BAF_FLS_PWS_Rev_23_May_15_Approval_Pending_v2.pdf

23-May-15 14:30

DRAFT PERFORMANCE WORK STATEMENT (PWS)

For

FLIGHTLINE SECURITY SERVICES

LOCATION: Bagram and Jalalabad

1. SECTION I – DESCRIPTION OF SERVICES. The purpose of this Performance Work Statement (PWS) is to define the requirements for contractor furnished personnel and equipment to perform uninterrupted (24 hours per day: 7 Days per week; see period of performance) flightline security service at Bagram and Jalalabad Airfields.

1.1. PERIOD OF PERFORMANCE. The anticipated Period of Performance for this effort consists of a 90 day mobilization period, a 12 month base period and two 12-month options:

NOTE: These dates are subject to change they are only anticipated dates.

Anticipated Mobilization: 1Aug 2015 through 31 Oct 2015

Anticipated Base Period: 1 Nov 2015 through 31 Jul 2016

Anticipated Option One: 1 Aug 2016 through 31Jul 2017

Anticipated Option Two: 1 Aug 2017 through 31 Jul 2018

1.2. RESTRICTIONS TO PERFORMANCE.

1.2.1. INHERENTLY GOVERNMENTAL ACTIVITIES. Contractors are not allowed to engage in inherently governmental activities. An inherently governmental activity is an activity that is so intimately related to the U.S. public interest as to mandate performance by Government personnel. These activities require the exercise of substantial discretion in applying Government authority and /or making decisions for the Government. Inherently governmental activities in a combat environment include those activities that require discretionary judgment that commit the U.S. Government to a course of action, such as deciding who or what to attack or search. Any activity that requires more than a response in self-defense to a hostile attack is inherently governmental. Some authorized activities may become inherently governmental when there is a high likelihood of hostile attack.

1.2.2. COMBAT OR COMBAT-LIKE ACTIVITIES. The Contractor recognizes that a Security Guard is a non-combatant and cannot take part in combat or combat-like activities to include law enforcement activities. Combat or combat-like activities and law enforcement activities include, but are not limited to, quick reaction force, reconnaissance patrolling, cordon and search operations, acting as an observer or spotter for indirect fire operations and route clearance operations.

1.2.3. ARMED SECURITY GUARD ACTIVITIES. The Contractor understands Security Guards may participate in certain non-combat activities such as: guard duties at U.S. Government facilities – including gates, walls, observation outposts, towers and the requirements as stated herein.

1.2.4. HOST NATION LAWS AND REGULATIONS. All Contractors must comply with applicable Host Nation laws and regulations and secure applicable permits before being authorized to carry weapons while performing Security Guard duties. All contractors and subcontractors are subject to Afghanistan jurisdiction, both civil and criminal. All contractors and all subcontractors at all tiers shall comply with USFOR-A, CENTCOM and DoD arming policies.

1.2.5. CIVIL AND CRIMINAL LIABILITY. All Contractors shall acknowledge the potential for civil and criminal liability under both U.S. and Afghan laws.

1.2.6. MEDICAL SCREENING (REF PWS Par 2.8 D001). All Contractors will be medically screened IAW MOD TWELVE TO USCENTCOM INDIVIDUAL/UNIT DEPLOYMENT POLICY and USFOR-A DCG-S Memorandum on Medical Screening Requirements and Procedures for Local National Employees (attachment C) at the Contractor’s expense.

All Security Guards will be medically screened for Tuberculosis (TB). Any security guard that tests positive for TB will not be employed by the Contractor. Security guards who are ill will not be permitted access to the installation until they are healthy again. Screening records shall be made available to the Contracting Officer (KO) and Contracting Officer Representative (COR) within 20 days of employee being hired and prior to biometric enrollment request or as requested by the Government so the local U.S. Forces medical officer can determine eligibility of employment.

1.2.7. BADGING (REF PWS Par 2.8, D003). The Contractor shall provide all employees with a Company unique identification badge that shall not resemble the local installation badging scheme or color. The Contractor shall submit an acceptable unique badging scheme to the COR & KO within 10 days of contract award.

1.2.8. ARMING AUTHORIZATIONS

1.2.8.1. All armed contractors must possess an arming authorization signed by CDR USFOR-A or his designee prior to carrying a weapon.

1.2.8.2. All required training must remain current during the period of arming authorization and safety training must be renewed every six (6) months after initial completion. Weapons qualifications and rules for the use of force/law of armed conflict training are valid for 12 months. Contractors must ensure training does not expire during the period of authorization. Any lapse in required training will void arming authorization and require the resubmission of a new arming authorization request.

1.2.8.3. Contractors requesting arming must comply with all arming authorization request requirements specified in USFOR-A 15-032 and all applicable attachments. The following are mandatory inclusions in the arming request package:

Synchronized Pre-Deployment Operational Tracker employment Letter of Authorization (SPOT LOA); DD Form 2760 (Lautenberg Amendment); Law of Armed Conflict/Rules for Use of Force training certification; Acknowledgement of Training and Liability form; weapons qualifications scorecards (must be dated and signed by the range master and indicate the name and location of the range); background investigation summary or verification of an active government security clearance; biometric verification letter (if applicable); and non-standard weapons justification (if applicable).

