W91QV1-22-R-0106 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to answ er question from a vendor:

Question: How can w e provide a total cost per line item if there is no description of item? Is there another document w ith more detailed description of the desired elements?

Answ er: This contract is f irm fixed, and as such your labor costs should be included in your pricing. Arlington National Cemetery (ANC) w ill provide all content, both texts and photos. The contractor w ill design signs and digital exhibits using the information that ANC provides. Please add all labor costs into your proposal. For further information, please consult page 26 of the proposal."

1. CONTRACT ID CODE PAGE OF PAGES

J 1 37

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV122R0106

X 9B. DATED (SEE ITEM 11)

26-Aug-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2022

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV122R0106

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM 52.212-1

SECTION L

INSTRUCTIONS TO OFFERORS

Proposal Submission and Design Package Requirements

1. General. These instructions prescribe the format of the proposal and describe the approach for the development and presentation of the proposal data. These instructions are designed to ensure the submission of necessary information and to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section and its relationship to Section M prior to commencing proposal preparation. All solicitation amendments must be acknowledged.

2. Submittal of Solicitation Questions. Questions, concerns, clarifications, and any other communications regarding this solicitation shall be made via email to the primary Contract Specialist, Edward Faison at Edward.k.faison.civ@mail.mil, Contracting Officer Oswald Pascal at Oswald.pascal.civ@mail.mil and the Division Chief, Kenneth L. Mitchell at Kenneth.l.mitchell.civ@mail.mil. THE DUE DATE FOR QUESTIONS AND

COMMENTS REGARDING THIS RFP IS 30 AUGUST 2022 12:00PM EASTERN

STANDARD TIME ON

When submitting questions and comments, please refer to the specific text of the RFP in the Following format:

Subject: W91QV1-22-R-0106 Reference RFP Section ______, Paragraph(s) _____, Page(s) _____.

All questions will be answered via amendment and provided to all Offeror’s via the Government Point of Entry, Beta.Sam.Gov at https://sam.gov and questions will not be attributed to the submitting Offerors.

3. Proposal Submission. The offeror’s proposal shall be submitted, using the most current amendment to the solicitation, via Email as set forth below. The offeror’s proposal shall consist of four (3) separate volumes. The Volumes are Volumes I – Administrative, Volume II – Technical, Volume III – Price. The intent of this standardized format is not to limit creativity. Creativity is permitted within the parameters below to allow the Government mailto:Edward.k.faison.civ@mail.mil mailto:Oswald.pascal.civ@mail.mil mailto:Kenneth.l.mitchell.civ@mail.mil https://sam.gov/ a more fair and easy assessment of offers. THE DUE DATE FOR PROPOSAL SUBMISSIONS IS 2 September 2022 AT 3:00PM EASTERN STANDARD TIME.

4. Discussions. It is the Government’s intent to award without discussions. Initial proposal submission should contain the offeror’s best technical proposal and prices. If discussions become necessary, the Government reserves the right to conduct them.

Proposals shall be submitted to the following email addresses:

Primary Contract Specialist: Edward Faison at Edward.k.faison.civ@army.mil Contracting Officer: Oswald Pascal at Oswald.pascal.civ@army.mil Division Chief: Kenneth L. Mitchell at Kenneth.l.mitchell.civ@army.mil

4.1 Format. The submission shall be clearly indexed and logically assembled. Each volume shall be appropriately numbered and clearly identified with the date and solicitation number in the header and/or footer and shall begin at the top of each page. (.doc) files shall use the following pages setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter –0” From Edge – Header, Footer – 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply: Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Calibri fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

1Email Files. To the extent possible, proposals shall be submitted in one email with four file volumes, unless files are too large. The subject line of the email(s) shall be “Company Name

– RFP No. W91QV1-22-R-0106”. “If more than one email is sent, include the volume name(s) in the subject line of the email after the RFP No.

