AutoCAD_Support_PWS.pdf

Performance Work Statement Real Estate Program, Space and Facilities AutoCAD Support Services

Part I General Information

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, supervision, and non-personal services necessary to perform on-site expertise in the areas of comprehensive furniture management/design/layout for Department of the Army, Real Estate and Facilities (REF-A) Directorate as defined in this performance work statement (PWS) except as specified in Part 3 as Government furnished property and services. The Contractor shall perform to the standards of this contract.

1.2 Background: OAA, AHS, Real Estate and Facilities – Army (REF-A) is responsible for the labor, materials and resources to manage, plan and administer a comprehensive real estate and facilities program to the Department of the Army within the National Capital Region (NCR).

REF-A has been tasked with the responsibility of helping relocate offices for multiple organizations due to consolidations, changes in mission requirements, and overall reduction in the leased space footprint. This results in the coordination of renovation and alteration projects within the Pentagon, Fort Belvoir, and leased facilities. REF-A is in need of AutoCAD services for support with strategic planning, and related assistance that involves space management for approximately 2 million square feet of Government owned and leased space.

1.3 Objective: The objective of this contract is to obtain project and AutoCAD support.

1.4 Scope: The purpose of this contract is to obtain support services to assist REF-A in managing its short and long term planning efforts.

1.5 Period of Performance: This period of performance (PoP) shall be for a period of three years, one base and two option years.

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the company assures itself that the work complies with the requirements of the contract. At a minimum the Contractor shall address the items listed in the Performance Requirements Summary (PRS). The QC Plan shall be submitted at the time of proposal. After acceptance of the quality control (QC) plan the Contractor shall receive the CO’s acceptance in writing of any proposed change to the QC system. The Contractor shall provide any changes to their QC plan within five days of changes.

The Government will provide their acceptance within thirty days of receipt.

DRAFT

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Since this is a performance-based contract, the Government will effectively validate in a timely manner the performance of the Contractor is meeting the services required. This QASP provides a systematic surveillance method for the services and describes the methodology by which the Contractor’s performance will be monitored. The principal focus of the surveillance system is the performance of the Contractor in the key areas identified in the PWS.

1.6.2.2 For the purposes of this plan and in addition to 52.212-4(a) Inspection/Acceptance, FAR Clauses 52.246-4 Inspection of Services—Fixed Price to meet the FAR Part 37.601 criteria for establishing a procedure for negative incentives of a contract. These clauses give the Government the right and provide the flexibility to determine the most appropriate remedy for non-performance. Thus, by virtue of including this clause in the contract, there is a procedure in place to do so where it makes good business sense to do so. On the other hand, it may be more advantageous to the Government to pursue re-performance rather than monetary deductions.

1.6.2.3 Please note that the Contractor, and not the Government, is responsible for management and quality control actions necessary to achieve quality in the delivery of services. The QASP is not intended to duplicate the Contractor’s quality control procedures. The Government reserves the right to make unilateral changes to the QASP anytime during the contract period. The levels of surveillance may be altered based upon the Contractor’s performance level.

1.6.2.4 The Government will monitor the Contractor’s performance under this contract. The Government has the right to perform inspections and performance evaluation at any time. The COR shall submit a monthly COR report to the CO on a monthly basis. If any aspect of the performance is not in conformance with the requirements of the contract, the CO and COR will have the right to issue to the Contractor a Contract Discrepancy Report (CDR). The Contractor shall explain in writing why performance was not in conformance with the requirements of the contract, how performance will be returned to conformance, and how recurrence of the problem will be prevented in the future. The Contractor shall complete and return the CDR to the COR within five workdays after receipt of the CDR. The Contractor shall maintain copies of all inspection and evaluation reports.

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Christmas Day Independence Day

1.6.4 Hours of Operation

1.6.4.1 The Contractor is responsible for conducting business between the hours of 0730 and 1700 Monday thru Friday except Federal Holidays and national emergencies.

1.6.4.2 The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within the PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind the stability and continuity of the work force are essential.

1.6.5 Place of Performance: The Contractors shall be located at the Pentagon.

1.6.6 Type of Contract: The Government anticipates award of a firm fixed price contract.

1.6.7 Security Requirements:

1.6.7.1 This is an unclassified contract.

1.6.7.2 When Contractor key personnel and alternates are required by the Government representative to provide support on a full-time basis on-site or attend meetings or briefings at secure Government facilities, an approved DD Form 2249 (Temporary/National Crime Information Center (NCIC) Request) must be granted and posted in the Joint Personnel Adjudication System.

