A07_Solicitation_W91CRB-17-T-0003.pdf

SEE ADDENDUM

(No Collect Calls)

W91CRB-17-T-0003 20-Dec-2016

b. TELEPHONE NUMBER

410-278-42221

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 24 Jan 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91CRB9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MICHAEL C. JAMES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC - APG - W91CRB

4310 BOOTHBY HILL AVE

ABERDEEN PROVING GROUND MD 21005-3013

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W910M6 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEPARTMENT OF THE ARMY

DEPARTMENT OF THE ARMY

500 ARMY PENTAGON

WASHINGTON, DC 20310

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF30

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91CRB-17-T-0003

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Army Birthday Ball

FFP

Army Birthday Ball in accordance with the Performance Work statement FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job OPTION Army Birhtday Ball

FFP

2019 Army Birthday Ball in accordance with the Performance Work Statement.

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) For

Office of the Administrative Assistant

Army Birthday Ball Facility

PART I

GENERAL INFORMATION

l.l Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to host the Army Birthday Ball as defined in this Performance Work Statement except as specified in Part 3 as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Each year, the Secretary of the Army invites Soldiers, Families, Civilians, and Friends of the Army in celebrating the Army’s birthday. The Army will celebrate its birthday each year by hosting an Army Birthday Ball (ABB). The ABB is a black tie formal event attended by approximately 1500-1800 people. This formal event includes a sit-down three-course dinner and entertainment. The responsibility for planning and executing the ABB rotates within Headquarters, Department of the Army.

1.3 Objectives: The objective of this requirement is for the contractor to provide a high quality venue for a secure, professional and social event in honor of the US Army’s Birthday celebration.

1.4 Scope: The scope of this requirement is for the contractor to provide a facility, set-up and breakdown of all tables, chairs, and house provided risers/staging, service areas, and all other services required to host the Army’s Birthday celebration.

Because of the uncertainty of future funding, the Government may be limited to the execution of this contract due to cancellation. The Government reserves the right for cancellation up to 30 April during the year of the event with recoupment of funds.

Funds are not presently available for performance under this contract beyond FY17. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond FY17, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

1.5 Period of Performance: Preferred date is the Friday before the event and the Sunday after.

Preferred dates for 2018 are 16 June 2018 with an alternate date of 9 June 2018. Contractor shall provide support on 6:00 AM Friday before the event through 12:00 PM Sunday immediately after. (with access to dead case storage, loading dock, entire ballroom, no later than 6:00 AM on the Friday before).

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the Performance Requirements Summary areas 1 through 9 identified in Technical Exhibit l, “Quality Assurance Surveillance Plan”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (Technical Exhibit 1). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform on the following days.

Labor Day Martin Luther King Jr.’s Birthday

Columbus Day President’s Day

Veteran’s Day Memorial Day

Thanksgiving Day Independence Day

Christmas Day New Year’s Day

1.6.4 Type of Contract: The government anticipates award of a Firm-Fixed Price.

1.6.5. Contractor Manpower Reporting: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.rnil/Login.aspx.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Actual direct labor hours (including sub-contractors); (6) Actual direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on Website).

As part of its submission, the contractor will provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

1.6.6 Security Requirements: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

PART 2

DEFINITIONS & ACRONYMS

ABB. Army Birthday Ball

Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

CCE. Contracting Center of Excellence

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

PWS. Performance Work Statement

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Strike. Term of art meaning: to remove (theatrical properties, a set, or technical equipment) from a stage.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL: The government will furnish the property, equipment, or services listed below for their own use.

3.2 Equipment: As needed, the Government will provide:

3.2.1. Computers for registration, ABB Admin and ABB Operations.

3.2.2. Printers for registration, ABB Admin and ABB Operations.

3.2.3. Additional supplies for registration and guest check-in.

3.2.4. Entertainment equipment to include: lighting, cables, Image Magnification Video Screens, staging, sound, and scenic equipment.