2 Page Count. The file name convention and page count for each volume is as follows:

Volume Title File Name¹ Maximum Number of Pages²

Volume I – Administrative

Company Name_ Multi- Purpose Room_ V1.docx

NTE 30 pages, excluding covers, title pages, executive summaries and table of contents mailto:Edward.k.faison.civ@army.mil mailto:Oswald.pascal.civ@army.mil mailto:Kenneth.l.mitchell.civ@army.mil

Volume II – Technical Capability

Company Name_ Multi- Purpose Room_ V2.docx

NTE 50 pages, excluding resumes, covers, title pages, executive summaries, table of contents, drawings and Quality Control Plan Quality Control Plan has no page limit.

Volume III– Price

Company Name Multi-Purpose Room_ V3.docx

No page limit.

¹ Those pages that exceed the page counts for each volume or attachment will not be evaluated.

Offerors are expected to discuss the required content within the page limits set for each volume as provided in the above chart.

3 Content Requirements. All information shall be confined to the appropriate volume. The offeror shall confine submissions to essential matters, sufficient to define the proposal details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

Each volume of the proposal shall consist of 1) a Cover Sheet that identifies the Volume 2) Table of Contents 3) Summary Section and 4) the Narrative discussion. The Summary Section shall contain a brief abstract of the volume. Proprietary information shall be clearly marked.

The following shall be included in the Narrative discussion:

Volume I – Administrative – Offerors must submit the SF1449 in its entirety. Offerors must fill in all information required in block 17a. Including offeror’s Cage Code. Offerors must also return any applicable SF30 – amendment cover sheets. Both the SF1449 and the SF30s shall be signed and dated by an official having the authority to contractually bind the firm. In addition, a complete copy of the offeror’s System for Award Management (SAM) record, inclusive of Representations and Certifications shall be submitted.

Volume II – Technical Capability (Non price) –The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the factors defined in Addendum to FAR 52.212-2, Evaluation – Commercial Items. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS Part 5. The offeror shall address as specifically as possible the actual methodology he/she would use for accomplishing the PWS tasks. The Technical Volume shall be organized according to the following three sub-factors as outlined below:

Sub-Factor 1:

Quality Control Plan (QCP): The Offeror shall provide a QCP demonstrating its methodologies for ensuring sustained quality improvement. The Offeror shall submit a QCP for measuring, attaining, and managing quality of performance under this contract.

The Offerors shall provide performance standards and metrics that align with the organizations requirements. The Offeror’s QCP shall explain the manner in which the Offeror shall ensure all contract requirements are being accomplished in accordance with the contract to include monitoring, inspecting and correcting deficiencies in a manner that is appropriately tailored to the work outlined in the Section 5 Specific Task, Part 1.6 Quality Control and Exhibit 1 “Performance Requirement Summary” . Describes quality control processes and methods which will ensure only high quality materials and equipment are utilized.

. Describes the tools/methods to be used to identify poor performing subcontractors and/or in-house personnel as applicable.

. Describes the procedures and processes used to track work progress.

. Describes how often work will be inspected and how interface with Government inspectors will be accomplished.

Sub-Factor 2:

Work Plan: The Offeror shall provide a scheduling narrative describing how they propose to accomplish the tasks outlined in the PWS Part 5, which demonstrates his/her, company’s capability of planning, managing and performing the work outlined under each task. The narrative should clearly articulate the required steps to achieve each specific tasks in the PWS Part 5. The plan should include but not limited to goals/objective, resources, constraints, strategies, communication plan, appendices, abstract and summary. This shall include the labor estimates for each of the tasks, and considers the information contained in the RFP to include the technical exhibits to consider scheduling.

Sub-Factor 3:

Key Personnel: The ability to perform the work outlined in PWS Section 5 must be clearly demonstrated by the capabilities shown in your proposal. Included in this section shall be the offeror’s proposed.