1.2.8.3.1. Contractors are responsible for performing and documenting a thorough background check on each armed contractor employee (see Attachment D, Background Check Verification Letter); the Contracting Officer may direct an additional background investigation if he/she determines the contractor’s background check is inadequate. Background checks should include verifying criminal history records with local Afghan Police or nation Directorate for Security, Interpol, Country of Origin, FBI/CIA or 3equivalent records systems and, for LNs, obtaining letters of reference from Village Elders. The contractor will retain background check information during the period of employment under the contract and, for a minimum of twelve months following completion or termination of the contract. Background check information will also be submitted to the contracting officer for all arming requests.

1.2.8.4. Contractors must submit monthly arming rosters, no later than the first of the month, for all armed contractor personnel.

1.2.8.4.1. Submit an electronic monthly “Civilian Arming Roster” in the Civilian Arming Authorization Management System (CAAMS) of active armed Guards at each location where the contractor deploys armed contractors. Submit a separate roster of any contractor personnel armed for personal protection only, if applicable. Ensure the rosters include the data field listed on the template provided by ACOD. Provide a copy of all rosters to the Contracting Officer or COR.

1.2.8.4.2. Input the arming roster in CAAMS each 30-day period. The roster may be input anytime during the month, but it is required each 30-day period.

1.2.8.5. Contractors must allow the Contracting Officer or his designee, ACOD or other designated US Government representative to enter any contractor facility in the CJOA-A to review and evaluate the contractor’s performance, training, and/or maintenance of armed contractor records.

1.2.9. Serious Incident Reports (SIR)

1.2.9.1. Armed contractors must report all serious incidents, as defined in USFOR-A FRAGO 15-032, that they observe, suspect, or in which they were participants. Armed contractors must complete a SIR and send it to: the Contracting Officer; Requesting Official (RO); ACOD; USFOR-A.

1.2.9.2. Armed contractors will submit an initial SIR to the entities listed in 1.2.9.1. above within four (4) hours of an incident.

1.2.9.3.Armed contractors will conduct an internal investigation of each incident and will submit a final SIR to the entities listed in 1.2.9.1within 96 hours of the incident.

1.2.9.4. If the incident involves civilian, US, Coalition, Resolute Support (RS), or GIRoA Force casualties, the contractor will provide interim SIRs as new information becomes available until such time as the final SIR is submitted.

1.2.9.5. If the contractor investigation is complete at the time of the initial report, the contractor will mark the report as “Final” and no further reports are required.

1.2.9.6. If the armed contractor obtains additional relevant information for the report requirement after a final report is filed, the contractor will submit to the entities listed in paragraph 1.2.9.1 an additional SIR, again mark the report as “Final,” and include a note in the body of the report explaining the circumstances for submitting multiple final reports.

1.2.9.7. Armed contractors will comply with all reporting requirements set forth in USFOR-A FRAGO 15-032.

1.2.10. General Armed Contractor Actions

1.2.10.1. Armed contractors are subject to all Afghan laws and regulations.

1.2.10.2. Armed contractors, with the assistance of the Contracting Officer, will coordinate movement with the Battlespace owner prior to movement.

1.2.10.3. Armed contractors will develop a Communication Plan and provide it to the Battlespace owner to coordinate tactical information and emergency services. This information will also be provided as part of any arming request submitted to USFOR-A.

1.2.10.4. Armed contractors will not consume alcoholic beverages or any intoxicating or judgment impairing medication (prescription or otherwise) or other substance on- or off-duty.

1.2.10.5. Armed contractors will cooperate with Coalition, RS , and GIRoA Police/Security Forces. Armed contractors will not avoid or run through Coalition, RS, or GIRoA Police/Security Force checkpoints.

1.2.10.6. Armed contractors will not aim their weapons at Coalition or GIRoA Police/Security Forces.

1.2.10.7. Armed contractors will maintain uniform standards, in accordance with GIRoA standards and as approved by the Contracting Officer, that clearly distinguish their personnel from Military or Police Forces, which comply with the terms of the Security and Defense Cooperation Agreement (formerly known as the Bilateral Support Agreement (BSA)) between the US and GIRoA.

1.2.11. Use of Deadly Force

1.2.11.1 Armed contractors will comply with the Rule of Force and use of deadly force in accordance with USFOR-A FRAGO 15-032 and other terms and conditions of the contract. Site managers will ensure all personnel are briefed and trained in Rules of Engagement and document the required training.

1.2.12. Identification and Registration of Vehicles and Aircraft. Contractors will identify and register their equipment in accordance with USFOR-A FRAGO 15-032.

