W913FT16Q0027.pdf

SEE ADDENDUM

(No Collect Calls)

W913FT-16-Q-0027 17-Jun-2016

b. TELEPHONE NUMBER

571-275-2907

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 30 Jun 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W913FT9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LAURA RODRIGUEZ-RUBIO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

REGIONAL CONTRACTING OFFICE (RCO) BOGOTA

U.S. EMBASSY-BOGOTA

USMILGRP UNIT 5130

AP0 AA 34038-5130

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W811P5 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MILGP BOGOTA COLOMBIA

IRAIDA BERDECIA

BOGOTA

TEL: 305-437-3685 FAX:

011-571-275-2084FAX:

TEL: 011-571-275-2552 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF40

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W913FT-16-Q-0027

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 231 Each

LODGING

FFP

Lodging for 231 single occupancy rooms for nine (9) nights (check in on 19 Aug 2016 and check out on 28 Aug 2016). IAW Para 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.7.1, 2.8, 3.0, 3.1, 3.2, 3.4, 3.5 of the Performance Work Statement. Room rate shall include breakfast and internet.

FOB: Destination

NET AMT

0002 108 Each

LUNCHES

FFP

Lunches as follows:

For 21 people on 21 Aug 16 For 21 people on 22 Aug 16 For 21 people on 23 Aug 16 For 21 people on 24 Aug 16 For 21 people on 25 Aug 16 For 3 people on 26 Aug 16. IAW Para 6.0 throught 6.1, 6.2, 6.3, and 6.4 of the Performance Work Statement.

0003 98 Each

DINNERS

FFP

Dinners as follows:

For 21 people on 21 Aug 16 For 21 people on 22 Aug 16 For 21 people on 23 Aug 16 For 21 people on 24 Aug 16 For 11 people on 25 Aug 16 For 3 people on 26 Aug 16. IAW Para 6.0 throught 6.1, 6.2, 6.3, and 6.4 of the

0004 1 Lot

CONFERENCE ROOM

FFP

Main conference room for 60 people from 22 - 26 August 2016 IAW. Para 4.0, 4.1, 4.5, 4.6, 4.7, and 4.8 of the Performance Work Statement

0005 1 Lot

ADMINISTRATION ROOM

FFP

Administration conference room for 10 people from 21 - 26 August 2016 IAW.

Para 4.0, 4.3, and 4.5 of the Performance Work Statement

0006 1 Lot

BREAKOUT ROOM

FFP

The Contractor shall provide a breakout room large enough to accommodate ten

(10) participants from 22 - 25 August 2016 IAW. Para 4.0, 4.4, and 4.5 of the Performance Work Statement

0007 55 Each

OPENING RECEPTION

FFP

The Contractor shall provide an outdoor area for a reception of approximately fifty-five (55) people on 22 August 2016. IAW Para 4.5, and 7.0 of the Performance Work Statement

0008 60 Each

PARKING REQUIREMENTS

FFP

The Contractor shall provide ten (10) reserved parking spaces in the hotel parking from 21-26 Aug of 2016 IAW Para 5.0 throught 5.1, 5.2, and 5.3 of the

0009 1 Lot

AUDIOVISUAL REQUIREMENTS

FFP

Audiovisual requirements per Exhibit A.

The Contractor shall provide audiovisual support in the main conference room from 22-26 Aug of 2016 IAW Para 4.2, 8.0, 8.1 and 8.2 of the Performance Work Statement.

0010 255 Each

MORNING BREAKS

FFP

Breaks as follows:

For 54 people on 22 Aug 16 For 54 people on 23 Aug 16 For 54 people on 24 Aug 16 For 54 people on 25 Aug 16 For 39 people on 26 Aug 16. IAW Para 6.0, 6.4 and 6.5 of the Performance Work

0011 255 Each

AFTERNOON BREAKS

FFP

Breaks as follows:

For 54 people on 22 Aug 16 For 54 people on 23 Aug 16 For 54 people on 24 Aug 16 For 54 people on 25 Aug 16 For 39 people on 26 Aug 16. IAW Para 6.0, 6.4 and 6.5 of the Performance Work