1.6.8 Personal Identity Verification (PIV):

1.6.8.1 The Contractor and its employees shall comply with PIV procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24 and the Office of the Administrative Assistant (OAA).

1.6.8.2 In accordance with HSPD-12, OMB M-05-24 and FIPS 201-1, unless a previous favorable background investigation was completed in the last ten (10) years, all Contractor employees will be subject to a background investigation conducted by the Government.

1.6.9. Visit Notifications: The Contractor shall submit a signed visit request on company letterhead stationary to the Government COR. The request will include the full name (last, first, middle), SSN, race, sex, date of birth (MM/DD/YYYY), place of birth (city, state, country), and citizenship at least 96 hours prior to day of planned visit. Each visitor will undergo a National Crime Information Center (NCIC) check resulting in a favorable outcome prior to visit.

1.6.10 Non-Disclosure Statement: All Contractor employees full-filling the requirements of this contract, are required to read and sign a Nondisclosure Statement, prior to beginning work.

Performance of this contract may require the Contractor to access data and information proprietary to the Government agency or of such a nature that its dissemination or use, other than in performance of this contract, would be adverse to the interest of the Government or others.

1.6.11 Access Credentials:

1.6.11.1 The Contractor shall establish and implement methods of making sure all access credentials (Common Access Card; DD Form 1466, DoD Building Pass; Kastle Key Systems) issued to the Contractor employee by the Government are not lost or misplaced and are not used by unauthorized persons. No access credentials issued to the Contractor by the Government will be duplicated.

1.6.11.2 The Contractor shall develop procedures covering access credentials that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued access credentials by Contractor personnel who no longer require access to Government information systems or Government facilities. The Contractor shall immediately report any occurrences of lost access credentials to the COR.

1.6.11.3 Multiple occurrences of loss or damaged access credentials will be reported to the COR.

When the replacement of access credentials is performed by the Government, the total cost of re-issuing the credential(s) shall be deducted from the monthly payment due the Contractor.

1.6.11.4 The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued. The Contractor shall prohibit the opening of secure or locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the OAA Security Office.

1.6.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor employees with assigned duties requiring on-site performance must meet the requirements to obtain a Department of Defense building pass. Contractor employees requiring use of Government information systems or facilities must meet the criteria required to obtain a Common Access Card and building specific identification badge requirements/specifications.

1.6.13 Physical Security: The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.14 Key Control:

1.6.14.1 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Note: All references to keys includes key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR. The Contractor shall be required to return all keys/key cards to the COR at the completion of the contract.

1.6.14.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall upon direction of the COR, re-key or replace the affected lock (s) or perform re-keying as per the Government’s specifications. When the replacement of locks or re-keying is performed by the Government, the total cost of the re-keying or the replacement of the lock (s) shall be the responsibility of the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government at the Contractor’s expense. This is a non-reimbursable expense.

1.6.14.3 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized to enter by the COR.

1.6.15 Special Qualifications:

1.6.15.1 Have in-depth knowledge of the Real Estate and Facilities processes and the impact of various regulations on Army space in order to successfully deliver requirements.

1.6.15.2 Have an understanding of the Army standards for documentation development, such as memos and utilizing Army form templates.

1.6.15.3 Maintain a professional presence in appearance and performance, acceptable for high level executive level briefings.

1.6.15.4 Have the expertise to follow the building code and American Disability Act regulations, when producing space designs.

1.6.15.6 At a minimum, the Contractor personnel shall be proficient in their ability to access, navigate and/or manipulate Microsoft Office Suite, Internet explorer, Adobe Professional, and AutoCAD (Design Support).

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conferences convened by the contracting activity. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s progress/performance. At these meetings the CO/COR will apprise the Contractor of how the Government views the Contractor’s progress/performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.17 Removal of Employees for Misconduct or Security Reasons: The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from Government facilities for misconduct or security reasons. Such removal does not relieve the Contractor for the responsibility to provide sufficient qualified personnel for adequate and timely service. The contracting officer (KO) will provide the Contractor with an immediate written rationale for removal of any employee.

