W91QF424Q0001_Solicitiation.pdf

W91QF424Q0001

Section B - Supplies or Services and Prices

COMBINED SYNOPSIS/SOLICITATION

W91QF4-24-Q-0001 Combined Synopsis/Solicitation – Fire Equipment and Maintenance Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation # W91QF4-24-Q-0001 is issued as a Request for Quote (RFQ).

(iii) Federal Acquisition Circular: This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2023-04 effective as of 02 June 2023.

(iv) NAICS code: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance(PSC of J042-Maint/Repair/Rebuild of Equip- Fire Fighting/Rescue/Safety Equip; Environment Protect Equip/Matls). The Offeror must be registered in the System for Award Management (SAM) before an award could be made to them. If a company is not registered in SAM, they must do so by going to SAM web site (https://www.sam.gov) and registering prior to submission of a quote.

(v) All questions are to be submitted in writing to the contract specialist, Gonca Cool at gonca.cool.civ@army.mil and the contracting officer, Lucinda Archer at lucinda.s.archer.civ@army.mil by 12-October-2023 at 10:00am

(PST).

(vi) All matters pertaining to this solicitation should be directed to: Gonca Cool, Contract Specialist, 831-242-7203, gonca.cool.civ@army.mil, or Lucinda S. Archer, 831-242-3292, lucinda.s.archer.civ@army.mil .

(vii) Quote Submission: Electronic copies are acceptable via email to the contract specialist, Gonca Cool at gonca.cool.civ@army.mil and the contracting officer, Lucinda Archer at lucinda.s.archer.civ@army.mil by 23-October-2022 at 12:00 P.M. (PST).

Contract Line Items:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Annual Maintenance Services

FFP

The contractor shall provide services and maintenance (corrective, preventative, and predictive) to all fire equipment annually as identified in paragraph 5 of PWS.

FOB: Destination

PSC CD: J042

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job Quarterly Maintenance

FFP

The contractor shall provide quarterly maintenance (corrective, preventative, and predictive) of Air Sampling/Testing and Analysis as defined in PWS 5.9. (1 Job = every 3 month inspection for a total of 4 Jobs performed in 12-month period).

FOB: Destination

0003 1 Job Unregularly Scheduled/ Emergency Repairs

FFP

Unregularly Scheduled & Emergency repairs IAW PWS Section 5.19.

1001 1 Job OPTION Annual Maintenance Services

FFP

The contractor shall provide services and maintenance (corrective, preventative, and predictive) to all fire equipment annually as identified in paragraph 5 of PWS.

1002 1 Job OPTION Quarterly Maintenance

FFP

The contractor shall provide quarterly maintenance (corrective, preventative, and predictive) of Air Sampling/Testing and Analysis as defined in PWS 5.9. (1 Job = every 3 month inspection for a total of 4 Jobs performed in 12-month period).

1003 1 Job OPTION Unregularly Scheduled/ Emergency Repairs

FFP

Unregularly Scheduled & Emergency repairs IAW PWS Section 5.19.

2001 1 Job OPTION Annual Maintenance Services

FFP

The contractor shall provide services and maintenance (corrective, preventative, and predictive) to all fire equipment annually as identified in paragraph 5 of PWS.

2002 1 Job OPTION Quarterly Maintenance

FFP

The contractor shall provide quarterly maintenance (corrective, preventative, and predictive) of Air Sampling/Testing and Analysis as defined in PWS 5.9. (1 Job =

2003 1 Job OPTION Unregularly Scheduled/ Emergency Repairs

FFP

Unregularly Scheduled & Emergency repairs IAW PWS Section 5.19.

3001 1 Job OPTION Annual Maintenance Services

FFP

The contractor shall provide services and maintenance (corrective, preventative, and predictive) to all fire equipment annually as identified in paragraph 5 of PWS.

3002 1 Job OPTION Quarterly Maintenance

FFP

The contractor shall provide quarterly maintenance (corrective, preventative, and predictive) of Air Sampling/Testing and Analysis as defined in PWS 5.9. (1 Job =

3003 1 Job OPTION Unregularly Scheduled/ Emergency Repairs

FFP

Unregularly Scheduled & Emergency repairs IAW PWS Section 5.19.