3.2.5. Most Signage, banners, and decorations. Contractor provided signage requirements are listed in paragraph 5.7.

3.2.6. Trucks providing video support and satellite uplink.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS.

4.2 Facility Security: The Contractor's facility shall have a current security plan and program in place that has been approved by the United States Secret Service that accommodates attendance of the President and/or Vice President of the United States. The Contractor must be able to implement any additional requirements of the United States Secret Service.

PART 5

SPECIFIC TASKS

5.0. BASIC SERVICES. The contractor shall provide facilities, services, and equipment to host the Army Birthday Ball.

5.1. Facility Requirements

5. l.l. The Contractor shall provide a facility within twenty-five miles (driving distance) of the Pentagon to accommodate 1500- 1800 guests for a formal sit-down dinner, entertainment, and dancing. The contractor’s facility shall provide at least 31,000 sq. ft. in the dining/entertainment space to afford ease of movement. The contractor’s facility shall be handicap accessible.

5.1.1.1. The facility must accommodate 1500-1800 people seated for dinner at round tables of 10.

5.l.l.2. The facility must have a minimum ceiling height of 20’ clear (no chandeliers) and 23’trim height for truss and allow for multiple rigging points throughout the house to allow for theatrical lighting.

5.l.l.3 The facility must allow for an area of 36’ x 60’ main stage with two 30’x20’ wings (2,730 SF) when considering usable table space.

5.1.1.4. The facility must allow a minimum of 1,672 square feet (38’x44’) for dance floor when considering usable floor space.

5.l.l.5. The facility must allow a minimum of 320 square feet for a front of house riser when considering usable floor space.

5.1.1.6. The facility must allow for 240 square feet for camera risers and spot light towers when considering usable table space. If spot towers are located in catwalks, full access to outside lighting contractors is required.

5.1 .l.7. The facility must allow for 336 square feet for primary Image Magnification Video Screens when considering usable table space.

5.1.1.8. The facility shall contain installed power supply for production support to include:

“front of house” power, lighting power, and video & audio power. Lighting power must be isolated from all other services. Production Labor and AV System costs include Lighting Technician Labor, Audio-Visual Utility Labor, Fire Watch (smoke and haze), and rigging labor.

Thirty-five (35) rigging points with ¼ Ton Motors, sixteen (16) dead hang points. The facility will provide ample power supply to host a multitude of production designs and set-ups. Lighting power will be isolated from all other services. Power breakout will include: (1) Audio power for stage: 100 amp 3 phase 208 (no lights on leg). (2) Lighting power for stage: 400 amp, 3 phase 208, at stage. (3) Power for Front of House area: 8ea 20 amp110 (quad box locate on walls perpendicular to stage). (4) Projector power on downstage truss 100 amp 3 Phase 208. (5) LED wall power backstage 100 Amps 3phase. Phase (6) Video Truck Support: 1ea 150 amp, 3 phase

208. (7) Satellite truck support: 1 ea. 100 amp, single phase 208 (May run on gen set if not available). In-house A/V supplier will need to make available Sacoplex and lighting control connections to distribute power for truss if available.

5.1.1.9 Contractor shall provide onsite electrician during load in and strike.

5.1.1.10 (If requires) The contractor will provide, install and remove plastic floor protection per hotel requirement under all working areas during load in and strike (government recommends 36” wide). The plastic floor protection must be completely installed prior to the 6:00 AM load-in on the Friday before, removed after the load in not later than 0100 AM on Sunday, and installed again immediately after show on Sunday (approximately 12:01AM) and removed after load out.

5.1.1.11 The contractor will provide the following rigging: (1) install and strike “6-up and 3-down” riggers, (2) Thirty-five points with 1/4 ton double strung chain motors (equivalent to half ton), (3) sixteen (16) “dead hang” installations. 225LF of 20” Truss and 200LF of 12” truss.

Note: the number and type of truss, Chain motor and dead hang points will be adjusted and confirmed 30 days prior to load in. Price must be adjusted on final invoice.