1.2.12.1. All contractors will utilize the Synchronized Predeployment Operational Tracker (SPOT) to fully register and identify the armored vehicles, aircraft, and other vehicles operated by their personnel. Vehicles used by armed DOD contractors in the course of their security duties will not be painted or marked to resemble US / RS / Coalition Military or GIRoA Military or Police/Security Force vehicles. Contract security personnel must also register their armored vehicles with the Afghan Ministry of Interior (MOI) per the guidance published and updated by the MOI.

1.2.13. Weapons

1.2.13.1. Armed contractors will possess or use weapons or ammunition only in accordance with USFOR-A 15-032.

1.2.13.2. Armed contractor authorization to possess weapons and ammunition may be suspended or revoked for noncompliance with US or GIRoA laws and/or DOD mandates, including during the period of investigation following an incident or allegation.

Note: See Attachment C for applicable documents.

1.2.14. INCURRING COST. The contractor shall begin to perform Mobilization upon contract award and may incur costs associated with mobilization IAW PWS 1.3.1., 1.3.2 and 1.3.3. The contractor shall not begin to perform or incur costs associated with performing guard serves until receiving approved arming authorizations from ACOD.

1.3. SECURITY SERVICE REQUIREMENTS.

1.3.1. MOBILIZATION. The contractor is authorized a 90-day mobilization period for this requirement. During the mobilization period the contractor will, at a minimum, commence operations to: hire, train and mobilize its workforce to be in place no later than the start date of the performance period; and begin transporting weapons and all other equipment necessary to perform the requirements of the contract no later than the start date. As part of the mobilization period, the contractor shall submit accurate and complete arming authorization packages on each person who will be armed in the performance of this requirement to the Contracting Officer Representative (COR) within 15 days of contract award. This is necessary due to the time to obtain approved arming authorization from ACOD. Any deficiencies in the arming authorization packages must be corrected by the contractor within 48 hours of receipt of notice from the Government. The contractor shall NOT receive payment for the mobilization CLIN in the contract until ALL accurate and complete arming packages have been submitted, regardless if all other actions under the mobilization CLIN have been completed. Partial payments of the Mobilization CLIN ARE NOT AUTHORIZED.

1.3.2. SPOT ENROLLMENT. The Contractor shall enroll/register all employees, weapons, vehicles, and VISAs (if applicable) in the Synchronized Pre-deployment Operational Tracker (SPOT) system within seven (7) days of award. . The contractor shall maintain the SPOT database (i.e. enroll, deploy, redeploy and revoke LOAs within 7 days of any changes).

The contractor shall immediately recapture hard copy LOAs from all employees who have been terminated. (Reference DoD Business Rules for SPOT at Attachment C) Arming of DoD contractors will not be allowed unless enrolled in SPOT.

Contractors should inform ACOD when armed contractors have been terminated or have left employment.

1.3.3. TRAINING. The Contractor shall train all employees on each aspect of health, safety and security in accordance with the Government accepted training plan referenced at paragraph 1.4.4 to ensure all personnel receive initial and periodic training to maintain certification, proficiency and arming authorization.

1.3.4. ARMING AUTHORIZATION REQUEST PACKETS ON NEW EMPLOYEES AFTER CONTRACT

AWARD. The contractor shall submit an accurate and complete arming authorization request packets to the COR for each employee required to be armed within 10 days from date of employment start and in accordance with USFOR-A FRAGO 15-032. Failure to submit an accurate and complete arming package within the time specified may result in a contract price reduction.

Note: ACOD provides a bulk upload capability for new contracts (see Armed Contractor Employee Worksheet version 5.0 at attachment D).

1.3.5. EQUIPMENT. The Contractor shall provide all weapons (two (2) fully functional weapons (one rifle & pistol) per person on duty), ammunition, lockable storage container to secure weapons and ammunition, standardized protective plate carrier body armor with plates, ammunition pouches, holsters, helmets, rifle slings, uniforms with individuals last name tape, flashlights, fully-equipped Individual First-Aid Kits (IFAKs), personal protective equipment including gloves and day (tinted)/night (clear) safety ballistic eye-protection, cold and inclement weather gear, non-tactical hand-held radios, passive IR night vision devices and other operational equipment to perform protective services at the sites listed in Section 1 – Description of Services of this document. Uniforms and equipment (plate carriers, ammunition pouches, helmets, holsters, slings, IFAKs, etc. must have a standardized color scheme for a professional appearance. While on duty, all contractor personnel must have on their person, protective body armor with sufficient ammo pouches to carry required ammunition, pistol in holster, rifle slung, IFAK and eye-protection. Contractor shall proactively maintain and replace all required equipment. Knowing use of non-functioning or unserviceable equipment may present a grave security risk to all personnel present within the secured area and shall be administratively handled in proportion to the risk posed. The COR has the authority to identify equipment as unserviceable.

Note: All personnel must wear safety ballistic eye protection at all times on-/off-duty.

Note: Non-U.S. and Non – Standard weapons are not authorized within this contract. Authorized weapons must be functional 5.56mm rifles (M16/M4) with standardized slings and functional 9mm Beretta pistols with standardized (one-type) holsters.