1.6.18 Transition between Contracts

1.6.18.1 The Contractor shall not recruit on Government premises or otherwise act to disrupt Government business. Within fifteen calendar days of contract award, the Contractor shall inform the appropriate Project Manager of incumbent personnel, who will not be placed on the delivery order.

1.6.18.2 The Contractor shall have management and administrative support in place to fulfill work requirements at time of commencement of the contract. Addresses, telephone numbers, and functional responsibilities shall be provided to the COR and the Project Manager at time of work initiation.

1.6.18.3 The Contractor shall recognize that services under this contract are vital to the Government and must be continued without interruption and that upon contract expiration, a successor, either the Government or another Contractor, may continue such services. The Contractor shall cooperate to effect an orderly and efficient transition in the event of transition to a successor.

1.6.18.4 The Contractor shall provide phase-in, phase-out services, at no additional cost to the Government, as long as there is any active contract. Appropriate contract management personnel shall meet with the successor Contractor to coordinate delivery order transition. Discussions shall include personnel transition to the successor Contractor, and the transition of contract specific items such as Government or Contractor furnished supplies, documents, materials, equipment, and services.

1.6.19 Section 508. All Electronic and Information Technology procured through this contract shall meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973 as amended and is viewable at http://www.access-board.gov./508.htm.

1.6.20 Anti-Terrorism and Operations Security Requirements.

1.6.20.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.6.20.2 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall provide all information required for background http://www.access-board.gov./508.htm checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.20.2.1 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.20.2.2 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

1.6.20.3 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 15 calendar days after contract award.

1.6.20.4 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.20.5 For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.20.6 For Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

1.6.21 Organizational Conflict of Interest Specifics:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees.

Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract.

4. Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components.

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant. (FAR 9.505-2).

(3) The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors. (FAR 9.505-3).

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the contractor during performance of this contract with the same caution that a reasonably prudent contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or

(b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions imposed by FAR 9.505-4 so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

g. Subcontracts. The Contractor agrees that it will include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "contractor" whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest.

With regard to any proposal submitted by the Contractor in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

i. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government tasking, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5 have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons in support thereof. (FAR 9.503).

PART 2

DEFINITIONS & ACRONYMNS

2.1 Definitions:

2.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the CO to perform surveillance and to act as liaison to the Contractor

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement

2.1.5 Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract of the Key Personnel listed in the PWS.

2.1.7 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance. Those actions taken by the Government to assure services meet the requirements of the performance work statement.

2.1.9 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance

2.1.10 Quality Control. Those actions taken by the Contractor to control the performance of services so they meet the requirements of the performance work statement

2.1.11 Subcontractor. One that enters into a contact with a prime Contractor. The Government does not have privities of contract with the subcontractor.

2.1.12 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 Work Week. Is defined as Monday through Friday, unless specified otherwise.

2.2 Acronyms

ADA American Disability Act AKO Army Knowledge Online AR Army Regulation CAC Common Access Card CDR Contract Discrepancy Report CMRA Contract Manpower Reporting Act KO Contracting Officer COR Contracting Officer Representative CR Client Representative DoD Department of Defense DPW Department of Public Works FBSC Fort Belvoir Space Chart FFE Furniture, Fixtures and Equipment IT Information Technology LSC Leased Space Chart LSW Logistic Services, Washington MPB Master Planning Board NCIC National Crime Information Center NCR National Capital Region OAA Office of the Administrative Assistant OMB Office of Management and Budget PIV Personal Identify Verification PM Project Manager POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PSQ Personnel Security Questionnaire PWS Performance Work Statement QA Quality Assurance QASP Qualtiy Assurance Surveillance Plan QC Quality Control REF-A Real Estate and Facilities - Army RPW Reimbursable Project Work Authorization WAWF Wide Area Work Flow WHS Washington Headquarter Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 General. The Government will provide the following services:

3.1.1 The Government will sponsor AKO accounts to Contractors who meet the eligibility requirements.

3.1.2 The Government will provide CAC cards to Contractors who meet the eligibility requirements.

3.2 Facilities: The Government will provide facilities for on-site contractors only.

3.3 Utilities: All utilities in the facility will be available for on-site Contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4 Equipment: The Government will provide on-site contractors access to computers, printers, faxes, scanners and services necessary to support the system requirements under this contract.

3.5 Data Rights/ Government Property: Any documents, database and software developed as part of this contract becomes the property of the U.S. Government, and the U.S. Government retains the rights to all intellectual property (e.g. Patentable items and copyrighted materials) purchased or developed through this effort. The contractor shall make available to the U.S.

