Combined_Synopsis_Fire_Suppression_ _Detection_Sys_Maint_FY16.docx

Combined Synopsis/Solicitation for Fire Detection and Suppression System Maintenance, Carlisle Barracks, PA.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is W91QF0-16-T-0186. This solicitation is issued in accordance with FAR 13.5 – Simplified Procedures for Certain Commercial Items.

This is a Total Small Business Set Aside. The associated NAICS code for this procurement is 561621 and the small business size standard is $20,500,000 Product Service Code is S202.

Quotes are due No Later Than (NLT) 8 August 2016 at 3:00 p.m. EST. Quotes shall be emailed to, Contract Specialist edward.a.ruud.civ@mail.mil and Contracting Officer kevin.l.kauffman.civ@mail.mil. All questions shall be submitted via e-mail for this requirement by 3 PM, EST on 4 August 2016 and they will be responded to on via an amendment to this solicitation.

A Site Visit is scheduled for Wednesday, 20 July 2016 at 10:00 a.m. EST. Please see FAR Part 52.236-27 SITE VISIT for more details.

All contractors must be actively registered in System for Award Management (SAM) in order to receive a Department of Defense contract (See DFARS 252.204-7004 ALT A). Registration information can be obtained at the following website: www.sam.gov/portal /public/SAM/. Contractors are advised to register upon receipt of this solicitation since there is a time lag between registration and registration availability.

The Description of all requirements are in the Performance Work Statement (PWS) to follow.

The following FAR clauses and provisions apply to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition (See RFQ to follow for Addendum)

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. Evaluation criteria: Mission Capability, Past Performance, and Price. Award will be made to: The Lowest Price Technically Acceptable Quote. In order to be considered for award, the quoter must be responsible, must conform to the combined synopsis/solicitation, and the quote must be determined both Mission Capability Acceptable and Past Performance Acceptable. The lowest price that meets the aforementioned criteria will be awarded the purchase order. (See RFQ to follow for Addendum) Quoters must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

Schedule of Contract Line Item Numbers (CLIN’s) * All Prices are to be in whole dollar increments. Unit of Measure (U/M) are in Each (EA), Job (JO) and Month (MO). This is Firm Fixed Price (FFP) requirement.

Name & Address of Contractor

Contractor Cage Code

CLINS-BASE YEAR

FFP

Base Period- The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Preventative Maintenance services IAW the Performance Work Statement (PWS) in support of Carlisle Barracks, PA 17013.

Period of Performance (PoP): Base Year, 1 Sep 16 – 31 Aug 2017 FOB: Destination

NET AMOUNT $______________

FFP

Base Period- Corrective Maintenance and Consumable Parts Stockage- Contractor shall respond to corrective maintenance service calls during normal working hours as indicated in the PWS. The contractor shall have on-shelf supply of parts that are stored with the COR and available for immediate use such as are required for a remedial maintenance service call in accordance with PWS in support of Carlisle Barracks, PA 17013.

This CLIN is billed Monthly (MO) at the Unit Price, regardless of actual Corrective Maintenance required and Parts Stockage required. Monthly maintenance and parts costs will likely fluctuate; however, contractor is only entitled to the Monthly Unit Price.

NET AMOUNT $______________

FFP

Base Period- Emergency Maintenance Emergency servicing where a serious harm could occur if the malfunctioning equipment is not repaired immediately. Contractor shall respond to emergency service calls as indicated in the PWS. Emergency Maintenance includes all parts and materials needed to repair equipment to PWS specified levels in support of Carlisle Barracks, PA 17013.

Past Historical Data: For informational purposes only, actual Emergency Maintenance will likely fluctuate; however, contractor is only entitled to the Emergency Maintenance CLIN NET AMOUNT regardless of actual usage. On average over the past three years the Emergency Maintenance was required at the rate of two (2), four-hour service calls per year. Systems that can be disabled overnight without severe risk to life and property do not typically generate an emergency service call.