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government

0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 19-AUG-2016 TO

28-AUG-2016

N/A MILGP BOGOTA COLOMBIA

IRAIDA BERDECIA

BOGOTA

305-437-3685

W811P5

0002 POP 21-AUG-2016 TO

26-AUG-2016

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 21-AUG-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 22-AUG-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 21-AUG-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 22-AUG-2016 TO

25-AUG-2016

N/A (SAME AS PREVIOUS LOCATION)

0007 22-AUG-2016 55 (SAME AS PREVIOUS LOCATION)

0008 POP 21-AUG-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 22-AUG-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 22-AUG-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0011 POP 22-AUG-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

USCAP 2016 Mid-Year Review and CY 2017 Security Cooperation Technical Committee (SCTC)

Hotel Services Medellin, Colombia

1.0. General: This Presidential-led initiative is an effort designed to support the National Security Interests of Colombia and the United States. Discussions among senior officials from Colombia, U.S., Panama, Honduras, Guatemala, Costa Rica, Dominican Republic, and El Salvador will drive the theme of this workshop.

1.1 TIME LINE 19-28 August 2016, event dates 22-26 August 2016.

1.1.2 – 19 August 2016: Advance Party arrives (2 pax).

1.1.3 – 20 August 2016: J54 Leadership (6 pax).

1.1.4 – 21 August 2016: Event participants (44 pax) arrive.

1.1.5 – 22 August 2016: Workshop and meetings begins, first day events.

1.1.6 – 23 August 2016: Workshop and meetings continue, second day events.

1.1.7 – 24 August 2016: Workshop and meetings continue, third day events.

1.1.7 – 25 August 2016: Workshop and meetings continue, four day events.

1.1.8 – 26 August 2016: Workshop and Meetings conclude.

1.1.9 – 27 August 2016: J54 Leadership (6 pax) and event participants (44 pax) depart.

1.1.10 – 28 August 2016: Advance Party departs (2 pax).

1.2 Place of Performance: Medellin, Colombia (Hotel TBD)

1.3 SCOPE. The Contractor shall provide lodging, meals, conference facilities, equipment and incidental services to the US Southern Command, also referred to herein as “the Government”, in support of the USCAP 2016 Mid-Year Review and CY 2017 Security Cooperation Technical Committee (SCTC) WORKSHOP as defined in this Statement of Work, with the exception of those items specified as Government-furnished property and services. Attendees will begin to arrive on 19 August 2016, attend the specified days of the workshop, and depart when completed with required meetings, or the day after the conclusion of the workshop, 28 August 2016. The workshop will consist of approximately forty-eight (48) participants.

2.0 HOTEL REQUIREMENTS

2.1 HOTEL LOCATION: The contracted facility shall be located in a safe, secure location which shall be able to pass a US SOUTHCOM Force Protection assessment. The Contractor shall be located in the metropolitan area and within reasonable walking distance to eateries. The Contractor shall provide lodging, meals, and workshop requirements within their main facilities with all conference rooms/spaces in close proximity of each other and on the same floor level, as directed by the US Government.

2.2 HOTEL SECURITY/INSPECTION. The Contractor shall have a modern professional system of internal and external security. The Contractor shall heighten their security posture starting the morning before the seminar and continuing until the evening of the day after the seminar. If external security augmentation is used, the hotel security manager shall ensure complete and unlimited access and seamless coordination between the hotel’s organic security systems and the external augmentation units. Where possible, all workshop activities shall be conducted in designated areas located above the ground floor level. The Contractor shall not have any ongoing construction onsite or around the vicinity of the hotel, to include, major renovation which includes closing entire floors, changing out multiple elevators, replacing flooring at multiple location throughout the hotel and renovation that is disruptive due to extreme noise levels.

2.3 VET INSPECTIONS. Before time of award, the Hotel shall be able to pass a US Government VET inspection, as required.

2.4 FORCE PROTECTION INSPECTION. The conference rooms and hotel facilities are subject to a Force Protection Inspection. Contract award is contingent upon certification of facilities by a favorable Force Protection Inspection report.

2.5 HOTEL CONTRACT POC. A contract hotel POC-program manager shall be in a position at the hotel 24/7 and be able to direct the operation of the facility.

