W912PP22Q0020.pdf

PDF 2 MB Posted Mar 28, 2022

Attached to: Conchas Dam Janitorial Services Federal contract opportunity
Solicitation number: W912PP22Q0020
Issued by: Department of the Army Corps of Engineers Engineering District Albuquerque

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SEE ADDENDUM

(No Collect Calls)

W912PP22Q0020

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

05:00 PM 07 Apr 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

28-Mar-2022

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PP9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LORETTA D SANCHEZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, ALBUQUERQUE

4101 JEFFERSON PLAZA NE

ALBUQUERQUE NM 87109-3435

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968384 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CONCHAS LAKE PROJECT OFFICE

PO BOX 1008

287 BELL RANCH RD

CONCHAS DAM NM 88416

TEL: FAX:

505-342-3496FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

505-342-3210

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912PP22Q0020

Section SF 1449 - CONTINUATION SHEET

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 29-APR-2022 TO

31-MAR-2023

N/A CONCHAS LAKE PROJECT OFFICE

PO BOX 1008

287 BELL RANCH RD

CONCHAS DAM NM 88416

FOB: Destination

968384

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

****************Note to Offeror**************** The System for Award Management (SAM) registration (formerly CCR) should be completed prior to award of any resultant contract from the RFQ. Failure to have this registration completed could cause delay of award or rejection of offer. To complete or update a SAM registration, go to www.sam.gov.

Please provide the following information with quote:

Dun & Bradstreet Number: ______________________ Federal Tax ID Number: ______________________

CAGE Code: ______________________

SUBMISSION INSTRUCTIONS

Please submit offers to Loretta Sanchez via e-mail at Loretta.D.Sanchez@usace.army.mil.

The Government intends to award a firm, fixed-price service contract, resulting from this solicitation to the responsible offeror with the lowest acceptable price.

http://www.sam.gov/

PRICE SCHEDULE

Conchas Dam Project

Janitorial Services The Contractor shall furnish all labor, management, equipment, supplies, and materials needed for Janitorial Services to be performed at the Conchas Dam Project, in strict accordance with the attached Performance Work Statement and US Department of Labor Wage Determination. Price includes all applicable Federal, State, and Local Taxes. Point of contact for this project is Peter “Pete” Drevnick, Maintenance Mechanic Supervisor, at (575) 868- 2221.

BASE YEAR: Date of Award through 31-Mar-2023 Basic Services: The Contractor shall provide weekly janitorial services for the Administration and Maintenance Buildings:

Basic Services: The Contractor shall provide monthly janitorial services for the Administration and Maintenance Buildings:

Monthly Services up to Sub-Total Administration Building Monthly Tasks – YEAR AROUND ______________12 $____________ (1st Wednesday) Maintenance Building Monthly Tasks – YEAR AROUND ______________12 $____________ (1st Wednesday)

Basic Services: The Contractor shall provide weekly (January 1 through March 31 and October 1 through December 31) and bi-weekly (twice weekly) (April 1 through September 30) janitorial services for Captain Kramer Day Use Area and the South Recreation Area, which includes the Ranger Station, South Boat Ramp, South Campground, and Juniper Day Use Area. In addition, if necessitated, Contractor shall provide emergency services to these recreation areas within twenty-four (24) hours of contact and request by the COR/POC.

Weekly Services up to Sub-Total Weekly Tasks – REC OFF-SEASON ______________26 $____________ (Thursdays from January 1 through March 31 and October 1 through December 31)

Bi-Weekly Services up to Sub-Total Bi-Weekly Tasks – REC SEASON ______________52 $____________ (Mondays and Thursdays April 1 through September 30) Emergency Services up to Sub-Total Emergency Tasks – REC AREAS ______________12 $____________ (Within 24 hours of request by COR/POC)

Basic Services: The Contractor shall provide post-holiday janitorial services for Captain Kramer Day Use Area and the South Recreation Area, which includes the Ranger Station, South Boat Ramp, and Juniper Day Use Area.

