SOLICITATION W913E523R0005.pdf

SEE ADDENDUM

(No Collect Calls)

W913E523R0005 22-May-2023

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 PM 22 Jun 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W913E59. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ZAVIEN T BEAL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

HANOVER OFFICE

72 LYME ROAD

HANOVER NH 03755-1290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W913E5 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COLD REGIONS RESEARCH & ENGINEERING LAB

LISA DEGEORGE

72 LYME ROAD

HANOVER NH 03755

TEL: 603-646-4175 FAX:

(217) 373-6773FAX:

TEL: (217) 373-7297 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

238220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF79

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W913E523R0005

Section B - Supplies or Services and Prices

PRICING INFORMATION

PRICING INFORMATION

Do not insert a price for any of the below Contract Line Item Numbers (CLINs). Please submit proposal in accordance with Section L including Bid Schedule.

The following information is for offeror proposal estimating purposes:

- The estimated maximum number of normal labor hours is 600 per year.

- The estimated maximum number of overtime labor hours is 80 per year.

- The estimated maximum total value of HVAC&R materials per year is $125,000.00

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job DPW Mechanical Maintenance

FFP

Task order material and labor FOB: Destination

PSC CD: 4130

NET AMT

1001 1 Job OPTION DPW Mechanical Maintenance

FFP

Task order material and labor

2001 1 Job OPTION DPW Mechanical Maintenance

FFP

Task order material and labor

3001 1 Job OPTION DPW Mechanical Maintenance

FFP

Task order material and labor

4001 1 Job OPTION DPW Mechanical Maintenance

FFP

Task order material and labor

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

1. General: The objective of this Indefinite Delivery Indefinite Quantity (IDIQ) is to obtain Mechanical Maintenance services for the Cold Region Research Engineering Laboratory (CRREL) over the next five years. Work will be issued by firm-fixed price Task Orders. There is a minimum guarantee of $25,000.00 for this contract.

2. Requirement: This Performance Work Statement (PWS) sets forth the requirements for the contractor to maintain mechanical equipment at the U.S. Army Corps of Engineers Cold Regions Research and Engineering Laboratory (CRREL) facility at 72 Lyme Road in Hanover, New Hampshire. The purpose is to maintain mechanical equipment with minimum disruption in performance and in accordance with the manufacture’s specifications.

The contractor shall provide all management, quality control, labor, supervision, parts, materials, tools, equipment, supplies, and transportation to perform in accordance with this PWS unless otherwise specified herein.

Mechanical equipment to be maintained includes, but is not limited to, the following: heating, ventilation, and air-conditioning systems; humidity control systems; fume hoods; environmental chambers; special laboratory equipment; pneumatic controls, electronic controls such as DDC and SCADA systems industrial refrigeration systems, gate operators, vehicle barriers, research cold rooms, reverse osmosis and deionized water systems, ductwork, air compressors; vacuum systems, filters, overhead doors, and other mechanical systems.

3. Funds Obligation: The base IDIQ contract award only obligates the Government to the minimum payment amount of $25,000.00 over the life of this contract. The government shall issue Task Orders under this IDIQ contract for maintenance work to be performed, these Task Orders will further obligate the Government.

4. Threshold: The Government estimates, but does not guarantee, that the total volume of Task Orders through this agreement will be $1,500,000.00. There is a minimum task order value of $2,500.00 and a maximum value of $750,000.00 per task order value.

5. Period of Performance: The contract value is $1,500,000.00 to include a 12-month base contract period and four 12-month option periods with a capacity not to exceed $1,500,000.00. Individual task orders will be awarded between $2,500 and $750,000 per task order, but may exceed the task order amount if such award is deemed to be in the best interest of the Government. The total capacity may be used at any time over the life of this contract and is not to exceed a total of $1,500,000.00.

6. Location of Work:

ERDC locations included in this contract include:

- Cold Regions Research and Development Laboratory, Hanover, NH

7. CONTRACTOR RESPONSIBILITIES:

A. Performance: Each Task Order awarded under this agreement shall be completed timely and the contractor shall provide quality maintenance and repair services in accordance with manufacture’s specifications and common industry standards.

