Solicitation.pdf

PDF 399 KB Posted Feb 24, 2016

Attached to: Proofreading & Editing Federal contract opportunity
Solicitation number: W91QF0-16-T-0004
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command West Point

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SEE ADDENDUM

(No Collect Calls)

W91QF0-16-T-0004 19-Feb-2016

b. TELEPHONE NUMBER

845-938-8637

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 23 Feb 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QF09. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VIVIAN MALTA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010762701-0003

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC ICO CARLISLE BARRACKS

314 LOVELL AVE STE 1

CARLISLE BARRACKS PA 17013-5072

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25BDX 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W2H6 SCH USA WAR COLLEGE

632 INSTALLATION PROPERTY BOOK OFFICE

323 ENGINEER AVE CARLISLE BARRACKS

CARLISLE PA 17013-5057

TEL: 703-805-3200 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

561410

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF81

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

PROOFREADING & EDITING

FFP

Base year Proofread & Editing

SEE ATTACHED PERFORMANCE WORK STATEMENT (PWS)

POP: 1 MARCH 2016 - 28 FEBRUARY 2017

FOB: Destination

NSN: 611710

PURCHASE REQUEST NUMBER: 0010762701-0003

NET AMT

0001 12 Months

PROOFREADING & EDITING

FFP

Base year Proofread & Editing

SEE ATTACHED PERFORMANCE WORK STATEMENT (PWS)

POP: 1 MARCH 2016 - 28 FEBRUARY 2017

FOB: Destination

0002 1 Each

CONTRACTOR MANPOWER REPORTING

FFP

Contractor Manpower Reporting (CMR) See: Paragraph titled: CONTRACTOR MANPOWER REPORTING

FSC: R603

Unit Identification Code (UIC): W2H8AA

FOB: Destination

1001 12 Months

OPTION PROOFREADING & EDITING

FFP

Option Year 1: Proofread & Editing

SEE ATTACHED PERFORMANCE WORK STATEMENT (PWS)

POP: 1 MARCH 2017 - 28 FEBRUARY 2018

FOB: Destination

1002 1 Each

OPTION CONTRACTOR MANPOWER REPORTING

FFP

Contractor Manpower Reporting (CMR) See: Paragraph titled: CONTRACTOR MANPOWER REPORTING

FSC: R603

Unit Identification Code (UIC): W2H8AA

2001 12 Months

OPTION PROOFREADING & EDITING

FFP

Option Year 2: Proofread & Editing

SEE ATTACHED PERFORMANCE WORK STATEMENT (PWS)

POP: 1 MARCH 2018 - 28 FEBRUARY 2019

FOB: Destination

2002 1 Each

OPTION CONTRACTOR MANPOWER REPORTING

FFP

Contractor Manpower Reporting (CMR) See: Paragraph titled: CONTRACTOR MANPOWER REPORTING

FSC: R603

Unit Identification Code (UIC): W2H8AA

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 01-MAR-2016 TO

28-FEB-2017

N/A W2H6 SCH USA WAR COLLEGE

W2H6 SCH USA WAR COLLEGE

632 INSTALLATION PROPERTY BOOK

OFFICE

323 ENGINEER AVE CARLISLE

BARRACKS

CARLISLE PA 17013-5057

703-805-3200

W25BDX

0002 31-OCT-2016 1 (SAME AS PREVIOUS LOCATION)

1001 POP 01-MAR-2017 TO

28-FEB-2018

N/A (SAME AS PREVIOUS LOCATION)

1002 31-OCT-2017 1 (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAR-2018 TO

28-FEB-2019

N/A (SAME AS PREVIOUS LOCATION)

2002 31-OCT-2018 1 (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

U.S. Army War College (USAWC) for Strategic Studies Institute and USAWC Press

(SSI and USAWC Press)

Carlisle Barracks, PA

Editing and Proofreading Support

PART 1

GENERAL

INFORMATION

1. GENERAL: This is a non-personnel services contract to provide editing and proofreading Support for the Strategic Studies Institute and U.S. Army War College Press (SSI and USAWC Press) located at the U.S. Army War College (USAWC), Carlisle Barracks PA.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform editing and proofreading support as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2 Background: The SSI and USAWC Press is part of the USAWC and is the U.S.

