Protastant_Organist_Solicitation.pdf

Carl-18-005 RSO Protestant Organist PWS

PERFORMANCE WORK STATEMENT (PWS)

CHAPEL MUSICIAN

(ORGANIST – PROTESTANT WORSHIP)

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide appropriate instrumental musical support during the designated worship service. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: Non-personal services necessary to provide appropriate instrumental musical as an organist during the designated worship services as defined in this Performance

Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Provide appropriate musical accompaniment for the Collective Protestant Worship

Service, an interdenominational worship service addressing the worship requirements of “Mainline” and

“Evangelical” Christians, using The Hymnal for Worship & Celebration and Songs for Praise & Worship.

(Sunday, 11:00 am-12:00 pm). Instruments: Baldwin Grand Piano, Electric Piano/Clavinova & two

Manual Electric Organs.

1.3 Objectives: Provide an inspirational worship experience through music.

1.4 Scope: The Contractor must accomplish the following implied tasks and activities to effectively provide the instrumental music services noted above. Services include providing quality musical accompaniment for worship services. The contractor shall accomplish all of the above requirement in a professional manner.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 11 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

24 March 2019 – 29 February 2020

01 March 2020 – 28 February 2021 01 March 2021 – 28 February 2022

1.6 General Information

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2 Recognized Holidays: The contractor is not required to perform services on all holidays, but may be called upon if there is a special program needed on a particular holiday. Christmas is a required holiday period of performance. If the holiday falls on a Sunday, the contractor will perform services.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.3 Hours of Operation: Generally, the Contractor shall provide services during a period that begins 30 minutes prior to the scheduled worship service, rehearsal, or program and concludes 30 minutes following the conclusion of the event. The contractor may be required to provide services on legal American holidays.

1.6.4 Place of Performance: The work under this contract will be performed at the United States Army

War College Memorial Chapel, Carlisle Barracks, PA and designated retreat sites.

1.6.5 Type of Contract: The government will award a Non Personal Services Contract.

1.6.5.1 PHYSICAL Security:. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use at the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.5.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the

Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.5.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.5.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.6 Special Qualifications:

a. Minimum professional qualifications include a bachelor’s degree in music, applied voice, or special education in this field in a recognized institution with a concentration in sacred music preferred. Or a minimum experience of two years leading a worship team, directing a choir in a church setting and/or equivalent experience, using the full range of modern Christian music and traditional liturgical music appropriate for work in a military chapel setting. Candidates will provide a resume with the application.

b. Qualifications include the ability to work harmoniously with volunteer worship team members, choir members, adults as well as youth and other chapel personnel. Must be willing to lead worship, direct choirs, and music with approval of the Chaplain.

c. Interview will be in person. Additionally at that time all candidates will audition on each instrument and play typical worship music for the interview committee. The audition results will be part of the criteria for selection of the candidate.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors will not be required to wear badges or identification cards.

1.6.11 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: N/A

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have private of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide The Government will provide a room for rehearsals and space for performance during worship, along with a piano, guitar, drums, organ, computer, and screen.

3.2 Equipment: The Government will provide access to, scanners, fax machine, copier, lighting and sound system.

3.5 Materials: The Government will provide sheet music, hymn books and music essential to the performance of worship.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide appropriate musical accompaniment for:

5.1.1. The Collective Protestant Worship Service (Sunday morning, 11:00 AM to 12:00 PM), an interdenominational worship service addressing the worship requirements of “Mainline” and “Evangelical”

Christians, using The Hymnal for Worship & Celebration and Songs for Praise & Worship.

5.1.2. Military Memorial Services, Memorial Ceremonies, Military Funerals and others as required.

5.2. Coordinate all musical selections with the Chaplain Pastor of the congregation or their designated representative, to select music in keeping with the theme of the worship service. This shall be completed in time to be published in the bulletin for the service.

5.3. Coordinate with the worship leader and adjust tempo and style of choir accompaniment to enhance the congregation’s ability to participate in worship.