1.3.6. AMMUNITION SUPPLY. The Contractor shall maintain an on-hand supply of ammunition appropriate to the local threat and rate of consumption.

1.3.7. WEAPON MAINTENANCE. The Contractor shall implement a regular maintenance program for all Security Guard weapons. Pursuant to this program, all weapons shall be checked and cleaned periodically. Security Guards shall ensure their weapons are in proper working order at all times. Security Guards shall conduct daily function checks on all assigned weapons prior to assuming duties. If an employee has knowledge that their weapon is not in the proper working condition, the employee shall immediately report to their Security Guard Supervisor for repair and/or approved replacement.

1.3.8. CONTROLLED ITEM ACCOUNTABILITY. The Contractor shall provide the necessary resources, processes, and procedures to maintain positive control of all items that grant access or pose serious risk to Government resources to include but not limited to the following:

1. Badges

2. Uniforms

3. SPOT Letters of Authorization (LOAs)

4. Arming Authorization Memorandums

5. Night Vision Goggles (NVGs)

6. Handheld Radios/Communication Equipment

7. Weapons

8. Ammunition

1.3.9. WEAPON INVENTORY. The contractor shall maintain a serialized weapons accountability list and maintain weapons accountability at all times. Weapons and ammunition will be inventoried every shift change and reported to the Base Defense Operations Center (BDOC) or equivalent Force Protection agency.

1.3.10. MINIMUM AMMUNITION LOAD. While on duty, all guards shall have a minimum basic unit load of 210 rounds of ammunition on their person for their assigned 5.56mm NATO rifle (M-16/M-4 series) rifle and 30 rounds of pistol ammunition (9mm NATO). Ammunition will not be modified in any way. Contractor shall proactively replace out dated/unserviceable ammunition. The COR has the authority to identify ammunition as unserviceable.

1.3.11. BAGRAM ENTRY CONTROL POINTS (ECPs). YES or NA The Contractor shall provide two (2) armed guards, for each of two (2) shifts (each shift is 12-hours plus post-associated time), at five (5) ECPs to detect, identify, report, and guard against unauthorized personnel and contraband, as well as, instruments of damage and destruction in order to prevent threats from entering the flightline.

1.3.12. BAGRAM HEADQUARTERS ENTRY CONTROL POINT (HQECP). YES or NA The Contractor shall provide two (2) armed guards, for one (1) shift (12-hours plus post-associated time), at one (1) HQECP to detect, identify, report, and guard against unauthorized personnel and contraband, as well as, instruments of damage and destruction in order to prevent threats from entering the flightline.

1.3.13. BAGRAM FLIGHTLINE INTERNAL AND EXTERNAL PATROLS . YES or NA The contractor shall provide two (2) armed guards, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on five (5) mobile patrols to detect, identify, report and guard against unauthorized personnel and contraband, as well as, instruments of damage and destruction in order to prevent threats from entering the flighline.

1.3.14. BAGRAM TACTICAL AUTOMATED SENSOR SYSTEM ALARM MONITOR. YES or NA The contractor shall provide one (1) armed guard, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on one (1) post to relay intrusion detection alarms to on duty forces. Alarm monitors may need to assist government controller during attacks. Informing security forces includes, but is not limited to, operating the communications console and equipment; up-channeling reports; plotting locations of all posts, patrols and protection level resources during emergency situations; accomplishing required reports and other administrative duties; dispatching patrols/notifying posts during emergency situations requiring response/action; and making notifications to interested persons; as directed. Alarm training and any required maintenance on the system will be provided by the Government at BAF.

1.3.15. BAGRAM SHIFT SUPERVISOR. YES The contractor shall provide one (1) armed guard shift supervisor, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on mobile (1) patrol to supervise, manage and oversee all contract guards assigned to their respective shift. Shift Supervisor will be attached to the government Flight Chief throughout the shift but may conduct post checks independently as directed by the Flight Chief. Shift Supervisor is responsible in ensuring readiness of contract guards, report personnel issues to the Site Manager, report equipment deficiencies and assist in scheduling post rotation.

1.3.16. BAGRAM SITE MANAGER. YES The contractor shall provide one (1) armed site manager responsible for overall performance. Site manager shall be available 24 hours a day and responsible for the scheduling and execution of the contract force responsibilities to interface with the government Operations staff and COR as the direct representative of the Contractor. The site manager will be on site a minimum of 12 hours per day as coordinated with COR and shall be responsible for the conduct of security operations 24 hours a day. The site manager shall be empowered to make and carry out management decisions.

1.3.17. JALALABAD FLIGHTLINE INTERNAL AND EXTERNAL PATROLS. YES The contractor shall provide two (2) armed guards, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on two (2) mobile patrols to detect, identify, report and guard against unauthorized personnel and contraband, as well as, instruments of damage and destruction in order to prevent threats from entering the flighline.