B. Licensing and Qualifications - The Contractor shall comply with licensing and qualifications requirements of the State work is to be performed.

C. Permits - The Contractor shall obtain all required permits for performance of work, and shall remain in compliance with all applicable federal, state, and local laws and regulations and with the agreement requirements.

D. Personnel Qualifications - Contractor personnel shall be qualified to perform the work described in each Task Order, and shall perform all work in a neat and workman-like manner in compliance with applicable codes and ordnances. All trade personnel shall be licensed by the State for the level of performance required for the work described.

E. Existing Conditions - The Contractor shall verify all existing site conditions, and shall hold the Government harmless for any conditions unrecognized by the Contractor that affect any part of this agreement.

F. Planning and Execution - The Contractor shall plan, program, administer, manage, execute, and complete the work necessary to provide the services required, pursuant to this agreement, including but not limited to procurement of specific incidental material, quality control, financial control, correspondence, and accurate and complete maintenance of records. Contractor is solely responsible for accurately surveying and calculating quantities of all tasks defined products and materials needed as well as determining all necessary installation details and associated costs.

G. Safety- The Contractor shall adhere to the applicable portions of the current edition of U.S.

Army Corps of Engineers, Manual (EM): EM 385-1-1 Safety and Health Requirements Manual, Current Edition in performing the services required.

H. Quality Control Program - The Contractor, and not the Government, will be responsible for management and quality control actions necessary to meet the quality standards set forth by this agreement.

I. Pre-Performance Meeting - Prior to beginning any work under this agreement, the Contractor shall meet formally with the Government’s Technical Point of Contact (TPOC) and/or COR at a mutually-agreed-to date and time to review the specified work and to review the Contractor’s submitted documents.

J. Spills, Leaks, and Hazardous Waste – Any hazardous waste generated by the Contractor in the execution of this agreement shall be properly disposed of by the Contractor at no additional cost to the Government and such disposal shall comply with all applicable federal, state and local regulations. The Contractor shall clean up any spills of oil or hazardous waste resulting from the Contractor’s operations.

K. General Waste and Debris -- During performance of work the Contractor shall control waste and debris to ensure that it stays within the work area. Contractor shall remove waste and debris from the work area and properly dispose of it on a daily basis. Such waste and debris must be periodically removed from the site. Contractor supplied dumpsters may be arranged with the COR or TPOC, but dumpsters must be parked in a manner that does not block normal traffic, access for fire and other emergency equipment, or personnel egress in the event of an emergency. Site access for dumpster delivery and removal must be arranged with the COR or TPOC in advance so that access point security personnel may be timely notified.

L. Stored Tools and Materials – The Contractor may, with the Government’s approval, and at the sole responsibility of the Contractor, store tools, materials, and equipment used in the performance of this agreement on the site. Such tools, materials, and equipment must remain within the work area unless arrangements for storage elsewhere are made with the COR or TPOC.

M. Property Damage – Any property damaged by the Contractor’s employees or Contractor’s operations under this agreement shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

8. GOVERNMENT RESPONSIBILITIES:

A. Task Orders – Upon acceptance of the Contractor’s Quote in response to the Government’s RFQ, the Government shall issue a Task Order for the work to be accomplished by the Contractor. Each Task Order, at a minimum, shall describe the desired work, and period of performance.

B. Utilities on Site – The Government will provide the Contractor use of electricity and water without charge for the performance of the requirements of this agreement.

C. Emergency Action Plan – The Government shall brief the Contractor on the Emergency Action Plan. The contractors safety officer shall be responsible for briefing all of Contractor’s personnel and subcontractors performing work under this agreement prior to those personnel performing site work under this agreement.

D. Smoking Areas – Except for designated areas, the campus is designated a “No Smoking Zone”.

9. SAFETY REQUIREMENTS:

A. Rules and Regulations – All work shall comply with applicable Federal, state and local safety and health requirements, with the Contract FAR Clause 52.236-13, Accident Prevention, and with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the TO solicitation. The Contractor's Accident Prevention Plan shall follow the format shown in COE EM 385-1-1, Appendix A - Minimum Basic Outline for Accident Prevention Plan and be submitted for approval withing 14 calendar days of contract award.

