Attachment_1_DRAFT__PWS_AE__010117.doc

DESCRIPTION/SPECIFICATION/WORK STATEMENT

ENGINEERING SERVICES

C.1 GENERAL

The Architect-Engineer (A/E), as an Independent Contractor, and not as an agent of the U.S. Government, shall, in accordance with the terms and conditions set forth below, furnish all labor, management, facilities, supplies, equipment, materials and transportation, necessary for the performance of the work as set forth below. During the execution of work, the A/E shall provide adequate professional supervision and quality control to ensure the accuracy, quality, completeness, and timely progress of work.

C.2 LOCATION OF WORK

Field investigations, site visits and project meetings will take place at Fort Lee, VA unless stated otherwise on a Task Order or by the Contracting Officer. The preparation of designs, plans, specifications, cost estimates and related design services shall be performed for the Fort Lee Directorates of Public Works (DPW) at the A/E firm’s office or their subcontractor’s office, as appropriate. The contract may also be used to provide A/E services for other Installations serviced by the Mission Installation Contracting Center (MICC). This includes Installations outside the local MICC region, with agreement from MICC-Lee or the Fort Eustis FDO. The contractor will have the right to refuse orders for such services to be performed outside the primary geographic boundaries.

C.3 WORK TO BE PERFORMED

C.3.1 General Engineering Services: The Engineering Services Prime Contractor shall upon receipt of duly executed Task Orders perform all services required therein, in accordance with the basic contract and attachment thereto.

C.3.1.1 Primary Services: Management, design and coordination of a wide variety of Engineering Services, to include management of engineering and architectural services in support of primary engineering disciplines, for the preparation of designs, plans, specifications and cost estimates for various projects. At a minimum, the Offeror shall be regularly engaged in engineering design in the following disciplines: mechanical, electrical and plumbing. Required services may also include: Designs and Feasibility Studies for new systems, various repairs, alterations and improvements to Barracks, Administrative facilities, Warehouses, Training Buildings and other existing facilities; services during construction; Computer Aided Design and Drafting (CADD) services.

C.3.1.2 Secondary Services: Management of architectural and engineering services for the preparation of designs, plans, specifications and cost estimates in support of the primary services on various projects. These services may consist of, but are not limited to, architectural and engineering design in the following disciplines: architectural, civil, structural, fire protection, interior design, environmental, hazardous materials, telecommunications, and roofing. The type of services that may be required will consist of, but are not limited to: Designs and Feasibility Studies for new structures, various repairs, alterations and improvements to Barracks, Administrative facilities, Warehouses, Training Buildings and other existing facilities or installation infrastructure, including design or inspection of roads and other surfaced areas construction and repair; Storm water and other drainage systems; Structural Inspections; Pavement Condition Inspections; Building condition reports, including Installation Status Reports (ISR); Rehabilitation of historic buildings and structures; services during construction; Computer Aided Design and Drafting (CADD) services, including the scanning or digitization of existing construction drawings; Environmental Surveys, Reports, Studies and Designs for the clean-up, removal, monitoring and abatement of asbestos, hazardous/toxic materials and petroleum products.

C.4 CONTRACT MINIMUM GUARANTEE.

The minimum guarantee for the Base Year Contract period shall be $10,000.00.

C.5 NOTICE TO PROCEED

Separate Notices to Proceed will not be issued for individual task orders under this Contract. The Notice to Proceed will be the award date as indicated on the individual task order(s) issued under the terms of this Contract in accordance with FAR 52.216-18, “Ordering” contained herein. Under certain circumstances, a Notice to Proceed may be other than the date as indicated on an individual task order.

C.6 PROGRESS SCHEDULES AND WRITTEN REPORTS

The A/E Project Manager shall, within seven (7) calendar days after a Pre-Proposal Conference, Progress Meeting, Design Review Meeting or any discussion, prepare a written record of the meeting and furnish one (1) copy to the DPW Project Manager and a courtesy copy to the Contracting Officer. The written report(s) shall include the project name, Contract number, Task Order number, Project number, subject, names of participants, outline of meeting, and any recommendation or conclusions.

C.7 TASK ORDERS: The A/E shall provide site investigation, engineering, technical, drafting and other services as outlined within this Scope of Work, and individually specified in task orders to be issued against this contract. Work requirements will vary amongst individual task orders. Upon receipt of a specific description of work and request for proposal from the Government, the A/E shall develop an estimated price based on hired labor costs established in the base contract and all subsequent option years, which shall prevail throughout the life of this contract. Both parties shall then discussed or negotiated as necessary to reach a mutually satisfactory final fee. A task order will be issued.