2.6 HOTEL EQUIPMENT. The Contractor shall ensure that any maintenance or repairs on hotel equipment shall be performed immediately without further cost to the Government.

2.7 HOTEL ITEMS/AMENITIES EXCLUDED FROM THE CONTRACT. The Government will not pay for movies, mini-bars, laundry, room service, telephone calls from or charged to guest rooms, or any other hotel charges other than those specifically provided for in this contract.

2.7.1 Lodging, movies, mini-bars, service charges, etc. shall be itemized separately on service bills. Hotel guests shall be responsible for all legitimate charges appearing on their lodging statements, with the exception of the contracted lodging and meals.

2.7.2 The Contractor’s staff shall inform guests during check-in which services shall not be covered by the Government. The Contractor’s staff shall request a credit card from guests upon check-in. Charges not covered by the contract are to be resolved between the guests and the hotel.

2.8 HOTEL ITEMS/AMENITIES INCLUDED IN CONTRACT. The Contractor shall provide a 24- hour fitness center with a variety of fitness equipment. All regular hotel guest facilities and amenities, to include the hotel business center and the spa facilities, shall be made available for all participants who are registered at the hotel.

No cover fees are to be charged to workshop attendees who are not registered in the hotel. The Contractor shall provide two (2) bottles of water per day and internet service/WI-FI in each contracted room, both included in the cost of the room.

3.0 LODGING.

3.1 ROOMS REQUIRED. The Contractor shall provide single occupancy rooms as denoted in the table below.

The table provided below is an estimate of required lodging. Any other rooms and/or services are the responsibility of participants arranging them and the Government will not be held liable. The Government may request additional rooms at any time, and the Contractor shall give the Government priority on all unoccupied lodging of similar quality. The Government requires rooms to be paid under this contract and reservations for rooms to be paid by individual guests outside the scope of this contract as specified below.

August 2016

Fri

Sat

Sun

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Total

Single Occupancy Rooms funded 2 7 45 45 45 46 30 9 2 0 231

Single Occupancy Rooms self-funded 0 0 9 9 9 9 9 1 0 0 46

3.2 QUALITY STANDARDS FOR ROOMS. All rooms shall include: high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, clean linen on a daily basis, electricity, and color television with cable, internet service, and appropriate furniture.

3.3 GOVERNMENT REPRESENTATIVE. A Government representative will coordinate administrative, logistical, and miscellaneous issues with the Contractor. This representative shall not make any changes to the terms, conditions, standards, or cost of the contract. This individual has authority to provide technical direction to the Contractor as long as the direction is within the scope of the contract, does not constitute a change, and has no funding implications.

3.4 ROOM INFORMATION. The Government Representative will only approve payment for rooms used (under contract). The Government intends to utilize all of the rooms requested. However, the possibility exists that, due to unforeseen circumstances, a few workshop participants may have to cancel their attendance. Therefore the Government reserves the right to fill any of the rooms with alternate personnel, without penalty, up to 24 hours in advance. If there is a no-show guest, the Government will only pay for one (1) night. Additionally, there will be an estimated nine (9) participants who will pay for their own lodging. These participants will not be included in the Lodging contract. They are noted in table above as “self-funded”. These participants are required to personally call/contact the Hotel and provide their credit card numbers to secure their lodging.

3.5 ROOM LIST. The Government Representative will furnish the Contractor with a room roster containing participant names by 15 August 2016, but may change any of the names for the rooms up to the day of check-in.

4.0 CONFERENCE FACILITIES.

4.1 CONFERENCE ROOMS. The Contractor shall provide one conference room large enough to accommodate a total of 60 participants, with 30 participants seated in a U-shape, and a classroom seating arrangement for the remaining 30 participants.with the additional of a translation booth. Set-up for the conference rooms shall be accomplished no later than 6:00 AM on 22August 2016. The conference room shall have dimmer switches and black out curtains (or similar) to allow for slide/audio visual presentations. The conference room shall have sufficient power strips for all participants to connect laptops and tablets. All seats shall be cushioned and tables shall be covered with white tablecloths.

The Contractor shall allow change of configurations and usage times for conference rooms at any time prior to the workshop to accommodate last minute directives and fluctuating requirements. Contractor personnel shall be available for changes in room configuration as needed.