1.3.18. JALALABAD TACTICAL AUTOMATED SENSOR SYSTEM ALARM MONITOR. YES The contractor shall provide one (1) armed guard, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on one (1) post to relay intrusions detection alarms to on duty forces. Alarm monitors may need to assist government controller during attacks. Informing security forces includes, but is not limited to, operating the communications console and equipment; up-channeling reports; monitor CCTV; plotting locations of all posts, patrols and protection level resources during emergency situations; accomplishing required reports and other administrative duties; dispatching patrols/notifying posts during emergency situations requiring response/action; and making notifications to interested persons; as directed. Alarm training and any required maintenance on the system will be provided by the Government at JAF.

1.3.19. JALALABAD SHIFT SUPERVISOR. YES The contractor shall provide one (1) armed guard shift supervisor, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on mobile (1) patrol to supervise, manage and oversee all contract guards assigned to their respective shift. Shift Supervisor will be attached to the government Flight Chief throughout the shift but may conduct post checks independently as directed by the Flight Chief. Shift Supervisor is responsible in ensuring readiness of contract guards, report personnel issues to the Site Manager, report equipment deficiencies and assist in scheduling post rotation.

1.3.20. JALALABAD SITE MANAGER. YES The contractor shall provide one (1) armed site manager responsible for overall performance. Site manager shall be available 24 hours a day and responsible for the scheduling and execution of the contract force responsibilities to interface with the government Operations staff and COR as the direct representative of the Contractor. The site manager will be on site a minimum of 12 hours per day as coordinated with COR and shall be responsible for the conduct of security operations 24 hours a day. The site manager shall be empowered to make and carry out management decisions.

1.3.21. CONTRACTOR FURNISHED VEHICLE, MAINTENANCE AND ESCORT. YES The Contractor shall provide and maintain vehicles at their expense. The contractor will provide safe, adequate and reliable vehicles for all mobile patrols, ECP rotations and any other transportation requirements (i.e. Shift Supervisor/Site Manager duties) required to fulfill the contractor’s duties IAW the contract. Vehicles must have exterior emergency light bars. The contractor will ensure records are maintained to show vehicle usage and mileage. The contractor will repair or remove inoperable vehicles from the installation within 3 days. Contractor vehicles shall not be painted or marked to resemble U.S./Coalition or host nation military or police vehicles. (Reference USFOR-A FRAGO 15-032).

1.4.1. CONTRACTOR VETTING PLAN (REF PWS Par 2.8 D005). The contractor shall prepare and submit a plan detailing their processes for hiring employees and performing background checks to the KO and COR within ten (10) days after receipt of contract award notice, for review and acceptance. The plan shall at a minimum address local agency checks (i.e. work history, identity verification via national identification or Taskera, address confirmation, fingerprinting, and local police check with clearance certificate), national agency checks (i.e. submit employee information package to the Afghanistan Ministry of Interior, Afghanistan National Directorate of Security investigates major crime and potential connections to terrorist organizations and if background is clear Ministry of Foreign Affairs issues certificate of successful vetting and acceptance), and maintaining support during Government vetting processes (i.e. submitting requests for biometric enrollment (if required), ensuring interpreting services are available as necessary during enrollment/screening and positive verification of enrollment by requesting Global Unique Identification number spreadsheet from Government enrollers). The Contractor shall also address how employee termination is communicated to the KO, COR and local installation Force Protection agencies to prevent unauthorized access as well as to communicate potential security risks to the Government for biometric watch list consideration, as required. The Contractor shall also address how dismissals of concern are tracked and communicated amongst all sites the Contractor manages to prevent rehiring high risk personnel.

1.4.2. CERTIFICATION OF SUITABLE CANDIDATE(S) FOR EMPLOYMENT (REF PWS Par 2.8 D006). Upon completion of successful Contractor employee vetting, the Contractor shall provide official written certification of candidate(s) suitability for Armed Security Guard employment. This certification may address multiple employees on a single certification but must clearly state each employee was vetted against the Government accepted Contractor vetting plan. Certification shall be provided to the COR prior to submitting arming authorization requests to the ACOD.

1.4.3. TRAINING PLAN AND SCHEDULE (REF PWS Par 2.8 D007). The Contractor shall prepare and submit a training plan and schedule for implementation to the COR, within ten (10) days after receipt of the contract award notice, for review and acceptance. Training shall at a minimum address the following:

1. Security – Common Tasks (attachment G)

2. International Code of Conduct for Private Security Service Providers (9 November 2010) – Specific

Principles Regarding the Conduct of Personnel

3. Law of Armed Conflict (LOAC)

4. Rules of Use of Force (RUF)

5. Distinction between Rules of Engagement (ROE), LOAC and RUF

6. Host Nation Laws and Regulations

7. Sexual Assault

8. MoI Instructions for Armed Security Guards

9. Geneva Convention Relative to the Treatment of Prisoners of War, August 12, 1949

10. Combating Trafficking in Persons (CTIPS)

11. Local Customs and Courtesies

12. Civil and Criminal Liability under U.S. and Afghan Law

13. Standards of Conduct

14. Installation Policies/Rules

15. Compound (Base) Defense Plan

16. Combat First Aid

17. Health, Safety and Hazardous Materials associated with ASG duties and military installations

18. Weapon Familiarization, Safety and Qualification

1.4.4. ARMING AUTHORIZATION REQUEST PACKETS (REF PWS Par 2.8 D008). The Contractor shall submit Arming Authorization Request Packets to the COR on each employee required to be armed within 10 days of employment

IAW USFOR-A FRAGO 15-032.