. Documentation shall clearly establish that the proposed individuals has specialized exhibit panels, artifact mounts, and exhibit labels and be able to undertake the creation and fabrication of larger exhibits and interpretive displays. The contractor must also be able to create and if necessary, install large outdoor signage. IAW PWS Section 1.2

Documentation shall clearly establish that proposed individuals has specialized experience in facbricating and installing archival/museum quality labels and graphics.

IAW PWS Section 6.1.1.

An offer can be rejected if a written commitment from the persons listed in the proposal as “Key Personnel” is not also submitted with resume.

Volume III – Price – The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449, of the solicitation with pricing for each contract line item (CLIN). The offeror shall include a spreadsheet with the breakout of the proposed labor categories and all estimated supplies, equipment and materials. The offeror shall shall include a breakout of the proposed labor categories with fully loaded hourly labor rates, G&A, overhead, profit, and total estimated material and other costs.” The Offeror shall provide fully burdened labor rates for all personnel for the base year and all option years as well as projected costs for the supplies, equipment and material in accordance with the historical estimates. All dollar values shall be rounded to the nearest whole cent; any dollar values containing more than two

(2) decimal places will be rounded to the nearest whole cent. Offeror’s shall not submit a price for the extension of services period at FAR 52.217-8. If items required to meet the intent of the PWS are missing or inaccurately estimated, the Offeror is expected to address the inadequacy in their narrative and provide for the addition(s) in their cost proposal.

ADDITIONAL INSTRUCTIONS

(a) Data Universal Numbering System (DUNS) Number. (Applies to all proposals exceeding $3,000, and proposals of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its bid, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The

DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

All responses shall be received by the date and time that proposals are due. MICC-Fort Belvoir is not responsible for responses that are not received for any reason. The Questionnaire shall be forwarded to this designated point of contact, NOT back to the offeror.

For any contracts that did not/do not meet original schedule or technical requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offeror's shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offeror's shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

NO SITE VISIT:

Work will be performed at the Mast of the Maine, ANC Museums, and Online.

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) For

Interpretive Displays and Exhibit Support For

Historians, Arlington National Cemetery (ANC)

PART 1

1.0 GENERAL. This is a non-personnel service contract for the design and fabrication of interpretive displays and exhibit support at Arlington National Cemetery (ANC). These efforts include the design and fabrication of graphic, digital, and/or physical interpretive displays and exhibits to include digital exhibits, outdoor physical signs, labels, mounts and other exhibit supporting items and materials. These efforts are critical to the interpretation and exhibit programs of ANC, to include interpretative signs as required by the Southern Expansion MOU. The Government shall not exercise any supervision or control over the contract service providers performing services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to support fabrication and installation of interpretive signage, museum labels, and other items as defined in the Performance Work Statement except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract. All design and fabrication will be performed at the location of the contractor, installation will take place when necessary at Arlington National Cemetery (ANC).

1.2 BACKGROUND. Arlington National Cemetery is our nation's most sacred shrine and the final resting place for our most revered military and civilian leaders. ANC receives four to six million visitors per year - including visits from the President of the United States, other heads of state, family members of the deceased, and millions of tourists from around the world. The ANC History Office curates three different exhibit galleries. It also creates at no more than three temporary exhibits every year. In accordance with Army Regulation AR870-20 and proper museum practices, the History Office needs a vendor with specialized exhibit panels, artifact mounts, and exhibit labels. The contractor must also be able to undertake the creation and fabrication of larger exhibits and interpretive displays. The contractor must also be able to create and if necessary, install large outdoor signage.

1.3 OBJECTIVE. The objective of this project is to provide design, fabrication, and installation of graphic, digital, and/or physical interpretive displays and exhibits to include digital exhibits, outdoor physical signs, labels, mounts and other exhibit supporting items and materials at ANC to include the Multi Purpose Room in the Welcome Center.

1.4 SCOPE. Services include the design, fabrication and installation of exhibit components, exhibits, signs, museum labels, artifact mounts, interpretive displays, and digital exhibits.