Government draft and final copies of all documents/publications based on the work performed under this contract in hard and electronic format as defined by the government. All products, source code and scripts produced and their associated work papers are to be considered the property of the U.S. Government. The contractor shall provide all products, source code, software and documentation developed in accordance with this contract upon request. All hardware and software purchased under this contract is the property of the Government and must be turned over to the Government no later than the end date of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: Except for those items specifically stated to be Government furnished in Part 3, the Contractor shall furnish everything required to perform this PWS.

PART 5

SPECIFIC TASKS

5.0 Basic Services: The Contractor shall provide all deliverables accurately, free from errors and submitted by the established suspense. The Contractor shall submit a copy of deliverables to the CR, and COR. The Contractor shall save the deliverables per the naming convention provided by the Government. The Contractor shall submit all documents in Microsoft Office, Adobe (pdf), or AutoCAD.

5.1 Design Support.

5.1.1 The Contractor shall provide support to the Pentagon Reservation, Fort Belvoir, and Leased Facilities. The Contractor shall maintain and provide the Current Occupancy and Future Occupancy move plans on a quarterly basis. Data includes agency names and square footages, to and from locations, color coding for agencies consolidating.

5.1,2 The Contractor shall update the OAA directorate layouts for Fort Belvoir building1458 quarterly. The Contractor shall revise details including directorate occupancy boundaries, square footages, and backgrounds. The Contractor shall ensure all data is verified for accuracy and consistency with other charts.

5.1.3 The Contractor shall maintain the information shown on the Leased Space Chart (LSC) and the Fort Belvoir Space Chart (FBSC), building stack plans, concept plans, and individual floor plans on a quarterly basis. The Contractor shall make changes to the agency occupancy boundaries demonstrating agency names, square footage, Army authority, occupancy status, and lease data. The Contractor shall include all facilities/spaces that are REF-A managed assets.

The Contractor shall identify those spaces that may be part of the leased space reduction and retained for continued occupancy. The Contractor shall collect updates from the REF-A Space Managers related to occupancy and move dates no later than 1-week prior to the revised chart due date. The Contractor shall gather lease information from the REF-A Program Analysts. The Contractor shall communicate all changes to execute updates to the reports and ensure the revisions were properly captured.

5.1.4 The Contractor shall maintain accurate floor plan backgrounds for the facilities/spaces managed by REF-A. The Contractor shall ensure that the AutoCAD base building and furniture layouts are kept up-to-date. The Contractor shall merge existing floor plans with updated floor plans received from internal and external resources that resulted from renovation and furniture installation projects.

5.1.5 The Contractor shall provide support in the development of space assignment and other project specific floor plans required for the facilities/spaces managed by REF-A. The Contractor shall develop space offers and concept plan floor layouts ensuring cost effective measures are taken to design spaces for proposed tenants and include tenant’s space requirements. The Contractor shall focus on the best utilization of space, use of existing furniture (on-site and in storage) and using existing power/electrical locations, and minimizing construction requirements. The Contractor shall prepare various design options.

5.1.6 The Contractor shall participate in meetings/onsite visits to obtain specific project information such a room dimensions, furniture specifications and other project related information.

5.1.7 During the preliminary designs, the Contractor shall provide input and consider impacts to architectural, mechanical (fuse boxes, returns, ductwork, etc.), electrical, lighting, and fire support systems (sprinkler, fire strobes, sprinklers, etc.) drawings.

5.1.8 The Contractor shall maintain the Leased Space and Fort Belvoir extracts. The Contractor shall utilize the information incorporated in the LSC and FBSC to shall provide various reports such as space extracts in MS Excel that include all data shown on the charts: agency information, occupancy status and move dates, lease expiration data, measured and proportional square footages. The Contractor shall provide extracts the first Monday of every quarter.

5.1.9 The Contractor shall provide an individual stack plan for each building shown on the LSC and FBSC. The Contractor shall ensure all data is verified for accuracy and consistency with other charts.

5.2 Monthly Status Report: The Contractor shall prepare a Monthly Status Report which summarizes the actions and deliverables that occurred during the month, as well as listing pending issues in a prescribed format from the COR. The MSR is due by the 10th monthly. The Contractor shall also attach the Monthly Status Report and receipts to the monthly invoice within the WAWF system

5.3 Contractor Manpower Reporting

CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site.