4001 1 Job OPTION Annual Maintenance Services

FFP

The contractor shall provide services and maintenance (corrective, preventative, and predictive) to all fire equipment annually as identified in paragraph 5 of PWS.

4002 1 Job OPTION Quarterly Maintenance

FFP

The contractor shall provide quarterly maintenance (corrective, preventative, and predictive) of Air Sampling/Testing and Analysis as defined in PWS 5.9. (1 Job =

4003 1 Job OPTION Unregularly Scheduled/ Emergency Repairs

FFP

Unregularly Scheduled & Emergency repairs IAW PWS Section 5.19.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Presidio of Monterey (POM) Fire & Emergency Services Division (FESD) Fire Equipment Services and Maintenance

Version Date 25 September 2023

1. GENERAL:

1.1. Description of Services/Introduction: This is a non-personal services contract to provide Fire Equipment Services and Maintenance. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: Presidio of Monterey (POM) Fire & Emergency Services Division (FESD) is a small department that covers approximately 10 square miles of response area. POM FESD is comprised of two (2) separate Fire Demand Zones (FDZ’s) that include 2 separate fire stations providing for effective response capability to our base population to include automatic and mutual aid partnerships surrounding the Installation. Presidio of Monterey has over 95 facilities, 20 Barrack units, 37 Residential units, and contains the Garrison Headquarters. With the largest facility, being a 4-story barracks at 128,000 sq. ft. It also provides solider support containing PX, Commissary, (2) DFAC's and a Fitness Center. Southern portion of the Installation sits adjacent to Huckleberry Hill, a 450-acre Nature Preserve. Ord Military Community has over 32 facilities, 1800 Residential units. Additionally, the Installation contains 234 buildings totaling approximately 3.5 million square feet requiring fire inspection.

1.3. Objectives: To service and maintain vital pieces of fire equipment IAW with NFPA (National Fire Protection Association) policy and regulation, that Army has adopted. The FESD staffs a fleet of emergency vehicles which is currently comprised of One (1) Engine (Pumper), ; One (1) 105’ Quint Aerial ladder; one (1) Light Rescue; One (1) cross-staffed Type III brush truck; Two (2) cross-staffed quick attack patrol units; One (1) cross-staffed Water Tender; One (1) cross-staffed hazardous material response trailer and Two (2) utility vehicle. Changes may occur to the emergency vehicle fleet in accordance with paragraph 12. The US ARMY IMCOM Fire and Emergency Services through policy letter requires Army fire departments to utilize the Center of Public Safety Excellence, Center of Fire Accreditation International model to assess and align our department. Category VI: Physical Resources, (6D.3 specifically) outlines the following-A system is in place to ensure the regular inspection, testing, fueling, preventive maintenance, and emergency repair for all fire apparatus and equipment.

1.4. Scope: The contractor shall provide services and maintenance (corrective, preventative, and predictive) to all fire equipment identified in Section 5 (Tasks) below.

1.5. Period of Performance: The period of performance shall be for one base period of 12 months and four 12-month options.

Base TBD

OY 1 TBD

OY 2 TBD

OY 3 TBD

OY 4 TBD

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government.

The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The QCP shall be provided to the Contracting Officer (KO) and contract specialist via e-mail within 10 business days of the performance start date (PSD). The Government will accept, or return the QCP for revision within 10 business days. Any change to the QCP after initial acceptance requires the review and acceptance by the KO.

1.6.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed IAW the requirements of the contract. A Contracting Officer Representative (COR) will be assigned to this contract. The Contractor is responsible for Quality Control. The Government will conduct Quality Assurance in accordance with a Quality Assurance Surveillance Plan (QASP), which describes how Government personnel will evaluate and assess Contractor performance. The QASP will be revised or modified as circumstances warrant. An informational copy of the QASP will be furnished to the Contractor after award.