1.5 PERIOD OF PERFORMANCE. The contract shall be a twelve (12) month base year plus four (4) twelve month option years.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

The Government will record all surveillance observations on a quarterly basis. When an observation indicates defective performance, the COR will require the Contractor’s representative at the site to initial the observation documentation. The contractor’s representative initialing the observation documentation does not necessarily constitute the concurrence with the observation, only acknowledgment. Government surveillance of tasks may occur at any time during the performance period.

After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QCP system. Upon award, contractor shall provide a copy of the QCP to the COR for approval and revised QCP shall be submitted to the COR as changes occur during the term of the contract within 14 days prior to implementation.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: Contractors are not allowed to work during Federal Holidays

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 am – 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The principal place for work is at the contractor’s facility.

The contractor shall have access to government regulations and technical manuals.

Installation will take place at the Multipurpose Room of the Welcome Center.

1.6.6. Type of Contract: Type of contract is Firm-Fixed Price.

1.6.7. Security Requirements: Contractor personnel or any representative of the Contractor entering Arlington National Cemetery shall abide by all security rules and regulations. Contractor shall coordinate with the ANC security office to ensure all Contractor employees have received the appropriate security background check, see paragraph 1.6.7.3.2 and 1.6.10 below. The Contractor is solely responsible for processing employees through the Department of Homeland Security e-Verify system, and should consult with that agency for any questions.

1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2. Search and Seizure: All persons, bags, purses or other packages or parcels and vehicles on Arlington National Cemetery are subject to an administrative search.

Failure to consent may result is access being denied.

1.6.7.3. Cemetery Access: The Contractor shall be responsible for ensuring all contractor personnel authorized to perform work under this contract obtain cemetery access. Within ten (10) days after contract award, Contractor shall submit to the Contracting Officer and Contracting Officer Reprehensive (COR) the names of all personnel working under this contract. Changes in contractor personnel reporting for duty shall be submitted within 24 hours of the change taking place. All Contractor employees shall have on them, at all times, positive/valid, photographic identification.

1.6.7.3.1. The Contractor shall carry passes issued by Arlington National Cemetery for all vehicles entering the Cemetery, whether company-owned or employees’ private vehicles.

The Contractor Project Site Manager shall maintain a current list of all vehicles and individuals issued such passes. The Contractor shall provide a list of these vehicles to including pertinent information as directed by ANC Security, to the COR within ten (10) days of contract award and within one (1) day of any changes to the list throughout the contract’s period of performance.

1.6.7.3.2. Background Investigation Requirements. The Contractor shall provide a complete list of all employees performing services under this contract to ANC security personnel within ten (10) days of contract award, and will include full name and Social Security Number. The ANC Security Office will perform a criminal records check on all proposed contractor employees and provide approval or disapproval to the contractor within two (2) business days. After contract award, the contractor shall provide the names and social security numbers of new/replacement personnel to the ANC Security Office for approval no later than ten (10) days prior to the proposed new/replacement hire performing on the contract. The ANC Security Office will verify that the new Contractor employees have the appropriate investigation and adjudication. The contractor shall not add or replace personnel on the contract without receiving approval from the ANC Security Office.

1.6.8. Standards of Conduct: Contractor shall ensure all personnel performing duties under this contract understand and adhere to the following standards of conduct:

• Negligence: Neglect of duties shall not be condoned. Neglect includes sleeping on duty, conducting personal affairs on duty, talking on cellular telephones (for personal reasons), reading unauthorized material (books, newspapers, magazines), listening or watching any audio/video equipment (radio, tape or compact disk players, television, DVD player) while on duty, unreasonable delays or failures to carry out assigned tasks, and refusing to render assistance or corporate in upholding the integrity of work site security

• Disorderly Conduct: Use of abusive or offensive language, quarrelling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient government operations.

• Intoxicants: The Contractor shall not allow any employee (prior to or while on duty) to possess, sell, consume, or be under the influence of intoxicants, drugs, alcohol, or substances, which produce similar effects.