5.1.1.12 The contractor will provide access to the house lighting console for set up and rehearsals (if applicable). The contractor will also provide a house light operator or a remote to the FOH console during show. House Light Operator (if needed) 6 hours for show.

5.1.1.13 Two (2) scissors lifts, (Note: must be tall enough to reach all points in the ballroom). In addition to house AV/riggers, lifts must be made available and allowed to operate by outside contractors.

5.1.1.14 One (1) Man Lift for on stage operations. Man lifts must be made available and allowed to operate by outside contractors.

5.1.1.15 The contractor will provide full access to all areas were cabling, lighting (follow spots), and projectors are required throughout setup, rehearsals, show and strike.

5.1.1.16 The contractor will do a walkthrough with the government production manager no later than eight (8) hours prior to the show time to resolve all safety and fire issues.

5.1.2 The Contractor shall provide space to accommodate 1500- 1800 guests for a reception.

Space must be separate from, but near dinner space.

5.1.3 The Contractor shall provide at least eighteen (18) rooms or divided spaces located within close proximity (approximately 200 feet) of the backstage area. Chairs, tables, lighting, and power must be provided in all rooms/divided spaces. Each room must have the ability to be secured and opened by the government. Each room must have at least one coat rack, unless otherwise noted in the specific requirements. All rooms/divided spaces must be available from 6:00 AM Friday until 12:00 PM Sunday, unless otherwise noted below. Rooms/divided space requirements are listed below in paragraphs 5.1.3.1 - 5.1.3.10.

5.1.3.1. Provide seven (7) dressing rooms in close proximity to back stage: three (3) VIP dressing rooms (up to 10 persons), two (2) small dressing rooms with hanging space or racks for MC’s, one (l) band dressing room able to accommodate up to forty (40) people with coat racks and male/female dressing areas delineated with pipe and drape, one (1) military dressing room able to accommodate up to thirty (30) people with five coat racks and male/female dressing areas delineated with pipe and drape. These rooms should have limited viewing from the general public to the backstage area. All dressing room areas must be available not later than 2PM, Friday

5.1.3.2. Provide one (1) talent/crew meal room, able to accommodate up to 150 people.

5.1.3.3. Provide one (1) medical room able to accommodate ten (10) people. This room must also have one (1) operational phone line and phone.

5.1.3.4. Provide one (1) reception/holding room able to accommodate 25 people.

5.1.3.5. Provide one (1) Wounded Warrior room able to accommodate 75 people with two coat racks. This room must be very close to the dining facility and handicap accessible due to the physical condition of some of the participants, as well as VIPs visiting the Wounded Warriors within this room.

5.1.3.6. Provide one (1) operations/admin room able to accommodate 35 people. This room must have internet or Wi-Fi connection and power access for five (5) computers and one (1) printer, a television connection to view the Ballroom activities, and must have one (1) operational phone line and phone. This room must be available from 6:00 AM, Friday until 11:59 AM, Sunday.

5.1.3.7. Provide two (2) civil support team rooms able to each accommodate six (6) people, must have internet or Wi-Fi connection and power access for two (2) computers and one (l) printer, and must have one (1) operational phone line and phone.

5.1.3.8. Provide one (1) security room able to accommodate 15 people with two coat racks. This room will be a holding room for Military Police and Special Response team personnel; as such this room needs to be close enough to the dining facility to allow quick response by the teams, but out of sight from venue guests and ABB participants. This room must also have one (1) operational phone line and phone.

5.1.3.9. Provide one (1) storage room of approximately 80 to 100 square feet for miscellaneous decorations storage. This room must be available from 6:00 AM, Friday until 11:59 AM, Sunday.

5.1.3.10. Provide two (2) side by side rooms or one (1) room with 1200 square feet for entertainment case/gear storage in close proximity to the dinner/entertainment /loading dock space. This room must be available from 6:00 AM, Friday until 12:00 PM, Sunday.