1.6.3. Federal Government Holidays:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4. Hours of Operation: The contractor is responsible for conducting business while the facility is open, between the hours of 0800-1700 hrs. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5. Place of Performance: Work shall be completed either on-site or at the contractor’s location and shall take place as approved through scheduling that is mutually agreeable to both the Government and the client. Scheduling and work shall commence after a signed contract has been approved and provided to both parties. The Contractor shall provide a proposed schedule of dates that services will be performed throughout the period of performance.

The final proposed service schedule shall be approved by the Contracting Officer Representative and Contracting Officer. Should extensive repairs be required and/or additions to the Performance Work Statement become necessary, the Contractor may request an extension of time to complete the work, which may be granted or denied in the sole discretion of the Contracting Officer.

1.6.6. Security Requirements: Contractor and subcontractor employees must comply with installation rules and regulations. The Contractor is responsible for ensuring that each of its subcontractors fully complies with the following provisions and shall flow down to subcontracts a clause to satisfy this contractual obligation.

The Contractor is responsible for providing information required to obtain clearances, permits, passes, or security badges that are required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations.

The Contractor is responsible for ensuring such clearances, permits, passes, or security badges are promptly returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract.

All Contractor personnel performing work under this contract who require access to military installations shall obtain personal entry and vehicle passes from USAG POM Security Office. (For Presidio of Monterey, this process currently includes the requirement that employees under a contract of one year or longer obtain a Business Pass, which requires completion of an application used to conduct background checks.)

The Installation Commander of each base has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the U.S Army mission. In the exercise of this authority, the Commanding Officer may refuse to grant personal entry passes or bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract.

The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Presidio of Monterey Police or other security or safety personnel.

The Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603 (8 U.S.C. 1324a) requires employers verify the eligibility of individuals for employment to preclude the unlawful hiring, or recruiting or referring for a fee, of aliens who are not authorized to work in the United States. By signing this proposal/contract or by beginning work under this contract, the Offeror/Contractor certifies it has and will comply with IRCA, to include that it has verified the identity and employment eligibility of any individual employed who is or may be employed by the offeror and works under this contract.

1.6.7. Application for Vendor/Contractor Business Passes: The procedures below are the requirements for Presidio of Monterey.

1. The Contractor will complete a POM Form-7. The Contractor’s personnel can either complete the POM Form 7 at the entrance of Bolio Gate (Support Services Police Administrative Services Branch, Bldg, 141) or prior to by submitting via the COR for processing.

2. Business Passes issued by Support Services Division’s Police Admin Services Branch to vendors or Contractors are effective from the date of issuance, for a period of 60 days or the end of the contract whichever date occurs first. Personnel denied a business pass might appeal in writing to the Commanding Officer, USAG Presidio of Monterey. Denial or revocation of a business pass may be made if the applicant:

i. Is listed on the National Terrorist Watch List.

ii. Is not a U.S. Citizen and is illegally present in the U.S. or whose U.S. citizenship, immigration status, or Social Security Number (SSN) cannot be verified.

iii. Is subject to an outstanding criminal warrant.

iv. Whose business pass application contains false or fraudulent information.

v. Has obtained a felony conviction within the last 10 years.

vi. Has obtained a total of three criminal misdemeanor convictions within the last 10 years.

vii. Who is a registered sex offender regardless of the date of the criminal offense.

viii. Has obtained a criminal misdemeanor or felony conviction for the following types of criminal offenses:

1. Offenses of a sexual nature;

2. Offenses of violence;

3. Offenses related to gang related activity, supremacist, or extremist behavior; i.e., hate crimes;

4. Crimes resulting from the possession, use, manufacturer, introduction, or distribution of any illegal drug listed in the Comprehensive Drug Abuse Prevention & Control Act of 1970, Schedules I through IV;

ix. Offenses in which weapon instrumentality (e.g., firearm, knife, or other bladed instrument, club, brass knuckles) was used either as a means of violence, or threat of violence

x. Whose military active duty was terminated by the receipt of a dishonorable discharge or bad conduct discharge.

xi. Has been issued a debarment order and is currently banned from any military installation.

xii. Who has exhibited characteristics, traits, or other indications that cause concern for the safety or welfare of personnel and/or residents aboard the base; or that causes concern for the physical security of the base.

1.6.8. Application for Common Access Card (CAC): For personnel that require access to any Government computers, the following procedures are required:

a. The Contractor will be required to provide proof that a National Agency Check (NAC) or National Agency Check with Inquiries (NACI) has been submitted to the Office of Personnel Management (OPM) for each employee that has a requirement for a CAC Card. During the period between the time that the request is submitted and the time that the investigation is returned, the Government may grant temporary access to the Contractor’s employee. Whether to grant temporary access is within the sole discretion of the Government, and a decision not to grant access shall not be grounds for a request for an equitable adjustment or other contract modification and shall not constitute an excuse for Contractor failure to perform. Such temporary access will not exceed 90 days.

b. Upon the return of the Investigation Schedule Notice and Certificate of Investigation from OPM, the Contractor shall provide a copy to the security manager that has overall responsibility for the customer supported by the Contractor’s employees.

c. "Report of Agency Adjudication Action" (form 79A) is sent when there are potential actionable issue (s) at the minor, moderate, or substantial level which may be disqualifying under suitability/security considerations. If the Contractor receives an Agency Adjudication Action from OPM, the security manager shall be consulted before such adjudicative action is determined and returned to OPM.

d. The Government will use the Adjudicative Guidelines (CNO ltr 5520 Ser 09N2/6U871220 of Sept 06) to guide determinations on whether access shall be granted.

e. The Contractor shall be notified in writing if there is a disqualifying event that prevents the Contractor’s employee from obtaining a CAC. If temporary access was granted it shall be immediately revoked.

f. The information required to initiate a background investigation through OPM, as well as a listing of the forms that are required, is contained at the following website: http://www.opm.gov/extra/investigate/IS- 15.pdf

Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

1.6.9 Contractors Requiring a Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.10. Contractors Not Requiring a CAC but Require Access to a DoD Facility or Installation. Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.11. Special Qualifications: Contractor shall be qualified and certified in accordance with all National Fire Protection Agency (NFPA) standards.

1.6.12. Key Personnel: Certain experienced professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These "Key Personnel" are identified by name within the contractor’s proposal. The contractor agrees that such personnel shall not be removed or replaced within the performance of this contract unless the following measures are taken:

If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 15 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the KO or COR, promptly replace personnel with personnel who possess equal, qualifications as the original employee.

All requests for approval of substitutions hereunder must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a resume for the proposed substitute, and any other information requested by the KO or COR. The KO or COR must concur in writing with the change.

If the KO or COR determines that suitable replacement of Key Personnel is not timely, or that the resultant reduction of productive effort would be so substantial as to impair successful completion of the contract, the KO may terminate the contract for default or for the convenience of the Government, as appropriate, or make an equitable adjustment to the contract to compensate the Government for any resultant delay, loss or damage.

The Government has identified the following positions as “Key Personnel”, and the qualifications and experience requirements shall be met:

1.6.13. Project Manager: The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate shall be designated in writing to the KO. The Project Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Project Manager or alternate shall be available between the hours of 0800-1700 hrs.

Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.14. Identification of Contractor Employees: The Contractor shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.15. Supervision of Contractor Employees: The Government will not exercise any supervision or control over contractor employees while performing work under the contract. Such employees shall be accountable solely to the contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and/or subcontractor employees.

1.6.16. Organizational Conflict of Interest (OCI): The KO has not identified any OCIs inherent to this requirement.

It is the offeror’s responsibility to notify the KO, prior to submission of proposals, if a potential OCI is identified.

1.6.17. Anti-Terrorism (AT) Level I Training. All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 14 days after contract start date. The Contractor shall submit certificates of completion 10 days for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 14 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

1.6.18. Access and General Protection/Security Policy and Procedures. The Contractor and employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor’s workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.19. iWATCH Training. The Contractor shall brief all employees on the local iWATCH program (training standards provided by the requiring activity’s ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of the PSD and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than (NLT) 15 calendar days after completion of training.

1.6.20. Operations Security (OPSEC) Standing Operating Procedure (SOP)/Plan. N/A

1.6.21. OPSEC Training. Per AR 530-1, Operations Security, all contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees shall complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor employee to the COR within 15 calendar days after completion of training by all employees. This training is available at http://www.cdse.edu/catalog/elearning/GS130.html.

1.6.22. Information Assurance (IA)/Information Technology (IT) Certification. N/A

1.6.23. Threat Awareness Reporting Program (TARP). N/A.

1.6.24 Additional Requirements

(a) Photography is restricted on the Base. Clearance for photography will be obtained from appropriate Base personnel. When requested by the Base, all films must be turned over to the appropriate personnel for processing and security inspection.

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings. Note: The only individual who can legally bind the Government.

2.1.3. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.4. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5. Government Furnished Property (GFP) or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

2.1.6. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.7. Quality Assurance: Various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.8. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2. Acronyms:

AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PSD Performance Start Date PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide facilities and utilities needed to complete the tasks in the contract.

3.2. Facilities: The Government will not provide a facility for use.

3.3. Utilities: The Government will not provide utilities.

3.4. Equipment: IAW FAR Part 45.000(b)(5): This equipment is not considered true Government property because it is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Contractor shall use Government property only for performing this contract, unless otherwise provided for in this contract or approved by the KO.

Modifications or alterations of Government property are prohibited. Contractor personnel may be required to sign for electronics equipment provided herein. If travel is required, the contractor assumes responsibility for the Government equipment when not located at the primary place of performance.

3.5. Materials: The Government will provide Standard Operating Procedures and Policies.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: See paragraph 4.1, above.

4.3. Equipment: See paragraph 4.1, above.

5. SPECIFIC TASKS:

5.1. Increase or Decrease in Requirements: The equipment to be serviced under this contract may change at the discretion of the Government during contract performance. Replacement of equipment with similar equipment shall not constitute grounds for request for equitable adjustment or claim by the Contractor. In addition, due to reorganization, restructuring, or to enhance efficiency, the Government reserves the right to add or delete requirements in this contract to include or exclude all or part of facilities in Presidio of Monterey, California.

Pricing for additional requirements shall be negotiated and will require bilateral agreement to be binding.

5.2. Warranty: The Contractor guarantees that all items will be serviced or repaired in accordance with manufacturers’ specifications and applicable certification requirements as set forth by OSHA, NIOSH, MSHA, and

NFPA.

The Contractor guarantees all service and repairs for a period of one year, or until the next service period if shorter than a year, unless damage is due to misusing, tampering, fire damage, or normal wear-and-tear. Determination of application of one of the exceptions to warranty is in the sole discretion of the contracting officer.

Units which require calibration will be marked so that tampering is evident to the Contractor; if certified units require re-calibration for any reason, the units will be shipped to the Contractor and returned to the Government at Contractor expense. Recalibration which is not the result of one of the exceptions to warranty will be done at no cost to the Government. Recalibration required due to an exception to warranty will be accomplished under the over and the above repair line item.

5.3. Annual Self-Contained Breathing Apparatus (SCBA) Flow Test/Service: On-site inspection, testing, maintenance, repair, and recertification of Self-Contained Breathing Apparatus (SCBA) will be completed by a certified technician. Proof of certification of each technician shall be provided to the Government prior to any work being started. Service shall be conducted on-site, be in accordance with all manufacturer’s recommendations and include an inventory of all systems, location and applicable dates recorded.

A breathing apparatus is a fully assembled breathing device that can be immediately used in a contaminated air environment and/or in firefighting by the operator. The components can include backpack, regulator, air hoses, gauges, and valves. This includes the SCBA Scott, Supplied Air Respirator (SAR)/Hip Pack and Rapid Intervention Crew (RIC) Bag. Each Breathing Apparatus will be thoroughly inspected visually, and any necessary cleaning / repairs completed. The breathing device will be placed on a test bench with the following test completed: automatic positive pressure, opening pressure, positive pressure, relief valve pressure, by-pass function, leakage test. Results will be recorded, and necessary repairs made to ensure device passes test. Servicing of the breathing device includes:

the positive pressure attachment, valve housing assembly, valve insert with breathing hose and adjustment of breathing valve.

The regulator unit is placed on the test bench with the following test completed: secondary pressure, sealing pressure, relief valve, warning pressure, function and sealing tightness. Results from the pass/fail test will be recorded, and necessary repairs will be made to ensure the regulator passes test. Additional servicing of the regulator unit includes: the cylinder valve connection, pressure regulator mechanism, supply hose, high-pressure hose, pressure gauge, quick-coupling connection, and warning whistle.

Servicing of the harness and backpack includes adjusting the cylinder strap assembly and the cylinder bracket assembly.

Servicing of the cylinder assembly includes: the hand-wheel mechanism and pressure gauge safety device.

The Contractor shall use all manufacturer-recommended tools and equipment, including Breathing Apparatus service kits and the Posi Check III.

5.4. Annual Visual Inspection of Cylinders: A complete external visual inspection shall be carried out by a technician certified to perform Visual Inspections by the Department of Transportation (DOT). Proof of certification of the technicians shall be provided to the Government prior to any work commenced. A detailed external visual inspection will be carried out on an annual basis for all cylinders are in use. The inspection shall ensure all defects, tears, unraveling, valve and thread damage and any damage to exterior components is recorded and make repair recommendations. During this inspection all cylinders are required to be leak tested and if leaks are found (usually from contents gauge area) they will be repaired and tested by a qualified technician.

5.5. Annual Hydrostatic Testing of Cylinders: Service for hydrostatic testing shall be conducted onsite with a DOT approved hydrostatic testing unit. Hydrostatic testing will be performed by a qualified/certified technician in accordance with the Department of Transportation (DOT) and Structural Composite Industries (SCI) recommendations for the hydrostatic testing of cylinders manufactured under DOT exemption. Proof of certification/qualification of technicians shall be provided to the Government prior to any work commencing. All hydrostatic testing procedures shall complete in accordance with the current applicable DOT & NFPA Standards.

At the time of Hydrostatic testing an internal visual inspection of the cylinder will be completed. This will be carried out utilizing a borroscope in order to detect minor defects not visible to the naked eye.

5.6. Annual Valve Rebuild (SCBA Cylinders): The contractor shall provide Rebuild Valve Kits for Cylinders, labor to remove, re-build, re-install and torque the valves onto the tanks within Manufacturer’s requirements.

5.7. Annual Inspection/Testing/Maintenance/ /Recertification of Supplied Air Breathing Apparatus (SABA) Cart & Air: Inspection, testing, maintenance, repairs, and recertification of SABA Confined Space Air Cart to include air hoses will be performed by a qualified/certified technician. Proof of certification/qualification of technicians shall be provided to the Government prior to any work being started. Service & Repairs shall be conducted on-site. Tools & equipment required for successful annual inspection, repairs and servicing must be provided by the Contractor. The COR shall witness a functional operational test after each service or repair.

Services shall include batteries, full electronic testing of pressure sensitive alarm system, pressure gauges are tested and refilled (glycol) or replaced, if necessary, all valves are operationally tested and serviced, hoses HP 6000 psi are checked for damage and replaced / repaired if necessary and regulators are performance tested per manufacturer’s specifications. The wheeled frame, pneumatic HP/LP system, mainframe structure and electrical unit will be inspected and repaired per manufacturer’s specifications.

Performance tests will be performed and documented. The following tests will be completed: leak, static HP/LP manifold pressure, flow rate, and relief valve set point. The COR shall witness a functional operational test after each service or repair.

Inspection, testing, maintenance, repair, and recertification of air hoses will be tested by a qualified/certified technician. All air hose tests will be completed according to the applicable mandated testing procedures.

5.8. Annual PM of Breathing Air Compressor and Servicing: A total of 1 Bauer breathing air compressors shall be inspected, serviced, and tested by a Bauer certified technician, in accordance with the manufacturer’s requirements and specifications. Proof of Bauer technician certification shall be provided to the COR prior to any work being started. The inspection, servicing, repair, and testing shall be done at Presidio Fire Station 1 (Ft. Ord).

The service includes: the recording of fill station preliminary data, pre-test data, check list, test check list, labels, instructions and appearance as well as the compressor preliminary data, pre-test data, check list tests, check list normal operational readings, accessories, monitors, compressor CO2 monitors, air test, labels and instructions and appearance. All servicing, repairs, calibrations and testing of compressors, refill stations, storage trailers and gas boosters or decanting systems shall be performed and carried out by a Bauer certified high pressure and ultra-high pressure breathing air compressor technician. A COR shall witness a functional operational test after each service or repair.

5.9. Quarterly Air Sampling/Testing and Analysis: It will be the responsibility of the Contractor to process all samples collected and provide the test result records to the COR. The Contractor will be present on site for a minimum of two times a year. The Contractor shall provide Government personnel with an air testing kit and sufficient samples and step by step instructions on how to take the tests. Envelopes shall be provided to the Government personnel to mail in the results which will be emailed back to the COR. The printed results will be mailed shortly thereafter. Contractor personnel will identify the compressor users and instruct the users on how to use the equipment.

5.10. Annual Visual Inspection and Testing of A-Level and B-Level Suits: Inspection, testing, maintenance, and recertification of level A and Level B suits. Contractor will inspect, test, service in accordance with the applicable sections of the current edition of NFPA Standard 1991, and certify the condition of the material, zipper, face piece, gloves, exhalation valve and seams. Leak test will be conducted utilizing the suit tester supplied by the Government, the contractor will calibrate and recertify the magnahelic tester at no cost to the Government and results will be documented. A data log will be completed indicating the serial number, identification number, manufacturer, manufacture date, style and size of each suit tested. All suits shall be restored in provided carrying cases with the logs attached. All bags/cases or storage containers shall be tag sealed to prevent tampering and to allow for quick visual indication of possible usage.

5.11. Annual Equipment Calibration: Technicians will calibrate equipment to a standard that meets or exceeds all published specifications or manufacture requirements. Contractor’s calibration equipment shall be in compliance with ISO 10012-1 and ANSI/NCSL Z540-1 standards. Equipment to be calibrated / tested includes: Magnahelic level A suit tester, Thermal Imager Cameras (TICs), Air Bag Controls, Hose Testing Units; each type of equipment requiring varying degrees (complexity) of calibration. The COR shall witness a functional operational test of all equipment that is calibrated.

5.12. Annual Structural Turnout Inspection/Testing: On an annual basis, the Contractor will inspect, clean, and disinfect and provide minor repairs up to seventy (70) sets of firefighter personal protective clothing in accordance with NFPA 1851, Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting, Current edition. Mandated industry requires Contractor to be third party verified to NFPA 1851 Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting. The Contractor shall provide a data base accessible to Presidio of Monterey Fire and Emergency Services Division for monitoring the status of cleaning and inspection.

5.13. Annual Ladder Testing/Inspection/Certification: Inspection, testing, maintenance, repair, and recertification of ladders will be tested by a qualified/certified technician. Proof of technician certification/qualification shall be provided to the COR prior to any work being started. All applicable NFPA regulations and manufacturer requirements will be utilized during ground ladder testing and repair. Prior to service testing, all ground ladders shall be visually inspected in accordance with the current edition NFPA Standard 1932 and in the case of aerial apparatus, the current edition of NFPA Standard 1911. 14’, 24’, 28’, and 35’ Extension Ladders will be inspected, tested, and all manufacturer’s recommended preventive maintenance shall be completed. 12’, 14’, and 16’ Roof Ladders will be inspected, tested, and all manufacture’s recommended preventive maintenance shall be completed.

10’ Folding Ladders will be inspected, tested, all manufacture’s recommended preventive maintenance completed, and repairs as needed. 10’ Attic Ladders will be inspected, tested, and all manufacture’s recommended preventive maintenance completed, and repairs as needed. Aerial Ladders will be inspected, tested, and all manufacture’s recommended preventive maintenance shall be completed.

5.14. Annual Structure Hose Testing: Inspection, testing, maintenance, and recertification of a minimum of 11,800’ of structure fire hose. Contractor shall inspect, test, service in accordance with the current edition of NFPA Standard 1962 and certify the condition of the hoses. In-service hose shall be unloaded, unracked, unreeled or unrolled and physically inspected. Hoses shall be reloaded, re-racked, re-reeled, or re-rolled so that any folds do not occur at the same position on the hose. Physical inspection shall determine that the hose and couplings are free of physical damage and debris, do not exhibit evidence of mildew or rot, any signs of chemical damage, burns, cuts, abrasion, and vermin. Accurate hose records shall be established and maintained in accordance with the NFPA 1962 Standard. All hose identification numbers shall be re-stenciled on to the jacket or cover using ink or paint if necessary. The Contractor will utilize a computer-generated reporting system for recording all hose data. This information shall cover the following (where applicable): assigned identification number, manufacturer, part number, vendor, size i.e. internal diameter of water way, length, type of hose, construction, date received, date put in service, the date of each service test, the serviced test pressure, repairs and new length if shortened, actual damage, exposure to possible damage, reason removed from service, indication that the hose has been removed from service or condemned within the warranty. Pressure tests shall be performed utilizing calibrated digital gauges and documented for accountability.

5.15. Annual Testing of Fire Service Nozzles: Inspection, testing, maintenance, and recertification of department fire service nozzles.

5.16. Annual Testing of Fire Hose Appliances: Inspection, testing, maintenance, and recertification of department fire hose adapters.

5.17. Annual Maintenance of Hydraulic Rescue Tools: Inspection, testing, maintenance, and recertification of department hydraulic power rescue tools.

5.18. Contract Data Requirements: Contractor shall provide a final report in a three (3) ring binder and an electronic version to the Government containing : Annual Visual Inspection Certificate, Hydrostatic Test Certificate and results, Scott Air-Pax X3 Pro Test Results, SCBA Mask History and Maintenance Report, Backpack History and Maintenance Report, Air Bottle History Maintenance Report, Cylinder Failure Form, Cylinder Spec Sheet, Cylinder Visual Defects Report, SCBA Compressor and Refill Station Operational Inspection and Test Certificates, Fit Test Results, Air Test Results, Ladder Test Results, Pump Test Results, Suit Test Results, Hose Test Results, Nozzle and Appliance Test Results, Air Cart Certificates and Results, Calibration Certificates and a complete report of all repairs that were accomplished during the contract year.

5.19. Unregularly Scheduled/Emergency Services: The Contractor shall notify the COR within one (1) hour for emergency work or by 8:00 A.M. the following workday if other than emergency work and provide a description of the work with an estimate showing labor hours and material/parts. Each estimate shall be prepared by the Contractor and forwarded within five (5) calendar days of receipt of the request under routine conditions, and within two (2) hours under emergency conditions.

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 National Fire Protection Association (NFPA) 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus (2012) Ladder

6.1.2 NFPA 1932: Standard on Use, Maintenance, and Service Testing of In-Service Fire Department Ground Ladders (2010) Ladder

6.1.3 NFPA 1852: Standard on Selection, Care, and Maintenance of Open-Circuit Self-Contained Breathing Apparatus (SCBA) (2013)

6.1.4 Powered Air Purifying Respirator (PAPR) Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and Certification (as applicable)

6.1.5 NFPA 1989: Standard on Breathing Air Quality for Emergency Services Respiratory Protection (2013) Air Compressors and quarterly air testing

6.1.6 NFPA 1962: Standard for the Care, Use, Inspection, Service Testing, and Replacement of Fire Hose, Couplings, Nozzles, and Fire Hose Appliances (2013) Hose, nozzles and couplings

6.1.7 NFPA 1851: Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting (2008) PPE

6.1.8 NFPA 1500 Fire Department Occupational Health and Safety Program

6.1.9 Rope Manufacturers Suggested Inspection, Testing, Servicing, Cleaning, and…