Army's research, publishing, and strategic communications organization for the analysis of national security policy and military strategy. The primary mission of the SSI and USAWC Press is to prepare direct analysis for the leadership of the U.S. Army War College, the U.S. Army, and the Department of Defense, and to serve as a bridge to the wider national security intellectual community. The SSI and USAWC Press publishes and distributes the results of its analysis to key strategic leaders in the Army, the Department of Defense, the military educational system, Congress, the media, other think tanks and defense institutes, and major colleges and universities. The SSI and USAWC Press researchers use historical and current political, economic, informational, and military factors to develop strategic analyses and recommendations.

These analyses and recommendations must be disseminated by every actual and virtual means to all of the current and future audiences of the SSI and USAWC Press.

To fulfill this mission, the SSI and USAWC Press publishes the results of its analysis of national security issues in an average of 75-125 products a year, ranging from 4-page conference briefs, to 40-100 page monographs, to book-length manuscripts of 250-800 pages, and 4 quarterly journals averaging 125 pages per volume.

1.3 Objectives: The basic service objective is to provide support to the SSI and USAWC Press and the USAWC mission. Contractor is providing editorial services to enable to SSI and USAWC to publish and disseminate, in the most cost-effective manner, a wide range of high quality, well-written, highly specialized, and peer-reviewed strategic analysis and research that focuses on national security issues and provides a forum for unimpeded dialogue within the senior defense community and with peers in government, business, academia, and the media.

1.3.1 Scope: The U.S. Army War College and the SSI and USAWC Press will be proactive in support of its research and publication program, as well as its strategic communications functions, as mandated by the Chief of Staff of the Army in the USAWC Terms of Reference, dated, 13 June 2014, to compete successfully in the marketplace of strategic ideas, analyses, and planning. Therefore, SSI and USAWC Press must be able to expeditiously edit and publish book-length and shorter manuscripts, and professional journals (i.e. Parameters) dealing with national security issues. This requires editing and proofreading support. See paragraph 5 for Deliverables.

1.4. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

1.4.1 Base Year = 01 Mar 2016 to 28 Feb Dec 2017.

1.4.2 Option Year 1 = 01 Mar 2017 to 28 Feb Dec 2018.

1.4.3 Option Year 2 = 01 Mar 2018 to 28 Feb Dec 2019

1.5. General Information:

1.5.1 Quality: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). The Quality Control Plan (QCP) should be submitted separately and will not be evaluated as part of the contractor’s quotation. The contractor shall develop, implement and maintain an effective Quality Control System which includes a written QCP. The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting, and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The QCP is to be submitted with the contractor’s quotation. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.5.2 Quality Control: Edited manuscripts must be accurate and correct in content, organization, logic, and clarity according to the appropriate publication type and audience, and in accordance with the SSI and USAWC Press Publication

1.5.3 Requirements Guide found at:

https://www.strategicstudiesinstitute.army.mil/index.cfm/pepssi

1.5.4 U.S. Government Printing Office Style Manual found at:

http://www.gpo.gov/fdsys/search/pagedetails.action?granuleid=&packageid=GPO- STYLEMANUAL-2008&fromBrowse=true.

1.5.5 Edited manuscripts must be 100% accurate in grammar and spelling in accordance with the GPO manual. In the event a grammatical issue is not addressed by the GPO manual, the USAWC Publication Guide will be used. The Editor for

Production, SSI and USAWC Press, will make all final determinations concerning formatting and style. Appropriate acronyms and other Army-unique usages must be applied. Proof read camera copy must be 100% correct in format, accuracy, grammar, and spelling to eliminate errors that may have occurred in the electronic text preparation process.

1.5.6 The initial editing of manuscripts must be completed within10 business days after being emailed by the Editor for Production, SSI and USAWC Press. The secondary editing and proofreading stages of the process must be completed within 5 business days after being emailed by the Editor for Production, SSI and USAWC Press. The Editor for Production, SSI and USAWC Press, will be the final accepting authority of completed work. In-progress review meetings (via email or telephonically) between the contractor and the Editor for Production, SSI and USAWC Press, and/or his representatives, shall occur informally. Weekly in-progress review meetings may be held during the period of performance.