5.1.5. The Contractor shall provide access to a loading and unloading area, which is in direct proximity to the dining and entertainment area with a clear path for cabling. Provide parking for three (3) television and satellite trucks in proximity of the main stage area. The video production truck requires a minimum parking area of 45’ long x 13’ wide x 14’ high able to hold a weight of 55,000 lbs. and be of a grade of no more than 5%. The satellite truck requires a minimum parking area of 25’ long x 8’ wide with clear sightlines to the southwest. The video grip truck requires a minimum parking area of 25’ long x 8’ wide x 12’ high. Access coordinated with the Contractor and the government.

5.1.6. The Contractor shall provide space for guest check-in that can accommodate up to eight

(8) check-in lines. Contractor shall provide tables and chairs for guest check-in, and power outlets for five (5) computers and one (1) printer. Space must be near or co-located with reception space, but not impede reception.

5. l .7. The Contractor shall provide at least four (4) areas that can be used as designated photography areas. The areas shall include sufficient power supply to support printers (one per area), lights, calculators, and cameras. The Contractor shall provide 2 tables and 4 chairs for each designated area. The Contractor shall ensure that designated areas are not located in the dining, entertainment, or directly in the reception area.

5.1.8. The Contractor’s facility shall not have any on-going or planned renovation or construction that affects or intrudes upon the Army Birthday Ball. This includes renovation noise, dust, physical inconvenience (workers and equipment), or visually offensive inconvenience (e.g., wires dangling from ceiling, ladders, in hallways, unfinished walls).

5.2. Services and Equipment

5.2.1. Contractor will divulge venue production labor and in house audio visual service practices.

Service practices will inform overall labor costs for a particular venue.

5.2.2. The Contractor will provide internet connection for one (1) computer and one (1) phone line with phone at backstage location in the dining/entertainment room.

5.2.3. The Contractor will provide interface between the house lighting capability and government provided lighting console.

5.2.4. The Contractor will provide 5ea. “front of house” riser at +24” and +18”

5.2.5. The Contractor will provide audio-visual point of contact on site during load in and strike to support government production staff.

5.3. The Contractor will have access to or provide on-site personal vehicle parking for up to 1000 vehicles. The Contractor shall provide an additional 10 VIP designated spaces on Saturday from 4:00 PM until Sunday 12:00 PM. The contractor shall also provide complimentary parking for 40 administrative/operations personnel on each day (Friday, Saturday and Sunday). With the exception of the VIP designated spaces and the administrative/operations designated personnel, guests will be responsible for paying parking costs. The Government will not be responsible for individual parking costs under this contract.

5.4. Meals. Under this requirement, the Government will not be paying for food and alcohol. A separate contract could be awarded to cover the food and alcohol costs. While this PWS requests space for up to 1,800 guests, the separate food and alcohol contract may allow for fewer than 1,800 meals.

5.5. Contractor shall provide lodging for set-up, production, and tear-down staff, as well as, for guests who choose to stay at the facility in conjunction with the event (or within ¼ mile of main venue as agreed upon by the government). Guests will be responsible for making their own reservations and paying all lodging costs. The government will not be responsible for individual lodging costs under this contract.

5.6. Contractor shall provide and set up at least 150 tables with ten (10) seats/settings per table.

Each table will have cloth linens, one small centerpiece, plates, glasses, cloth napkins, and settings (silverware) traditionally associated with a formal dinner. The quality and type of table linens, place settings, and centerpieces will be mutually agreed upon by Contractor and government. Tables and settings will be completed six hours prior to the beginning of event (not later than 12:01 PM on Saturday).

5.7. The Contractor shall provide signage near building entrances and escalators directing guests to the Army Birthday Ball location. Government will provide signage background not later than four (4) weeks prior to the Army Birthday Ball.

5.8. The Contractor shall provide required services in accordance with the schedule of events located in Technical Exhibit #2. The schedule of events is subject to change as arrangements are confirmed.