5.4. CONTRACTOR MANAGEMENT REPORTING (eCMR) : The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

(COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4)

Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8)

Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31

October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a

Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures to include AR 165-1 Army Chaplain Corps Activities dated 23 June 2015.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

8.0 Anti-terrorism (AT) and Operations Security (OPSEC)

8.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within five calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the KO, within five calendar days after completion of training by all employees and subcontractor personnel.

http://jko.jten.mil http://jko.jten.mil/

8.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area.

Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition

(FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.3 AT Awareness Training for Contractor Personnel Traveling Overseas: Not Applicable.

8.4 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the KO. This training shall be completed within 15 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the KO NLT 15 calendar days after contract award.

8.5 Contractor Employees Who Require Access to Government Information Systems (IS): Not

Applicable.

8.6 For Contracts that Require an OPSEC Standing Operating Procedure (SOP)/Plan: Not Applicable.

8.7 For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, the contractor employees must complete Level 1 OPSEC Awareness Training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

8.8 For Information Assurance (IA)/Information Technology (IT) Training: Not Applicable.

8.9 For Information Assurance (IA)/Information Technology (IT) Certification: For information assurance

(IA)/information technology (IT) certification. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award.

The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award..

8.10 For Contractors Authorized to Accompany the Force: Not Applicable.

8.11 For Contractors Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-

7043, Antiterrorism/Force Protection for Defense Contractors Outside the US: Not Applicable.

8.12 For Contracts That Require Handling or Access to Classified Information: Not Applicable.

8.13 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12

Threat Awareness and Reporting Program (TARP),contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12.

8.14 For contracts that require delivery of food and water. Not Applicable.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1.

The contractor shall provide services on time and in a professional manner.

Worship service start on time and the choir is formed and ready to perform before services start.

Zero late starts for worship services

The primary methods of surveillance are periodic assessments of service by the

CH/Pastor and customer feedback.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Provide instrumental music for the

Weekly Protestant

Worship Services

(Sunday, 11:00 a.m.

- 12:00 p.m).

PWS 1.4

Once per week

PWS 1.4

N/A In person direction of volunteer organist

N/A

Provide instrumental music for special services during year as required by the

Protestant Special services Schedule.

As required

PWS 1.4

[Same as above] [Same as above] [Same as above]

Provide instrumental music support for

Military Memorial

Services, Memorial

Ceremonies and

Funerals as

Required.

As required.

PWS 1.4

[Same as above.] [Same as above.] [Same as above.]

Coordinate all musical selections with the Chaplain

Pastor of the congregation or his/her designated representative to

[Same as above.] [Same as above.] [Same as above.] [Same as above.]

Deliverable Frequency # of Copies Medium/Format Submit To select music in keeping with the theme of the liturgical season and worship service.

PSW 1.4

AT Level 1

Certificate. - it can be renewed before

12 months pass.

PWS 8.0 [Same as above] Present documentation of training specifically the Certificate of

Training.

COR

Section Supplies or Services and Price

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 49 Each

Worship Services

FFP

Worship Services FOB: Destination

PURCHASE REQUEST NUMBER: 0011271683

PSC CD: R499

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 7 Each

Special Services

FFP

Special Services FOB: Destination

PURCHASE REQUEST NUMBER: 0011271683

PSC CD: R499

0003 1 Each

CMRA

FFP

CMRA

FOB: Destination

PURCHASE REQUEST NUMBER: 0011271683

PSC CD: R499

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 52 Each

Worship Services (Opt Year 1)

FFP

Worship Services (Opt Year 1) FOB: Destination

0005 7 Each

Special Services (Opt Year 1)

FFP

Special Services (Opt Year 1) FOB: Destination

PURCHASE REQUEST NUMBER: 0011271683

PSC CD: R499

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 1 Each

CMRA (Opt Year 1)

FFP

CMRA (Opt Year 1) FOB: Destination

0007 52 Each

Worship Services (Opt Year 2)

FFP

Worship Services (Opt Year 2) FOB: Destination

PURCHASE REQUEST NUMBER: 0011271683

PSC CD: R499

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 7 Each

Special Services (Opt Year 2)

FFP

Special Services (Opt Year 2) FOB: Destination

0009 1 Each

CMRA

FFP

CMRA

FOB: Destination