1.5.7 Basic Services: The contractor shall provide services for Editing and Proofreading Support as follows:

1.5.8 Task Requirements: SSI and USAWC Press individual projects include: the initial and secondary editing requirement, and the final proofreading requirement.

1.5.9 The Editor for Production, SSI and USAWC Press, shall email the manuscript to the contractor in an Adobe .pdf format. The page count for the project and subsequent billing is determined by the total number of pages of the manuscript inclusive of the front and back covers and front pages. The Editor for Production will assign a specific identification number for each project, i.e. CY-16-001, for the first project completed under this contract. Subsequent projects will be numbered CY-16- 002, CY-16-003, and so on until the end of the contract year.

1.5.10 The contractor shall conduct the initial edit of the manuscript using the “Comment” and “Annotation” features of the Adobe Acrobat Pro program.

1.5.11 The contractor shall email the edited and marked-up manuscript to the Editor for Production, SSI and USAWC Press, for review and correction.

1.5.12 The Editor for Production, SSI and USAWC Press, will review the marked-up version of the manuscript and adjust the initial edits as needed and have the remaining edits corrected as appropriate. The Editor for Production will email the corrected version of the manuscript back to the contractor for secondary editing.

1.5.13 The contractor shall then perform the secondary editing of the manuscript, which includes another complete review of the manuscript, the general correctness of the manuscript, and a review to ensure that all corrections from the initial editing and adjustments from SSI and USAWC Press have been made. The contractor shall conduct the secondary edit of the manuscript using the “Comment” and “Annotation” features of the Adobe Acrobat Pro program.

1.5.14 The contractor shall email the secondary edited and marked-up manuscript to the Editor for Production, SSI and USAWC Press, for review and correction.

1.5.15 The Editor for Production, SSI and USAWC Press, will review the marked-up version of the manuscript and adjust the secondary edits as needed and have the remaining edits corrected as appropriate. The Editor for Production will email the corrected version of the manuscript back to the contractor for final proofreading.

1.5.16 The contractor shall then perform the final proofreading of the manuscript using a different editor, which includes another complete review of the manuscript, the general correctness of the manuscript, and a review to ensure that all corrections from the secondary editing and adjustments from SSI and USAWC Press have been made. The contractor shall conduct the final proofreading of the manuscript using the “Comment” and “Annotation” features of the Adobe Acrobat Pro program.

1.5.17 The contractor shall email the final proof read and marked-up manuscript to the Editor for Production, SSI and USAWC Press, for review and correction.

1.5.18 The Editor for Production, SSI and USAWC Press, will review the marked-up version of the manuscript and adjust the proofing edits as needed and have the remaining edits corrected as appropriate. The Editor for Production will email the contractor that the project is complete and that the contractor can submit their invoice for this project through the WAWF system.

1.5.19 Government Review: Upon initial Government review, if draft or final deliverables do not meet the evaluation standards for quality, the draft or final deliverables will be returned to the contractor for further editing. It shall be the responsibility of the contractor to correct the errors without additional cost to the Government. The Government review period will not begin until initial Government review finds that deliverable(s) meet acceptable standards for all quality requirements.

1.5.20 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.5.21 Federal Government Holidays: The contractor is not required to perform on Federal Government Holidays.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.5.22 Hours of Operation: The contractor shall be responsible for providing direct support between the hours of 7:30 A.M thru 5:00 P.M. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.23 Place of Performance: The work to be performed under this contract shall be performed at the contractor’s site.

1.5.21 Contracting Officer Representative (COR): Coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.22 Personnel Qualifications:

The contractor shall be required to possess and demonstrate the following qualifications to accomplish required tasks:

Baccalaureate degree is required in the disciplines of either, English, English language, English literature, information technology, composition and writing studies, rhetoric, education, communications, journalism, public relations, applied communications, media studies, publishing, or equivalent degree awarded by an accredited college/university; additionally a minimum of 5 years of relevant editing experience is required

Copy editing experience relating to electronic publishing Experience in evaluating and editing reports, manuscripts, and journals Experience with proofreading copy

Knowledge and understanding of Army and Joint strategic issues;

national security issues; regional issues as they affect U.S. Army missions

Composition, technical, and written communication evaluation skills The ability to use the Adobe Acrobat Pro program

1.5.23 Supervision of Contractor Employees: The Government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the contractor, not the Government. The contractor, in turn, shall be accountable to the Government for contractor or subcontractor employees.