C. 8 TECHNICAL SERVICES: The A/E shall perform all work required to comply with each task order, and unless otherwise specifically provided therein, shall perform the work in accordance with the following basic requirements:

C.8.1 Miscellaneous Services/Requirements

C.8.1.1 The A/E shall obtain all necessary permits, licenses and approvals from all local, state, and Federal authorities as are necessary for the performance of the A/E's services, and if negotiated, for execution of the associated construction. Should it become necessary in the performance of the work and services for the A/E to secure the right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the A/E shall secure the consent of the owner, his representative or agent, prior to effecting entry on such property. The A/E firm shall pay for and submit to any and all regulatory agencies all permitting actions. All permitting and or licensing fees shall be borne by the A/E firm and reimbursed by the Government at the time of the negotiation as specified in each Task Order (TO). The Government shall identify in each individual task order which agencies shall require submittals of permitting or licensing requirements. The A/E shall submit all applications for permits, licenses, or other related correspondences to the applicable post where work is to be performed for final review and approval before submitting to the respective regulating agency/authority. In the preparation of the above permits, the A/E shall pay for and submit with Government approval all necessary permits as required for successful completion of the task order.

C.8.1.2 Use the Army Corps of Engineer's "Engineer Instruction Manual" (EIM) along with all applicable design standards, drawings and specifications as necessary to meet the requirements for the proposed project.

C.8.1.3 Measurements and dimensions for studies, reports, specifications, drawings, cost estimates, design analysis, and calculations shall be in the English units unless otherwise specified in the TO.

C.8.1.4 Cost Estimates: Estimates of construction cost will be required and prepared for projects, as applicable. Estimates shall be submitted no later than 10 days after the design submittal for which they support. Costs shall be prepared for all components or features of the project and for the project as a whole. Estimates shall be prepared using the latest version of R.S. Means, Job Order Contracting (JOC) electronic cost estimating system, Microsoft Excel or the latest version of the U.S. Army Corps of Engineers Micro Computer Aided Cost Engineering System (MCACES), based on Task Order requirements or as indicated in the task order. Instructions, software and electronic unit price books will be obtained by the A/E firm at their own expense prior to commencement of work. In preparation of the cost estimate, the A/E shall follow the format provided by the Installation requesting services or USACE, and provide backup documentation of the estimate. The A/E firm shall include work classification cost breakdowns as requested and directed by the DPW project manager. They shall be based upon current material, labor and equipment costs, and shall be of sufficient details as will permit analysis of the adequacy of the estimates. Estimates shall not contain lump sums that cannot be broken down. Conceptual estimates shall be in sufficient detail to show major components as shown on the (Military Construction Program Form), DD Form 1390, (Military Construction Project Data Form for Congressional Approval), DD Form1391. Cost estimates should be submitted under a separate cover, not bound with the plans or specifications and marked "FOR OFFICIAL USE ONLY". The contractor shall also provide a hard copy of the final MCACES estimate and or EXCEL along with a compact disk version recorded on a Compact Disk Readable, (CDR). Each individual scope of work shall determine format and number of copies required.

C.8.1.5 Sustainable Buildings Policy & Leadership in Energy and Environmental Design (LEED)

C.8.1.5.1 DoD Sustainable Buildings Policy: A/E designs shall comply with DoD Sustainable Buildings Policy memorandum or the most current sustainable design and construction policy memorandum applicable to Fort Lee. It is DoD policy to build, operate, maintain, reuse, demolish or deconstruct DoD buildings in a sustainable manner, as outlined by DoDI4170.11 and Unified Facility Criteria 4-030-01. DoD policy memoranda establish supplementary Department policy on sustainable buildings and specifies DoD Component (i.e., Department of Army, Air Force, etc.) actions necessary for compliance with DoD policy.

C.8.1.5.1.1 All new building design and construction shall conform to the guiding principles in the ‘High Performance and Sustainable Buildings’ memorandum of understanding (MOU), to be provided by the Fort Lee Environmental Management Division. A/E will design and certify, as appropriate, all new construction projects, at a minimum, to the Silver level of the LEED green building rating system (or equal). Beginning in FY12 the sum of energy and water efficiency credits shall equal or exceed 40% of the points required for a LEED-Silver (or equal) rating; this highlights the importance of pursuing additional energy- and water-related credits in areas such as cool roofs and day lighting.

C.8.1.5.1.2 All major repair/renovation projects in existing buildings shall also conform to the guiding principles where they apply. The DoD Components will design, execute and certify major repair/renovation projects to be LEED Silver, at a minimum, where appropriate.

C.8.1.5.1.3 Reduced total cost of ownership is intrinsic to sustainable buildings. A/E shall incorporate life cycle and cost/benefit analysis into design decisions for new construction and major renovation/repair projects.

C.8.1.5.2 LEED on Minor Repair/Renovation Projects: LEED principles shall be incorporated on minor repair/renovation projects to the maximum extent possible and practicable. The goal of design and construction for LEED repair/renovation projects is to incorporate the necessary elements to collect LEED Silver rating points.

C.8.1.5.3 LEED Registration and Certification: All projects required or attempting to attain LEED Silver rating or higher shall be registered with the USGBC at the beginning the design phase. When certification is pursued the certification process shall be followed up during the construction phase either by the offeror under Title II Services or by the Contractor in conjunction with the design phase LEED development work.