The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login pag3e of the applicable Service/Component’s CMR website at http://www.ecmra.mil. The required data fields include:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

DRAFT

http://www.ecmra.mil/ http://www.ecmra.mil/

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Product Service Code (PSC)/Federal Service Code (FSC);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor, and sub-contractor employees deployed in theater this reporting period (by country).

Technical Exhibit 1

Performance Summary Requirements

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Performance Standard

Acceptable Quality Level

Incentives/Disincentives

PRS #1 The Contractor shall meet the Antiterrorism Security and training requirements contained in PWS, section 5, para 1.6.20

The Contractor shall complete the following: AT Level I (1.6.20.1); Ability to obtain CAC cards (1.6.20.2); iWatch (1.6.20.3); ATCTS registration

(1.6.20.4) ;OPSEC (1.6.20.5);

DoD Information Awareness (1.6.20.6 ); Threat Awareness Reporting Program (1.6.20.7)

100% compliance.

All requirements must be met within 30 days of contract award.

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates replacement of nonconforming individual.

PRS #2 The Contractor shall maintain the LSC and Fort Belvoir Space Chart (FBSC) data (Task 5.1.2)

The Contractor shall make changes to the agency occupancy boundaries demonstrating agency names, square footage, Army authority, occupancy status, and lease data. The Contractor shall include all facilities/spaces that are REF- A managed assets.

98% compliance The Contractor shall identify those spaces that will be part of the leased space reduction and retained for continued occupancy. The Contractor shall submit reports the first Monday of every quarter

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs associated with all required rework

PRS #3 The Contractor shall produce AutoCADs for each facility/location (Task 5.1.4/5.1.3)

The Contractor shall issue an individual stack plan for each building shown on the LSC and FBSC.

98% compliance The Contractor shall ensure all data are verified for accuracy and consistency with other charts. The Contractor shall submit reports the first Monday of every quarter

COR issues nonconformance report to the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs associated with all required rewor

PRS #4 The Contractor shall maintain the Leased

The Contractor shall utilize the information incorporated in the

98% compliance COR issues nonconformance report to

Space and Fort Belvoir extracts (Task 5.1.8)

LSC and FBSC. The Contractor shall provide various reports such as space extracts in MS Excel that include all data shown on the charts: agency information, occupancy status and move dates, lease expiration data, measured and proportional square footages

The Contractor shall ensure all data are verified for accuracy and consistency with other charts. The Contractor shall submit reports the first Monday of every quarter the Contractor, if nonconformance continues, KO mandates ($) consideration from the Contractor. The Contractor shall be responsible for all costs associated with all required rework

Technical Exhibit 2

Deliverables

Deliverables are required in accordance with the following Schedule. All deliverables should be accurate, free from errors and submitted by the suspense given in a timely fashion.

All efforts performed by full-time support in a Government facility will be saved in an organized fashion within the Government’s shared drive at work site.

DELIVERABLE

FREQUEN

CY

# OF COPIES

MEDIUM/FORMAT SUBMIT TO

FB 1458 Update (Task 5.1.1)

Quarterly 1 Microsoft Word/Adobe pdf/AutoCAD

CR/COR

Leased Space and Fort Belvoir Charts (5.1.3)

Quarterly 1 Electronic Version:

Monthly Adobe PDF and AutoCAD;

AutoCAD for conclusion CD

CR/COR

AutoCAD Updates (5.1.4/5.1.3)

Quarterly 1 Electronic version:

Adobe PDF CD and AutoCAD

CR/COR

Building Stack Plans and Floor Plans (5.1.4/5.1.3)

Quarterly 1 per building/locati on/agency

Electronic version:

Monthly - Adobe PDF CD and AutoCAD;

AutoCAD for conclusion CD

CR/COR

Concept Plans (5.1.5) Per project

1 Electronic version:

Adobe PDF CD and AutoCAD

CR/COR

Leased Space and Fort Belvoir Extracts (5.1.8)

Quarterly 1 Microsoft Excel/

CD

CR/COR

Monthly status report (Task 5.2)

10th of each month.

1 Microsoft Word/Excel

CR/COR

DELIVERABLE

FREQUEN

CY

# OF COPIES

MEDIUM/FORMAT SUBMIT TO

CMRA (Task 5.3) Oct 1 Electronic CMRA

Website/CO R