Post-Holiday Services up to Sub-Total Post-Holiday Tasks ______________5 $____________ (Tuesday following a Federal Holiday: Memorial Day, Juneteenth, Independence Day, Labor Day)

GRAND TOTAL BASE YEAR: $____________

OPTION YEAR 1: 01-Apr-2023 through 31-Mar-2024 Basic Services: The Contractor shall provide weekly janitorial services for the Administration and Maintenance Buildings:

Basic Services: The Contractor shall provide weekly janitorial services for the Administration and Maintenance Buildings:

Weekly Services up to Sub-Total Administration Building Weekly Tasks – YEAR AROUND ______________52 $____________ (Tuesday) Maintenance Building Weekly Tasks – YEAR AROUND ______________52 $____________ (Tuesday) Basic Services: The Contractor shall provide monthly janitorial services for the Administration and Maintenance Buildings:

Weekly Services up to Sub-Total Weekly Tasks – REC OFF-SEASON ______________26 $____________ (Thursdays from January 1 through March 31 and October 1 through December 31)

Post-Holiday Services up to Sub-Total Post-Holiday Tasks ______________5 $____________ (Tuesday following a Federal Holiday: Memorial Day, Juneteenth, Independence Day, Labor Day)

GRAND TOTAL OPTION YEAR 1:

OPTION YEAR 2: 01-Apr-2024 through 31-Mar-2025 Basic Services: The Contractor shall provide weekly janitorial services for the Administration and Maintenance Buildings:

Basic Services: The Contractor shall provide monthly janitorial services for the Administration and Maintenance Buildings:

Weekly Services up to Sub-Total Weekly Tasks – REC OFF-SEASON ______________26 $____________ (Thursdays from January 1 through March 31 and October 1 through December 31)

Bi-Weekly Services up to Sub-Total

Bi-Weekly Tasks – REC SEASON ______________52 $____________ (Mondays and Thursdays April 1 through September 30) Emergency Services up to Sub-Total Emergency Tasks – REC AREAS ______________12 $____________ (Within 24 hours of request by COR/POC)

Post-Holiday Services up to Sub-Total Post-Holiday Tasks ______________5 $____________ (Tuesday following a Federal Holiday: Memorial Day, Juneteenth, Independence Day, Labor Day)

GRAND TOTAL OPTION YEAR 2:

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES

CONCHAS DAM PROJECT

U.S. Army Corps of Engineers

287 Bell Ranch Road Conchas Dam, NM 88416

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to provide janitorial services. The USACE Conchas Dam Project has one Administration Area, which includes the Administration Building and Maintenance Shop, one day use area (Captain Kramer Day Use), and one multi-purpose recreation area known as the Southside Recreation Area, which includes one campground, one boat ramp area, one day-use area, two paved parking areas, and one Ranger Station. The contractor will provide janitorial services year around per the schedule of cleanings (Part 5 of this PWS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the primary contractor, who, in turn is responsible to the Government. Contractor will use EPA and USDA designated cleaning supplies and recycled content products in the principle of pollution prevention, which strives to eliminate or reduce risks to human health and the environment.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial/cleaning services, including trash collection and disposal for all administration buildings and recreation areas. All areas and facilities will be expected to be maintained in a safe, clean, and sanitary condition, as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in the contract.

1.2 Background: The Conchas Dam Project is managed by the Albuquerque District of the U.S. Army Corps of Engineers. In addition, the Project site provides recreation activities for public use. The USACE Conchas Dam Project Office and Recreation Areas require janitorial/cleaning services in and around the administration building, visitor center, maintenance shop, Ranger Station, and recreation areas, on a recurring basis.

1.3 Objectives:

• Provide Janitorial Services so that the public can enjoy recreation activities available.

• Provide clean, sanitary restrooms for the visiting public.

• Provide trash clean-up and disposal services (including trash can liner replacement) around parking areas, campground, and building facilities, according to the definitions in Part 2.

• Provide clean, neat, sanitary, and safe buildings and facilities for everyday use by the public, Corps employees, and other contractors or volunteers.

• All USACE facilities shall be scrubbed, pressure washed, and sanitized, according to the definitions in Part

1.4 Scope: The Contractor shall provide Janitorial Services at the Conchas Dam Project Areas, to include:

• Administration Building: Administrative Offices (7); Hallways (2); Kitchen (1); Lunchroom(1); Conference Room (1); Visitor Center (1); Restrooms (3); Garages and Garage Floors (2), including Large Garage Doors (4); interior and exterior Windows; Sidewalks; Parking Areas; and within 50’ perimeter outside of Building.

• Maintenance Shop: Includes cleaning of fitness room floor, exercise machines, bathroom, shower, sink facilities, and trash receptacles. All debris within 50’perimeter outside of fitness room door shall be collected and disposed of.

• Captain Kramer Day Use Area: Facilities to be cleaned include restroom facilities (both waterborne and vault toilet), 1 large and 1 small picnic shelter with grills, 2 parking areas, sidewalks, bulletin boards, trash receptacles and (not to be cleaned: unsheltered picnic sites, including picnic tables and grills); however, the entire area is included for trash and debris pick up and disposal, including parking areas and debris pick up within 50’ perimeter of all building facilities.

• Southside Recreation Area: Facilities include the Ranger Station, bulletin boards, 20-site campground, and shelters with grills, fire rings, vault toilets, boat ramps large parking area (paved and unpaved), sidewalks, 2 picnic shelters, 1 bench shelter, walkway to courtesy dock, and trash receptacles.

• Juniper Day Use Area: Area includes vault toilet, parking area, trash receptacle(s), picnic tables, and grills.

Within these areas are restrooms, both waterborne or vault toilets, sidewalks, parking areas, trash receptacles, bulletin boards, etc., including 50’ outside perimeter of all facilities, that are expected to be maintained through cleaning, sanitizing, trash collection, and disposal. The Contractor shall accomplish cleaning tasks according to the schedule provided in Section 5 of this PWS. Any work performed out of schedule must be pre-approved in writing by the Government Contracting Officer’s Representative (COR)/Point of Contact (POC) or other authorized representative. Only janitorial services per schedule and rendered shall be invoiced. Litter, including, but not limited to, garbage, beverage containers, bottle caps, metal tabs, paper of all types and sizes, cigarette butts, party materials, and disposable diapers shall be disposed of at the Southside Recreation Area in the dumpsters provided.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of twelve (12) months and two (2) Option Years of twelve (12) months. The Period of Performance reads as follows:

Base Year: Date of Award through 31 March 2023 Option Year 1: 01 April 2023 through 31 March 2024 Option Year 2: 01 April 2024 through 31 March 2025

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of this contract. The QCP shall be delivered within 30 days after contract award. Three copies of a comprehensive QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer’s Representative (COR/POC) or Alternate Contracting Officer’s Representative (ACOR) within 5 working days when changes are made thereafter.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum satisfactory performance thresholds.

1.6.2.1 Contractor Performance: The Contractor and his/her employees will perform all work in such a way as not to interfere with regularly scheduled Government operational activities. The Government will monitor the Contractor’s performance by means of a surveillance plan which conforms to the specifications listed within the contract. The Contractor will be held accountable and liable for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor and his/her employees.

1.6.2.2 Contractor Discrepancy Reports: In the event the Contractor fails to satisfactorily perform all of the work required, as specified within the time frames, according to the schedule, and in the absence of acceptable justification, the contractor will be issued a Contract Discrepancy Report (CDR). The issuance of a CDR will require the Contractor to be returned to an acceptable level, and how a reoccurrence of the problem will be prevented in the future. A mutual effort will be made to resolve all problems identified with a meeting with the COR/POC, although a reduction may be made in payment for each work item not corrected, as listed in these specifications.

1.6.2.3 Non-Performance: If any of the services do not conform to the requirements, the Government may require the work to be performed again, at no additional cost to the Government. Payment will not be made for work not performed to the expected standard. The Government reserves the right to terminate this contract for noncompliance. Work will be considered non-performance when any one of the following conditions exists:

a) All, or any portion of, the tasks were not performed, as scheduled.

b) The work tasks in an area were not performed in accordance with performance standards and procedures.

c) The specified equipment, tools, and chemicals were not used, or were not in good operating condition.

d) If labor is required to correct deficiencies due to non-performance. If Government labor is required, the

Contractor will be responsible for all costs including wages, equipment, and supervision, in addition to any applicable deductions for non-performance.

1.6.3 Recognized Holidays: The Contractor may be required to perform services on Federal recognized holidays when the Project Office is closed. Federally recognized holidays are:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

Hours of Operation: The Contractor is responsible for conducting business between the hours of 7:30 AM and 4:00 PM Monday through Friday. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at Conchas Dam Project, located 32 miles northwest of Tucumcari, NM and 77 miles south of Las Vegas, NM.

1.6.5 Type of Contract: The Government will award a Firm, Fixed-Price Contract.

1.6.6 Security Requirements:

1.6.6.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor’s use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Contractors performing duties in restricted areas shall be escorted by USACE personnel at all times.

1.6.6.2 Antiterrorism and Operations Security: Per the guidelines mandated with the implementation of OPORD 2013-74: Integrating Antiterrorism and Operations Security (OPSEC) into the USACE Acquisition Process, the following OPSEC provisions apply to this requirement:

1.6.6.2.1 AT Level I Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR/POC or to the Contracting Officer (if a COR/POC is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://jko.jten.mil/courses/atl1/launch.html: or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.6.6.2.2 Access and General Protection/Security Policy and Procedures: All Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and are commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52-204-9, Personal Identity Verification of Contractor Personnel) as directed by Department of Defense (DoD); Headquarters, Department of the Army (HQDA); and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

1.6.6.2.2.1 For Contractors who do not Require CAC, but Require Access to a DoD Facility or Installation: Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.6.2.3 Suspicious Activity Reporting Training (e.g., iWATCH, CorpsWatch, of See Something, Say Something):

The Contractor and all associated subcontractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative, or law enforcement entity. This training shall be completed within 30 calendar days of contract https://jko.jten.mil/courses/atl1/launch.html award and within 30 calendar days of new employees commencing performance with the results reported to the COR/POC NLT 5 calendar days after the completion of the training.

1.6.6.2.4 OPSEC Training: All new Contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and subcontractor employee to the COR/POC or to the Contracting Officer (if a COR/POC is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form, which will be documented via memorandum.

1.6.6.3 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control and such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer.

1.6.6.3.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks to perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government, and the total cost deducted from the monthly payment due the Contractor.

1.6.6.3.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of any locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the Contracting Officer.

1.6.6.4 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Government shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.6.7 Special Qualifications: The Contractor is responsible for maintaining all applicable certifications and New Mexico Motor vehicle Division licenses (CDL’s) in relation to the performance of this contract.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR/POC, ACOR, and other Government personnel, as appropriate, may meet periodically with the Contactor to review the Contractor’s performance. At these meetings, the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer’s Representative (COR): If appointed, the COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.10 Government Key Personnel: The following personnel are considered key personnel by the Government and may be Point of Contact (POC) for this contract:

Gregory N. Carpenter, Operations Project Manager, Gregory.N.Carpenter@usace.army.mil, Office: (575) 868-https://www.iad.gov/ioss/ http://www.cdse.edu/catalog/operations-security.html mailto:Gregory.N.Carpenter@usace.army.mil

Peter F. Drevnick, Maintenance Mechanic Supervisor, Peter.F.Drevnick@usace.army.mil, Office: (575) 868- Martina Suazo, Natural Resource Specialist/Lead Ranger, Maria.M.Suazo@usace.army.mil, Office: (575) 868- Ralph E. Arias, COR/POC, Ralph.E.Arias@usace.army.mil, Office: (575) 868-2221 Christine D. Green, Project Assistant, Christine.D.Green@usace.army.mil, Office: (575) 868-2221

1.6.11 The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The Contract Manager, or alternate, shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager, or alternate, shall be available between 7:30 AM to 4:00 PM, Monday through Friday, including Federal holidays, during the term of this contract.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contactors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receiving, have access to, or participate in the development of propriety or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract, shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government right.

1.6.15 Safety:

1.6.15.1 U.S. Army Corps of Engineers’ Safety and Health Requirements Manual, EM 385-1-1 and OSHA Requirements: The Contractor will be required to comply with all pertinent provisions of the latest version of the U.S. Army Corps of Engineers’ Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the contract award. EM 385-1-1 and its changes are available at http://publications.usace.army.mil/publications by selecting Engineer Manual 385-1-1 “Safety and Occupational Health”. The Contractor must also comply with Occupational Safety and Health Act (OSHA) standards. OSHA standards are subject to change. It is the Contractor’s responsibility to maintain familiarity with current OSHA standards. Accidents or injuries must be reported to the Operations Manager or COR/POC within twenty-four (24) hours of occurrence. Those incidents resulting in medical attention or death must be reported immediately following notification of appropriate first responders and local authorities. The Contractor shall immediately report any situation that could affect the health or safety of visitors, including maintenance needs, utility problems, accidents, injuries, or violations of laws and regulations. Accidents or injuries for which the Contractor employees are at fault (as determined by the COR/POC) may be considered non-performance in accordance with the specifications of the contract and will result in the issuance of a CDR (Contractor Discrepancy Report).

mailto:Peter.F.Drevnick@usace.army.mil mailto:Maria.M.Suazo@usace.army.mil mailto:Ralph.E.Arias@usace.army.mil mailto:Christine.D.Green@usace.army.mil http://publications.usace.army.mil/publications

1.6.15.2 Hazardous or Toxic Conditions: If the Contractor encounters any possible hazardous or toxic conditions, the Operations Manager or POC must be notified immediately for appropriate action.