Where there is a conflict between applicable regulations, the most stringent shall apply.

B. The Contractor shall assume full responsibility and liability for compliance with the applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on his part or that of his employee or subcontractors, which results in illness, injury or death. The contractor shall initiate and maintain such programs as to comply with the provisions of the Occupational Safety and Health Standards and the United States Army Corps of Engineers’ Safety and Health Requirements Manual (EM 385-1-1). These programs shall include the education and training of employees and subcontractors' personnel in the recognition, avoidance, and prevention of unsafe conditions.

C. The contractor is responsible for ensuring subcontractors provide necessary support to satisfy requirements. The contractor shall include a stipulation in all subcontracts to require subcontractors to comply with the safety provisions as applicable.

D. The Contractor shall insure that each of its employees working on the site (s) covered by this agreement reviews the applicable APP and AHA prior to beginning work.

10. SECURITY AND ACCESS REQUIREMENTS:

A. Site Security – The Contractor shall report any vandalism, suspicious activities or devices to the COR or local police as soon as possible. The COR will notify the Contractor of any heightened security measures and will expect vigilant monitoring of equipment, grounds and security fencing while working. At a heightened security posture, there may be work areas that are restricted. The COR will notify the Contractor of these restricted areas, and work may be delayed or restricted or will be performed in these areas under the direct supervision of U.S. Army Corps of Engineers personnel.

B. Hours of Operation – Normal hours of operation are Monday through Friday from 0700 until 1600 excluding Federal holidays. The Contractor shall arrange work during these working hours unless authorized to work during other hours from the KO or COR.

C. Security Requirements –

(1) U.S. Citizens: Contractor personnel must be U. S. citizens. All Contractor personnel are required to sign in with Security to obtain and wear security identification badges. A picture ID is required. Contractor personnel shall follow all sign-in and security regulations as directed by the Security Office and the TPOC.

(2) No Weapons Allowed: All persons and vehicles entering a US Government facility are subject to inspection for firearms, explosives and dangerous weapons, per AR 190-22.

(3) Subcontractor Access/Deliveries: The Contractor shall notify the TPOC the day before or as soon as possible when subcontractors are to arrive or deliveries of equipment and supplies are to occur. This will facilitate access on to the installation and prevent delays at the security gates.

(4) General Protection/Security Policy and Procedures: The Contractor and all associated subcontractor employees shall comply with applicable installation, access and local security policies and procedures. Policies and procedures will be provided by the local Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this agreement, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

(5) Access to DoD Facility: For contractors who do not require a Common Access Card (CAC), but may require access to a DoD facility or installation. The contractor will arrange visits via the COR and TPOCs. Visitor requests will be submitted by the government to allow contractor access. Contractors must disclose US citizenship status to the COR/TPOC and must bring proof of identification for security inspection upon visit. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

(6) iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the USACE iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of agreement award and within 45 days of new employees commencing performance on the agreement. The agreement shall provide certification of completion to the COR within 10 days of training completion.

Training documents will be provided by the Security Office.

(7) Pre-screen Candidates Using E-Verify Program: The Contractor must pre-screen

Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial agreement award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

11. ENVIRONMENTAL REQUIREMENTS:

A. Environmental Protection – The Contractor shall be in compliance with Federal, State, and local environmental laws, regulations, and ordinances applicable to this agreement. The Contractor is responsible for being currently informed of changes in environmental laws, regulations and ordinances. Violations or delays resulting from the Contractor’s failure to comply with environmental laws, regulations, and ordinances shall not affect the approved performance schedule. Where laws, regulations, and/or regulations differ, the most stringent shall apply.

B. Spill Containment – The Contractor shall have containment material in the immediate location of the work when performing work involving liquids. In the event of a spill, the Contractor shall contain spillage with corrective countermeasures, and once the spill is contained, notify the TPOC or COR. Spills shall be stopped from entering the environment.

C. Material Safety Data Sheets – The Contractor shall provide Material Safety Data Sheets to the TPOC or COR for products or materials delivered to or transported onto the Campus for use in performance of this agreement. No hazardous product may be used without the prior approval of the COR. Applicable Material Safety Data Sheets shall be maintained at each site for the duration of this agreement.