1.4.5. WEAPONS INVENTORY REPORT (REF PWS Par 2.8 D009). The Contractor shall provide the weapon inventory report to the COR and BDOC (or equivalent Force Protection agency) at every shift change.

1.4.6. DUTY SCHEDULE (REF PWS Par 2.8 D010). The contractor shall provide schedules by name of security guards and the duties they have been assigned. It is also the responsibility of the contractor to ensure that the appropriate coverage of all posts is maintained. The Contractor shall provide the initial duty schedule to the COR and continually provide as schedule changes are made.

1.4.7. REPORTS (REF PWS Par 2.8 D011, D012). Monthly reports shall be delivered to the COR and KO no later than (NLT) the 25th of each month. The reporting period shall cover the 26th of the previous month to the 25th of the current month. All reports shall be saved and provided using the following naming convention with dashes- (if applicable):

yyyymm-Contract Number-TO number-Report Acronym-Location (Example - 201106-W91B4M-09-C-1234-0004-AAR- FOB Blessing). The following reports shall be delivered as specified in the deliverables table in section 2.8:

1. ACOD Arming Roster (AAR; Monthly into CAAMS)

2. Monthly Census Report (MCR; Monthly)

a. IAW Acquisition Instruction (AI) Clause 5152.225-5904 Monthly Contractor Census Reporting

3. Monthly Payment Invoice (MPI, Monthly)

4. Serious Incident Report (SIR; upon occurrence)

a. IAW USFOR-A FRAGO 15-032

5. Kidnapping, Serious Injury or Death Report (KSID, upon occurrence)

a. IAW AI Clause 5152.223-5900 Reporting Kidnappings Serious Injuries and Deaths

6. Annual Manpower Reporting

a. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report all contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://contractormanpower.army.pentagon.mil. **** this Contract line Item Is for Informational Purpose Only, and is not a Separately priced Solicitation line item.****

7. ACOD package rejections or resubmissions will contain the name of the employee and the date of hire as well as dates of the original submission and rejection.

8. Submit list of all personnel who are over 60 days from date of hiring that have no submitted/accepted arming package with reason of delay (must be specific with dates, POCs, etc).

9. Send immediate reports to the COR and Contracting Officer of Government delays that the contractor must rely upon to request excusable non-performance. The report will include specifics on contractual requirements and Government action or inaction believed to cause the delay.

1.4.8. QUALITY CONTROL PLAN (REF PWS Par 2.8 D013). The Contractor shall institute and maintain a quality control program with a written quality control plan. The quality control plan shall provide the methodology to assure satisfactory accomplishment of the contractual requirements as stated herein. The contractor shall provide a copy of the quality control plan to the COR and KO no later than 15 days after contract award.

https://contractormanpower.army.pentagon.mil/

2. SECTION II - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP).

2.1. PURPOSE. This plan is the basic plan for the Government to evaluate the quality of the security contractor’s performance. The plan may be modified at the convenience of the government. The oversight provided for in the contract and in this plan will ensure service levels reach and maintain the required levels throughout the contract term. This plan will provide the Government with a proactive way to avoid unacceptable or deficient performance, and provide verifiable input for required annual past performance evaluations.

2.2. GOVERNMENT RESOURCES/RESPONSIBILITIES. The following definitions for Government resources and responsibilities are applicable to this plan:

Contracting Officer (KO) - A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government.

The KO ensures performance of all necessary actions for effective contracting. Ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. The KO assures the Contractor receives impartial, fair, and equitable treatment under the contract. The KO is responsible for the final determination of the adequacy of the Contractor's performance.

Quality Assurance Representative (QAR) - The QAR is a trained quality assurance professional who will ensure proper implementation of all contract administration functions by the COR. A QAR will be assigned to assist the COR with quality assurance surveillance plan duties. The QAR is responsible for providing quality assurance surveillance plan training and to conduct validation audits of COR performance. During contract performance the QAR will mentor and support the COR in all quality assurance surveillance matters.

Contracting Officer Representative (COR) - An individual designated in writing by the Contracting Officer as an authorized representative responsible for technical administration of the project to assure proper government oversight of the Contractor's performance. The source and authority for a COR is the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government's behalf. Any changes that the contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

2.3. DOCUMENTATION. The COR will, in addition to providing documentation to the KO, maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government's performance of the quality assurance function. All such records will be retained for the life of this contract. The COR shall forward these records to the Contracting Officer at termination or completion of the contract.