• Criminal Actions: Contractor employees may be subject to criminal prosecution for any violation of the law while in a duty status or while on federal property. If the employee becomes involved in criminal activity or becomes the subject of an official criminal investigation while not on duty that directly affects the employee’s ability to perform duties, the employee shall report the incident to the employer immediately or when it is reasonable, but at no time less than 8 hours prior to next shift assignment.

• Official Documents: Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records is strictly prohibited.

• Government Property: Unauthorized use, theft, or vandalism of government property is strictly prohibited.

• Immoral Conduct: Sexual harassment, inappropriate touching, use of sexually explicit language or vulgarity, or the possession or display of sexually explicit material or any conduct of a sexual nature that is reasonably considered as offensive is strictly prohibited.

• Unethical Behavior: The solicitation or acceptance of gratuities, gifts or tips for duties performed, misusing company time, abusive or misuse of authority, employee thefts in accordance with this contract is strictly prohibited.

• Tobacco Products: The use of cigarettes, electronic cigarettes, cigars, snuff, chewing tobacco, or other tobacco products in view of the public, while standing stationary posts or while conducting mobile patrols is strictly prohibited.

1.6.9. Key Control: The Contractor shall establish and implement methods of making sure not all keys and access codes issued to the Contractor by the Government are lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.9.1. The Contractor shall immediately report any occurrence of duplicated, misplaced, or lost keys to the Contracting Officer and COR after discovery of occurrence, and submit a written report to the Contracting Officer by close of business the next workday. The written report shall provide complete details relating to duplication, misplacement, or loss. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. All performance failures shall be addressed within 8 hours when identified.

1.6.9.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.9.4. Gate Access: The Contractor shall establish and implement methods of ensuring that no gate access codes are revealed to unauthorized persons. The Contractor shall notify the COR when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the

Contractor’s QCP.

1.6.10. Security Training Requirements: Contractor shall ensure all personnel receive security- related training in accordance with applicable DOD, Army, and ANC policies and regulations. The Contractor may use its own training materials provided the materials are reviewed and approved by the ANC security office within five (5) days prior to training being conducted. The Government will not be responsible for the cost of The Contractor may receive training materials and presentations from the ANC security office; however, it is the Contractor's responsibility to ensure all personnel receive the training.

1.6.10.1. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractor employees will comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor will also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.10.2. iWatch Training: All Contractor and associated subcontractors shall brief all employees on the local iWatch program (training standards provided by the Arlington National Cemetery Antiterrorism Officer (ATO). This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within ten (10) calendar days of contract award and within five (5) calendar days of new employee’s commencing performance, with the results reported to the COR no later than ten (10) days after contract award.

1.6.10.3. Access to Government Information Systems: All contractor employees must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services.

1.6.10.4. The Contractor shall ensure all personnel receive an annual awareness briefing or training on Combating Trafficking in Persons (CTIP). Proof that all personnel received CTIP awareness or training shall be made available to the Government upon request. Certificates of completion shall be submitted within fifteen (15) calendar days after contract award or effective date of employment throughout contract period and annually thereafter. Results shall be reported NLT five (5) calendar days after completion of annual training.

1.6.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.11.1. Performance Evaluation Meetings: The Contracting Officer may require the Site Manager to meet with the Contracting Officer, Contracting Officer Representative (COR), and other Government personnel as deemed necessary to review quality control issues or other matters relevant to the performance of this contract. Written minutes of such meetings will be recorded by the Government and signed by the Site Manager and the Contracting Officer or COR and distributed within five (5) workdays after the meeting.

The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by the Site Manager and the Contracting Officer or COR and distributed within five (5) workdays after the meeting. In either case if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

1.6.12. Key Personnel: The contractor shall provide consultation services to support the tasks below. Contracted Personnel should have a minimum of Seven years of SAP experience. Personnel should have a minimum of four years of GFEBS specific experience.