E. Labeling Hazardous Materials – The Contractor shall ensure that all hazardous materials delivered to or transported by it onto the Campus are properly labeled in accordance with Federal regulation 29CFR1910.1200.

12. Quality Control – The Contractor shall meet identified performance standards as listed in the Table below. The Government will assure compliance with the identified standards as noted in the Table.

Requirement Performance

Objective

Performance Standard

Method of Surveillance

Acceptable Quality Level

(AQL)

Incentives/Disincentives for Meeting or Not

Meeting the Performance Standards

Licenses, Permits, Certificates

Personnel shall meet all minimum legal requirements to perform work

Verification of Documentation

100% Compliance

Withhold RFQs

Identification of Personnel

List of personnel to work on project to TPOC prior to start of work

Verification of Documentation

100% Compliance

Personnel not allowed to work on project

Personal Protective Equipment

(PPE)

Provide required PPE for employees

Observation of

PPE

100% Compliance

Contractor not allowed to work on campus until requirement met

Visitor Requests and

Badging

Arrange visits via COR/TPOC

Verification of security notifications

100% Compliance

Contractor’s employees not allowed access to campus

Environmental Requirements Compliance

Contractor is in compliance with applicable laws and regulations and can accommodate spill containment

Observation of Contractor’s work area

100% Compliance

Contractor shall stop work until compliance is observed, and shall remediate spills at

Contractor’s expense

Quality of Work

Work to be performed in a neat and workman-like manner, and without defects

Daily inspections of the work

95% Compliance

Correct defects at Contractor’s expense

Maintain Clean Work

Space

Work areas maintained clean and free of debris and rubble on a daily basis

Daily inspections of work area

95% Compliance

Clean work area as required before resuming work

Damaged Property

Repaired or replaced

Repair damage caused by

Contractor or replace damaged facilities

Daily inspections of work area

95% Compliance

Repair or replace damaged facilities at Contractor’s expense prior to acceptance of

Task Order completed in a timely manner in accordance with the PWS

Work completed in accordance with Task Order

Daily inspections of work area

95% Compliance

Non Payment

13. INSPECTION AND JOB COMPLETION -- This agreement is subject to routine

Government inspections throughout the performance of contractor work and a final Government inspection upon completion of each job.

A. Inspections -- Routine inspections by the COR and/or TPOC will be performed to help ensure continuous quality assurance and more quickly identify defects. The Contractor shall repair defects, whether identified by the Government or the Contractor as directed by the Government at the Contractor’s expense.

B. Job Completion -- Upon completion of the work in each Task Order, the Government will make a final inspection to confirm that:

(1) Required work has been completed and complies with the PWS and applicable State and local codes and regulations.

(2) There are no Defects, and any defects have been corrected as directed.

(3) Work areas are neat, clean, and free of debris and rubble.

(4) Debris and rubble have been removed from the site or disposed of in a manner compliant with the Task Order and applicable rules and regulations.

(4) Badges issued to contractor employees have been returned to the Security Office.

14. TASK ORDER SUBMITTALS -- This agreement requires the submittal of some items for approval by the Government before work may commence. The Government also requires submittals for information only before individual jobs are judged as complete.

Contractor shall submit the following to the TPOC/COR.

A. General Submittals for Government Approval:

(1) Permits, Licenses, Certifications – The Contractor shall submit copies of required licenses and permits, and shall document the qualification level of employees who are to perform work on an as needed basis when requested by the Government.

(2) Identification of Workers – The Contractor shall submit a complete list of personnel who will perform site work under this agreement, identifying each person by their full legal name. All such personnel shall be U.S. citizens, shall have a current driver’s license or other state-issued photo identification. Before each individual job (Task Order), the contractor shall supply the TPOC with the names of his personnel who will work on that specific job.

B. Technical Submittals for Government Approval:

(1) If the contractor proposes to provide an “equal” product to a product specified in the PWS, the “equal” product specifications must be submitted for approval with their RFP. Only products meeting or exceeding the specifications for the listed product can be approved for this agreement. Once an “equal” has been approved, no substitutions by the contractor will be allowed.