2.4. PERFORMANCE STANDARDS. Frequency: The COR will periodically evaluate performance according to the standards set forth in this contract. Frequency of evaluations may require adjustment based on Contractor performance.

2.5 . EVALUATION METHODS.

1. Service Level Monitoring: The Contractor shall provide sufficient qualified personnel to provide armed security services for the flightline, 24x7x365. Contractor should provide deliverables in a timely manner.

2. Certification: The Contractor shall provide the COR and KO all certificates, medical evaluations, and other required permits for all individuals.

3. Inspections: The COR shall conduct routine scheduled and unscheduled inspections to ensure the desired level of performance is being provided as stated herein.

2.6. PROCEDURES FOR IDENTIFYING/CORRECTING DEFICIENCIES. The evaluation and inspection procedures listed above along with the standard COR documentation listed at attachment E of this Document, will be used to identify contractor deficiencies in meeting the requirements of this contract.

The Government will provide the contractor written notice of each contract deficiency. The contractor will have ten days

(10) to provide a written response which identifies the cause of the deficiency how the deficiency was corrected and an action plan to prevent similar future deficiencies.

2.7. PERFORMANCE REQUIREMENTS SUMMARY (PRS).The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para. Performance Threshold Method of Surveillance

Security Guards shall carry the arming authorization memorandum on their person while performing armed duties.

1.2.8.1 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

The mobilization period is 90 days (or another time specified by the contracting officer) of contract award. During this period, the contractor shall submit an accurate and complete arming authorization pkg on each employee to be armed with 15 days (or another time specified by the KO) of contract award to the COR.

1.3.1 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records.

The Contractor shall enroll/register all employees, weapons vehicles and VISAs in the Synchronized

Pre-deployment Operational Tracker (SPOT) system within seven (7) days of contract award.

1.3.2 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records.

The contractor shall maintain the SPOT database (i.e. enroll, deploy, redeploy and revoke LOAs within

7 days of any changes).

1.3.2 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records.

The contractor shall train all employees on each aspect of health, safety and security in accordance with the Government accepted training plan referenced at paragraph 1.4.4 to ensure all personnel receive initial and periodic training to maintain certification, proficiency and safety.

1.3.3 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records.

The contractor shall submit accurate and complete arming authorization request packets for each employee required to be armed within 10 days (or another time specified by the contracting officer) of employment.

1.3.4 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records.

The Contractor shall provide all weapons (two (2) fully functional weapons (rifle & pistol) per person on duty), ammunition, lockable storage container to secure weapons and ammunition, standardized protective plate carrier body armor with plates, ammunition pouches, holsters, helmets, rifle slings, uniforms with individuals last name tape, flashlights, full-equipped

Individual First-Aid Kits (IFAKs), personal protective equipment including gloves and day (tinted)/night (clear) safety ballistic eye-protection, non-tactical hand-held radios, passive IR night vision devices and other operational equipment to perform protective services at the above listed sites.

Uniforms and equipment must have a standardized color scheme.

1.3.5 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

The Contractor shall proactively maintain and replace all required equipment. The contracting officer representative (COR) has the authority to identify equipment as unserviceable.

1.3.5 Full (100%) compliance in all

cases.

COR shall verify replacement of unserviceable equipment during on-site inspections.

Non-U.S. and Non – Standard weapons are not authorized within this contract. Authorized weapons must be functional 5.56mm rifles

(M16/M4) with standardized slings and functional 9mm Beretta pistols with standardized (one-type) holsters.

1.3.5 Note

Full (100%) compliance in all cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

The contractor shall maintain an on-hand supply of ammunition appropriate to the local threat and rate of consumption.

1.3.6 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

The contractor shall implement a regular weapon maintenance program in accordance with the

PWS.

1.3.7 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

The contractor shall provide the necessary resources, processes, and procedures to maintain positive control of all items that grant access or pose serious risk to

Government resources in accordance with the PWS.

1.3.8 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

The contractor shall maintain a serialized weapons accountability list and maintain weapons accountability at all times.

1.3.9 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

Weapons and ammunition will be inventoried every shift change and reported to the BDOC or equivalent Force Protection agency

1.3.9 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection

While on duty, all guards shall have a minimum basic unit load of 210 rounds of ammunition on their person for their assigned M-16/M- 4 series rifle (5.56mm NATO) and

30 rounds of pistol ammunition (9mm NATO).

1.3.10 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

Contractor shall proactively replace inoperable weapons and out dated/unserviceable ammunition. The COR has the authority to identify equipment and ammunition as unserviceable.

1.3.10 Full (100%) compliance in all

cases.

COR shall verify replacement of unserviceable equipment during on-site inspections.

BAGRAM: The contractor shall provide two (2) armed guards, for each of two (2) shifts (each shift is

12-hours plus post-associated time), at five (5) ECPs in accordance with the PWS.

