J&A_Signed_Pumps.pdf

Control No: 2018-000-L

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Department of Public Works (DPW)

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number ___TBD________________________

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: FY 18 Operations & Maintenance, Army (OMA) Other Funds:

Name of Proposed Contractor(s) and Address: TBD based on competition

Brand Name Buy: Yes No

3. Description of Services or Supplies: This is a “brand name” J&A for the purchase of four (4) “Flygt” electrical hydraulic pumps to replace the equipment manufacturer (OEM) units currently located in the Camp Darby, Depot Area. The IGCE value is $150,000,00.

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

X

X

X

5. Reasons for Authority Cited:

BLUF: Purchasing the OEM pumps is the best business decision because it would cost more to modify the existing system to fit any other type of pump.

The manufacturer of the equipment installed at water distribution point is “Flygt “. The replacement of the four pumps is required because existing pumps are nearing the end of their serviceable life and are expected to fail and will become uneconomically repairable. These pumps are fed by electrical systems and panels/controllers that are unique to the OEM pumps. Using any other type of pump would also require the customer to replace the existing supporting infrastructure using a separate design-build construction contract. This is considered an additional expense that is not justifiable and would unreasonably delay the water distribution upgrades which are currently ongoing.

For this reason pumps of the same manufacturer are needed to:

a) provide equipment with the same characteristics and specifications of the existing system

b) avoid incompatibility issues which would require re-design and replacement of the existing system c ) maintain the valid certification of the entire water distribution system

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and provided with the RFQ to all AIT-V contract award holders.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research:

A market research conducted by the contract specialist and customer on the local market and on Internet indicates that several distributors can provide the same OEM equipment. The local firm Enrico Fiorillo Srl, Seti Works Srl, Mediterranea Commerciale, demonstrated interest in bidding on the requirement. Additional firms outside of the local area include as Sistemi e Tecnologie, Grieco of Naples and GM3, Vicenza. Market research demonstrates that the equipment is commonly available to the public (commercial) and that we can expect significant competition (establishing price reasonableness).

8. Other Facts:

In the past this office has already purchased this type of equipment and wide competition was received.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Giovanni Salvatori Date: 01 August 2018 Title: DPW, USAG Italy Signature:

8/7/2018

Giovanni Salvatori DPW, USAG Italy Signed by: SALVATORI.GIOVANNI.1468035800

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon competition and comparison to the IGCE.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a “brand name” buy is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Cristina Pancaccini Date: 01 August 2018 Title: Contracting Officer Signature:

X Cristina Pancaccini Contracting Officer

PANCACCINI.CRISTINA.14685

23392

Digitally signed by

PANCACCINI.CRISTINA.1468523392

Date: 2018.08.07 14:26:21 +02'00'