The Contractor shall provide monthly training in all GFEBS process areas. Contractor shall provide special instructions and consulting services to provide onsite support for

GFEBS.

Contractor shall maintain advanced working knowledge of the GFEBS. The Contractor shall provide all services, personnel, materials, audio visual aids, and training aids as needed for recommendations and informational purposes. Contractor shall research, coordinate, integrate formal training, and validate as required, to train users and advise leadership in application for utilization of GFEBS.

1.6.12.2. Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide a nametag on all contractor employee uniforms that clearly identify the name of the contractor company. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties shall identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.3. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.13. Conduct of Personnel: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. In accordance with (IAW) Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S.C. 1382 (1972), the cemetery Executive Director (who has authority such as an installation commander) has the authority to b a r individuals from the cemetery. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.6.13.1. Contractor conduct and recognition of ceremonies: Contractor shall be responsible for ensuring that contract work does not cause any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor’s Site Manager shall be responsible for staying abreast of all such upcoming events.

1.6.13.2. Drug Free Workplace: Contractor shall enforce a ban on all alcohol and drugs

– both their sale and usage (or the effects of their usage) by any Contractor employee while on duty at Arlington national Cemetery. The Contractor shall adhere to the terms of FAR 52.223-6 - Drug-Free Workplace in performance of this contract.

1.6.13.3. Professional Appearance: Contractor shall maintain a neat and professional appearance throughout its workforce, vehicles, equipment, work sites, and staging areas. Personal appearance will be at the discretion of the Government in compliance with and approved by ANC Security; as it pertains to jewelry, hairstyles and tattoos.

Uniforms is to be serviceable, clean, fitted and not present an overly faded appearance.

1.6.13.4. Professional Behavior: Contractor shall ensure all contract employees behave with appropriate decorum, courtesy, and respect while within the Cemetery or at its perimeter or entrances. All persons shall comply with the prohibitions found in law, regulation and policy to include but not limited to 32 CFR part 553. Shouting, cursing, angry outbursts, sleeping, intoxication, and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from the Cemetery and/or prosecution.

1.6.13.5. Smoking: The Contractor shall comply with ANC’s policy on smoking and AR 600-63, Army Health Promotion, which establishes uniform policies governing the use of tobacco products on Government real property.

1.6.13.6. Eating and Drinking: Contractor personnel are permitted to have non-alcoholic drinks for consumption during performance of this contract, but shall ensure refuse is properly disposed. Eating is not permitted while employee’s are performing the requirements of this contract; however, during breaks or the employee’s lunch period eating is permitted in the common break areas located in the Welcome Center, Service Complex, or other areas as designated by ANC.

1.6.13.7. Fraud, Waste and Abuse: The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract

1.6.13.8. Transportation: When on the ANC grounds, the Contractor and Contractor Personnel shall abide by all speed limitations while operating motor vehicles on the grounds. ANC speed limit is 25 mph on cemetery roads and 10 mph when passing pedestrians.

1.6.14. LIABILITY AND RESPONSIBILITY FOR DAMAGED PROPERTY

1.6.14.1. Damage to Government Property: The Contractor shall be held liable for damage or destruction of Government property (e.g. buildings, vehicles, sidewalks, headstones, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall be aware that Government property (beyond standard structures and equipment) also includes headstones, monuments, trees, beds, and turf. The Contractor shall immediately notify the COR and submit a damage report to the Contracting Officer and designated representative within two (2) workdays of damage or destruction to Government property or privately owned property caused by the Contractor, Contractor personnel or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the Contractor to repair damages or replace destroyed property.

1.6.14.2. Damage to Privately Owned Property: The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action in a reasonable amount of time to repair damages or replace destroyed property.

1.6.15. Government Observation: As applicable, the Contractor shall provide access to Government owned real property operated by the Contractor for observation or inspection by any Government agency or individual authorized access by the Contracting Officer. Government personnel will not interfere with Contractor performance.