If additional chairs or tables are required, the Government Representative will coordinate with the hotel representative. The Government Representative will provide instructions to the Contractor regarding the exact configuration of the rooms, as needed.

The Contractor shall also provide and place a registration table outside of the conference room by 7:00 am on each day of the event.

The Contractor shall provide flags of equal size and quality for the countries of Colombia, USA, Guatemala, Honduras, El Salvador, Costa Rica, Dominican Republic, and Panama.

The main conference rooms shall be completely cleaned prior to the workshop.

4.2 AUDIOVISUAL REQUIREMENTS.

Audio Visual Requirements Qty

Screen Size 6’x6’ to 8’x8‘ 2

Projector 2

Internet access for 60 participants in conference room 1

Speaker System with Podium and wireless microphone 1 Wireless microphones 6

Wireless lapel microphones 2

4.3 ADMINISTRATION ROOM. The Contractor shall provide an administration room large enough to accommodate 10 participants with enough space to fit at least 2 (5ft or larger) tables. Set up for the administration room shall be accomplished no later than 8:00 AM on 21 August 2016. All seats shall be cushioned and tables shall be covered with white tablecloths. This room’s configuration and usage times may be changed at any time prior to the workshop to accommodate last minute directives and fluctuating requirements. Contractor personnel shall be available for changes in room configuration, as needed. The Government Representative will provide instructions to the Contractor regarding the exact configuration of the room. The Contractor shall provide a house phone for the administration room.

The administration room shall be completely cleaned prior to the workshop.

4.4 BREAKOUT ROOM. The Contractor shall provide a breakout room large enough to accommodate ten (10) participants, with enough space to have at least two (2) (5ft or larger) tables. Set up for breakout room shall be accomplished no later than 6:00 AM on 22 August 2016. All seats shall be cushioned and tables shall be covered with white tablecloths. This room’s configurations and usage times may be changed at any time prior to the workshop to accommodate last minute directives and fluctuating requirements. The breakout room must be completely cleaned. Contractor personnel shall be available for changes in room configuration as needed. The Government Representative will provide instructions to the Contractor regarding the exact configuration of the room.

4.5 CONFERENCE ROOM REQUIREMENTS

Sun

Mon

Tue 23 Wed

Thu

Fri 26

Conference Room (60 pax) None Full day Full day Full day Full day Full day

Admin Room (10 pax) Full day Full day Full day Full day Full day Full day

Breakout Room (10 pax) None Full day Full day Full day Full day None

Reception area (52 pax) None 2 hrs None None None None

4.6 AMENITIES FOR CONFERENCE ROOMS.

4.7 A bottle of water for all participants and supplies, such as note pads, pens/pencils, shall be provided to each participant on each workshop date for the conference room.

4.8 Four (4) white boards; with one (1) each wide tip non- permanent markers, colored black, red, green, and blue, for the conference room.

5.0 PARKING REQUIREMENTS/ TAXI ACCESS

5.1 The Contractor shall provide ten (10) reserved parking spaces for local workshop participants and workshop staff in the hotel parking lot during the workshop. Parking shall be in a secure area with adequate lighting and security.

Laptop computers 5

Printer 1

5.2 The Contractor shall have a readily responsive, 24-hour, taxi or limo service access at the hotel, to be used and paid by the workshop participants and staff.

5.3 The Government Representative will provide a list of workshop participants’ arrival and departure times prior to the start of the workshop period of performance.

6.0 FOOD AND BEVERAGE.

6.1 MEALS. The Contractor shall provide lunches and dinners to specific participants as directed by the Government Representative, and as depicted below. The Government will only pay for meals consumed by selected participants at the Hotel Restaurant. The selected participants will identify themselves and their room number prior to the meal. Meal consumption will be controlled with Government representative supervision. The Government will not pay for alcoholic beverages during meals. All meal receipts associated with this workshop shall be submitted daily to the Government Representative for verification and accountability. Direct specification of these meals shall be discussed between the Hotel and the Government representative.

6.2 MEALS SCHEDULE. Participants will eat at the hotel restaurants at their convenience.

6.3 BREAKFAST/LUNCH/DINNERS. The Contractor shall provide breakfast, lunch, and dinner to workshop participants, as shown in the following chart. The Government will pay for no more than twenty-one (21) of the participants, while the rest of the participants will pay for their own breakfast, lunch, and dinner. The participants for whom the Government will pay for meals will be identified by the Government representative on site.

6. 4 The following table is an approximation of all food and beverage requirements:

August Sun

Mon

Tue

Wed

Thu

Fri

Sat

Totals

Breaks AM only

0 54 54 54 54 39 0 255

Breaks PM only

0 54 54 54 54 39 0 255

Breakfast

0 21 Included in Room Rate

Included in Room Rate

Included in Room Rate

Included in Room Rate

Included in Room Rate

0 95

Lunch 21 21 21 21 21 3 0 108

Dinners 21 21 21 21 11 3 0 98

6.5 BREAKS. The Contractor shall provide a permanent coffee station for a morning and afternoon break during the workshop days of 22, 23, 24, 25 and 26 August 2016. Both coffee stations shall be set up outside the conference room. The break menu shall be varied daily and the service shall include utensils and all necessary equipment. The menu selected and time and schedule for such breaks shall be discussed and determined between the Government representative and the Contractor prior to start of the workshop. Breaks shall have hot and cold beverages, including water, coffee, tea, water, and sodas.

7.0 WELCOME RECEPTION / SOCIAL – The Contractor shall provide an outdoor area for a reception of approximately fifty-five (55) people from 5:00PM to 7:00PM on 22 August 2016. The Contractor shall also have alternate locations available inside, in case of inclement weather. The Contractor shall provide a two-hour (2) bar open bar with alcoholic and non-alcoholic drinks, three (3) hot hors ' d'oeuvres and three (3) cold hors ' d'oeuvres.

All items will be selected by the Government representative.

8.0 ADDITIONAL REQUIREMENTS.

8.1 MAINTENANCE. The Contractor shall ensure that all equipment and services are in proper working order throughout the contract period. All scheduled maintenance shall be performed prior to the start of this contract.

Any unscheduled maintenance or breakdowns shall be corrected within one (1) hour or substitution provided.

8.2 TESTING OF ANY EQUIPMENT. The Contractor shall install and be ready to conduct a full communications test of all equipment/systems in the main conference room by 6:00 AM on 22 August 2016.

8.3 ROOM RATES. Room rates, plus any mandatory hotel fees such as gratuities / hotel service fees/ resort fees, shall not exceed the US Government per diem rates in effect for Medellin, Colombia for the period of the workshop.

The applicable rates can be found at the State Department Foreign Per Diem Rates website at:

http://aoprals.state.gov/web920/per_diem.asp.

8.4 APPLICABILITY. Tax exemption applies to self-funded participants as well as contract-funded attendees.

Therefore, taxes shall be removed from the bill once the tax exempt forms have been submitted to the hotel by the Government representative.

9.0 ADDITIONAL INFORMATION.

9.1 CANCELLATIONS/ADDITIONS. The Contracting Officer (KO) is the sole individual who has the right to make changes to this SOW, in coordination with the Government representative and Acquisition Support Center personnel (to include the numbers and types of personnel or equipment needed) to make this mission success. The Contractor shall give the Government priority on all equipment/personnel under the terms of any contract resultingfrom this SOW. Changes made with at least a twenty-four (24)-hour notice shall incur NO penalty. Other modifications may be negotiated as required, but only by the Contracting Officer is authorized to finalize any subsequent modifications. The Government will pay for only personnel and equipment used in this period of performance.

9.2 CHANGES TO CONTRACT. The only person authorized to make changes to the contract is the Contracting Officer. Failure to clear changes in the contract with the Contracting Officer (KO) will result in the Contractor not receiving compensation for incurred costs. Accordingly, the Contracting Officer will be notified prior to any additional services performed and a contract modification will be issued with any change to price, period of performance, or change to Terms and Agreements. When/if, in the opinion of the Contractor, an effort outside the existing scope of the contract is requested, the Contractor shall promptly notify the Contracting Officer for authorization to proceed.

9.3 The Contractor shall provide appropriate announcement boards at each entrance to the hotel and at the elevator and main conference room welcoming and providing directions to the workshop participants. The exact wording of the announcement will be provided to the hotel by the Government representative.

9.4 PRICE QUOTES. Quotes shall be submitted in English. Prices shall be all inclusive. Local taxes and Federal taxes need to be displayed separately, since the Government is a tax exempt organization. The Contractor shall submit quotes in U.S. Dollars.

NOTE: Offers will not be accepted from third party agencies. Offers will be accepted directly from Lodging Facility providers only. In accordance with the PWS requirements, the successful offeror shall provide a point of contact of sufficient authority to authorize changes. In order for this and other PWS requirements to be met, the Government must maintain privacy of contract directly with lodging facility providers. Offers from third parties shall be considered non-responsive and will be excluded from consideration for award.

EXHIBIT A

EXHIBIT A

Audiovisual requirements

CLAUSES INCORPORATED BY REFERENCE

52.204-13 System for Award Management Maintenance JUL 2013 52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.225-14 Inconsistency Between English Version And Translation Of

Contract

FEB 2000

52.233-2 Service Of Protest SEP 2006 52.247-27 Contract Not Affected by Oral Agreement APR 1984 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

Audio Visual Requirements Qty

Screen Size 6’x6’ to 8’x8‘ 2

Projector 2

Internet access for 60 participants in conference room 1

Speaker System with Podium and wireless microphone 1 Wireless microphones 6

Wireless lapel microphones 2

Laptop computers 5

Printer 1

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Acceptability - Offers will be rated on an "Acceptable", or "Unacceptable" basis. Technical acceptability will be determined by the quoted items meeting or exceeding all the specifications/requirements in the Performance Work Statement. If one of the specifications is not met, the offer shall be considered technically unacceptable and shall not be considered for award. Offeror shall submit a certification stating that the contractor has the capability and facilities to provide all the requirements stated in the solicitation. Offeror shall be included in the US-Embassy Bogota Regional Security Office hotel list. If the offeror is not included in this list, it will not be considered for award. The quote shall reflect vendor's address and physical location and certify that hotel shall be located within Medellin-Antioquia near to the metopolitan area and within reasonable walking distance to eateries . If the offeror's physical location does not meet these criteria, it will not be considered for the award.

NOTE: Offers will not be accepted from third party agencies. Offers will be accepted directly from Lodging Facility providers only. In accordance with the PWS requirements, the successful offeror shall provide a point of contact of sufficient authority to authorize changes. In order for this and other PWS requirements to be met, the Government must maintain privacy of contract directly with lodging facility providers. Offers from third parties shall be considered non-responsive and will be excluded from consideration for award.

2. Price - Price will not be assigned an adjectival rating; however, proposed prices evaluated as unreasonably high may be grounds for eliminating an offer from the competitive range. Price will be evaluated to determine if the offeror’s proposed price is fair, reasonable, and balanced utilizing price analysis techniques in accordance with the guidelines in FAR 15.404-1(b). The Government will award contracts to offerors whose technically acceptable proposal represents the lowest price to the Government. Unless otherwise specified, offerors shall submit prices for all CLINs. Failure to submit a price for any CLIN/sub-CLIN shall result in the offer being considered unacceptable

Award will be made to the lowest priced technically offer.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-

3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ .

[Offeror to identify the applicable paragraphs at (c) through (r) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a women-owned small business concern.

Note to paragraphs (c)(8) and (9): Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ___ -.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8) Women-owned business concern (other than small business concern). (Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) HUBZone small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents, as part of its offer, that--

(i) It [ ___ ] is, [ ___ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It [ ___ ] is, [ ___ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ___ .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Certifications and representations required to implement provisions of Executive Order 11246--

(1) Previous Contracts and Compliance. The offeror represents that--

(i) It ( ___ ) has, ( ___ ) has not, participated in a previous contract or subcontract subject either to the Equal Opportunity clause of this solicitation, the and

(ii) It ( ___ ) has, ( ___ ) has not, filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that--

(i) It ( ___ ) has developed and has on file, ( ___ ) has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR Subparts 60-1 and 60-2), or

(ii) It ( ___ ) has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(f) Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American --Supplies, is included in this solicitation.)

(1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been…