(2) Product Data: Copies of written product data describing materials not provided by the

Government but specifically listed in the Task Order. No substitutions by the contractor will be allowed once materials have been approved.

(3) Material Safety Data Sheets (MSDS): MSDS sheets for cleaners or lubrication or any other materials intended for use on this agreement. No substitutions by the contractor will be allowed once materials have been approved.

15. TASK ODER PROCESS and ADMINISTRATIVE DATA

Task Orders Request for Proposals may be issued for any repairs, mechanical equipment replacement, preventive maintenance, and new equipment purchase for all mechanical equipment at the CRREL. All work shall be performed in accordance with the PWS, standard industry practices, and equipment manufacture’s recommendations. All replacement parts and components shall be new and from the original equipment manufacturer where available. Where not available, parts and components shall meet or exceed the original equipment manufacture’s specifications. The use of any part that is not new (i.e., Refurbished) shall require COR approval. All repair work shall be promptly and fully completed such that all components have been reassembled as originally designed, whether cosmetic or functional. Repair work shall be of high quality.

Locality and Performance: The Contractor’s office and/or branch office shall be no more than 120 miles from Hanover, NH.

To begin the Task Order process the Government will issue a Request for Proposals (RFP) to the contractor. The RFP will describe the basic requirements for each individual task order as needed. The contractor will then perform a site visit and submit a quote for the RFP. Following review of the Contractor’s proposal, the KO may negotiate with the Contractor, and award an individual Task Order.

The Contractor shall perform an on-site assessment of a RFP within 7 calendar days of issuance of RFP from the Contracting Officer (KO). Each RFP shall, as a minimum, describe the desired work in detail, describe the method by which the Contractor’s performance will be evaluated, and list any materials being provided by the Government.

The Contractor shall provide a Cost Proposal to the KO within 7 calendar days of assessing the

RFP.

Cost Proposals shall include:

a. A description of the work to be accomplished and a detailed breakdown of required labor man-hours and Contractor-provided material necessary to satisfy the requirements of the RFP scope of work.

b. The cost of work to be accomplished, which shall include the Contractors composite labor rate, and direct material costs.

i. Composite labor rates shall consist of direct wages, health and welfare benefits, FICA, and other fringe benefits. Travel, operational and material overhead and profit shall also be included.

ii. Direct material cost shall be the cost to the Contractor for parts, equipment, and components required to complete the work. Documentation (i.e. quotes, catalog sheets, etc.) to support all direct material costs shall be provided with each proposal. Quotes shall not include mileage, markups, or overhead costs.

c. A schedule of work including a start and a completion date.

d. The contractor shall use the composite Labor rate of the line item corresponding with the date the contractor submits the cost proposal.

Task Order Parts - Cost of Part(s). The Contractor shall be prepared to provide documentation (i.e., quotes, catalog sheets, etc.) to support all direct material costs.

Special Lifting Equipment. The cost of special lifting equipment, or any rental equipment required for repairs or installation shall be paid as actual costs with no contract markup.

Invoicing - The Contractor shall invoice at the end of each month using the appropriate Contract Line Item Numbers for labor and parts. No other charges, including trip charges, will be reimbursed. The Contractor shall only invoice and be reimbursed for the actual cost of parts.

Any shipping costs for parts or equipment shall be paid as actual costs.

Existing Conditions: Contractor shall be responsible for assessing the site for each specific requirement prior to submitting the quote. It is the contractor’s responsibility to understand the scope of the task order and fulfill the requirement within National and local codes. If the requirement takes more than one day of work, the area shall be made “safe” for non-qualified personnel in that area.

Additional Information: Contractor is solely responsible for accurately surveying and calculating quantities of all task-defined products and materials needed for each job, as well as determining all necessary installation details and their associated costs. Contractor is solely responsible for verifying all existing conditions. The Government is not responsible in any way for miscalculation or misrepresentation of any part of any task order.

