FINAL_SOW_-_St_Thomas_DOH_Temporary_Facility__19_Jan_2018_REVISION_2.pdf

Scope of Work 28 December 2017

Revision 02 Revision Date: 19 January 2018

Procurement and Installation of Temporary Structures

To provide Critical Public Facility Support Department of Health (DOH) Temporary Facility, St Thomas

U.S. Virgin Islands

1 SYNOPSIS. The objective of this scope of work (SOW) for the acquisition and installation of temporary structures to meet the needs for supporting public facilities that were destroyed or severely damaged due to the destruction created by Hurricane Irma and Hurricane Maria. The temporary structures shall be used to support Medical Clinics and Departmental Staff Offices.

1.1 Existing Conditions. The U.S. Virgin Islands were impacted by Hurricane Irma and Hurricane Maria, during which multiple public facilities were destroyed or severely damaged. The availability of space for the placement of structures is limited. The space identified for location of the temporary structures is located at GPS coordinates 18.342147°, -64.913932 and has differing site conditions that vary from placing structures on paved asphalt lots to having to clear, grub, and grade the site prior to placing any structures.

1.2 Salient Characteristics. All temporary structures shall meet the following requirements:

1.2.1 All structures will be new, prefabricated modular structures with hard-sided exterior walls and roof.

1.2.2 Structures shall comply with all applicable local and international building, plumbing and electrical codes for temporary structures including but not limited to the most recent edition of the International Building Code (IBC), National Fire Protection Association (NFPA), the International Plumbing Code (IPC), ASHRAE 170, OSHA and Uniform Federal Accessibility Standards (UFAS) compliant.

1.2.3 The structures shall be designed as Risk Category III structures in compliance with the American Society of Civil Engineers 7 (ASCE 7-16) standard: Minimum Design Loads and Associated Criteria for Buildings and Other Structures.

1.2.4 Structures shall be insulated to slow heat transfer from outside hot climate to inside controlled climate.

1.2.5 Structures shall be rated for Seismic Design Category D.

1.2.6 No lattice skirting will be allowed. Skirting shall be aesthetically pleasing and mimic the appearance of a building on a foundation.

1.2.7 All rooms shall have hard walls that extend floor to ceiling, doors and standard 8’ ceilings.

1.2.8 Structures shall include an entry point and separate exit point to address emergency ingress/egress requirements.

1.2.9 Contractor shall install HVAC systems properly sized for the structure accounting for the interior layout that meets the salient characteristics.

1.2.10 Fire extinguishers properly located can be used in lieu of a fire suppression system. Smoke detectors and strobe lights shall be placed in accordance with all applicable codes. The smoke detectors and strobe lights shall be hard wired and shall be able to connect to an alarm system provided by the user.

1.2.11 If the buildings are to be separated, the Contractor shall provide a covered walkway between the buildings.

1.2.12 The structures shall be wired for voice/data/telecom and security with end-to-end termination (conduit, pull strings, CAT6, termination wall plates, termination patch panels). The user will install the communication equipment.

2 SCOPE.

2.1 Execution of work shall be in accordance with the SOW, and in accordance with the applicable national and local codes and standards for installations of this type. The clinic shall support key functions and space requirements as identified in Attachment C- Space Requirements. The conceptual proposed size of the temporary structures are approximately 40,000 square feet.

2.2 Contractor shall supply all equipment, materials, documentation and labor required to perform the requirements of this SOW. Upon completion of work, Contractor shall turn over complete and usable structures to the Government as described in this SOW.

2.3 All site debris cleared from sites and all installation related debris shall be removed and disposed of as required by local regulations. Debris shall not be placed at the side of the road for local emergency recovery debris removal contractors to remove.

2.4 This is an emergency response/recovery effort, therefore the execution work schedule shall be developed based on a work week of 7 days per week.