NET AMOUNT $______________

FFP

Base Period- Semi-annual inspection of kitchen hood system in commercial buildings Contractor shall perform preventative maintenance (PM) on kitchen hood suppression systems in accordance with the PWS 2x per year for Kitchen Hood systems located in the Equipment list for a total of nine (9) Kitchen Hoods; in support of Carlisle Barracks, PA 17013.

NET AMOUNT $______________

FFP

Base Period- This CLIN is reserved for system upgrades, replacements, and additions at a maximum amount of $20,000 Not to Exceed per year to accommodate projects outside the scope of maintenance IAW with 1.5 & 5.5 of the PWS. New installation of equipment will be requested by the COR. The Contractor will provide the proposal/quote within five (5) business days of the site survey walk through to the contracting office. A written proposal / quote will be provided with a cost break down, to include disciplines being broken out separately, and be provided to the Contracting office in accordance with PWS. Upon completion, the Contractor will function test the device/equipment installed to validate proper operation with the customer and COR or Government representative present. All projects will be monitored, inspected, and accepted by the COR, before invoicing.

This CLIN is for future work and does not obligate the Government to make any payments under this CLIN. Contractor will only be entitled to payments against this CLIN for requested and approved work added to the PWS for this CLIN through a modification to the contract. The existence of this CLIN does not guarantee work under this CLIN. Should no work be completed under this CLIN, the contractor is not entitled to any compensation as a result of this CLIN. Any and all unused funds under this CLIN will be deobligated at the end of each year.

FOR THE PURPOSE OF THIS SOLICIATION AND EVALUATION: All interested parties must insert the above mentioned value ($20,000) Not to Exceed into the net amount area.

NET AMOUNT $______________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 Contractor Manpower Reporting (CMR) 1 Each

FFP Base Period. Contractor Manpower Reporting (CMR) in support of CLINs 0001 thru 0005.

See PWS for detailed CMR information

Period of Performance (PoP): Base Year, 1 Sep 16 – 31 Aug 2017

NET AMOUNT $______________

CLINS- OPTION YEAR 1

FFP

Option Year 1- The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Preventative Maintenance services IAW the PWS in support of Carlisle Barracks, PA 17013.

Period of Performance (PoP): Option Year 1, 1 Sep 17 – 31 Aug 2018

NET AMOUNT $______________

FFP

Option Year 1- Corrective Maintenance and Consumable Parts Stockage- Contractor shall respond to corrective maintenance service calls during normal working hours as indicated in the PWS. The contractor shall have on-shelf supply of parts that are stored with the COR and available for immediate use such as are required for a remedial maintenance service call in accordance with PWS in support of Carlisle Barracks, PA 17013.

This CLIN is billed Monthly (MO) at the Unit Price, regardless of actual Corrective Maintenance required and Parts Stockage required. Monthly maintenance and parts costs will likely fluctuate; however, contractor is only entitled to the Monthly Unit Price.

NET AMOUNT $______________

FFP

Option Year 1- Emergency Maintenance Emergency servicing where a serious harm could occur if the malfunctioning equipment is not repaired immediately. Contractor shall respond to emergency service calls as indicated in the PWS. Emergency Maintenance includes all parts and materials needed to repair equipment to PWS specified levels in support of Carlisle Barracks, PA 17013.

Past Historical Data: For informational purposes only, actual Emergency Maintenance will likely fluctuate; however, contractor is only entitled to the Emergency Maintenance CLIN NET AMOUNT regardless of actual usage. On average over the past three years the Emergency Maintenance was required at the rate of two (2), four-hour service calls per year. Systems that can be disabled overnight without severe risk to life and property do not typically generate an emergency service call.

NET AMOUNT $______________

FFP

Option Year 1- Semi-annual inspection of kitchen hood system in commercial buildings Contractor shall perform preventative maintenance (PM) on kitchen hood suppression systems in accordance with the PWS 2x per year for Kitchen Hood systems located in the Equipment list for a total of nine (9) Kitchen Hoods; in support of Carlisle Barracks, PA 17013.