1.3.11 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

BAGRAM: The contractor shall provide two (2) armed guards, for one (1) shift (12-hours plus post-associated time), at one (1) HQECP in accordance with the

PWS.

1.3.12 Full (100% compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

BAGRAM: The contractor shall provide two (2) armed guards, for each of two (2) shifts (each shift is

12-hours plus post-associated time), on five (5) mobile patrols in accordance with the PWS.

1.3.13 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

BAGRAM: The contractor shall provide one (1) armed guard, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on one (1) Tactical Automated Sensor System Alarm Monitor post in accordance with the PWS.

1.3.14 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

BAGRAM: The contractor shall provide one (1) armed guard shift supervisor, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on mobile patrol to supervise, manage and oversee all contract guards in accordance with the PWS.

1.3.15 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in

BAGRAM: The contractor shall provide one (1) armed site manager responsible for overall performance in accordance with the PWS.

1.3.16 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

JALALABAD: The contractor shall provide two (2) armed guards, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on two (2) mobile patrols in accordance with the

PWS.

1.3.17 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

JALALABAD: The contractor shall provide one (1) armed guard, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on one (1)

Tactical Automated Sensor System Alarm Monitor post in accordance with the PWS.

1.3.18 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

JALALABAD: The contractor shall provide one (1) armed guard shift supervisor, for each of two (2) shifts (each shift is 12-hours plus post-associated time), on mobile patrol to supervise, manage and oversee all contract guards in accordance with the PWS.

1.3.19 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

JALALABAD: The contractor shall provide one (1) armed site manager responsible for overall performance in accordance with the PWS.

1.3.20 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in

The contractor shall provide and maintain a vehicle at their expense.

to include light bars that need to be attached on top of vehicles. The contractor will provide safe, adequate and reliable vehicles for all mobile patrols and any other transportation requirements (i.e.

Shift Supervisor/Site Manager duties) required to fulfill the contractor’s duties in accordance with the PWS. Vehicles must have exterior emergency light bars.

1.3.21 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection.

The contractor will ensure records are maintained to show vehicle usage and mileage.

1.3.21

Full (100%) compliance in all cases.

COR shall verify compliance through review of contractor documents/records.

The contractor will repair or remove inoperable vehicles from the installation within 3 days.

1.3.21

Full (100%) compliance in all cases.

COR shall verify compliance through review of contractor documents/records.

Contractor vehicles shall not be painted or marked to resemble U.S./Coalition or host nation military or police vehicles.

(Reference USFOR-A FRAGO 15- 032).

1.3.21 Full (100%) compliance in all

cases.

COR shall verify compliance through review of contractor documents/records in conjunction with an on-site visual inspection

2.8 CONTRACT DELIVERABLES

The Contractor shall provide all of the following documents during the course of the contract at the frequency noted in the table below:

Deliverable Number

PWS

Para.

Item Description Due Date Government POC(s)

D001 1.2.6 Medical Screening Records

Within 20 days of employment, prior to biometric enrollment request / as requested by the

Government

COR & KO

D002 1.2.7 Acceptable Unique Contractor Identification Badge Scheme

Within 10 days of contract execution

COR & KO

D003 1.4.2 Contractor Vetting Plan Within 10 days of contract award / Updates as required

COR & KO

Deliverable Number

PWS

Para.

Item Description Due Date Government POC(s)

D004 1.4.3 Certification of Suitable

Candidates for Employment

Prior to submitting Arming Authorization Request Packets / per employee or group of employees

COR & KO

D005 1.4.4 Training Plan and Schedule Within 10 days of contract award / Updates as required

COR & KO

D006 1.4.5 Arming Authorization Request

Packets (AARP)

After employees are biometrically enrolled and within 10 days of employment / per employee or per group of employees

COR

D007 1.4.6 Weapons Inventory Report At every shift change COR & BDOC

D008 1.4.7 Duty Schedule Initial and upon revision COR

D009 1.4.8

Monthly Reports:

1. ACOD Arming Roster (AAR) (see para 1.2.8.5.2.)

2. Monthly Census Report

(MCR)

Monthly Payment Invoice

(MPI)

1. Input each 30-day period

2. NLT the 25th of each month

3. As identified in the contract

#2 above--Reporting period shall cover the 26th of the previous month to the 25th of the current month.

1. Input into CAAMS

2. Submit to KO and

COR

3. Submit to KO and

COR

D010 1.2.9

1.4.8

4. Serious Incident Report (SIR)

5. Kidnapping, Serious, Injury or Death

3. 6. Contractor Manpower Reporting

4. & 5. Upon occurrence

6. During each contract period of performance

4. & 5. COR, KO &

ACOD

6. https://cmra.army.mil

D011 1.4.9 Quality Control Plan NLT 15 days after contract award

COR & KO

D012

4.3.1

4.3.2

4.3.3

Department of Defense Contract Security Classifications

Specifications

DD254

Within 10 days of contract award / Updates as required COR & KO https://cmra.army.mil/

3. SECTION III - GOVERNMENT FURNISHED SERVICE.