractor’s facility will be initially inspected and approved by a representative from the contracting office or PPSO for compliance with this contract and the standards and regulations stated or referenced therein.

Thereafter, inspections will be on a quarterly basis or, if deemed necessary, on a more frequent basis.

inspection

Standard Performance

Threshold

Method of Surveillance

Cargo Insurance

PWS Para: #12

The contractor must provide a certification of cargo insurance

The following is the minimum cargo liability coverage required: For both domestic and international shipments is $50,000.00 per shipment. The underwriter of cargo insurance will have a rating of “a” or better in current issue of Best’s Insurance Guide.

DPM Delivery, Unloading, and Unpacking

PWS Para:

#13(a)(b)(1)

The contractor shall furnish the ordering officer the written receiving notice not later than the next workday following the arrival of the inbound shipment.

Unloading and unpacking, upon delivery to the residence, will include the one-time laying of rugs, assembling of disassembled furniture, un-servicing of appliances, and the one-time placement of furniture and like items in the room of the dwelling or a room designated by the property member/employee

Claims The provision of FRV to all DOD customers

Provides for the replacement, repair, or payment for the non-depreciated value of lost or damaged items. The liability limits for FRV are the greater of $5,000.00 per shipment, or $4.00 times either the net weight of the HHG shipment or the gross weight of UB shipment, in pounds, not to exceed $50, 000.00.

updates in the DPS System.

Note: 1.The evaluation ratings are as follows:

a. Very Good - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

b. Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

c. Marginal - Performance does not meet some contractual requirements. The contractual performance of the task and sub-task being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

d. Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Note: 2. Surveillance methods

The COR must use at least 1 of the surveillance methods listed below in the administration of this QASP.

a. PLANNED - DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

b. PERIODIC INSPECTION. (Uses a comprehensive evaluation of selected outputs. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)

c. PERIODIC SAMPLING. (Variation of random sampling. However, sample is only taken when a deficiency is suspected.

Good follow-up to MIS analysis. Sample results are applicable only for the specific work inspected. Since sample is not entirely random, it cannot be applied to total activity performance.)

d. RANDOM SAMPLING. (Designed to evaluate the outputs of the award requirement by randomly selecting and inspecting a statistically significant sample. Highly recommended for large quantity repetitive activities with objective and measurable quality attributes.)

e. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

f. 100% INSPECTION. (Evaluates all outputs. Most applicable to small quantity, but highly important services. May be used where there are written deliverables and stringent requirements such as tasks required by law, safety, or security.)

W91QV123R0012

TECHNICA

L EXHIBIT

ESTIMATE

D

WORKLOA

D DATA

PROPERTY ADVISORY 19-0098

THIS WILL BE UPDATED AT THE TIME OF AWARD

USTRANSCOM Personal Property Advisory #19-0098 Date: 02 August 2019 From: USTRANSCOM Personal Property Division (TCJ4-H), Scott AFB, IL 62225 To: Military Service Headquarters Representatives, Worldwide Personal Property Shipping Offices (PPSOs), Personal Property Processing Offices (PPPOs) Subject: Increased Loss and Damage Liability Coverage for Direct Procurement Method (DPM) Shipments in the Defense Personal Property Program

1. Advisory 00-0080 is rescinded and this advisory serves as official guidance regarding subject

2. The loss and damage liability coverage for personal property shipments hasꞏ increased to the greater of:

a. $7,500 per shipment, or

b. $6.00 times either the net weight of household goods shipment or the gross weight of the Unaccompanied Baggage shipment, in pounds, not to exceed $75,000.

3. The cost for the increased liability shall be included in all rates for the DPM Program effective 1 October 2019.

4. This change will be reflected in the next revision update to the Defense Transportation Regulations.

5. Email questions regarding this advisory to tanscom.scott.tcj5j4.mbx.ppty@mail.mil

6. This message was approved for release by the Chief of Operations, Defense Personal Property Program, TCJ4-H.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job DPM Schedule II Area I Inbound Services

FFP

DPM Schedule II Area I FOB: Destination

PURCHASE REQUEST NUMBER: 0011849129

PSC CD: V002

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JAN-2023 TO

31-DEC-2023

N/A W0DA JPPSO MID-ATLANTIC

W1MH USA ELE JPPSOWA

WASHINGTON JPPSOWA

9325 GUNSTON ROAD SUITE N110

FORT BELVOIR VA 22060-5580

FOB: Destination

W73BFY

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.204-9 Personal Identity Verification of Contractor…