1.5.24 Contractor Travel. N/A

1.5.25 Other Direct Costs. N/A

1.5.26 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights under DFARS 252.227-7015, Technical Data – Commercial Items.

1.6 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may implement other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7 Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board during the thirty (30) phase out period. During the phase out period, the contractor shall help familiarize the next contractor with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE: Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR

GOVERNMENT PROPERTY (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the contractor.

2.1.8. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, a quote can be rejected if it does not have a firm commitment from the persons that are listed in the quotation.

2.1.9. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST: An official Government

representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL: All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY: The number of hours per day the contractor provides services in accordance with the contract.

2.1.16. WORK WEEK: Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and

Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2 GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.5 Services: The Government will NOT provide Common Access Cards (CAC), unless it is determined by the COR to be necessary for the performance of the work described in this PWS.

3.2 Facilities: N/A.

3.3 Utilities: N/A.

3.4 Equipment: N/A.

3.5 Government Furnished Information (GFI). Government Furnished Information.

The contractor shall be provided access to the government publications that are being actively worked by the Editor for Production, SSI and USAWC Press.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

3 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A.

4.3. Materials. None

4.4. Equipment. None

PART 5

OTHER TASKS

5.1 CONTRACTOR MANPOWER REPORTING (CMR):

5.1.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army War College via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

5.1.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

5.2 DELIVERABLES: The contractor shall deliver all deliverables to the designated COR. The Director, SSI, will be the final accepting authority of completed work.

Deliverable Transmittal Form and Quantity Schedule

Individual projects 5.2.1 thru 5.2.10 Email Ongoing In-progress reviews 1.5.2 Email or telephonic Ongoing

5 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.3. The contractor shall comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies: The systems of records; and the design, development, or operation work that the contractor is to perform.

PART 6

APPLICABLE PUBLICATIONS AND ADDITIONAL REQUIREMENTS

6.2. The contractor shall comply with all applicable Department of the Army, TRADOC, and U.S. Army War College Regulations concerning information technology, cyber security.

6.3. Access and General Protection/Security Policy, Procedures, and Requirements.

This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.3.1. For Contractors Requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

6.3.2. iWATCH Training. The contractor and all associated subcontractors working within any Carlisle Barracks, facility, or area, will ensure all employees read the statement below on the local iWatch program . This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training: (Guard Info About Yourself and

Your Job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information, destroy identifiable information. Be aware of your surroundings.

Write down license numbers of suspicious vehicles; note description of occupants.

Recognize and Report Unusual or Suspicious Behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.)

6.3.3. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

6.3.4. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the Army IA awareness training prior to access to the information system and then annually thereafter.

Additionally personnel must annually sign an acceptable use policy (AUP). The training is available online at https://ia.signal.army.mil/DoDIAA/. Personnel must also meet all personal security requirements IAW AR 25-2.

6.3.5. For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. In addition, any contractor who publishes official information to social media and external operating sites will be required to annually take OPSEC for EOP Operators Training at https://iatraining.us.army.mil.

6.3.6. For Information Assurance (IA)/Information Technology (IT) Training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter.

All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

6.3.7. For Information Assurance (IA)/Information Technology (IT) certification. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

6.3.8. For Contracts that Require Handling or Access to Classified Information.

Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M);

(2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

6.3.9. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

(End of Performance Work Statement)

QASP & PERFORMANCE REQUIREMENT

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

U.S. ARMY WAR COLLEGE for Strategic Studies Institute and USAWC Press

Carlisle Barracks, PA

Editing and Proofreading Support

INTRODUCTION

This Quality Assurance Plan (QASP) has been developed pursuant to the requirements of Solicitation #W91QF0-16-T-0004. This plan sets forth procedures and guidelines that the Contracting Officer (KO) and Contracting Officer's Representative (COR) will use in evaluating the technical performance. A copy of this plan will be furnished to the contractor so that contractor will be aware of the methods that the Government will employ in evaluating performance.

A. PURPOSE OF THE QASP.

The QASP is intended to accomplish the following:

1. Define the roles and responsibilities of participating Government officials.

2. Define the types of work to be performed.

3. Describe the evaluation methods that will be employed by the Government in assessing the Contractor's performance.

4. Provide copies of the quality assurance monitoring forms that will be used by the

Government in documenting and evaluating the Contractor's performance.

5. Describe the process of performance documentation.

B. ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT

OFFICIALS

The following Government officials will participate in assessing the quality of the

Contractor's performance. Their roles and responsibilities are described as follows:

1. Dr. James Pierce will serve as the Contracting Officer's Representative

(COR) and be responsible for monitoring, assessing, recording, and reporting on the technical performance of the contractor on a periodic basis.

2. Mr. Kevin Kauffman will serve as the Contracting Officer (KO) and have overall responsibility for overseeing the contractor's performance.

C. IDENTIFICATION OF THE WORK TO BE PERFORMED

The SSI and USAWC Press is part of the USAWC and is the U.S. Army's research, publishing, and strategic communications organization for the analysis of national security policy and military strategy. The primary mission of the SSI and USAWC Press is to prepare direct analysis for the leadership of the U.S. Army War College, the U.S.

Army, and the Department of Defense, and to serve as a bridge to the wider national security intellectual community. The SSI and USAWC Press publishes and distributes the results of its analysis to key strategic leaders in the Army, the Department of Defense, the military educational system, Congress, the media, other think tanks and defense institutes, and major colleges and universities. The SSI and USAWC Press researchers use historical and current political, economic, informational, and military factors to develop strategic analyses and recommendations. These analyses and recommendations must be disseminated by every actual and virtual means to all of the current and future audiences of the SSI and USAWC Press. To fulfill this mission, the SSI and USAWC Press publishes the results of its analysis of national security issues in an average of 75-125 products a year, ranging from 4-page conference briefs, to 40-100 page monographs, to book-length manuscripts of 250-800 pages, and 4 quarterly journals averaging 125 pages per volume.

D. METHODOLOGIES TO BE USED TO MONITOR THE CONTRACTOR'S

PERFORMANCE. See Encl. 1.

E. QUALITY ASSURANCE REPORTING FORM (See below.)

Performance Report

1. Contract Number: _______________

2. Prepared by: Dr. James Pierce, COR

3. Date(s) of Observation:

4. Observation:

a. Name of contractor: _______________

b. Timeliness in completing contract: ______________

c. Correctness of editing: ________________

d. Correctness of proofreading: ________________

e. Method of surveillance: 100% Inspection

f. Frequency of Surveillance: _______________

g. Number of observations: ______________

h. Other COR Comments: ________________

5. I hereby certify that services have been received and accepted.

COR Signature Date

F. ANALYSIS OF SURVEILLANCE RESULTS

A monthly QASP report will be retained in the COR file. When appropriate, the KO may investigate the events documented in the QASP report. The report will be made available to the KO through the VCE website. If the contractor is not performing in a satisfactory manner the COR will notify the KO in writing citing the specific deficiencies.

The notice shall be timely no more than 14 calendar days from the date the deficiency was noted.

W91QF0-16-T-0004

Enclosure 1

METHODOLOGIES TO BE USED TO MONITOR THE CONTRACTOR'S

PERFORMANCE

PERFORMANCE REQUIREMENTS SUMMARY

Task Standard Acceptable Quality Level (AQL)

Surveillance Method

The SSI and USAWC Press electronically publishes an ever increasing proportion of its research and analysis and other pertinent information.

As such , the contractor shall conduct an INITIAL edit of each manuscript submitted as individual projects, identified by project number, i.e. CY-16-001, CY-16-002, and so on.

Appropriate acronyms and other Army-unique usages must be applied.