C.8.2 Studies and Reports: Accomplishment of general studies, reports programming documents, or analysis may be required as part of a Task Order or as the Task Order itself. All studies and reports shall be conducted in adherence to the following general guidelines.

C.8.2.1 Field Investigations, laboratory testing, and surveys shall be required to accomplish specific studies and shall be performed in accordance with required scope of work.

C.8.2.2 Drawings, renderings, physical models, photography (Still, DVD, or Video) and sketches shall be prepared as required to present the details and results of the study.

C.8.2.3 Cost Estimates shall be prepared as required. Level of detail required for studies and reports will be specified in the Individual Task Orders. The government will allow up to 10 days after the drawing submission to receive cost estimates for each phase of work.

C.8.2.4 Reports shall present the following:

a. Discussion of the study and investigation.

b. Description of all plans and schemes considered for obtaining the desired end result of the study.

c. All charts, graphics, drawings and sketches required to present and illustrate the details and results of the study.

d. Provide sufficient background information and computations to compare alternatives and support documentation.

e. LEED checklist with possible LEED points the project may attain.

f. Required estimates of construction costs, including comparative costs for indicated alternate plans and schemes.

g. Results, conclusions and recommendations.

h. Reports shall be professional bound in quantities specified in each task order.

C.8.3 Field/Site Investigations: The A/E shall provide all necessary investigations of the site to ensure that the design (or other specified service) reflects existing conditions and program/project requirements, except when the Government directs the use of as-built plans in lieu of site investigation. Investigations may include, but are not limited to the following:

C.8.3.1 As-Built Drawing Research and Field Verification: Verify all existing site conditions through the use of all available as-built drawings and site visits as necessary. All site visits should be documented with reports and photographs submitted to the Contracting Officer or the Contracting Officer’s Representative (COR). The provision of, or the lacking there of, existing or "as-built" drawings by the government does not alleviate the A/E's responsibility of verifying existing conditions, unless so stated in the TO. The A/E is responsible for formally notifying the Contracting Officer of the need for additional site investigations necessary to complete the work because of problems with the Government furnished information.

C.8.3.2 Topographic Surveys: Topographic surveys shall include the determination of location of all roads, utilities structures, pipeline inverts, trees, etc. which may affect the project. Whether field or aerial surveys are used is left to the discretion of the contractor but remain the property of the government. A sufficient quantity of horizontal and vertical control shall be established to provide a detailed topographic survey with contour lines for the area to be surveyed. Spot elevations affecting design of facilities shall be provided such as ground elevations, elevations on existing utilities, and on visible surface features within the area to be surveyed. All surface and subsurface features within the area to be surveyed shall be shown and identified on the topographic maps. These features shall be located by sufficient distance ties and labeled on the topographic sheets to permit accurate scaling and identification. The A/E is required to contact the local utility companies to assist in locating underground lines prior to the start of any invasive work. All manholes shall be opened and pipe sizes and invert elevations shall be shown.

C.8.3.3 Utility Surveys: Utility Surveys may include electromagnetic scanning, ground penetrating radar, vacuum excavation, or other means for utility location, clearance and demolition. Specific methods to be used will be specified in the individual task orders.

C.8.3.4 General Environmental Requirements:

C.8.3.4.1 Environmental, Toxic and Hazardous Material Testing. Environmental, Toxic and Hazardous Material Testing will normally include wetlands delineation, asbestos, lead, and PCB sampling, underground and aboveground storage tanks as required. Survey results and report will normally be required. The A/E may at times be required to provide supplementary or new studies/surveys to compliment the tasks required in within the description of this scope of work and its related tasks. Areas of work to be included but not limited to are noise, traffic, and clean air issues.

C.8.3.4.2 Fort Lee Environmental Special Conditions (ESC). The A/E will be responsible for reading and becoming familiar with the Fort Lee Environmental Special Conditions and incorporating all applicable requirements of the ESC in to all design documents and drawings, as appropriate, based on the checklist provided in the document. An example of approved ESC (construction) contract language is provided at Appendix B.

C.8.3.5 Geotechnical Investigation: All subsurface investigation work will be conducted in accordance with industry standards. No drilling, boring or other sub-surface investigation shall be conducted without a digging permit from the DPW. Drilling and sampling shall be by the Standard Penetration Test methods as described in ASTM D 1586-84 and all sampling will be continuous unless intermittent sampling is specifically justified in the scope of work. A qualified and experienced geologist or geo-technical engineer shall visually classify all samples in accordance with ASTM D 2488-90. Samples shall be placed in glass jars and protected from the elements. A complete boring log will be kept for each boring. The boring logs shall be included in the final design analysis report. All samples will become the property of the government upon completion of the project. Any geophysical methods employed in the subsurface investigation shall be described in the scope of work with their intended results and will also be conducted using available ASTM standards. Similarly, a qualified soils laboratory will conduct all labs testing required. The testing shall be carried out in accordance with ASTM standards where available.