2.5 All personnel installing the temporary structures shall be certified by the manufacturer. The Contractor shall utilize the local workforce to the greatest extent possible except for key personnel essential to manage the projects and certified personnel required to install the structures.

2.6 The Contractor shall execute the following tasks for each location identified in this SOW. Site Specific information is provided in Attachments A through C.

2.6.1 The required tasks for Department of Health (DOH) Temporary Facility, St Thomas are:

Task A: Conceptual Design, Planning, and Layout.

Task B: Site Preparation.

Task C: Utility Connections.

Task D: Procurement of Temporary Structures and Interior walls/

Floors/Lighting.

Task E: Installation of Temporary Structures.

Task F: Maintenance Plan, Training and Supplies.

Task G: As Builts

2.6.2 Task A: Conceptual Design, Planning, and Layout. Contractor shall provide conceptual designs of the site layout, utility plans, and structural floor plans based on the site specific information provided in Attachments A through C. Conceptual design shall be submitted electronically to the Government for review and approval within 10 days of award. No on-site work may be started prior to approval of the individual conceptual design.

2.6.3 Task B: Site Preparation. Site location is identified in Attachment A-1.

The specific attachment provides information regarding site preparation, associated pictures, and requirements for the location. Location shall include a perimeter security fence installed around the structure(s) to include the generator(s) and air conditioning units. Sites requiring extensive site prep for utilities will be ran underground to minimize safety hazards due to overhead/above ground utilities between temporary structures. The contractor shall be treat the site for any pests as required by the local Department of Planning and Natural Resources (DPNR).

2.6.4 Task C: Utility Connections: Contractor shall make all utility connections as required. The approximate location of available utilities are identified in the associated site specific Attachment A-2. If site requires extensive site prep all utilities will be ran underground to minimize safety hazards due to overhead/above ground utilities between temporary structures.

All structures shall be connected to the local power grid in accordance with local and national codes. In cases where local power is still not available, the contractor shall prepare for connection to local poweronce it is restored. The local provider of power is Virgin Islands Water and Power Authority (WAPA).

The contractor shall provide a redundant/generator power system to ensure the installed structures will have adequate generated power until local prime power is available, and if, once available, local prime power fails. The generator(s) shall have an automatic transfer switch that will transfer the structures from prime power to generator power within 10 seconds of prime power failure. The generator(s) shall be properly sized to address all power requirements of the systems being installed. The generator shall be diesel powered.

The structure shall be connected to local water supply. The local water provider is Water and Power Authority (WAPA). If adequate water pressure not available from the local water supply the contractor shall provide the means to properly pressurize the system.

The structure shall be connected to the local wastewater system.

Connections to the local wastewater system shall be in accordance with the requirements of the local provider.

2.6.5 Task D: Procurement of Temporary Structures and Interior

Walls/Flooring/Lighting: Contractor shall procure/install the required temporary structure (s) to fit within the area identified in Attachment A-1 and include the interior requirements identified in Attachment C. All interior walls shall be mold resistant finished drywall with metal studs. All exam rooms shall be a minimum of STC 30 walls and doors. All flooring shall be able to withstand normal foot traffic and furniture, including typical exam room beds, appliances, and desks. The contractor shall use non-corrosive material whenever possible. Contractor shall install interior lighting systems and power stations as recommended by the manufacture for the identified uses and interior layouts. A conceptual layout has been provided in Attachment B. This is to be used as a reference guide only.

The contractor is responsible for ensuring that all floor plans meets all applicable safety and building codes.

2.6.6 Task E: Transport and Installation of Temporary Structures: Contractor shall transport the temporary structure to the required location and install all structures to the manufacturer’s specified requirements using certified installers at the approved location. Installation of temporary structure shall include the required HVAC.

2.6.7 Task F: Maintenance Plan, Training and Supplies:

Maintenance Plan: Contractor shall provide user manuals and detailed maintenance plans for the temporary structures and all equipment installed including HVAC systems and Generators. The contractor shall be required to provide printed literature on the structural components and provided equipment to include but not limited to: Maintenance cycle, warranty card, CD, and all requisite information for maintenance in a training binder.