1.6.15.3 Zero Accident Program: The Albuquerque District, in its continual pursuit of excellence in safety, has established a goal of zero Contractor injuries. To attain this goal, it will be necessary for the Contractor management personnel to communicate to the works an expectation of zero injuries – that it is no longer acceptable to take chances or shortcuts. It is imperative that Contractor management clearly sets forth the expectation for zero injuries so that the workers can begin to believe that the company is truly serious about safety. From the standpoint of worker psychology, zero is the only supportable goal. In attaining zero-injury performance, there is no substitute for the concept of setting and communicating safety performance expectations to the workers.

1.6.15.4 Environmental Considerations: Contractor shall use EPA and USDA designated cleaning supplies and recycled content products in the principle of pollution prevention, which strives to eliminate or reduce risks to human health and environment. All chemicals and soaps must be bio-based and satisfy contemporary government green procurement standards. As per safety, Material Safety Data Sheets (MSDS or SDS’s) are required for all produced used by employees on site.

PART 2

DEFINITIONS AND ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Alternate Contracting Officer’s Representative (ACOR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract as an alternate to the Contracting Officer’s Representative.

See definition of Contracting Officer’s Representative (COR).

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term is used in this contract refers to the prime.

2.1.3 Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. NOTE: The only individual who can legally bind the Government.

2.1.4 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, ad has not funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Clean: Free from all foreign matter, debris (see definition), dust, spots, grass clippings, dirt/mud, insects/nests, streaks, cobwebs, trash, litter, food scraps, stains, wood, ashes, and other matter, and in the case of restrooms, also includes the definition of sanitary. If the Contractor encounters wasp or bee nests or believes they may have encountered poisonous spiders or other insects, the Project personnel should be notified immediately.

2.1.6 Debris: Any articles, or parts thereof, such as paper, gum, litter, strings, cigarette butts, leaves, sand, and dead insects (this list is not all-inclusive).

2.1.7 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8 Deliverable: Anything that can be physically delivered, but may include non-manufactured things, such as meeting minutes or reports.

2.1.9 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10 Non-Static or Non-Abrasive Cloth: Specifically used to clean, polish, and dissipate electrostatic charges on terminal screens and polishes hardwood floors. Eliminates dust attraction and dirt build-up. Removes dirt, grease, ink, nicotine, fingerprints, dust, and carbon deposits.

2.1.11 Point of Contact (POC)/Quality Assurance Evaluator (QAE): Government personnel designated to inspect work performed under this contract and make daily (workdays) contact with the Contractor employee(s). POC will conduct and maintain the Quality Assurance Evaluations, also known as the Quality Assurance Evaluator (QAE). In the event that the Contractor is unable to perform services on the scheduled days, they will need to contact Conchas Office personnel no later than the morning of the day services are to be completed.

2.1.12 Pressure Wash: Equipment that uses pressurized water to remove dirt, dust, stain, foreign materials, spots, film or impurities from the floors, restroom facilities, tables, adobe shelters, and day use picnic shelters.

2.1.13 Physical Security: Actions that prevent the loss of or damage to Government property.

2.1.14 Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.15 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.16 Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17 Sanitary: Made hygienically clean using a cleaning agent that kills germs and bacteria. Restroom facilities, showers, and kitchen areas shall be cleaned to sanitary conditions. Restroom facilities include urinals, toilets, sinks, fixtures, floors, partitions, doors, and doorknobs, along with any shelves, mirrors, cabinets, and hand dryers; kitchen facilities include sinks, fixtures, appliances, tables, counters, and floor; shower facilities include the entire stall, floor, drains, fixtures, and walls; fitness room includes all fitness machines, weight bench, and bars.

The Contractor is required to clean and sanitize areas. The Contractor shall report all visible blood borne pathogen and/or bodily fluids found or encountered. If any syringes/needles or other drug paraphernalia are found, Project office personnel should be notified immediately, and a sharps container is located at the office for disposal of items of this nature. If a large amount of blood borne pathogen and/or bodily fluids is found, Project office personnel shall be notified immediately.

2.1.18 Scrub: Equipment, and/or materials to remove all dirt, dust, stain, foreign materials, spots, film or impurities from the floors, restroom facilities, showers, tables, light fixtures, appliances, counters, etc. shall be streak and spot free. The Contractor is required to clean all appliance exteriors but not interiors.

2.1.19 Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contact with the subcontractor.

2.1.20 Trash Receptacles: Trash receptacles include all trash cans, bear proof trash cans, and dog poop stations.

2.1.21 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.22 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer’s Representative CFR Code of Federal Regulations CMR Contractor Manpower Reporting COR Contracting Officer’s Representative DA Department of the Army DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition HQDA Headquarters, Department of the Army KO Contracting Officer OCI Organizational Conflicts of Interest OPSEC Antiterrorism and Operations Security OSHA Occupational Safety and Health Act POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Program USACE U.S. Army Corps of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Services: The Government will provide entry to building facilities or rooms that are locked during when cleaning is scheduled.

3.2 Government Facilities: Government will give Contractor use of an area in the open bay and of a storage locker, for which Contractor can supply a padlock at Contractor’s discretion and expense; the Government assumes no liability for items stored in the locker(s) or open bay. If Contractor opts to store any gas or petroleum powered equipment in the open bay, the Contractor must provide a non-penetrable secondary spill container platform. If Contractor chooses to store gas or fuel in the open bay, they will need to provide a non-flammable locker; all fuel cans must be metal and comply with EM 385-1 standards.

3.3 Utilities: The Government will provide water, electricity, and lighting in the administration area, water is available in Captain Kramer Day Use Area. All water needed to pressure wash facilities shall be hauled from the USACE administration office area or Ranger Station, where needed, by the Contractor including Captain Kramer Day Use Area and the South Recreation Area Campground. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which includes turning off the water faucets or valves after using the required amount to accomplish cleaning.

3.4 Materials: The Government will provide maps to the area, home and work cell phone numbers for key personnel on the project, work email addresses for key personnel, CFR Title 36 (the Corp’s regulatory authority regarding public use of Corps water-resource projects), and the proposed work scheduled for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under the contract that are not listed under Section 3 of this PWS.

4.2 Government will give Contractor use of an area in the open bay and use of 2 storage lockers, for which Contractor can supply padlocks, at Contractor’s discretion and expense. The Government assumes no liability for items stored in the lockers or open bay.

4.3 Materials: The Contractor shall provide all EPA and USDA designated cleaning supplies, including industrial cleaners, glass cleaners, trash bags, paper towels, bathroom deodorizers and sanitizers, disinfectants, antibacterial soaps, dust cleaners, toilet paper, and any other item to meet the Green Procurement Procedures requirements under this PWS. Appropriate OSHA Globally Harmonized System (Safety Data Sheets (SDS)) paperwork for cleaning supplies must be provided at the pre-work meeting. Towel dispensers are 4”x11” and can dispense C-fold towels 3” or 4” wide x 9” or 10” long. Big roll toilet paper dispensers have the 3” diameter center and the outer diameter of roll is 12”. The Contractor is not responsible for providing cleaning supplies that would be used by the Government, such as dish soap, or pet waste bags for the dog poop stations. The Government will provide their own cleaning supplies they use when cleaning areas not under this contract.

4.4 Equipment: The Contractor shall provide vehicle(s) for transportation between recreation sites and shall provide an emblem (e.g., magnetic sign) to mark any such vehicle as “Contractor”. The Contractor shall provide all mops, hoses, brooms, buckets, rages, squeegee, step stools, non-static or non-abrasive cloth, vacuum cleaners, tile cleaner, electric leaf blower, pressure washer, 300-500 gallon water tank (on a trailer or in a truck bed) to haul water for pressure washing facilities in areas where no water is available, safety signs, and an 8’-10’ ladder needed to clean inside and outside windows in administration office to meet the requirements under this PWS. Gas leaf blowers are not to be used within buildings or garages.

4.5 Contractor Manpower Reporting (CMR): The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USACE via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: dod.ecmra.support.desk@mail.mil.

Contractor User Guide is available at https://www.ecmra.mil/help/help.html.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks:

5.1 The Contractor shall provide Janitorial Services at Conchas Dam Project at the following locations:

Administration…

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Mar 28, 2022.