Period of Performance (PoP): Base Year, 1 Sep 17 – 31 Aug 2018

NET AMOUNT $______________

FFP

Option Year 1- This CLIN is reserved for system upgrades, replacements, and additions at a maximum amount of $20,000 Not to Exceed per year to accommodate projects outside the scope of maintenance IAW with 1.5 & 5.5 of the PWS. New installation of equipment will be requested by the COR. The Contractor will provide the proposal/quote within five (5) business days of the site survey walk through to the contracting office. A written proposal / quote will be provided with a cost break down, to include disciplines being broken out separately, and be provided to the Contracting office in accordance with PWS. Upon completion, the Contractor will function test the device/equipment installed to validate proper operation with the customer and COR or Government representative present. All projects will be monitored, inspected, and accepted by the COR, before invoicing.

This CLIN is for future work and does not obligate the Government to make any payments under this CLIN. Contractor will only be entitled to payments against this CLIN for requested and approved work added to the PWS for this CLIN through a modification to the contract. The existence of this CLIN does not guarantee work under this CLIN. Should no work be completed under this CLIN, the contractor is not entitled to any compensation as a result of this CLIN. Any and all unused funds under this CLIN will be deobligated at the end of each year.

FOR THE PURPOSE OF THIS SOLICIATION AND EVALUATION: All interested parties must insert the above mentioned value ($20,000) Not to Exceed into the net amount area.

NET AMOUNT $______________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1006 Contractor Manpower Reporting (CMR) 1 EA

FFP Option Year 1. Contractor Manpower Reporting (CMR) in support of CLINs 1001 thru 1005. See PWS for detailed CMR information

Period of Performance (PoP): Option Year 1, 1 Sep 17 – 31 Aug 2018

NET AMOUNT $______________

CLINS- OPTION YEAR 2

FFP

Option Year 2- The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Preventative Maintenance services IAW the Performance Work Statement (PWS) in support of Carlisle Barracks, PA 17013.

Period of Performance (PoP): Option Year 2, 1 Sep 18 – 31 Aug 2019

NET AMOUNT $______________

FFP

Option Year 2- Corrective Maintenance and Consumable Parts Stockage- Contractor shall respond to corrective maintenance service calls during normal working hours as indicated in the PWS. The contractor shall have on-shelf supply of parts that are stored with the COR and available for immediate use such as are required for a remedial maintenance service call in accordance with PWS in support of Carlisle Barracks, PA 17013.

This CLIN is billed Monthly (MO) at the Unit Price, regardless of actual Corrective Maintenance required and Parts Stockage required. Monthly maintenance and parts costs will likely fluctuate; however, contractor is only entitled to the Monthly Unit Price.

NET AMOUNT $______________

FFP

Option Year 2- Emergency Maintenance Emergency servicing where a serious harm could occur if the malfunctioning equipment is not repaired immediately. Contractor shall respond to emergency service calls as indicated in the PWS. Emergency Maintenance includes all parts and materials needed to repair equipment to PWS specified levels in support of Carlisle Barracks, PA 17013.

Past Historical Data: For informational purposes only, actual Emergency Maintenance will likely fluctuate; however, contractor is only entitled to the Emergency Maintenance CLIN NET AMOUNT regardless of actual usage. On average over the past three years the Emergency Maintenance was required at the rate of two (2), four-hour service calls per year. Systems that can be disabled overnight without severe risk to life and property do not typically generate an emergency service call.

Period of Performance (PoP): Option Year 2, 1 Sep 18 – 31 Aug 2019

NET AMOUNT $______________

FFP

Option Year 2- Semi-annual inspection of kitchen hood system in commercial buildings Contractor shall perform preventative maintenance (PM) on kitchen hood suppression systems in accordance with the PWS 2x per year for Kitchen Hood systems located in the Equipment list for a total of nine (9) Kitchen Hoods; in support of Carlisle Barracks, PA 17013.

Period of Performance (PoP): Option Year 2, 1 Sep 18 – 31 Aug 2019

NET AMOUNT $______________

FFP

Option Year 2- This CLIN is reserved for system upgrades, replacements, and additions at a maximum amount of $20,000 Not to Exceed per year to accommodate projects outside the scope of maintenance IAW with 1.5 & 5.5 of the PWS. New installation of equipment will be requested by the COR. The Contractor will provide the proposal/quote within five (5) business days of the site survey walk through to the contracting office. A written proposal / quote will be provided with a cost break down, to include disciplines being broken out separately, and be provided to the Contracting office in accordance with PWS. Upon completion, the Contractor will function test the device/equipment installed to validate proper operation with the customer and COR or Government representative present. All projects will be monitored, inspected, and accepted by the COR, before invoicing.

This CLIN is for future work and does not obligate the Government to make any payments under this CLIN. Contractor will only be entitled to payments against this CLIN for requested and approved work added to the PWS for this CLIN through a modification to the contract. The existence of this CLIN does not guarantee work under this CLIN. Should no work be completed under this CLIN, the contractor is not entitled to any compensation as a result of this CLIN. Any and all unused funds under this CLIN will be deobligated at the end of each year.

FOR THE PURPOSE OF THIS SOLICIATION AND EVALUATION: All interested parties must insert the above mentioned value ($20,000) Not to Exceed into the net amount area.

NET AMOUNT $______________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2006 Contractor Manpower Reporting (CMR) 1 EA

FFP

Option Year 2. Contractor Manpower Reporting (CMR) in support of CLINs 2001 thru 2005. See PWS for detailed CMR information

Period of Performance (PoP): Option Year 2, 1 Sep 18 – 31 Aug 2019

NET AMOUNT $______________

TOTAL COST OF CONTRACT

$ .00

Authorized Contractors Signature

Printed Name of Authorized Contractor Signature

Date of Signature

PERFORMANCE WORK STATEMENT

FIRE DETECTION AND SUPPRESSION SYSTEM

MAINTENANCE, REPAIR AND INSPECTION POST WIDE

Directorate of Emergency Services Carlisle Barracks, Pennsylvania Carlisle Barracks, Pennsylvania 17013-5029

1.0 General: This is a non-personal services contract to provide preventative maintenance and remedial maintenance on designated fire alarm, detection, and suppression systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventative maintenance and remedial maintenance on designated fire alarm, detection and suppression systems as well as data transmission and central station equipment as defined in this Performance Work Statement .

1.2 Background: Carlisle Barracks Fire Department is responsible for maintaining designated fire alarm, detection, and suppression systems on the Carlisle Barracks. Each building uses data transmission to the central station (Carlisle Barracks Fire Department).

1.3 Objectives: To maintain the Fire Detection and Suppression systems to National Fire Protection Associations Standards and replace units as necessary to maintain compliance with codes and standards.

1.4 Scope: Contractor shall perform preventative maintenance which includes resynchronization as well as remedial maintenance repairs as necessary which includes keeping consumable parts on hand, emergency maintenance, kitchen hood inspections, as well as potential future growth efforts.

1.4.1 Preventative Maintenance: Contractor shall perform preventative maintenance (PM) on fire detection and suppression systems as scheduled. Repairs and any necessary resynchronization of equipment discovered during preventative maintenance shall be made at that time.

1.4.2 Corrective Maintenance/Repairs: Contractor shall provide remedial maintenance and repair services for each system listed in Equipment List. Work will be performed when necessary, when requested by the Government, and in accordance with manufacturer’s recommendations for the various systems and pieces of equipment.

1.4.3 Emergency Maintenance/Repairs: The contractor agrees to provide 24-hour emergency service upon notification of equipment failure or improper functions of any system component. Notification shall be made by only authorized persons. The contractor will furnish the contracting officer a telephone number at which the 24-hour service can be reached after normal working hours.

1.4.4 Kitchen Hood Preventative Maintenance: Contractor shall perform preventative maintenance (PM) on kitchen hood suppression systems as scheduled. Repairs and any necessary adjustment, replacement, or repair of equipment discovered during preventative maintenance shall be made at that time or within a timeframe acceptable to the Authority Having Jurisdiction (AHJ).

1.5 Future Growth Projects and Consumables: New installation of equipment will be requested by the COR. The COR will provide a project number, Statement of Work (SOW), drawings or any other pertinent documents to the contracting office, who will then forward them to the Contractor’s representative /office. The COR will coordinate a time for the necessary parties to meet with the Contractor to view the area(s) that the work is to be accomplished in and address any questions and provide any clarifications. Questions / clarifications from the Contractor shall be submitted in writing to the contracting office, who will then forward them to the COR. The COR will then provide any technical assistance or answers. The Contractor will provide the proposal within five (5) business days of the site survey walk through to the contracting office. A written proposal / quote will be provided with a cost break down, to include disciplines being broken out separately, and be provided to the Contracting office. The proposal shall include a time frame (Period of Performance (PoP)) for the accomplishment of the project. No other action past submission is to be accomplished on the part of the Contractor until a bilateral modification to the contract can be accomplished and a signed copy sent to the Contractor. Upon completion, the Contractor will function test the device/equipment installed to validate proper operation with the customer and COR or Government representative present. If the new device/equipment has been placed in service and accepted by the Government, the Contractor will submit invoicing and receiving report in Wide Area Work Flow (WAWF) system IAW the Department of Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.232-7006 of the contract. Determination of new project shall be based on the definitions below.

1.6 Period of Performance: The period of performance shall be 1 September 2016 through 31 August 2017 for Base Year and two 12-month option years. The Period of Performance reads as follows:

1.7 Administrative:

1.7.1 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 - 1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Repair service requested to twelve noon on any day shall receive same day response. Service requests made after twelve noon shall have response as soon as possible and in no case later than the next working day. Requests for services (other than scheduled) shall be made to the contractor by only the COR or his designated representative.

1.7.2 Hours for Emergency Service Operations: The contractor agrees to provide 24-hour emergency service upon notification of equipment failure or improper functions of any system component. Response to any emergency request shall be within two hours between 0700 and 1600 and within four hours between 1600 and 0700 hours. Notification shall be made by only authorized persons. The contractor will furnish the contracting officer a telephone number at which the 24-hour service can be reached after normal working hours. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3. Recognized Holidays: Contractor is required to provide only emergency related services during the following recognized holidays.

1.8 Place of Performance: The work to be performed under this contract will be performed at the Carlisle Barracks, Carlisle Pennsylvania.

1.9 Type of Contract: The government will award a Firm Fixed Price contract.

1.10 Security Requirements: Unescorted access to restricted areas by contractor personnel is not authorized. Access to these areas will therefore require prior coordination with the COR. Intent to perform scheduled work in a specified area must be approved in advance by the COR at least seven days prior to the desired start date.

Work sites are located in secured areas and occupied administrative areas; consequently, work must be accomplished with minimal disruption to unit operations, in order to have access to areas, contractor must recognize security precautions and must coordinate work with the cor. To facilitate equipment maintenance and repair, existing desks, cabinets, etc., will be moved by unit personnel.

1.11. Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contract has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates(s) if applicable.

1.12 Key Personnel: The contractor shall personally supervise or shall designate in writing to the contracting officer a competent superintendent. This individual shall have full authority to act on behalf of the contractor at all times. He/she shall coordinate the contractor’s work with the COR. He/ she shall also be available to supervise contractor’s employees and to inspect work performed.

1.13 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.14 Special Provisions: The contractor shall obtain and be responsible for verifying all field conditions. Those conditions that differ significantly from the contract data supplied shall be brought to the attention of the contracting officer’s representative, who will immediately contact the Contracting Officer of these conditions.

1.15 Regulations: The contractor shall comply with all appropriate Government Security directives and regulations and comply with fire and safety requirements in the engineer manual 385-1-1 when performing work in support of this contract.

1.16 Demolition and Removals: During contractor performance of duties under this PWS , any debris, scrap and all other unwanted material shall be removed from existing construction, so designated by the COR shall become the property of the contractor and shall be removed from the post daily by the contractor at his expense.

1.17 Schedule: the contractor shall schedule and coordinate his work operations with the COR no work shall be undertaken without prior approval. Visit reports to the COR are required. Technicians shall report/sign-in with the COR when work starts and at completion. The record shall reflect the date of the test, name(s) of person(s) completing the test, results of the test, and any action taken in the event of malfunction.

1.18 Outages: Any power, water or other utility outage shall be scheduled with the COR at least 72 hours before the outage.

1.19 Accident Reports: The contractor shall report all accidents as soon as practical, but not later than four hours, after any accident resulting in property damage and/or personnel injury or death directly to the COR. Within notification include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.).

1.20 Occupancy: It shall be understood by the contractor that the surrounding areas/building will be occupied during the performance of work under this contract. The contractor will not receive any additional compensation due to the conditions brought about by this occupancy and usage. It shall be the contractor’s responsibility to coordinate with the COR and to schedule and perform his work in such a manner as to create the least possible interference with the conduct of normal activities within the area.

1.21 Submittals: Contractor shall submit to the contracting officer for approval, samples, catalog cut, and specifications of all materials and items as required by the government prior to use or installation.

1.22 System Drawings and Documentation: the contractor shall indicate any changes of wiring or component items on existing drawings and shall provide the government with revised prints to be retained by the department of public works DPW and fire dept.

1.23 Hazardous Wastes Handling: Hazardous wastes are as defined in Environmental Protection Agency (EPA) regulations 40 CFR 261. The contractor shall be the official waste generator for any hazardous waste generated through performance of this contract unless specified otherwise in this contract. The contractor shall not store any hazardous waste on this post without obtaining prior permission and related instructions from the contracting officer. In no case, shall the wastes remain on the post after completion of this work. it shall be the contractor’s responsibility to comply with EPA 40 cfr260-265 and DER code 25 ch75 regulations concerning hazardous waste generation, storage, treatment and disposal.

1.24 Qualifications: All work shall be performed by qualified craftsmen and technicians who possess a minimum of three years’ experience and requisite certifications in the maintenance and repair of fire detection and suppression systems. Technicians must meet standards in accordance with NFPA 72, National Fire Alarm and Signaling Code, Chapter 10 Fundamentals, 10.5 Personnel Qualifications, 10.5.3 Inspection, Testing, and Service Personnel and must be National Institute for Certification in Engineering Technologies (NICET) Certified. Proof of NICET certification to be provided with submitted proposals.

Notwithstanding the requirements for any government inspection and test applicable to this contract, except where specialized inspections or tests are specified for performance solely by the contractor, the contractor shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under the contract conform to the specifications and contract requirements listed herein, including, if applicable, the technical requirements for the manufacturers part number specified herein and within 7.0 Equipment.

2.0 Definitions

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting officer's representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2. Acronyms:

GFP Government-Furnished Property

3.0 Government Furnished Property: There is no Government Furnished Equipment being provided.

4.0 Contractor Furnished Equipment: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. It shall be the responsibility of the contractor to furnish storage for and protection of all materials and equipment used in conjunction with this contract. The government will furnish an open unprotected area (such as in a parking lot) where the contractor can park a storage facility. Government personnel will not accept any materials delivered to the site by other than the contractor.

5.0 Tasks

5.1 Preventative Maintenance and Testing:

5.1.1 Preventative Maintenance and Testing of Fire Alarm Systems: Contractor shall perform testing on all fire alarm systems to include releasing panels and detectors in same manner as alarm system.

5.1.1.1 Fire Alarm System Inspections will be conducted in accordance with current NFPA 72 and NFPA 70 standards to include, but not limited to:

Semi-annually:

Test all control equipment to include main fire alarm control panels and auxiliary control panels Test all batteries to include load test for fire alarm, mass notification, power supply, and transmitter panels Test all Digital Alarm Radio Transmitters and Digital Alarm Radio Receivers

Annually:

Test all fire alarm system initiating devices Test all fire alarm notification devices (requires coordination with the COR and the building occupant) Test all fire alarm and sprinkler supervisory devices Test all auxiliary functions for the purpose of fire protection that are actuated by the fire alarm system

5.1.2 Preventive Maintenance and testing of sprinkler systems plus trimmings.

5.1.2.1 The contractor requirement for maintenance shall be as generally set forth in NFPA 13, 13a, 13d, 13r, 14 and army tech. manual 5-695

5.1.2.2 Preventive maintenance visits are required to inspect, perform any identified pm and test the systems plus trimmings for proper operation and apparent operating condition. The components listed in 7.0 Equipment are components of the present fire detection and suppression systems. The listing is not intended to exclude from the contract any parts of the systems presently installed but not listed. Equipment installed after initiation of contract will be covered by individual warranties. The following as a minimum shall be performed on each system as applicable during the visit:

Monthly:

Fire Pump Operational Test Adjust packing as necessary according to NFPA and Manufacturer Standards

Quarterly:

General condition of sprinklers and sprinkler systems.

Conduct main drain test.

Test water flow alarms.

Check air and water pressure in dry pipe systems.

Drain low points in dry pipe systems Check general conditions of stand pipe systems.

Check general condition of fire department connections.

Inspect and test controllers.

Inspect valves for open position.

Conduct general preventive maintenance inspection of valves and back flow preventers.

Check pressurizing supply compressors on dry systems for lube oil levels, filters, belts, etc.

Annually:

Trip test dry pipe valves.

Perform water flow tests on standpipe systems.

Perform fire pump test flow.

5.1.2.3 Upon completion of each maintenance check, trouble shooting or repair action, the COR shall sign the contractor’s inspection form which shall carry notations of all items inspected, including battery voltage readings, replaced parts, adjustments, and evidence of tampering, a running log shall be maintained by the contractor for each system, a copy of which will be submitted with each bill.

5.2 Corrective/Remedial Maintenance: Contractor shall provide remedial maintenance and repair services for each system listed in 7.0 Equipment. Work will be performed when necessary, when requested by the Government, and in accordance with manufacturer’s recommendations for the various systems and pieces of equipment.

5.2.1 Estimated Remedial/Corrective Maintenance Consumable Mitigation Service Work:

- Replace up to 24 sprinkler gauges per year

- Replace all batteries as needed due to insufficient load or manufacturer recommended date (5 years)

- Replace up to 5 initiating devices per year to include programming if needed

- Replace up to 5 indicating devices per year to include programming if needed

- Replace up to 40 feet of sprinkler pipe per year as needed due to leaking, failure, or blockage

- Replace up to 5 sprinkler heads per year due to age, leakage, corrosion, or other as determined by AHJ

- Repair or replace up to 5 water motor gongs/ electric sprinkler bells per year as needed

5.2.2 Stockage of Consumable Parts: The contractor shall have on-shelf supply of parts that are stored with the COR and available for immediate use such as are required for a remedial maintenance service call. Available parts shall include 12V7Ah batteries and 12V12Ah batteries.

5.3 Emergency Maintenance The contractor agrees to provide 24-hour emergency service upon notification of equipment failure or improper functions of any system component. The contractor will furnish the contracting officer a telephone number at which the 24-hour service can be reached after normal working hours. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5.4 Kitchen Hood System Inspection: Semi-annual inspection of kitchen hood systems in commercial buildings, 2 times per year to include air cylinder test. Air cylinder pressured tested, agent removed, cylinder pressured tested, agent installed. Repair parts for repair as needed.

5.4.1 Kitchen Hood System Inspections will be conducted in accordance with current NFPA 17A standards to include, but not limited to:

Semi-annually (twice per year)Each Kitchen Hood listed in the Equipment List :

General condition of system cylinders, piping, nozzles, and actuating head Replace damaged components to include nozzle caps, glass tubes, and fusible links Perform hydrostatic test of cylinders when applicable Test or replace expellant gas cartridge when applicable Verify that tamper indicators and seals are intact Verify and adjust aim of nozzles Replace maintenance tag or certificate

Annually:

Replace all fusible links Perform actuating test Verify connection to the fire alarm system Verify shut-off of all cooking equipment and exhaust fans

5.4 Malfunction Reports: The contractor shall furnish a signed malfunction incident report to the government inspector upon completion of each remedial maintenance service call. The report shall include as a minimum the following:

Date and time notified.

Date and time of arrival and departure.

Type, serial number(s) and location of equipment.

Description of malfunction and corrective action taken.

5.5 Future Growth New installation of equipment will be requested by the COR. The COR will provide a project number, Statement of Work (SOW), drawings or any other pertinent documents to the contracting office, who will then forward them to the Contractor’s representative /office.

5.5.1 Provide Cost Estimates and Installation Of Upgrades. At times during the course of the contract, the Contractor may be asked to provide cost estimates (i.e. new projects, installations, upgrades and additional work) for equipment and installation of equipment in current and new facilities. These cost estimates will be accomplished within five (5) business days of the request, at no additional expense to the Government or the requesting agency. The Contractor is to submit a cost estimate to the Contracting Office (i.e. the Contracting Officer (CO) and the Contracting Administrator (CA)) via e-mail. All cost estimates shall include a complete schedule for materials, devices, and equipment, which the Contractor proposes to incorporate in the work, to include breakdowns for labor (hours, rate, and labor categories/disciplines) and parts and model numbers for GSA and non-GSA (open market) items. This list shall include catalog numbers, diagrams, drawings, reports, and other descriptive data. This estimate shall be written in plain language describing in detail the work to be accomplished, as well as addressing the warranty and additional cost after warranty period in the proposal. No other action past submission is to be accomplished on the part of the Contractor until a bilateral modification to the contract can be accomplished.

5.6 Test Reports: After completion of tests, written detailed reports shall be submitted and certified statements concerning the condition of the equipment shall be contained therein. Test reports will be submitted to the COR within two weeks of completion.

5.7 Program Updating: After completion of preventive maintenance tests, completed service report shall be provided to the COR to assure continuous program updating.

5.8 Component Replacement: The contractor shall replace worn, failed and failing components and parts. Replacements shall be of like or current design to minimize system depreciation and obsolescence. Where statistical data on similar equipment indicated that the failure point if approaching on any component, such component shall be repaired or replaced in advance to prevent a system failure. All parts with a value over $100.00 shall be approved prior to installation.

5.9. Installation. For new installations the Contractor must efficiently plan how they will professionally install and provide the level of performance required by the applicable publications and the Performance Work Statement (PWS). The PWS that the Government provides is just a starting point—equipment listed might change based on the site survey. There shall be a site survey meeting to establish DES requirements. The owner/user, the Contracting Officer Representative (COR), and the Contractor will attend a site survey of the area to be effected. The Contractor shall provide the proposal within five (5) business days of the site survey. The COR and the Contractor shall determine placement and type of equipment to be used. No other action past submission is to be accomplished on the part of the Contractor until such time that a bilateral modification to the contract can be accomplished.

6.0 Security Requirements

6.1. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

6.2 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.3 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

6.4 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

6.5 For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

6.6 Contractor Management Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Carlisle Barracks U.S. Army Garrison via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of…