TECHNICAL EXHIBIT 1

Quality Assurance Surveillance Plan (QASP)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold

Method of Surveillance

PRS #1: The contractor shall provide adequate space to accommodate at least 1500 guests for a formal sit-down dinner with the means to prepare and serve the formal dinner. The dinner space must be co-located with entertainment and dancing space.

Contractor provide a facility that accommodates at least 1500 guests for a sit-down dinner enabling preparation and service of entire dinner. Space co-located with entertainment and dancing space.

No deviation from the standard.

100% Inspection

PRS#2: The contractor shall provide a facility with adequate space to accommodate a 36’x60’ main stage with 2,730 sq. feet required for a stage build out. Entertainment space must be co-located with dinner and dancing space with 320 sq. ft. for a front of house riser.

Contractor provide a facility that accommodates a 36’x60’ stage, as well as 2,730 sq. feet for a stage build out. Space to be co-located with dinner and dancing space, including 320 sq. ft for a front house riser.

No deviation from the standard.

100% Inspection

PRS#3: The contractor shall provide a facility with adequate space for a group of at least 1500 to dance. Space must accommodate at least 500 people dancing at any one time. Dancing must be co-located with dinner and entertainment space.

Contractor provide a facility that accommodates a dancing space for at least 500 guests at one time.

Space must be co-located with dinner and entertainment space.

No deviation from the standard.

100% Inspection

PRS#4: The contractor shall provide a facility with adequate space for a reception, for at least 1500 guests.

Space must be separate from dinner, entertainment and dancing, but in close proximity.

Contractor provide a facility that accommodates 1500 guests for a reception.

No deviation from the standard.

100% Inspection

PRS#5: The contractor shall provide a facility with adequate space to support Army Ball support to include set-up, take down, entertainment preparation and operations.

Contractor provide a facility that accommodates the Army Ball support activities to include set-up, take down, entertainment preparation and operations.

No deviation from the standard.

100% Inspection

PRS#6: Contractor shall provide a facility that contains an installed power supply capable of supporting major production type lighting, sound and video screens, i.e., 240 sq. feet for camera risers, spot light towers, 40 sq.

feet for Image Magnification Video Screens when considering usable table space.

Contractor provide a facility with power supply capable of supporting major production type lighting, sound and video equipment.

No deviation from the standard.

100% Inspection

Performance Objective Standard Performance Threshold

Method of Surveillance

PRS #7: The contractor shall provide onsite electrician during load in and strike.

Contractor provide onsite electrician.

No deviation from the standard.

100% Inspection

PRS#8: (if required)The contractor shall provide, install and remove plastic floor protection per the hotel requirement during load in and strike for the recommended 36” wide prior to the 6:00am load-in on Friday and immediately after the event on Sunday.

Contractor provide install and remove plastic floor protection during load-in and strike for the recommended 36” wide prior to the 1:00 pm load-in on Friday and immediately after the event on Sunday

No deviation from the standard.

100% Inspection

PRS#9: The contractor shall provide rigging; install and strike (1) 6”-up and 3-down riggers, (2) Thirty-five points with 1/4 ton double strung motors, (3) sixteen “dead hang” installations, (4) pit operator per production schedule Friday, Saturday and Sunday.

Contractor provide rigging;

install and strike (1) 6”-up and 3-down riggers, (2) Thirty-five points with 1/4 ton double strung chain motors, (3) sixteen “dead hang” installations, (4) pit operator

No deviation from the standard.

100% Inspection

Technical Exhibit 2 Schedule of Events

Due Date Start Time

End Time

Description Setup Room Capacity

Fri.

6:00

AM

11:59 PM Stage/Ballroom (set –up rehearsal);

Entire ballroom, Ops/Admin room, Decorations Storage room, and Entertainment

Special Setup Instructions

Min of case/gear Storage rooms available.

