18-0024_PWS_GROUND_MAINT.docx

PERFORMANCE WORK STATEMENT (PWS)

District of Columbia Army National Guard Joint Force Headquarters D. C. Armory 2001 East Capitol St SE Washington D.C. 20003

DCARNG D.C. ARMORY GROUND MAINTENANCE SERVICE CONTRACT

March 5, 2018

1.0 GENERAL:

1.1 Scope: This Performance Work Statement establishes performance requirements for the contractor providing regular routine Ground Maintenance Service schedule that support the D.C. Armory turf areas, planted beds, hedges, side walk tree line, barricade planters, sidewalks, parking lots, and walking entrances.

1.2 Background: DCARNG Construction Facilities Management Office is responsible for maintaining aesthetically pleasing appearance and cleanliness of the DC Armory grounds including parking lots and walking entrance. Thus, the DCARNG CFMO requires a services contractor for maintaining the grounds surrounding the facility in order to meets the requirements for aesthetic and management. The contractor shall provide ground maintenance services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at the DC Armory in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance of the surrounding areas.

1.3 Period of Performance (PoP): The Period of Performance shall be for one (1) year plus four (4) option years.

CLIN Structure:

CLIN 0001: Routine Grounds Maintenance Services CLIN 0002: Emergency Grounds Maintenance Services CLIN 0003: Contract Manpower Reporting Application (CMRA)

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall be allowed to perform services on any of these days upon approval from the KO.

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The place of performance is at the District of Columbia Army National Guard (DCARNG) located at the DC Armory Building on 2001 East Capitol Street, South East Washington, DC 20003

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.5 AT-OPSEC:

1.4.5.5.1 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.4.5.5.2 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.5.2a For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.4.5.5.2b For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.5.5.3 AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.4.5.5.4 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.4.5.5.5 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.4.5.5.6 For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

1.4.5.5.7 For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.4.5.5.8 For information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

1.4.5.5.9 For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.4.5.5.10 For contractors authorized to accompany the force. DFARS Clause 252.225-7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

1.4.5.5.11 For Contract Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

1.4.5.5.12 For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.4.5.5.13 Threat Awareness Reporting Prohgram. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.4.6.1 Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall include procedures covering key control in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR).

1.4.6.1.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.6.1.2 The contractor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s QC Plan.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.14 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 30 days, phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

2.0 DEFINITIONS AND ACRONYMS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or weekly Status Reports. The Contractor shall maintain a file as a weekly Status Report for each stairwell (identified by stairwell number and title.)

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL PLAN. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AEI Army Enterprise Infrastructure AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will provide the necessary space for the contractor perform the services outlined in this PWS. The Government will provide access to the DCARNG facilities.

3.2 Materials: NA

3.3 Equipment: NA

3.4 Services: NA

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 CONTRACTOR FURNISHED PROPERTY, MATERIALS, AND EQUIPMENT (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

The Contractor shall furnish all labor, supervision, transportation, facilities, equipment, material, and services to perform the Ground Maintenance requirements of this contract using healthy, sustainable, and environmentally friendly landscaping techniques.

5.0 REQUIREMENTS:

5.1 Routine Services Requirements: (CLIN 1)

The Contractor shall provide regular routine ground maintenance schedule that supports the D. C. Armory turf areas, planted beds, hedges, side walk tree line, barricade planters, sidewalks, parking lots, and walking entrances.

Provide regular routine grounds maintenance schedule that support the DC Armory turf areas, planted beds, hedges, side walk tree line, barricade planters, sidewalks, parking lots, and walking entrances.

The contractor shall provide general grounds maintenance on approximately 54,150 square feet landscaping area located at 2001 East Capitol St SE Washington D. C. including at minimum the following special spots:

· Four (4) turf areas located on the North façade.

· Two (2) planters located on each side of the main entrance.

· Three (3) turf areas located on the South façade.

· Four (4) turf areas located two (2) on each side of the East entrance.

· Three (3) turf areas surrounding the fence on Parking Lot #9 East Façade.

· One (1) turf area located on the left side West façade.

· 80 Barricade planters on the front of the building along sidewalk.

· 10 Tree line in sidewalk

As part of the ground maintenance regular routine the contractor shall perform the following tasks:

5.1.1 Mowing: The contractor shall mow approximately 54,150 square feet of turf areas to look well-manicured, with a neat and professional appearance at all times. The contractor shall maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. Turf height standard excludes seed heads. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

5.1.2 Edging: The contractor shall edge approximately 5,400 linear feet of sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

5.1.3 Trimming: The contractor shall trim approximately 6,000 linear feet of grass and weeds around trees, shrubs, planted beds, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

5.1.4 Irrigation: The contractor shall irrigate approximately 5,400 square feet of turf area in order to maintain the health of the turf by ensuring no ponding of water or excessive runoff. This includes all areas requiring manual watering such as lawns, plants, flowers, and any other landscaped areas. The contractor shall position hoses for manual watering and then remove/store hoses between watering to ensure a neat, clean appearance of areas. The contractor is prohibited from connecting to any hydrant within the boundaries of the installation unless special approval is granted by the CO. The contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. The contractor shall accomplish watering in accordance with seasonal evapotranspiration and water restriction changes. The contractor shall be responsible for day-to-day operation of the manual irrigation systems. Watering and conservation is recommended to occur during early morning hours or late afternoon hours.

5.1.5 Debris Removal: The contractor shall perform general litter patrol on all turf areas including inside the barricade planters and main entrance planters, and on all concrete surfaces and parking lots. Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. The contractor shall police areas to maintain a neat and professional appearance.

5.1.6 Leaf Removal: The contractor shall remove leaves from all turf areas, barricade planters, main entrance planters, around the sidewalk line tree, concrete surfaces and parking lots in order to maintain a neat and professional appearance. Leaf removal must be completed within 2 days upon issue of order for this special requirement. At other times, the contractor shall remove leaves as a part of the litter patrol to maintain a neat and professional appearance.

5.1.7 Detritus removal: The contractor shall remove fallen tree limbs, organic debris and leaves, or damaged limbs expected to fall within a growing season. The contractor shall perform detritus removal from all turf areas, barricade planters, main entrance planters, around the sidewalk line tree, concrete surfaces, and parking lots.

5.1.8 Fertilization: The contractor shall fertilize grass and tress per landscaper recommendation in order to bring soil condition suitable for the vegetation being treated.

5.1.9 Lawn Renovation: The contractor shall renovate deteriorated lawns located on the South façade turf areas. The contractor is responsible for maintaining the integrity of the lawn, if lawns are damaged due to contractor actions, the contractor shall renovate at no additional cost to the government.

5.1.10 Prune Shrubs, Hedges, and Other Plants: The contractor shall prune/trim shrubs and topiary trees to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges located on the North façade shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground covers shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned and trimmed to allow light usage for its intended purpose. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Topiary trees located on the North façade shall be trimmed to shape.

5.1.11 Beds and Planters: Planted beds located on the North façade, barricade planters, and North entrance planters shall be de-weeded to a neat and clean appearance and resulting debris will be removed offsite. All planted beds and planters shall be mulched with double shredded hardwood mulch organically dyed red. The mulch will be kept from the base of the tree trunks and from the crown of the shrubs. Up to 2” of new mulch will be added. The goal will be to maintain no more than 3” of organic material. Edging of all beds and tree wells at a right angle to a depth of 1”-2”. All trees rings shall be concentric and all bed lines maintained as smooth and continuous lines. Debris from edging operations shall be removed and areas swept or blown clean.

5.1.12 Barricade planter: The contractor shall replace any deteriorated variegated euonymus bushes from three barricade planters. The contractor is responsible for maintaining the integrity of the planters’ vegetation, if bushes are damaged due to contractor actions, the contractor shall replace them at no additional cost to the government.

5.1.13 Trees: The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Trees that pose threats to structures or buildings shall be removed. The contractor shall provide protocol for tree removal to the COR. Topping and de-horning are not permitted. The contractor shall be responsible for removing all debris generated from trimming or pruning operations.

5.1.14 Tree Care: The contractor shall brace, cable, guy wire (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall follow up on any existing trellis support on two (2) Leyland cypress located on the main entrance planters.

