SOW.pdf

Statement of Work Aircraft Simulator Building, Pease AFB

I. GENERAL INFORMATION

a. SCOPE OF WORK. The Contractor will provide all design, personnel, labor, tools, transportation and equipment identified in the solicitation. The contractor shall ensure all deliverables are removed from protective packaging, installed, and all shipping debris are removed from the site. Any damage caused during installation of the furniture, to include but not limited to dented walls, scuffed or marred tiles, ripped or worn carpet, and scratched paint, will be the responsibility of the contractor to repair to the condition prior to installation.

Any deliverables that arrive damaged or defective, or that are damaged during the installation process will be the responsibility of the contractor to repair.

b. Summary of Work: Upon conclusion of the installation, Building 156 shall be furnished with all equipment annotated in the design and excel document and the building will be completely clean of trash and debris in performance of this contract.

c. WORK LOCATION: 302 Newmarket St, Newington NH 03803, Bldg. 156

II. SPECIFIC TASKS

a. DESIGN: The contractor will provide a proof of design (the solicited design) before ordering furniture. Once the customer and the contracting officer have agreed to the proof of design in written form, the contractor shall be granted permission to purchase furniture and supplies.

b. PROCUREMENT. The contractor is responsible for procuring all items listed in the provided in the design with the addition of transporting items to the site.

As needed, the contractor is responsible for storing the deliverables during the installation process.

c. INSTALLATION. The contractor shall provide all labor and equipment necessary to install all deliverables in the building IAW design and excel sheet.

Installation is the sole responsibility of the contractor.

i. All Electrical needs from the infrastructure to the listed products.

d. DEBRIS REMOVAL. Contractor shall ensure all deliverables are removed from the packaging. Packaging will be removed from site by the Contractor.

Use of existing construction debris or solid waste dumpsters on site is not permitted.

e. DEFECTS. Contractor is responsible for repairing or replacing any deliverables that arrive defective. Defective means they do not operate as intended.

f. DAMAGES. Contractor is responsible for repairing or replacing any deliverables that arrive damaged, or are damaged during the installation process. Further, the Contractor is responsible for fixing any damages caused to the facility during the installation process. This includes but is not limited to dented walls, scuffed or marred tiles, ripped or worn carpet, and scratched paint.

g. CLEANUP. Contractor shall ensure any debris brought into the facility during installation (mud, dirt, sand, gravel, packaging remnants) is removed daily.

h. Walk-thru: the contactor will provide the government a final Bill of

Material(BoM) with location. Upon final walk thru, the contractor will indicate the physical product to the line item on the BoM.

III. PERSONNEL.

a. The Contractor shall furnish all personnel to accomplish the work required by this contract. The Contractor shall ensure that all personnel have completed a required training program. The training program will be defined by the

Contractor. The contractor shall provide, employ and pay the established

Service Contract Act wages to all personnel required to accomplish this contract.

b. Program Manager (PM): The contactor shall designate a PM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the PM is absent, shall be designated in writing to the KO. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The PM shall work through the Contract Specialist or KO, to resolve issues, receive technical instructions, and ensure adequate performance of services.

The PM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the

KO. The PM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

IV. DEFINITIONS AND ACRONYMS.

a. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

b. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

c. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

d. DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

e. PHYSICAL SECURITY. Actions that prevent the loss or damage of

Government property.

f. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

g. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

h. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

i. WORK DAY.

i. Schedule normal work by Contractor and Subcontractor personnel between the hours of 7:00 AM and 4:30 PM, Monday through Friday, excluding Federal holidays. If the Contractor desires to work during periods other than above, submit a written request (e-mail is acceptable) for each such occurrence to the Contracting Officer at least

3 working days in advance of the proposed event, so that the

Government may make special inspection and/or security arrangements. The Contracting Officer may decline approval.

Contractor may have to work outside the normal work schedule in order to make utility connects; when this occurs, contractor shall adjust the work schedule or pay overtime. There will be no change associated with the change in schedule.

ii. Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (KO).

However, if required, the KO may designate the Contractor to work during holidays and weekends.

iii. There are ten (10) Federal holidays set by law (USC Title 5 Section

6103) that The National Guard follows:

1. Under current definitions, four are set by date:

New Year's Day January 1

Independence Day July 4

Veterans Day November 11

Christmas Day December 25

2. If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then

Monday shall be observed as a holiday.

iv. The other six are set by a day of the week and month:

Martin Luther King's Birthday - Third Monday in January

Washington's Birthday - Third Monday in February

Memorial Day - Last Monday in May

Labor Day - First Monday in September

Columbus Day - Second Monday in October

Thanksgiving - Fourth Thursday in November

V. FACILITIES.

a. Government Furnished Property, Material, Equipment and Services

(GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

b. Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this SOW to include parking areas, outside temporary storage areas as needed for dumpsters, staging, or deliverable storage, and the facility to install the furniture in.

c. Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

VI. EQUIPMENT.

a. Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

b. General: Except for those items specifically stated to be Government-

Furnished, the contractor shall furnish everything required to perform these services as indicated.

c. The contractor shall connect all electrical to building infrastructure and will be responsible to ensure all is in compliance with local, federal and Air Force

Codes including AFI 91-203 below:

1. Disconnecting Means (Circuit Breakers and Disconnect

Switches). Unless their purpose is evident, circuit breakers and fuse boxes shall be specifically and legibly marked to indicate their purpose. For example, markings should not merely indicate

“motor” or “lights,” but “motor, water pump #2” or “lights, front lobby.” Spare circuit breakers will be identified as “spare.”

Supervisors, in conjunction with the installation CE, shall ensure electrical fuse, switch and circuit-breaker boxes are marked with correct voltage, current, wattage, foreign source of power or other ratings, as appropriate. Personnel shall not stand directly in front of circuit breakers or switches when activating or deactivating them. Refer to UFC 3-560-01, Electrical Safety, O

& M, for additional guidance.

2. Circuit breakers and disconnect switches shall clearly indicate status - open (off) or closed (on). Refer to NFPA 70, National

Electrical Code, and 29 CFR 1910.304, Wiring Design and

Protection, for additional guidance.

3. Circuit breakers, disconnect switches and fuses shall be readily accessible to workers and building management personnel. Work space in front shall be clear and unimpeded and shall not be located where exposed to physical damage or in the vicinity of easily ignitable material.

4. Circuit breakers shall not be taped in the “on” position. Breakers that trip frequently indicate electrical problems and shall be promptly reported and corrected.

5. Workers shall not substitute larger fuses or breakers or use bypass wires, pennies, etc.

6. If circuit breaker fails to close or immediately trips after resetting, a qualified electrical worker (electrician) shall be called to troubleshoot the circuit breaker, i.e., installation CE shall be called immediately

d. Electrical Installations and Equipment. Guidance in NFPA 70, NFPA 70E, 29

CFR 1910 Subpart S – Electrical and AFI 32-1064, Electrical Safe Practices, for electrical installations and equipment shall be complied with. Motor data plates shall be legible and not painted.

1. Electrical Repairs. Only authorized, qualified electricians or appliance workers may install or repair electrical equipment.

Work on electrical equipment will be de-energized, locked out and tagged out IAW Chapter 21, Hazardous Energy Control

(Lockout and Tagout), NFPA 70 and AFI 32-1064.

2. Supervisors shall ensure work areas are inspected for electrical hazards.

VII. SECURITY.

a. GENERAL

i. All Contractor employees, including subcontractors, and subcontractors’ employees, suppliers, and suppliers’ employees shall be required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access the jobsite. Nothing in the contract shall be construed in any way to limit the authority of the

Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while on base, including but not limited to, the rights of search of all persons or vehicles on base.

ii. Contractor Personnel: Provide the Contracting Officer the name(s) of the supervisory person(s) authorized to act for the Contractor. Provide, and update as required, a list of the key personnel for the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency.

iii. Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner. Remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of

National Security.

iv. The Contractor is expected to become fully acquainted with, and strictly adhere to Base regulations affecting the performance of this Contract.

Parts of the regulations pertaining to fire prevention, driving safety, restricted areas, sanitation, disposal of debris and pollution control may apply to this project. If required by the Contracting Officer, visit one or more of the following Base personnel:

v. Base Civil Engineer: To review traffic and parking regulations, and to receive vehicle and personnel pass applications and, if the project involves excavation, digging permits.

1. Base Fire Chief (Bldg 243): To review fire safety requirements, burning permits, welding permits and any operation that may affect routing of fire apparatus.

2. Base Pass & ID Office (Bldg 257): To receive vehicle and personnel passes.

3. Refer to FAR 52.204-9 Personal Identity Verification of

Contractor Personnel.

b. MISSION-ESSENTIAL NATURE OF THE BASE

i. In order to maintain the National Defense, Mission Essential nature of the operations at the Base, the Contractor shall coordinate the work and scheduling with the Contracting Officer.

ii. The Government may order suspension of construction activities due to essential defense activities including real and practice alerts, security checks and the like. These suspensions shall not constitute reason for

Contractor’s claim for extra compensation or extension of contract time unless cumulative delay during any 30-day period is longer in duration than 8 hours and the Contractor can demonstrate actual monetary damage or delay in construction schedule.

c. COORDINATION

i. Coordinate with the Contracting Officer for specific security and access requirements.

ii. Access to Buildings/ Occupied Buildings: The Contractor may work in or around existing occupied buildings. The Contractor is responsible, via the

Contracting Officer, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the Contracting Officer. Keep the existing buildings and their contents secure at all times. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

iii. The installation of the equipment shall be coordinated with the Base Civil engineering office and the Construction Company currently upgrading the building.

d. ACCESS TO WORK SITE

i. The use of base roads will be subject to base regulations including speed limits, requirement to wear seat belts, prohibition on the use of hand-held telephones by drivers, and wear of protective equipment by motorcycle operators.

ii. The Contractor shall at all times conduct its Work to maintain the flow of pedestrian and vehicular traffic and prevent inconvenience to the Owner and residents in the vicinity of the Work, and to insure protection of persons and property. Fire hydrants on and adjacent to the Work shall be kept accessible to firefighting equipment at all times. Temporary provisions shall be made to ensure the unimpeded use of sidewalks.