Fri. 6:00

AM

11:59 PM Operations Office 35

Fri. 6:00

AM

11:59 PM Initial Staff OPS Administrative Office

Office 25

Fr 5:00

PM

11:59 PM Reception Area Setup Min of

Fri. 5:00

PM

11:59 PM Check-in Space Set-up Min of

Fri. 5:30

PM

6:30 PM Talent/Crew meal Room Dining Room 150

Fri. 6:00

AM

11:59 PM Talent Holding/ dressing Room

Special Setup Instructions

Fri. 6:00

AM

11:59 PM

VIP Dressing Rooms (3)

Fri. :00

AM

11:59 PM

Women' s Dressing Room

Two coat racks 10

Frit. 6:00

AM

11:59 PM Guest Artist Band Dressing Room

Five coat racks and pipe and drape

Fri. 6:00

AM

11:59 PM Military Dressing Room Five coat racks and pipe and drape

Fri. 6:00

APM

11:59 PM Men 's Dressing Room Two coat racks 10

Fri. 6:00A M

11:59 PM Side by Side Rooms (2) 1200 sq. ft.

Fri. 6:00

11:59 PM Storage Room 80’ x 100’

Sat. 6:00

11:59 PM Stage/Ballroom; Entire ballroom, Ops/Admin room, Decorations Storage room, and Entertainment case/gear Storage rooms available.

Special Setup Instruction

Min of

Sat. 4:00

PM

11:59 PM Stage/Ballroom available to guests

Special Setup Instruction

Min of

Sat. 6:00

AM

11:59 PM Full Staff OPS Administrative Office

Office 35

Sat. 8:00

AM

11:59 PM Civil Support Team Rooms (2 rooms)

Office 6

Sat. 8:00

11:59 PM Medical Office 10

Sat. 8:00

11:59 PM Security Room Quick reaction, out of public sight

Sat. 8:00

AM

11:59 PM Reception/Holding Room Special Setup Instructions

Sat. 8:00

AM

11:59 PM

Wounded Warrior Room

Special Setup Instructions

Sat. 8:00

AM

11:59 PM Side by Side Rooms (2) 1200 sq. ft.

11:59 PM Storage Room 80’ x 100’

11:59 PM

VIP Dressing Rooms (3)

Sat 8:00

AM

11:59 PM Guest Artist Band Dressing Room

Five coat racks and pipe and drape

Sat. 8:00

AM

11:59 PM Military Dressing Room Five coat racks and pipe and drape

Sat. 6 8:00

AM

11:59 PM Men 's Dressing Room Two coat racks 10

Sat. 8:00

AM

11:59 PM

Women' s Dressing Room

Two coat racks 10

Sat. 12:01 PM Tables and settings will be completed six hours prior to the beginning of event (not later than 12:01 PM on 11 or 18 June 2016)

Min of

Sat. 11:00

AM

12:00PM Talent/Crew Meal Room Dining Room 180

Sat. 4:00

PM

5:00 PM Talent/Crew Meal Room Dining Room 180

Sat. 5:00

PM

Reception Starts

Reception Area

Min of

Sat. 7:00

PM

Serve Dinner

Dining Room Per Food Contract

Sun. 12:00

AM

12:00 PM Stage/ Ballroom /Tear-down

Sun. 12:00

12:00 PM Operations

Sun. 12:00

AM

12:00 PM Reception Area Tear- Down

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 N/A N/A N/A Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 12-JUN-2018 TO

18-JUN-2018

N/A DEPARTMENT OF THE ARMY

DEPARTMENT OF THE ARMY

500 ARMY PENTAGON

WASHINGTON, DC 20310

W910M6

0002 POP 12-JUN-2018 TO

18-JUN-2018

N/A (SAME AS PREVIOUS LOCATION)

W910M6

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBINATION INVOICE AND RECEIVING REPORT

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W91CRB Admin DoDAAC W91CRB Inspect By DoDAAC W910M6

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Shannon.l.graham12.civ@mail.mil Michael.c.james78.CTR@mail.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

N/A

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.204-14 Service Contract Reporting Requirements OCT 2016 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.217-8 Option To Extend Services NOV 1999 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-15 Stop-Work Order AUG 1989 52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I APR 1984 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

CLAUSES INCORPORATED BY FULL TEXT

52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

(a) The Contractor warrants that no person or agency has been employed or retained to solicit or obtain this contract upon an agreement or understanding for a contingent fee, except a bona fide employee or agency. For breach or violation of this warranty, the Government shall have the right to annul this contract without liability or, to deduct from the contract price or consideration, or otherwise recover, the full amount of the contingent fee.