16. Equipment Replacement or Upgrade (Unit Replacement).

During the term of this contract the government may deem it more economical to have the Contractor replace or upgrade equipment. For Unit Replacements, the same procedures detailed under Section 10.0 shall be followed.

a. Three (3) quotes must be obtained and forwarded to the COR for review and approval prior to purchase.

b. The Contractor shall provide site personnel with equipment manuals and training specific to any equipment the Contractor installs. This shall include hands-on training of the start-up and shut-down procedures, control settings and adjustments, and any system procedures for seasonal changeovers. Training shall take place within two weeks of equipment start-up and be coordinated through the COR.

17. SUBMITTALS

See Section L for proposal preparation and submission instructions and Section M for Evaluation factors for Award.

The below list of Submittal list is not all inclusive and does not detail all content of each volume, plan, or list. The Government is not responsible for any submittals that may be omitted from the below list. It is the contractor’s responsibility to determine exactly what submittals are required, the content of each submittal, and when the submittals are required.

SUBMITTAL Section Submittal Incentives/ Disincentives

Volume I - Technical Proposal

Section L RFP Proposal Reviewed for Award

Volume I - Past Performance Section L RFP Proposal Reviewed for Award

Volume II - Standard Form 1449, Attachment 02 Bid Schedule, and Certificate of Insurance

Section L RFP Proposal Reviewed for Award

List of Contractor Personnel PWS Section

Withing 14 calendar days of contract award

Contractor not allowed to perform work

Accident Prevention Plan

(APP)

PWS

Section 9

Withing 14 calendar days of contract award

Contractor not allowed to perform

CLAUSES INCORPORATED BY REFERENCE

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-3 Hazardous Material Identification And Material Safety Data FEB 2021 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration

Equipment and Air Conditioners.

JUN 2016

52.223-15 Energy Efficiency in Energy-Consuming Products MAY 2020 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

JUN 2020

52.223-20 Aerosols JUN 2016 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7020 NIST SP 800-171 DoD Assessment Requirements JAN 2023

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7001 Buy American And Balance Of Payments Program--Basic JAN 2023 252.225-7002 Qualifying Country Sources As Subcontractors MAR 2022 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2022 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

XX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub.

L. 111-117, section 743 of Div. C).

XX (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

____ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

XX (ii) Alternate I (MAR 2020) of 52.219-6.

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

XX (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (SEP 2021) of 52.219-9.

____ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

XX (19) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) (15 U.S.C.

657f).

XX (22) (i) 52.219-28, Post-Award Small Business Program Rerepresentation (MAR 2023) (15 U.S.C. 632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

____ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

____ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

____ (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

XX (27) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

XX (28) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126).

XX (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

XX (30)(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

____ (ii) Alternate I (FEB 1999) of 52.222-26.

XX (31)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

____ (ii) Alternate I (JUL 2014) of 52.222-35.

XX (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

____ (ii) Alternate I (JUL 2014) of 52.222-36.

XX (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

XX (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

XX (35)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (36) 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

____ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

XX (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

(JUN 2016) (E.O. 13693).

____ (40)(i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (41)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-14.

XX (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

____ (43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-16.

XX (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.

13513).

____ (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

____ (46) 52.223-21, Foams (JUN 2016) (E.O. 13693).

____ (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

____ (48) (i) 52.225-1, Buy American--Supplies (OCT 2022) (41 U.S.C. chapter 83).

____ (ii) Alternate I (OCT 2022) of 52.225-1.

____ (49)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (DEC 2022) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I [Reserved].

____ (iii) Alternate II (DEC 2022) of 52.225-3.

____ (iv) Alternate III (JAN 2021) of 52.225-3.

____ (v) Alternate IV (OCT 2022) of 52.225-3.

____ (50) 52.225-5, Trade Agreements (DEC 2022) 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

XX (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

____ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150

____ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C.

5150).

____ (55) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).

____ (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

____ (57) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

XX (58) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

____ (59) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

____ (60) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (61) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

____ (62) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

____ (63)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C.

55305 and 10 U.S.C. 2631).

____ (ii) Alternate I (APR 2003) of 52.247-64.

____ (iii) Alternate II (NOV 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

_____ (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

_____ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

_____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (E.O.

13658).

_____ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

_____ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2022) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities.