Consulting - Performance Work Statement rev.1.docx

Performance Work Statement (PWS) For

Production General Consulting Services

PART 1

GENERAL INFORMATION

1. Background: The United States Army Band (TUSAB), “Pershing’s Own” in conjunction with the U.S. Army Military District of Washington (MDW).

1.1 Objectives: The Contractor shall provide consultation services to advise and recommend creative ideas in support The United States Army Band “Pershing’s Own” for its various concert series and special events.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform general consulting as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.3 Scope:

1.3.1 Contractor shall serve as Consulting Creative Director/Advisor with regard to current and future development of TUSAB performances, events music, scripting, staging, videos and all other creative dimensions of TUSAB programming, including TUSAB Centennial. Participate in meetings or discussions of the above with TUSAB and their designees, either in person, by phone, or on-line.

1.3.2 Contractor shall make or assist in making presentations to individuals and organizations related to programming by TUSAB, including but not limited to MDW, museums and other venues at the Smithsonian, The Kennedy Center and other venues.

1.3.3 Contractor shall work with TUSAB video producers/editors, and recommend additional outside video, television and music producers as needed; advise and assist in approaching prominent arts and entertainment performers for TUSAB events and projects.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and one (2) 12-month option years. The Period of Performance reads as follows:

Base Year: January 15, 2021 to January 14, 2022 Option Year I: January 15, 2022 to January 14, 2023 Option Year II: January 15, 2023 to January 14, 2024

1.5 General Information

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in “Performance Requirements Summary”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s p performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays:

1.5.4 Hours of Operation/Place of Performance: The Contractor is responsible for conducting business IAW the U.S. Army Military District of Washington (USAMDW) core hours of 8:00AM to 4:30PM, Monday thru Friday, except Federal Holidays; or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. Occasional evening and weekend work shall be required in support of USAMDW Outreach events; these dates will be announced in advance by the Government in order to properly arrange work schedules.

1.5.5 Type of Contract: The government anticipates award of an Indefinite Delivery/ Indefinite Quantity Contract.

1.6.6 Security Requirements:

1.6.6.1 Work performed does not require a security clearance. However, all Contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC).

1.6.6.2 Contractor personnel or any representative of the Contractor entering Joint Base Myer- Henderson Hall or Fort McNair shall abide by all security rules and regulations. Contractor shall coordinate with the COR to ensure all Contractor employees have received the appropriate security background checks and possess appropriate identification.

1.6.6.3 Search and Seizure: Contractor personnel and property shall be subject to search and seizure upon entering and departing the confines of Joint Base Myer-Henderson Hall and/or Fort McNair. Contractor personnel or any representative of the Contractor shall abide by all security rules and regulations.

1.6.6.4 Contractor personnel shall not transport, possess, or use privately owned dangerous weapons on Federal or government-operated/leased installations or facilities. Dangerous weapons include all forms of firearms, missile-throwing devices (e.g., bow and arrow), switch blade or automatic blade knives, knives with blades in excess of three inches, ammunition, pyrotechnics, fireworks, and similar devices.

1.6.6.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6.6 Base Access: Contractor personnel and property shall be subject to search and seizure upon entering Joint Base Myer - Henderson Hall and/or Fort Lesley J. McNair and upon leaving the confines of these same installations. The contractor shall be responsible for ensuring that all contractor personnel authorized to perform work under this contract obtain base access. For entry the driver must possess a valid driver’s license and proof of insurance.

1.6.6.7. Badges. Badges are not required, however, the contractor shall comply with and meet all access control requirements for personnel, vehicles and deliveries. The contractor shall be responsible for ensuring that all Contractor personnel are authorized to perform and obtain necessary installation access under this contract. Within five (5) workdays after contract award, the contractor shall submit to the Contracting Officer and the COR the names of ALL personnel working under this contract. Changes to the Contractor personnel list shall be submitted within 24 hours of the change taking place. All Contractor employees shall have on them, at all times, positive photographic identification.

1.6.6.8 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.6.8.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.6.8.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor. The Contractor shall prohibit the entrance of persons other than Contractor engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.10 Special Qualifications: The contractor personnel shall establish and maintain a membership with the American Society of Composers and Publishers (ASCAP) and be a lifetime member of the Writers Guild of America (WGA). The contractor is responsible for ensuring he possess and maintain current certification during the execution of this contract.

1.6.10.1 Minimum requirements.

1.6.10.1.1 Master’s Degree in Arts Programming.

1.6.10.1.2 Minimum of 10 years of relevant Special Events Creative Director experience.

1.6.10.1.3 Music and non-fiction scripts have been performed at the White House, Boston’s Symphony Hall, and Radio City Music Hall as well as on various cable networks. (NBC, ABC, CBS, CNBC, HBO)

1.6.10.1.4 Experience with Olympic ceremonies, Super Bowl halftime shows, World Cup ceremonies and The United States Army Band “Pershing’s Own”.

1.6.10.1.5 Current or former Fellow at the National Endowment for the Arts.

1.6.10.1.6 Critical thinking; ability to organize, prioritize, and manage multiple projects with overlapping deadlines and production schedules in a fast-paced event environment.

1.6.10.1.7 Proficient in the utilization of computer-based design software. (MS word, Excel)

1.6.10.1.8 Solid time management habits, ability to multi-task, ability to sustain focus on long-term tasks.

1.6.10.1.9 Possess a valid Driver’s License or similar government-approved identification to obtain military installation access.

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.14 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14.1. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.6.15 Contractor Travel: N/A

1.6.16 Organizational Conflict of Interests: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.6.18 Contract Manpower Reporting: : "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms.

2.1 Definitions.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have private of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms.

AAA – Army Audit Agency

AAFs/AHPs – Army Airfields and Heliports

ACOM – Army Command

ARSTAF – Army Staff

ASCC – Army Service Component Command

ARNG – Army National Guard

ASPS – Aeronautical Source Packaging Service

AT&A – Air Traffic and Airspace

ATC – Air Traffic Control

CMRA – Contractor Manpower Reporting Application

COCOM – Combatant Command

CONUS – Continental United States

COR – Contracting Officer’s Representative

DA – Department of the Army DOD – Department of Defense

DODIG – Department of Defense Inspector General

DRU – Direct Reporting Unit

GFE – Government Furnished Equipment

FAA – Federal Aviation Administration

FAR – Federal Acquisition Regulation

HQDA – Headquarters Department of the Army

IAW – In Accordance With

ICAO – International Civil Aviation Organization

IMCOM – US Army Installation Management Command

IP – Instrument Procedures

IPR – In Progress Reviews iRAPT -- Invoicing, Receipt, Acceptance, and Property Transfer (formerly WAWF)

JTR – Joint Travel Regulation

MDEP – Management Decision Package

MDW – Military District of Washington

MICC – Mission Installation Contracting Center

NATO – North Atlantic Treaty Organization

NGA – National Geospatial Agency

NOTAM – Notice to Airmen

OCONUS – Outside the Continental United States

OCAR – Office of the Chief of Army Reserve

PEG – Program Evaluation Group

PM – Project Manager

PPBE – Planning, Programming, Budgeting and Execution

PWS – Performance Work Statement

QA – Quality Assurance

QASP – Quality Assurance Surveillance Plan

QC – Quality Control

QCP – Quality Control Plan

SAMAS – Structure and Manpower Accounting System

SIR – Serious Incident Report

SOP – Standard Operating Procedures

TOEP – Task Order Execution Plan

TUSAB – The United States Army Band “Pershing’s Own”

UIC – Unit Identification Code

WAWF – Wide Area Workflow

USAASA – US Army Aeronautical Services Agency

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Services: The Government will provide personnel to assist with clerical assistance as needed.

3.2 Facilities: The Government will provide workspace on an as need basis for the contractor to provide the support outlined in the PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor shall provide all equipment, supplies, software, transportation, tools, materials, and non-personal services necessary to provide the requested capabilities that are not listed under Part 3 of this PWS. The Contractor shall perform to the standards in this contract.

4.2 Equipment. The Contractor shall provide a laptop and software required to meet the deliverables of this contract.

PART 5

SPECIFIC TASKS

5.1 BASIC SERVICES. The contractor shall provide consultation services to advise and recommend creative ideas in support The United States Army Band “Pershing’s Own.”

5.2. Delivery & Set up. N/A

5.3. Service specifics. Contractor shall serve as Consulting Creative Director/advisor with regard to current and future development of TUSAB performances, events music, scripting, staging, videos and all other creative dimensions of TUSAB programming, including TUSAB Centennial. Participate in meetings or discussions of the above with TUSAB and their designees, either in person, by phone, or on-line. The Contractor shall make or assist in making presentations to individuals and organizations related to programming by TUSAB, including but not limited to MDW, museums and other venues at the Smithsonian, The Kennedy Center and other venues. Contractor shall provide work with TUSAB video producers/editors, and recommend additional outside video, television and music producers as needed; advise and assist in approaching prominent arts and entertainment performers for TUSAB events and projects.

5.4. Service completion, clean up, and closeout. N/A

5.5. Any other requirement or tasks expected of the contractor to include WAWF instructions.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

Serve as Consulting Creative Director/Advisor.

PRS # 2

Assist in approaching prominent arts and entertainment performers for TUSAB events and projects.

PRS # 3

Assist in making presentations to individuals and organizations related to programming by TUSAB.

Types of Surveillance to select from:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure 100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e. monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

Below are the descriptions and estimated annual labor hours for the requirements of this PWS based on historical data. These hours do not project actual requirements for the new contract, nor does it reflect hours required of subcontractors. The contractor is responsible for proposing the appropriate hours and labor mix to perform the requirements of this PWS. This data is provided for informational purposes only.

ITEM

NAME

ESTIMATED QUANTITY