Training: The contractor shall provide training for end user maintenance staff or onsite personnel on proper maintenance of the temporary structures, and installed equipment, such as HVAC systems and generators. The training course shall be provided in person by the contractor to the on-site maintenance personnel. The purpose of this instruction will be to train and familiarize personnel in maintenance of the facilities and the component systems

Supplies: The contractor shall provide three months’ worth of materials required for maintenance including HVAC filters, generator oil, and all other items necessary for routine maintenance.

2.6.8 Task G: As-Builts: Contractor shall provide a complete set of as-builts electronically

3 SUMMARY OF REQUIREMENTS.

3.1 CLIN 0001 Department of Health (DOH) Temporary Facility, St Thomas

3.1.1 General Site Information: Attachments A through C provides general site information, specific structure sizes, number of rooms and space requirements for the Department of Health (DOH) Temporary Facility, St Thomas, which requires approximately 40,000 square feet based upon the attached conceptual design. Attachment A-1 includes a google earth overview of the location. The GPS coordinates for the Department of Health (DOH) Temporary Facility, St Thomas are: 18.342147°, - 64.913932°. The site was used as a debris dump point immediately after Hurricanes Irma/Maria. The USVI Department of Public Works currently has the requirement to remove all of the debris from this location. The CPF contractor will not be required to remove the storm related debris from this location and will not be given approval to start site preparation until storm debris has been removed. Sites will require clearing and grubbing and minimal grading.

4 Safety. Work shall be performed in accordance with United States Army

Corps of Engineers Safety and Health Requirements Engineering Manual (EM) 385-1-1. Guidance for preparing safety plans is contained in EM 385-1- 1 which is available electronically at URL www.hnc.usace.army.mil. Select TECHINFO, and then select Engineer Manuals to find EM 385-1-1.

4.1 Accident Prevention Plan (APP). The Contractor shall be responsible for preparing an Accident Prevention Plan. The APP shall be submitted to USACE within ten (10) days of contract award. The APP shall be accepted by USACE prior to mobilization for on-site work. The APP shall be prepared in accordance with the requirements of EM358-1-1, Safety Health Requirements Manual.

4.2 Site Safety and Health Officer. The Contractor shall employ a minimum of one Competent Person at the project site to function as the Site Safety and Health Officer (SSHO). The primary SSHO shall be a direct hire employee of the prime Contractor. The duties of the SSHO may be fulfilled as an additional job site responsibility (dual hat) by the Competent Person; however, these collateral duties shall not overcome, inhibit or restrict the effective administration of the Safety and Health Program. An additional field SSHO working under the primary SSHO can be approved at the discretion USACE Safety Office, and is not required to be a direct hire employee of the prime.

The Contractor shall declare in the APP and demonstrate, through training documentation, that the SSHO/Alternate SSHO meet the requirements of EM 385-1-1, 01.A.17. The SSHO or Alternate SSHO is required to be onsite at all times during the performance of work.

5 Warranty. Contractor shall provide a minimum one year manufacturer’s warranty for all systems installed under the contract. Warranty shall include standard parts and labor for all components installed during this contract. The contractor shall identify in writing any conditions that are placed on the execution of the warranty. The warranty shall commence upon Government acceptance and beneficial occupancy.

6 Quality Control (QC) and Quality Assurance (QA):

6.1 Quality Control: The Contractor shall be responsible for performing Quality

Control during the installation of the temporary structures. The Contractor shall provide the Government their plan for ensuring QC is performed during installation and shall provide proof the QC plan is being followed. The plan shall be submitted to the Government for review and acceptance within 15 days of contract award.

6.2 Quality Assurance: The Government will be responsible for performing Quality Assurance (QA) The Government will perform QA of the Contractor's performance under this contract. The Government will conduct QA inspections on all phases and types of work performed. The Government reserves the right to perform QA inspections at any time.

7 Period of Performance. The Work shall be completed within 120 days of

NTP.

Project Schedule Milestones

SUBMITTAL/EVENT DUE DATE

Bonds and Signed Award Document Within 10 calendar days of award

Notice to Proceed

Within 10 Calendar days upon approval of signed award document bonds & conceptual design

Abbreviated Accident Prevention Plan

(AAPP)

Within 10 Calendar days of contract award

Project Schedule

Within 10 Calendar days of award (Must include all submittal/events listed in Project Schedule Milestones)

Conceptual Design Within 10 calendar days of award

Quality Control Plan Within 15 calendar days of award

Submittal Review Period Within 5 days of receipt by Government

ATTACHMENT A-1 PROPOSED SITE LOCATION and LAYOUT

The area for location of the temporary structure of Department of Health (DOH) Temporary Facility, St Thomas is located at GPS coordinates 18.342147°, -64.913932°.

The site was used as a debris dump point immediately after Hurricanes Irma/Maria. The USVI Department of Public Works currently has the requirement to remove all of the debris from this location. The CPF contractor will not be required to remove the storm related debris from this location and will not be given approval to start site preparation until storm debris has been removed. Contractor shall be required to clear, grub, and grade the site prior to placing any structures.

EMS Parking will be on asphalt.

Parking is required for 7 EMS vehicles.

A-1 Department of Health (DOH) Temporary Facility, St Thomas

A-2 Department of Health (DOH) Temporary Facility, St Thomas

Proposed Location With Utilities

A-2 Department of Health (DOH) Temporary Facility, St Thomas

B.1 – Building 1

ATTACHMENTS B1 – B7

Proposed Conceptual Design

B.2 – Building 2

B.3 – Building 3

B.5 – Building 5

B.4 – Building 4

B.6 – Building 6

B.7 – EMS

ATTACHMENT C

Space Requirements

STT PROGRAM AREAS

(SQUARE FEET)

SPACING NEEDS

1 Chronic Disease (140) (60)

(200) (60)

(100)

560 Square Feet

1enclosed office that holds 2 persons 1 enclosed office that holds 1person 1 large space to be shared by 4 persons 1 space to be used for storage 1 space to be used for a file room

2 Commissioner's Office (200) (280) (450) (200) (118)

(50)

1548 Square Feet

1 commissioner's suite w/ bathroom 2 deputy commissioner's offices 9 admin/other 1 small conference room to seat 4 people 1 IT room Telephone operators

1IT

1 HR

1waiting area

3 Communicable Disease (140) (450) (100) (120) (100)

(60) (100) (100)

1170 Square Feet

1 enclosed space for the director 1 large space to be shared by 9 staff persons 1 testing room with a sink 2 counselling rooms 1clinical examination room with a sink 1storage room 1confidential file room

1 waiting area

4 Community Health (400) (150)

(50) (60) (60)

(100) (200)

1080 Square Feet

4 examination rooms 1 large space to be shared by 3 persons 1space for 1food handler's card staff persons & photo capacity.

1record room 1office for the program administrator 1room for eye clinic 1large space to be shared by 4 nurses 1storage area

5 EMS (420)

(240) (250) (300) (209)

(800)

2419 Square Feet

3 supervisors offices 2 large storage rooms 5 Admin 2 sleep areas (M & F) 1 employee lounge 2 staff bathroom w/shower 1 training room

6 Epidemiology (280) (500) (120)

900 Square Feet

2 enclosed supervisor office 10 admin 1 large storage

Space needs 1upper and lower cabinet with sink

7 Environmental Health (300) (280)

760 Square Feet

1 large space to seat 6 persons 2 enclosed offices 1Meeting area to complete applications, interviews, etc.

1large storage area

8 Family Planning (200) (140) (140) (150)

(140) (350)

1240 Square Feet

2 examination rooms with sinks 1enclosed office for the health educator 1enclosed office for the CNA 1large space to be shared by 3 providers 1record room 1bathroom 1large storeroom secured and with refrigerator for medication 1large space to be shared between Administrator and supporting staff of 6 Space needs 1vent hood for Autoclave

9 Financial Services (280)

(350)

(560)

(280)

2170 Square Feet

Payroll- 2 enclosed offices (Payroll Supervisor and Clerk) 1 File room Pre-audits/Accounting- 2 enclosed offices (CFO and Assistant).

1large room to be used as shared space for 7 people 1file room 1storage room Federal Grants- 1enclosed office for 4 for federal grants manager.

1fileroom 1storage room Budget Control-2 enclosedoffices 1file room

1storage room

10 Human Resource (140) (150)

350 Square Feet

1 supervisor office 3 admin 1storage

11 Immunization (110) (400) (550) (300)

1830 Square Feet

1 enclosed office for head nurse 4 enclosed offices 1 large office for 11 staff 3 vaccination rooms with sinks 1 large space to house 3 registry staff persons 1 vaccine room to hold 3 large industrial refrigerators 1 large storage room

12 Infant and Toddlers (140)

(50) (60) (50)

400 Square Feet

1 enclosed space for director 1 staff person space 1 records/supply room 1 copy room 1 meeting room Needs access to running water

13 Facilities & Security (280) (60)

(1050)

(360)

1900 Square Feet

2 enclosed supervisor offices I security room 25 staff 2 bathrooms w/shower (M&F) 3 large supply rooms

14 Menta l Health (500)

(120) (200) (60)

(339) (300)

2019 Square Feet

10 work stations 5 counselling rooms 2 bathrooms 1 small conference room to seat 4 people 1 mini lab/ med tech

-1reception/registration 1waiting area to hold 15 people

15 MCH (300)

(100) (150) (150) (100)

(60) (60)

(100) (60)

1960 Square Feet

3 examination rooms (with sinks) for prenatal services

2 exa mination rooms (with sinks) for pediatric services

3 rooms for Dr. Gentius at an end unit. Quiet needed.

1room (shared space for 2 CNAs) 1 large room for shared space for 3 Pediatric Nurses 1room for 3 prenatal nursing staff persons

1triage room 1bathroom 1registration room

1record room

1storeroom

1room for refrigeration of vaccines 2 enclosed offices (one for the director of the program and the other for the social worker).

16 MIS (100)

680 Square Feet

1large space for 2 operators

2 enclosed offices

1large space for 6 staff

17 Primary Care (300)

300 Square Feet

1space large enough to accommodate 2 Persons (director and executive assistant) and filing cabinets

18 Public Health (280) Preparedness (60)

(60) (60)

460 Square Feet

2 enclosed offices

1shared seating space for 3 staff persons

1file room 1storage room

19 Professional Licensure (280)

490 Square Feet

2 enclosed offices

1shared seating space for 3 staff persons

1file room

20 Revenue (140) (450) (200)

910 Square Feet

1enclosed office space for Administrator

1large space for 9 staff

3 cashier booths

1file room

1storage room

21 Transportation (140) (100)

360 Square Feet

1 supervisor office 2 staff 1storage 1dispatch room

22 Vital Statistics (200)

(250)

450 Square Feet

1 secured file room 40 fireproof cabinets 2 staff 1 large office for 5 people Need to locate in close proximity to the Revenue Office

23 WIC (150)

(20) 730 Square Feet

1 large seating for 4 persons and space for a file cabinet 3 individually enclosed seating spaces (IT/Program Director/Breastfeeding) 1 kitchen open to a training room space for 20 people 1 space to be used as a weighing station

24 Public Restrooms (1280) 1280 Square Feet

4 large – 2 men, 2 women

25 Classrooms (500)

500 Square Feet

2 large centrally located within Building