Gutters, storm water systems, drainage ditches, and culverts shall not be obstructed.

iii. The Contractor will be responsible for the prompt repair of all damage to base pavement surfaces due to his/her operations. The Contractor shall keep the base pavements cleaned of material spilled from vehicles.

e. CONTRACTOR ENTRY CONTROL PROCEDURES

i. Contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents. All Contractor employees shall obtain the required contractor identification. Each employee shall wear the Government issued identification over the front of the outer clothing. Failure to obtain security and base access passes shall not be a cause for contract performance time extension. The Contractor shall immediately turn in all terminated employee’s badges to the issuing office.

ii. Personnel will be issued appropriate identification badges when the

Contractor submits, in writing, on a form prescribed by the Contacting

Officer, a request for issuance of badges. Employees shall complete questionnaires and other forms as required for security. Allow 10 business days for background checks and processing. The list shall contain the following information:

1. Prime contractor and subcontractor contact information

2. Name, Social Security Number, and Date of Birth of employee

3. Copy of disclaimer/authorization/release signed by employee

4. Color image of Driver’s License or Non-Driver Identification

Card

5. Certificate for Anti-Terrorism Level I (http://jko.jten.mil/)

a. Required for all contracting personnel working on a federal facility

f. Denial or revocation of any official base authorized access pass may be made if the individual:

i. Is listed in the National Terrorist Watch List.

ii. Is not a U.S. Citizen and is illegally present in the U.S. or whose U.S.

Citizenship, Immigration status, or Social Security Number cannot be verified.

iii. Is subject to an outstanding criminal warrant of any type.

iv. Whose business/contractor pass application contains false or fraudulent information, or any of the offenses listed below.

v. Is a registered sex offender regardless of the date of the criminal offense.

vi. Has a felony conviction within the last 10 years.

vii. Has obtained any Conviction that includes the following types of criminal offenses:

1. Offenses of the sexual nature.

2. Offenses of Violence.

3. Offenses related to gang activity, supremacist, or extremist behavior.

4. Crimes resulting from the possession, use, manufacture, introduction, or distribution of any illegal drug listed in the

Comprehensive Drug Abuse Prevention & Control Act of 1970, schedules I through V.

5. Offenses in which weapon instrumentality (e.g., firearm, knife or other bladed instrument, club, brass knuckles) was used either as a means of violence, or a threat of violence.

viii. Whose military active duty was terminated by the receipt of a dishonorable discharge or bad conduct discharge.

http://jko.jten.mil/

ix. Has been issued a barment order and is currently banned from military installations.

x. Has exhibited characteristics, traits or other indications that cause concern for the health, safety or welfare of personnel and/or residents aboard the base; or that cause concern for the physical security or environment of the base.

g. CONTRACTOR VEHICLES

i. All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair. The company name shall be displayed in a clearly visible manner and size on each Contractor vehicle used in the course of work. Registration and proof of insurance shall be kept in the vehicle, and drivers shall be properly licensed.

h. SECURITY REQUIREMENTS:

i. All security requirements apply to all subcontractors and suppliers associated with this contract. Comply with the following:

ii. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

iii. Do not disclose or cause to be disseminated any information concerning the operations of the activity’s security or interrupt the continuity of its operations.

iv. Do not disclose any information to any person not entitled to receive it.

Failure to safeguard any classified information that may come to the

Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections

793 and 798.

v. Direct to the Contracting Officer for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

vi. Coordinate photography requirements with the Contracting Office. Some areas restrict or prohibit photographing Government property.

vii. Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and withdrawal of the Government’s acceptance and approval of employment of the individuals involved.

i. RESTRICTED AND CONTROLLED AREAS

i. Do not enter areas marked as “Restricted” or “Controlled” without authorization. Do not cross red painted lines delineating restricted areas without authorization. Do not approach aircraft without authorization, including entrance into hangar bays when aircraft are present.

ii. Do not enter the flightline areas, which include aircraft parking aprons, taxiways, and the runway, on foot or by vehicle without authorization.

Entrance onto non-NHANG airport property (Pease Development

Authority) requires wearing of badges issued by the Pease Development

Authority or escort.

j. IDENTIFICATION OF CONTRACTOR PERSONNEL

i. All Contractor personnel, including subcontractors, will wear a brightly colored reflective safety vest (ANSI Class 1 or better) while at the job site or visiting other areas of the base as may be required to complete the work.