(b) "Bona fide agency," as used in this clause, means an established commercial or selling agency, maintained by a contractor for the purpose of securing business, that neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds itself out as being able to obtain any Government contract or contracts through improper influence.

"Bona fide employee," as used in this clause, means a person, employed by a contractor and subject to the contractor's supervision and control as to time, place, and manner of performance, who neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds out as being able to obtain any Government contract or contracts through improper influence.

"Contingent fee," as used in this clause, means any commission, percentage, brokerage, or other fee that is contingent upon the success that a person or concern has in securing a Government contract.

"Improper influence," as used in this clause, means any influence that induces or tends to induce a Government employee or officer to give consideration or to act regarding a Government contract on any basis other than the merits of the matter.

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (OCT 2015)

(a) Definition. Commercially available off-the-shelf (COTS) item, as used in this clause--

(1) Means any item of supply (including construction material) that is--

(i) A commercial item (as defined in paragraph (1) of the definition in FAR 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

(b) The Government suspends or debars Contractors to protect the Government's interests. Other than a subcontract for a commercially available off-the-shelf item, the Contractor shall not enter into any subcontract, in excess of $35,000 with a Contractor that is debarred, suspended, or proposed for debarment by any executive agency unless there is a compelling reason to do so.

(c) The Contractor shall require each proposed subcontractor whose subcontract will exceed $35,000, other than a subcontractor providing a commercially available off-the-shelf item, to disclose to the Contractor, in writing, whether as of the time of award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the Federal Government.

(d) A corporate officer or a designee of the Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party (other than a subcontractor providing a commercially available off-the-shelf item) that is debarred, suspended, or proposed for debarment (see FAR 9.404 for information on the System for Award Management (SAM) Exclusions). The notice must include the following:

(1) The name of the subcontractor.

(2) The Contractor's knowledge of the reasons for the subcontractor being listed with an exclusion in SAM.

(3) The compelling reason(s) for doing business with the subcontractor notwithstanding its being listed with an exclusion in SAM.

(4) The systems and procedures the Contractor has established to ensure that it is fully protecting the Government's interests when dealing with such subcontractor in view of the specific basis for the party's debarment, suspension, or proposed debarment.

(e) Subcontracts. Unless this is a contract for the acquisition of commercial items, the Contractor shall include the requirements of this clause, including this paragraph (e) (appropriately modified for the identification of the parties), in each subcontract that--

(1) Exceeds $35,000 in value; and

(2) Is not a subcontract for commercially available off-the-shelf items.

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015)

(a) Definitions. As used in this clause--

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) If the contractor reorganizes as an inverted domestic corporation or becomes a subsidiary of an inverted domestic corporation at any time during the period of performance of this contract, the Government may be prohibited from paying for Contractor activities performed after the date when it becomes an inverted domestic corporation or subsidiary. The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(c) Exceptions to this prohibition are located at 9.108-2.

(d) In the event the Contractor becomes either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation during contract performance, the Contractor shall give written notice to the Contracting Officer within five business days from the date of the inversion event.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (NOV 2016) ALTERNATE II (NOV 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) ((41 U.S.C. and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

X (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

__ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

____ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (MAY 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L.

111-8, and section 745 of Division D of Pub. L. 110-161).

____ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (NOV 2016) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Oct 2001) of 52.219-9.

____ (iii) Alternate II (Oct 2001) of 52.219-9.

____ (iv) Alternate III (Oct 2015) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

____ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

____ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

X (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

X (30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

X (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

X (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

X (33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (35)

____ (36) 52.222-60, Paycheck Transparency (Executive Order 13673) (OCT 2016).

____ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)).