5.1.15 Emergency Services: (CLIN 2)

· Service Call Work. A service call is an unscheduled request for ground maintenance services initiated by designated Government representatives. The Government’s work reception center will advise the Contractor by phone of all service call requests received and the classification of each call as either emergency or routine based on the definitions provided below.

· Emergency Calls. Service calls will be classified as emergency at the discretion of the COR. Generally, emergency calls will consist of ground maintenance operations to control vegetation that could affect the health or well-being of personnel. The Contractor shall respond immediately and must be on site to provide initial inspection and treatment within 2 hours after receipt of an emergency call. The government will not classify more than 5% of the service calls issued to the Contractor as emergencies. Emergency calls include but are not limited to debris and vegetation material and branches.

· Unscheduled Services. The Contractor shall provide clear and effective procedures for receiving and responding to service calls during regular working hours. The Contractor shall provide a single local or toll-free telephone number for calling in for required services.

· Routine Calls. The KO will classify all non-emergency service calls as routine. The Contractor shall complete each routine services within two (2) business days after receipt any routine call request.

5.1.15.1 Emergency Spot Pruning/Trimming: The contractor shall only accomplish emergency spot pruning/trimming through the issuance of a request by the COR. The contractor shall complete an emergency spot pruning/trimming within one (1) workday from receiving a COR request. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

5.1.15.2 Tree and Stump Removal: The contractor shall only accomplish tree and stump removal through the issuance of a request by the COR. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. The contractor shall grind stumps within one (1) workday of the tree removal date. The contractor shall remove stump-grinding debris the same day grinding is performed. The contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

· Large Trees: Diameter 36” and above, remove within 10 workdays from the request date.

· Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the request date.

· Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the request date.

· Saplings: Diameter 3” and smaller, remove within 2 workdays from the request date.

5.2 Environmental Requirements:

5.2.1 The CFMO Environmental office shall approve all hazardous materials brought on- site by the contractor prior to use. The CFMO Environmental Office has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CFMO Environmental Office does not approve a hazardous material for use, the CFMO Environmental Office may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

5.2.2 The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level. In the event of hazardous or chemical materials spill, the contractor shall immediately notify the CFMO Environmental Office.

5.2.3 All pesticides must be approved prior to use by the CFMO Environmental Office. The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the government as the Contracting Officer directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

5.2.4 The contractor shall remove all hazardous materials by the end of each workday. The contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on the DC Armory.

5.3 Additional Requirements:

5.3.1 The contractor shall be required to perform a walk-through around the DC Armory grounds in order to get familiar with the type of soil and amount of trees, shrubs, and vegetative beds.

5.3.2 The contractor shall verify the existing landscaping conditions. The contractor is responsible for identifying all latent conditions and shall contact the COR in order to verify preexisting conditions prior to beginning work.

5.3.3 The contractor shall be required to take digital photos and make a note of areas needing attention.

5.3.4 The contractor shall calculate the amount and type of mulch, top soil, fertilizer and other material needed for the job.

5.3.5 The contractor shall determine if insects are damaging plant foliage and check for evidence of diseased foliage.

5.3.6 The contractor shall determine the levels of frequencies to attain the level of service at the best value.

5.3.7 The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints.

5.3.8 All turf areas including all planters improved areas including the eighty (80) Security barrier planters shall receive sufficient amounts of water, as necessary to present a uniform green color without browning or barren areas resulting from lack of water. The contractor shall provide its own watering hoses and portable watering devices for irrigating areas since no irrigation/sprinkler system exists. Contractor will connect to nearest water supply outlet.

5.3.9 The contractor shall perform general litter patrol and gum removal on all turf areas including all planters, and on all concrete surfaces –sidewalk tree line, sidewalks, building walking entrances, window wells, and outside stairwells- and parking lots –parking lot #9, parking lot #10, dock lot, loading dock, driveway ramp and garage entrance. Responsibilities shall include the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris (litter and gum). Contractor shall control areas two (2) days per week. During the fall months, fallen leaves shall be removed weekly from the entire ground, including all turf areas, planters, concrete surfaces, and parking lots. At other times leaves shall be removed as necessary. Dispose of all debris at an off-base location in accordance with existing local, state, and federal regulations.

5.3.10 The contractor shall coordinate and complete project in a timely manner to reduce disruption of daily activities. The contractor shall strategically place all required temporary demarcation fence or tape in order to redirect traffic around work areas, and to protect work site. To allow the project manager sufficient time to inspect and accept all work, the contractor shall notify the COR, not later than three (3) working days prior to any concealment or temporary fence.

5.3.11 The work areas shall be clean and orderly at all times. The contractor is responsible for all required dust protection, and protection of existing areas surrounding the work site. The contractor shall restore all surrounding area affected by the any work activities.

5.3.12 The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used. The contractor shall develop and implement procedures to identify, prevent, and ensure nonperformance and continual repeat of defective service does not occur.

5.3.13 The contractor shall submit a written Quality Control Plan to the Contracting Officer for review, feedback, and approval. The contractor shall submit the plan within 10 days of contract award. The plan shall specifically address the contractor’s strategy to provide workmanship, continual process improvement, and for correcting deficiencies as required.

5.3.14 Household and Facility Furnishings and Government Property. The Contractor shall return to their original positions any household or facility furnishings, equipment and other materials or items that are moved by the Contractor during the performance of services. The Contractor shall be responsible for the repair, replacement or other compensation to the Government or any private individual for property damage to include but not limited to furniture, equipment, cultivated plants and grasses as a result of the performance of any ground maintenance activities.

5.3.15 Hours of Services: The Contractor shall arrange his work so as to minimize interference with the normal conduct of Government business and shall coordinate services to be performed with the building coordinator. The Contractor shall notify the COR if there are any changes to the work schedule or when it is necessary to perform work that will interfere with Government operations at least one (1) business day in advance.

5.3.16 Quality Control Program: The Contractor shall establish a complete quality control program to ensure that the requirements of the contract are met. As part of the Contractor’s proposal, the Contractor shall describe the procedures they will use to perform quality control. These procedures shall include at least the following items:

5.3.16.1 Inspection System. The Contractor’s quality control inspection system shall cover all the services stated in this contract. The purpose of the system is to detect and correct deficiencies in the delivery and quality of services before the level of performance becomes unacceptable and/or the COR identifies deficiencies.

5.3.16.2 Checklist. The Contractor shall use a quality control checklist to evaluate contract performance during regularly scheduled and unscheduled inspections. The checklist shall include every building or site serviced by the Contractor as well as every task the Contractor is required to be performed.

5.3.17 Any changes alterations and/or adjustments to the statement of work must be approved by the CFMO prior to proceeding.

5.3.18 Contractor Manpower Reporting Application (CMRA): (CLIN 3)

5.3.18.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.3.18.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 MILESTONES/DELIVERABLES

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement

PARAGRAPH

Periodical Services:

Mowing Edging Trimming Irrigation Debris Removal Detritus Removal Fertilization Lawn Lawn Renovation Prune Shrubs, Hedges, and Other Plants Bed and Planters Tree Tree Care Tree Standards

5.1 5.1.1-5.1.14 Specific Requirements

Emergency Services:

Emergency Spot Pruning/Trimming Emergency Tree and Stump Removal

Failing to meet the performance threshold as outlined in the Performance Assessment for any of these performance objectives in any one month period shall result in a warning or letter of concern from the Contracting Officer.

Failing to meet the performance threshold as outlined in the Performance Assessment of these performance objectives in any combination for any two or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with Contracting Officer. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

The Contracting Officer Representative will inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract.

The COR will inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS.

The COR will perform periodic surveillances. The COR will employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the COR.

7.0 APPLICABLE PUBLICATIONS:

The contractor shall follow the standards practices for tree care. Publications applicable to this PWS are listed below:

· ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

· ANSI A300 (Part 1) – Tree Pruning

· ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

· ANSI Z60.1 – American Standards for Nursery Stock

· ANSI Z133.1 – Safety Requirements for Tree Care Operations.

Technical Exhibit 1

PERFORMANCE REQUIREMENT SUMMARY

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1. Specific Requirements

5.1.1-5.1.14