C.8.3.6 Destructive Testing: Limited destructive testing may be required to confirm existing conditions of facilities and infrastructure. If destructive testing is required, the A-E shall conduct the destructive test in a discreet location and shall be responsible for all repairs to restore the area tested to an appropriately presentable state as determined before hand by the Contracting Officer and the DPW.

C.8.4 Design, Design Phases and Submittals: Development of architectural/engineering designs and investigations evolve through progressive stages or phases. Proper development follows a methodical and cyclic approach of investigations, presentation of findings, and decision-making. Each cycle or phase proceeds after decisions and directions are established and approved in the previous phase. The level of detail increases with each succeeding phase. Even though proper development inherently dictates progression through the process of each phase, formal submittals are not necessarily required at each phase. Moreover, the type, scope and complexity of the project will often dictate the required number of formal submittals. The submittal scope and requirements are defined in each task order scope of work. Presented below are the typically required design submittals under this contract. Additional submittal requirements or relief from design submittal requirements will be specified in the scope of work for each individual task order. All design drawings shall be prepared in electronic format as specified as the installation standard and provided to the A-E.

C.8.4.1 The following represents a standard approach for submittal review periods. It is the Government’s right to eliminate the 60% design period if the project does not warrant the extra design stage.

a. SITE INVESTIGATION/CONCEPT DESIGN: This represents a 35% design review, which shall primarily consist of project concept, preliminary drawings, field investigation narrative reports indicating analysis of existing conditions, economic analyses, identification of permit requirements and proposed scheme of work. Include sketches and a project analysis assuring compliance with Government criteria. Also include a tentative Table of Contents showing proposed specification sections to be used and a preliminary LEED checklist indicating LEED points the project will likely attain. A/E to provide a preliminary markup of the Fort Lee Environmental Special Conditions (ESC), Appendix B for DPW Environmental review and comment. The A-E shall provide electronic file copies of all documents, except the cost estimate, in .pdf format in addition to all drawing files in AutoCAD format.

b. PRELIMINARY DESIGN: This represents a 60% submission which shall consist of the following, in accordance with the U.S. Army Corps of Engineer’s Engineering Instruction Manual:

Permit application, if applicable

Comprehensive Interior Design (CID), if applicable

Preliminary Drawings and Specifications

Preliminary Construction Cost Estimate

Any design computations/analysis, if applicable

Preliminary Construction schedule

Preliminary GIS deliverable coordination

LEED checklist indicating LEED points the project will likely attain

ESC Appendix B for DPW Environmental review and comment

Any design computations/analysis

One copy of reproducible 30% design comments with responses

c. PRE-FINAL DESIGN: This represents a 90% submission that shall consist of the following, in accordance with the Corps of Engineer’s Engineering Instruction Manual:

Complete Permit Documents, if applicable

Complete Comprehensive Interior Design (CID), if applicable

Complete Detailed Drawings and Specifications

Complete Submittal List

Complete Detailed Construction Cost Estimate

Complete Design Computations/Analysis, if applicable

Complete Estimated Construction Schedule

Complete LEED checklist indicating LEED points the project will likely attain

Complete ESC Appendix B fully incorporated into project documents

Complete Dominion Virginia Power Load Letter

Complete GIS deliverables

Any design computations/analysis

One copy of reproducible 60% design comments with responses

All materials submitted should be in complete, final format and accurate in the best judgment of the A/E except for minor typographical errors and penciled-in corrections.

d. FINAL DESIGN: This represents a 100% design effort. The A/E will incorporate the 90% design review comments into the 100% submission (Final Design). This shall consist of completed permits, drawings, specifications, submittal list, cost estimate, and design analysis and construction schedule with a reproducible copy of the 90% design comments. If it determined by the government that all necessary comments were not incorporated into the final submittal, the A/E Firm shall at no additional cost to the government, make immediate corrections to the contract documents. If requested in the Task Order, final GIS deliverables shall be provided with this submittal. Any documentation or information furnished by the Government during the term of the Task Order (e.g. As-Built Drawings) shall be returned at this time. The A-E shall provide electronic file copies of all documents, except the cost estimate, in .pdf format in addition to all drawing files in AutoCAD format.

C.8.4.2 Preliminary Drawings: All drawings will be plotted from AutoCAD and submitted on 42" x 30" or 36” x 24” sheets as scale line drawings in sufficient detail to show adequacy of design, the utilization of the item involved, and conformance of design with the intent of the project set forth in the instructions.

C.8.4.2.1 Site Plans: Prepare and submit site plans showing the location of each proposed building and facility, critical grades contours, drainage and relation of building and facilities to existing buildings, facilities, street systems, above and underground utilities, entrances and finished grades. Existing grades shall be indicated. Cultural features shall be indicated. At locations where survey control (coordinate system or base lines) has been established, buildings and facilities shall be tied-in to such control. Logs of subsurface explorations shall be shown.

C.8.4.2.2 Building and Structures: Drawings for this work shall be dimensioned showing floor plans, sections, elevations and locations of principal items of installed equipment in accordance with the following.

C.8.4.2.2.1 All required controlling dimensions shall be clearly indicated on the drawings.

C.8.4.2.2.2 Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs, and utility spaces properly related to exterior access, roads, parking and service areas, etc. Individual treatment shall be given to items involving special or complex design or deviations from accepted standards. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing and loadings shall be indicated to scale. Pertinent information regarding fire prevention, safety requirements, design live loads and wind loads shall be shown.

C.8.4.2.2.3 Elevations shall include story heights, fenestration, and adaptation to finished grades at the site.

C.8.4.2.2.4 Sections of structures, including framing, partitions, suspended ceilings and ducts, floor class, equipment, etc., shall be shown on the drawings.

C.8.4.2.2.5 Typical wall sections shall be shown at a scale of no less than 3/4 inches = 1 foot. Sections shall include material and thickness, methods of attachment, and type of windows, with relations thereof, to supporting structural columns or walls.

C.8.4.2.2.6 All contractor-furnished equipment, Government furnished equipment to be installed by the contractor, and equipment furnished and installed by the Government shall be listed separately.

C.8.4.2.2.7 For heating, air conditioning, mechanical ventilation and plumbing, and special mechanical features such as elevators, hoists, kitchen equipment, fire suppression system, energy monitoring and control system (EMCS), etc., indicate the location, capacity and space requirements of all major items of mechanical equipment. Single line diagrams of ducts, pipes and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and ductwork is exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning and refrigeration equipment shall be clearly stated. The A/E is required to provide calculations and explanations, etc for insulation and other energy related design considerations.

C.8.4.2.2.8 For electrical systems, indicate typical lighting arrangements, types of fixtures proposed, general light intensities, special electrical requirements of the using service (facility owner/occupant), including communication and electronic facilities where applicable, light and power service entrance, fire detection/alarm systems and distribution arrangement. Conduits, including those to be wired by others shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits shall be shown. Cable sizes, current demand factors, and the switch and panel board description are not required. Location, capacity and space requirements of all major items of equipment shall be shown including interior sub-stations service equipment and panels. Power, communication and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

C.8.4.2.3 Utilities, Site Improvements and Similar Construction. Drawings for this work shall be prepared, separately if necessary, showing the following:

C.8.4.2.3.1 All required controlling dimensions will be clearly indicated.

C.8.4.2.3.2 All existing utility lines, manholes and any conflicts between existing and new.

C.8.4.2.3.3 Layouts sufficiently detailed to show the system and design proposed. Details shall include necessary plans, elevations and sections of special features. Tentative capacities of sizes of major features and items of equipment shall be indicated. Type of materials shall be indicated.

C.8.4.2.3.4 Grading and typical sections of all project areas.

C.8.4.2.3.5 Profiles of pipelines and crossing utilities for new and existing.

C.8.4.2.3.6 Drainage features.

C.8.4.2.3.7 Final Dominion Virginia Power Load Letter

C.8.4.2.4 Roads, Walks, Open Storage, Parking Areas and Similar Construction. Drawings for this work shall be prepared, separately if necessary, showing the following:

C.8.4.2.4.1 All required controlling dimensions.

C.8.4.2.4.2 Layout of all typical street intersections, culverts, and major drainage structures.

C.8.4.2.4.3 Necessary plans, elevations and sections of special features.

C.8.4.2.5 High-Temperature-Hot-Water Heating Systems and Air Conditioning Systems of 75 Tons or More. Design for this type of construction shall be prepared in accordance with the requirements set forth above for site plans, buildings and structures, and utilities subject to the following:

C.8.4.2.6. Individual treatment shall be given to items of complex design.

C.8.4.2.6.1 Elevations and sections shall show equipment clearances and heights, piping arrangements, support details, etc., necessary for proper installation.

C.8.4.2.6.2 Detailed drawings shall be prepared showing proper capacities of all major items of equipment and necessary accessories, water flows, temperatures and pressures, flow and control diagrams, fuel-handling and storage equipment, distribution-line and expansion-loop details, manhole details, water-treatment and storage facilities, etc. The drawings will be of such detail that few, if any, changes will be required for acceptance as completed working drawings.

C.8.4.3 Basis-of-Design (Preliminary Design Analysis): The A-E shall prepare and submit, for all designs, a basis-of-design showing typical analyses for basic parts of the project, including structural, mechanical and electrical features and each utility, and stating all loadings, criteria, factors, assumptions and codes on which the design is to be based. Where applicable, the basis-of-design shall include the planned utilization, relocation or removal of existing facilities and if necessary, list all Government furnished items to be installed by the Contractor. Basis-of-design shall include the following:

C.8.4.3.1 A description of each of the facilities involved.

C.8.4.3.2 Approximate capacities of the major mechanical and electrical items with a brief description of their function and operation of the system.

C.8.4.3.3 All data required for preliminary engineering and architectural analysis of the project not shown on the preliminary drawings.

C.8.4.3.4 A LEED checklist indicating LEED points the project will likely attain. For new construction and additions the goal is to attain LEED Silver.

C.8.4.3.5 Air Conditioning Systems of 75 Tons or More. In addition to the above requirements, the basis-of-design shall show detailed building heat of cooling load calculations, determination of the size and number of boiler or air conditioning units, fuel-storage and equipment capacity determinations, distribution-line pipe-size and flow calculations, expansion-tank sizing, and all other calculations required to determine the proper operation of the plant with provisions for future expansion, if required. An air balance calculation chart for the entire facility shall be provided showing room/area air quantities per air handling system and include exhaust and outdoor air ventilation requirements for a complete facility air balance calculation.

C.8.4.4 Outline Specifications: The Contractor shall prepare outline specifications for each project consisting of a complete listing of all applicable specification sections organized in accordance with the current Construction Specifications Institute (CSI) Masterformat system. The outline specifications shall be coordinated with the preliminary design drawings and shall identify the Headquarters U.S. Army Corps of Engineers (HQUSACE) guide specifications to be used. If applicable HQUSACE guide specifications do not exist for a certain listing, then "Job-Written Specification" shall be indicated after that listing in the outline. Section numbering shall follow the numbering of the HQUSACE guide specifications upon which they are based, or if no guide specification exists for a certain section, the section shall be numbered in conformance with the CSI Masterformat system. The A/E firm is also reminded that editing of the technical specification sections is mandated prior to preparation of the design package.

C.8.4.5 Final Design: The final design package shall consist of the:

a. Contract Drawings.

b. Contract Specifications (to include bid schedule and submittal register when required).

c. Current Cost Estimate.

d. Final Design Analysis.

e. Final LEED checklist with LEED points the project may attain.

f. Final ESC Appendix B fully incorporated into project documents

g. Construction Schedule.

h. All Government Review Comments.

i. All other documentation as required in the specific Task Order.

This package shall reflect project criteria and approved preliminary design. The final version of the design package furnished by the A/E shall accurately and adequately address all Government review comments. The Government will require the Contractor to make further revisions to the final text if, in the opinion of the Government, the review comments have not been satisfactorily addressed or significant typographical errors are discovered. The A/E shall prepare the final design of the project complete with all component parts and appurtenances. The final construction cost estimate shall be within the approved budget estimate or within the target construction cost as specified in the TO.

C.8.4.5.1 Contract Drawings: The A/E shall prepare complete detailed drawings for use in the construction contract. Drawings shall be prepared using "Tri-Service CADD Standards" (ref. http://tsc.wes.army.mil) and other formats specified as the installation standards for electronic and hard copy drawings (Appendix A). Final drawings shall be based on approved designs and layouts, and shall be prepared using AutoCAD. Layering shall be in accordance with American Institute of Architect (AIA) standards. The finals shall include the CADD drawings plotted on 42" x 30"or 36” x 24” drawing sheets, as directed by the KO/COR, and copies of all CADD files on recordable CD-ROM in the format required by the installation standard. The scales shall be as approved by the Contracting Officer. Line weights shall be consistent through all disciplines and drawings. Each drawing sheet shall include graphic scale(s) for the scales used on that sheet. The coordinates or ties to base lines of at least two adjacent corners of each building structure and of principal points on utility lines, roads, railroads, pavements and similar construction features shall be shown on the drawings. The drawings shall be prepared for the entire project designed under this contract and shall be usable for the solicitation of bids and award of construction contracts in conjunction with the contract specifications. All completed, signed drawings for bidding purposes and construction shall be reproduced and provided by the Government.

C.8.4.5.2 Contract Specifications: The A/E shall prepare the technical specifications in accordance with ER 1110-345-720 entitled: "CONSTRUCTION SPECIFICATIONS". The specifications shall be prepared in the format as described in the Corps of Engineers EIM. The A/E shall prepare the specifications using SPECSINTACT, simplified (JOC) Standard or other construction industry standard as indicated on the individual task order. SPECSINTACT is an automated specification processing system and is available from the National Institute of Building Sciences, Attn: CCB, 1201 L Street N.W., Suite 400, Washington, D.C. 20005, telephone (202) 289-7800 through subscription to their Construction Criteria Base (CCB) system on compact disk with read only memory (CD/ROM). The Engineering and Environmental Division shall decide on each individual delivery order as to whether the project specifications are to be submitted in the most current Word format or SPECINTACT.

C.8.4.5.2.1 The A/E is responsible for preparation of Sections 01010 - Summary of Work, and the remainder of Division 1, Division 2 thru 16 Technical Specifications, Specification Table of Contents, Bidding Schedule, and if applicable SPECSINTACT generated Submittal Register for each project attachments (except for the Project Submittal Register). The A/E will be provided standard samples of Division I specifications (exclusive of Section 01010-Summary of Work), which shall be added to the A/E prepared items. The summary of work shall include a comprehensive scope statement which captures all facets of work to be accomplished. The A/E firm shall be provided with the current Fort Lee Environmental Special Conditions (ESC) Package for use on Fort Lee design TOs. The A/E shall fill out the Appendix B checklist in the ESC Package to determine the applicable parts of the ESC that are to be incorporated into the design or completed by the construction contractor. The ESC Package shall be used and incorporate by reference in design basis of design, specifications and on project drawings.

C.8.4.5.2.2 The guide specifications shall be carefully tailored and supplemented as required specifying all requirements for the construction project. In adapting the guide specification to a specific project, modifications will be held to the minimum necessary to provide for local conditions, special requirements, and new developments and improvements in design or construction techniques. If guide specifications are not available for a particular work item, the A/E shall prepare job-written specifications in the same format and writing style as the HQUSACE guide specifications. Specifications for minor highways and related work shall be prepared in the same format and writing style as the guide specifications. However, specifications shall conform to the standard specifications of the State Department of Transportation concerned.

C.8.4.5.2.3 Final specifications, index, and bidding schedule shall be prepared on 8-1/2 inch by 11 inch white bond paper, and shall accurately address all Government review comments. All typed specifications shall be carefully proofread and corrected to eliminate all typing errors. AN ORIGINAL MANUSCRIPT, TWO COPIES, CD-ROM in CD-R format CONTAINING THE FINAL SPECIFICATIONS IN SPECSINTACT OR WORD 7.0 FORMAT (which format to be determined by project manager at time of TO) SHALL BE SUBMITTED TO THE CONTRACTING OFFICER. The A/E shall make subsequent revisions and corrections to the final specifications if, in the opinion of the government, the review comments have not been satisfactorily addressed or significant errors are discovered.

C.8.4.5.2.4 When included in the task order, the A/E shall prepare a bidding schedule listing all bid items and estimated quantities for unit price contracts. A bidding schedule is required for lump sum contracts such as building construction and renovation projects even where the scope of the work is well defined for quantity take-off purposes. A bidding schedule will be required if the contract contains any or all of the following: unit price items, options, additive items, deductive items, and asbestos removal. If a bidding schedule is required, bid items shall be developed so that the total construction costs are broken down by major work items. Minor or incidental work shall be included in the costs of major work items. Bid items, which are considered well defined on the drawings, for quantity take-off purpose shall be designed as lump sum; otherwise bid items shall be listed on the bidding schedule as unit price with estimated quantities.

C.8.4.5.2.5 A submittal register shall be prepared listing all submittals required by the specifications. A draft submittal register shall be prepared by the A/E and submitted with the draft specifications for review by the Government. An original of the final submittal register shall be submitted with the final specifications. It shall also be submitted electronically with the final specifications.

C.8.4.5.3 Construction Costs:

C.8.4.5.3.1 The estimates shall be accurate and realistic, reflecting current prices for labor, equipment and materials, and taking into account probable labor shortages that may occur because of other known projects in the area. Each major item shall be broken down into component units of labor, equipment and materials with the quantity and cost of each unit shown. Lump sum amounts for major items that cannot be readily analyzed will not be accepted. Current cost estimates shall present separate costs for each line item, broken down into costs for individual buildings, facilities and components.

C.8.4.5.3.2 Diversion of Construction and Demolition (C&D) Waste. In preparing the construction cost estimate, consideration must be made for ACSIM policy for diversion of construction and demolition (C&D) waste from landfill disposal. Under this policy, the contractor shall divert a minimum amount of C&D waste by weight from landfill disposal per the Fort Lee ESE, unless a justification is submitted and the Government determines a lower diversion rate is acceptable. The table below provides examples of type of C&D debris generated in various phases of a construction project and is provided for informational purposes only:

C.8.4.5.3.2 The cost estimate data shall be provided in electronic file format on recordable CD as well as hard copies indicated.

C.8.4.5.4 Final Design Analysis: The A/E shall prepare and submit design analyses for all designs, including statements of all criteria, loads, factors, assumptions, and codes used, diagrams and charts developed in connections with designs, and the computation made there on.

C.8.4.5.5 Project Schedules: The A-E will prepare a project schedule for each Task Order, the type of project schedule will be based on the size and complexity of the project. Project schedules will be PERT or GANTT type and shall reflect any phasing requirements for the project. The project schedule program used by the A/E is to have the capability to be uploaded to MS Project for use by the DPW. A critical path method project schedule may be required on complex projects if specified in the task order.

C.8.5 Design Reviews: The Government will perform reviews of the A/E's work during various stages of the work effort. Number and type of reviews will be specified in individual task orders. Purpose of the review process is to ensure that the work is evolving as intended and to afford the opportunity for input by the Government. When the government provides comments to the A-E, replies shall be provided in electronic format from the A-E to the government and included in the final Design Analysis/ Basis of Design.

C.9 A/E SERVICE DURING CONSTRUCTION (TITLE II SERVICES): A/E shall perform Title II services as required in specific task orders.

C.9.1 Submittal Reviews: During the project construction period, the A/E shall review all shop drawings, material, fixtures, equipment, samples, plant, materials and color schedules submitted by the Contractor, and shall review for general compliance or reject such items in accordance with their conformity to the contract plans and specifications. The A/E shall furnish clear, concise comments in writing for those submittals that are not acceptable.

C.9.2 Site Visits and Reports: The A/E shall visit the construction site as requested by the Contracting Officer or his representative. Maximum number of visits will be specified in the individual task orders. An abbreviated exit interview shall be provided immediately following each visit. A formal written report summarizing results/findings of the visit will be submitted within seven (7) days after each visit. Reasons for visits may include, but are not limited to the following:

a. Evaluation and recommendations pertaining to change orders.

b. Inspection of construction or equipment to note conformance to plans and specifications, industry and regulatory standards, and general quality.

c. Coordination in resolution of particular construction difficulties.

C.9.3 Technical Assistance: Upon request from the Contracting Officer the A/E shall provide or respond to either verbal or written requests for technical assistance relating to the design, construction, modifications, or user requested changes associated with a project. The A/E effort may range from, but not be limited to, design, technical review and recommendations, and cost estimating. Requests for assistance during the bidding and construction period resulting from errors, omissions, or conflicts in the original design documents are considered the responsibility of the A/E and shall be corrected by the A/E in a timely manner at no additional cost to the Government.

C.9.4 As-Built Drawings: After the project is constructed, the A/E may be tasked to review and prepare record or as-built drawings. Final as-built drawings shall conform to the standards outlined in paragraph, Contract Drawings.

C.10 GENERAL TECHNICAL DEFINITIONS AND INSTRUCTIONS: For information/guidance relative to general technical definitions and instruction see the current edition of the Corps of Engineers EIM.

C.11 COORDINATION AND PROSECUTION OF WORK:

C.11.1 Project Manager: During the prosecution of the design work under each task order, the A/E shall keep in close liaison with the designated Project Manager/COR.

C.11.2 Government Publications: All work shall be in accordance with the engineering instruction, directives, guide specifications, drawings, technical manuals and other instructions furnished or specified in the TO.

C.11.3 Economic Design: The design of each project shall be the most economical with necessary consideration being given to the most efficient utilization of all materials consistent with the design criteria.

C.11.4 Health and Safety Standards: The facilities, systems, and equipment designed under this contract shall comply with the Occupational Safety and Health Act (OSHA), Code of Federal Regulation, Title 29, Chapter XVII, Parts 1910 and 1926. Any problems in incorporating these standards due to conflicts with other technical criteria will be submitted to the Contracting Officer for resolution.

C.11.5 Corrections to Bid Documents: The A/E shall make any corrections to the contract plans, specifications and cost estimates as may be necessary because of errors or omissions, and shall prepare addenda during the bidding period that may be required as a result of such deficiencies.

C.11.6 Contractor’s Fee: The A/E shall include the cost of all engineering, special studies, consultant services and laboratory work required, except as may be otherwise specifically provided in the task orders.

C.11.7 Construction Cost Limitation: The target construction cost set forth in a task order is the amount of funds estimated or budgeted for the construction of the project involved at the projected date of award with escalation to midpoint of construction.

C.11.7.1 Every effort is to be exerted to develop a design such that the project may be constructed within the target cost.

C.11.7.2 If, as the work progresses, it is determined that the project cannot be constructed with the construction cost or subsequently approved preliminary cost estimates, the Contracting Officer shall be so advised, and the A/E will be instructed as to the action to be taken.

C. 11.7.3 The A-E shall advise the government of the construction time used when preparing the construction cost estimate.

C.11.8 Estimates and Bid Schedules: Estimates of construction cost shall be prepared in accordance with proposed bidding schedules, except as otherwise noted in the applicable task order.

C.11.9 Clarification of Government Furnished Information: The A/E shall advise the Contracting Officer of any discrepancies, ambiguities, or lack of clarity noted in material furnished for use in connection with the project.

C.12 GOVERNMENT REVIEW TIMES: The time required by the Government to review submissions, made by the A/E under this contract shall be 14 calendar days unless unusual circumstances dictate otherwise

C.13 MARKING DOCUMENTS “FOR OFFICIAL USE ONLY”:

C.13.1 All pages of construction cost estimates shall be stamped; top and bottom, "FOR OFFICIAL USE ONLY" and a "FOR OFFICIAL USE ONLY" cover will be placed in front of the estimate. The cost estimate should be submitted under a separate cover.

C.13.2 All letters, reports, plans, sketches, specifications, estimates,…