Edited and proof read copies must be 100% correct in format, accuracy, grammar, and spelling to eliminate errors that may have occurred in the electronic text preparation process.

The initial editing of manuscripts must be completed within10 business days after being emailed by the Editor for Production, SSI and USAWC Press.

The secondary editing and proofreading stages of the process must be completed within 5 business days after being emailed by the Editor for Production, SSI and USAWC Press.

Acceptable Quality Level:

All work must be accurate and correct in content organization (according to the appropriate publication type, i.e.

monograph, Letort Paper, book, or article), logic, grammer, clarity, and spelling. Appropriate acronyms and other Army-unique usages must be applied. It is the contractor’s responsibility to ensure that all deliverables (draft or final) meet the government’s evaluation standards for quality.

100% Inspection

The SSI and USAWC Press electronically publishes an ever increasing proportion of its research and analysis and other pertinent information.

As such, the contractor shall conduct an SECONDARY edit of each manuscript submitted as individual projects, identified by project number, i.e. CY-16-001, CY- 16-002, and so on.

Appropriate acronyms and other Army-unique usages must be applied. Edited and proof read copies must be 100% correct in format, accuracy, grammar, and spelling to eliminate errors that may have occurred in the electronic text preparation process. The initial editing of manuscripts must be completed within10 business days after being emailed by the Editor for Production, SSI and USAWC Press. The secondary editing and proofreading stages of the process must be completed within 5 business days after being emailed by the Editor for Production, SSI and USAWC Press.

Acceptable Quality Level:

All work must be accurate and correct in content organization (according to the appropriate publication type, i.e. monograph, Letort Paper, book, or article), logic, grammer, clarity, and spelling. Appropriate acronyms and other Army-unique usages must be applied. It is the contractor’s responsibility to ensure that all deliverables (draft or final) meet the government’s evaluation standards for quality.

The SSI and USAWC Press electronically publishes an ever increasing proportion of its research and analysis and other pertinent information.

As such, the contractor shall conduct a final PROOFREADING of each manuscript submitted as individual projects, identified by project number, i.e. CY- 16-001, CY-16-002, and so on.

Acceptable Quality Level:

CONTRACTOR MANPOWER REPORTING

The Contractor Manpower Reporting Application (CMRA) is a business process that has been approved by the Secretary of the Army as the means for collecting information on contracts that provide services to the Department of the Army.

The contractor is required to completely fill in all required contractor information directly to the CMRA website: https://cmra.army.mil

The information to be collected includes, by contract, delivery order/task order number, the funding source and related financial data, organization receiving the services, mission/function performed, and labor hours and costs by Government Fiscal Year (1 October through 30 September).

CMRA will enable the Army to (i) fully understand the composition of the Army workforce - military, civilian, and contractor, and allow for more informed workforce staffing and funding decisions; (ii) provide better oversight of our workforce, avoid duplication of effort, or shifting of in-house reductions to contract; and (iii) better account for and explain our total Army workforce.

Data must be entered into the CMRA Application at any time during the contract’s period of performance (POP).

Data must be accurate and complete, and entered into the CMRA by Government Fiscal Year (FY), 1 October through 30 September, for each FY that falls within the POP. For delivery order/task order type contracts, each separate delivery/task order is recorded. Information must be entered into CMRA NLT than 31 October of each fiscal year being serviced in the contract.

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

OCT 2015

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.217-5 Evaluation Of Options JUL 1990 52.219-8 Utilization of Small Business Concerns OCT 2014 52.219-14 Limitations On Subcontracting NOV 2011 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity APR 2015 52.222-37 Employment Reports on Veterans OCT 2015 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-41 Service Contract Labor Standards MAY 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-16 Alt I Acquisition of EPEAT - Registered Personal Computer

Products - Alternate I

JUN 2014

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-18 Place of Manufacture MAR 2015 52.225-20 Prohibition on Conducting Restricted Business Operations in

Sudan--Certification

AUG 2009

52.227-2 Notice And Assistance Regarding Patent And Copyright Infringement

DEC 2007

52.232-28 Invitation to Propose Performance-Based Payments MAR 2000

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

JUL 2013

52.233-3 Protest After Award AUG 1996 52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of…

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