1.6.16. Environmental Management System:

1.6.16.1. Environmental Management System: Arlington National Cemetery has implemented an Environmental Management System (EMS) to address the environmental impacts of its activities.

1.6.16.2. Solid Waste and Recycling: The Contractor shall recycle used oil and used antifreeze in accordance with Federal and State laws and regulations. The Contractor must provide the Government with records of the type, weight, and /recycling location for used oil and used antifreeze.

1.6.16.3. Storm Water Pollution Prevention: The Contractor shall implement measures to prevent storm water pollution in accordance with Federal and State laws and regulations, and ANC’s Municipal Separate Storm Sewer System (MS4) permit.

1.6.16.4. Permits, Taxes, Licenses, Ordinances, Laws, and Regulations: The Contractor shall maintain a solid waste management permit and air permit issued by VA Department of Environment Quality. The Contractor shall adhere, and comply with all applicable Federal, Local, and State codes, regulations, and permits.

1.6.16.5. Environmental Protection: The Contractor and Contractor representative shall manage all waste generated by any work performed under this contract in accordance with all applicable Federal (Clean Air Act; Toxic Substances Control Act; Solid Waste Disposal Act; Resource Conservation Recovery Act; Clean Water Act; Safe Drinking Water Act) and State laws and regulations; Executive Orders, or other types of rulings having the effect of the law. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply.

1.6.16.6. Environmental Management System: Arlington National Cemetery has implemented an Environmental Management System (EMS) to address the environmental impacts of its activities. All Contractors performing work at ANC must be aware of and understand ANC's Environmental Policy. Contractors are responsible for ensuring environmental practices conform to ANC’s EMS.

1.6.16.7. Solid Waste and Recycling: The Contractor shall recycle materials; such as, cardboard, paper, aluminum/metal cans, plastic, and glass jars/bottles, scrap metal, concrete, asphalt, and manage solid waste generated during the project in accordance with Federal and State laws and regulations. The Contractor must provide the Government with records of the type, weight, and disposal/recycling location for all recyclable materials and solid waste sent offsite for recycling and/or disposal.

1.6.16.8. Hazardous Waste: The Contractor shall manage hazardous waste in accordance with Federal and State laws and regulations. The contractor may not sign waste profiles or manifests on behalf of ANC. Contractor must follow ANC’s Manifest

SOP.

1.6.16.9. Hazardous Material: The Contractor shall furnish and store all hazardous materials in a storage container or other secondary containment system. Maintenance of on-site equipment is not authorized.

1.6.16.10 Storm Water Pollution Prevention: The Contractor shall implement measures to prevent storm water pollution in accordance with Federal and State laws and regulations, and ANC’s Municipal Separate Storm Sewer System (MS4) permit. The Contractor shall furnish, install, maintain and operate erosion and sediment control measures, such as silt fences, storm drain protection, soil retention blankets, etc., prior to the start of any work that could cause pollution to state waters. The Contractor shall keep paved roads, parking lots and walkways clear of dirt, debris, and other materials.

The Contractor shall remove immediately any dirt, debris, or materials deposited onto these surfaces. The Contractor must furnish and use drip pans under equipment oil and fuel tanks, and cover equipment when not in use and during rain events.

1.6.16.11. Air Quality: The Contractor shall take all necessary reasonable control measures to reduce air pollution by any material or equipment used to carry out the requirements of this contract. This includes, but is not limited to, wetting down dry materials as necessary to prevent blowing dust, and keeping waste and materials in covered containers.

1.6.17. Fire Protection: The Contractor shall comply with AR 420-1 Army Facilities Management Chapter 25 for fire protection and fire prevention. In the event of a fire, the Contractor shall immediately call 911 and the fire department requesting assistance.

The Contractor shall notify the COR, ANC Safety Manager and other government personnel immediately by radio or telephone.

1.6.18. Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter.