PWS v2.docx

PERFORMANCE WORK STATEMENT (PWS)

CLEANING, MAINTENANCE AND INSPECTION OF POL SEPARATORS, SAND TRAPS AND COALESCENCE SEPARATORS at

United States Army Garrison Bavaria (Tower Barracks Grafenwoehr, Rose Barracks Vilseck and Garmisch-Partenkirchen)

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. This contract covers maintenance- and inspection services at POL-Separator Systems, repair work, transportation and disposal of POL-Separator residues. Services are mandatory safety requirements according to manufacturer guidelines to guarantee uninterrupted function of the systems to prevent bodily harm as well as expensive follow up damages to the Environment and Government Property.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide services for maintenance, inspection and cleaning of sludge traps, POL separators/ -inserts, sampling shafts, oil- and coalescence separators, as well as the orderly disposal of the pumped residues. Service location are the United States Army Garrison Bavaria Military Communities Tower Barracks Grafenwoehr, Rose Barracks Vilseck and Garmisch-Partenkirchen.

The contractor shall provide all required and necessary management and supervision, technical personnel, tools, general and specialized equipment, electronically communication equipment, all conventional and special measurement devices, cell phones, services, all parts and material exceeding Government-furnished property, equipment and services, necessary car pool as well as all other items and services necessary to perform as defined in this statement of work. The Contractor shall observe, adhere to and comply with all pertinent US and Host Nation German laws, regulations, ordinances, technical and safety rules set forth under Part in Part 6 of this PWS.

1.2 Background: POL Separator Systems shall be maintained and inspected by specialized personnel within a determined certain time frame. Verifiable general review of the systems has to be performed within a fixed period.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors. The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.4 Objectives: The basic service objectives are as follows:

- Performance of Scheduled Pumping, Cleaning, Maintenance Services

- Orderly Disposal of Residues from Sludge- and Sand Storage Basins, Oil Separators and

- Coalescence Filters

- Performance of Sampling and Analyses

- Performance of Routine Inspections during Maintenance Services

- Performance of General Review/Inspection of renewed and rebuilt systems

- Performance of Minor Repair Work

- Performance of Leakage Tests

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 working days after date of contract award (Ref. Deliverables TE # B)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 working days. If the Government has provided comments, the Contractor shall then have 3 working days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 5 working days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years

1.5.1.1 RESERVED

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within three work days of identifying those issues. Verbal reports shall be followed up by written reports within three work days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. The Contractor is responsible to inform itself about local Host Nation Holidays of the Area/Country the work will be performed.

German national and local holidays are:

2nd Christmas December 26th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730-1600, Monday through Friday, except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730-1600, Monday through Friday. The Government facility is. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730-1600, Monday through Friday, except on American and German holidays. American and German Holidays are specified under PARA 1.5.3.1 and 1.5.3.2, or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.5.4.3.1 Contractor Work Plan: The Contactor shall establish a work plan for each individual task order, which includes all required tasks for each building. Schedules shall be posted in each building (e.g. inside authorized storage areas, restrooms). The personnel shall sign in/out by time for each individual services (restroom or admin/operations buildings). When signatures are missing, a cleaning maybe counted as a defect. Daily deviations of the work schedule has to be reported to the COR or inspector in the morning NLT 0830 hrs, otherwise a defect may be counted when services are not performed prior to the work schedule. The Contractor shall provide the COR the work schedule NLT 1 work day prior to the beginning of the work.. Any changes made to the schedule shall be submitted to the COR within 1 work day. These work schedules must be established as a list by buildings, start and ending time of performance in sequence.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at USAG Bavaria Military Communities Tower Barracks Grafenwoehr, Rose Barracks Vilseck and Garmisch-Partenkirchen on POL-Separators and POL Separator Inserts, Sand Traps, Sampling shafts and Coalescence Absorbers.

1.5.6.1 Functional Areas at Tower Barracks: The POL systems are located within the functional area at Tower Barracks Grafenwoehr including the Main Post Area, Field Camps and the POL Systems at the Maintenance Areas, Maintenance Platforms and Maintenance Buildings at the Firing Ranges around the tank trail and at the Gas Station Netzaberg, Village Center.

1.5.6.2 Functional Areas at Rose Barracks: The POL systems are located within the functional area at Rose Barracks Vilseck, Main Post Area.

1.5.6.3 Functional Areas at Garmisch-Partenkirchen: The POL systems are located within the functional area at Garmisch-Partenkirchen, Main Post Area.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://www.aepubs.eur.army.mil/AE-Regulations/ This website is part of the IACS clause of the contract.

Below is the responsible Organizational Sponsor & IACO for this contract:

Organizational Sponsor: Mr. Michel Ohm Location: Grafenwoehr, DPW/SCMB Building 433 DSN Phone: 475-5165 Commercial Phone: +49 9641 83 516

Installation Access Control Office:

Location: Grafenwoehr, Building 244, Room 129 DSN Phone: 475-8414 or 8415 Commercial Phone: +49 9641 83 8414 or 8415

1.6.3.1 In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within 3 days after contract award (Ref. Deliverables TE # B). The log must at a minimum contain the following information:

Personnel: Last name, first name, date of birth, identification card number, citizenship Vehicle: License plate #, make, model, body type, construction year, color

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log (Ref. Deliverables TE # B).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 5 days (Ref. Deliverables TE # B).

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 5 days (Ref. Deliverables TE # B).

1.6.3.4 Common Access Cards (CAC): RESERVED

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors

1.6.4.1 U.S. Citizen: RESERVED

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s (Ref. Deliverables TE # B) Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The Contractor shall submit a list of Key Personnel to the KO with the submission of offer. This list shall include each employee's name, title, office and mobile Telephone number, work assignment, training and qualification, evidence of qualifications and period of experience

a. Contract Manager (CM): Contractor shall nominate a CM and an Alternate Contract Manager (A/CM) who shall act for the Contractor when the CM is absent. CM and A/CM shall be responsible for conducting continual overall management and coordination for all places of performance outlined in Para 1.5.6. The contract manager and his alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or his alternate shall be available between 07:30 to 16:00, Monday thru Friday except when the government facility is closed for administrative reasons.

b. Technician: Contractor shall appoint at least one certified Technician

Qualifications for all key personnel are listed below:

1.10.1 Special Qualifications / Certifications: The work asked for in this PWS is to be accomplished by a contractor experienced in the field of Cleaning, maintenance and inspection of POL Separators. The certification of the contractor, their personnel and sub-contractor personnel shall be an essential part of contractor’s quality control plan (Ref. Para1.5.1. QCP).

Contractor, Sub-Contractor including all performing personnel shall have a minimum documented experience of five (5) years in this field of duties.

1.10.1.1 Contractor: Contractor to be certified IAW submission of Proposal

1.10.1.2 Contract Manager: The CM and his alternate shall have minimum experience of five (5) years in their respective field.

1.10.1.3 Technician: All, contractors and sub-contractors technicians performing maintenance, inspection and repair work on Cleaning, maintenance and inspection of POL Separator’s shall be Qualified Persons or Technical Experts, certified IAW DIN 1999-100. Proof as approved disposal specialist, (Nachweis als zugelassener Entsorgungsfachbetrieb) Kreiswitschaftsabfallgesetz, KrW-Abfg, (circular economy waste law)

1.10.1.4 Other Personnel: The Contractor shall submit same information and qualification of employees - other than key personnel - to the COR at the Post Award Conference (Deliverables # TE# B).

Furthermore Contractor’s performing personnel shall specifically meet all applicable European and German safety/accident prevention laws, regulations and ordinances such as law covering implementation of work safety measures for improvement of safety and for sanitary precautions of employees on the job and law on work safety regulations IAW Part 6.

The Contractor shall submit in writing any changes in staff prior to implementation of the change. In emergency situations and cases of adverse actions, the Contractor shall submit the change in writing to the COR not later than two days hours after the change is implemented. Whenever the contractor adds or removes any employees to his work force under this contract, he shall submit documentation and certificates to the COR to substantiate the employee's qualifications prior to any work performance under this contract.

1.10.1.5 Vehicles: the contractor shall submit in addition, a list of all vehicles used under this contract NLT five (5) days after the Post Award Conference (Deliverables # 19). Vehicle list shall include the following information:

- License Plate #

- Make/Model

- Drivers name in case a permanent driver is assigned to.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: RESERVED

1.17 Non-Disclosure Statements: RESERVED

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Ref. Deliverables TE # B). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: RESERVED

1.20 Safety: The following provides information pertaining to Safety and Accident Prevention: Contractor, Sub-Contractor as well as any other performing personnel shall accomplish services in accordance with all pertinent regulations, manufacturer guidelines and ordinances in their effective latest version. For the performance under this contract the pertaining regulations are binding and to be observed during the life of contract. (Refer Part 6 – Applicable Publications/Regulations)

1.20.1 Host Nation Safety Laws and Regulations: RESERVED

1.21 Environmental Compliance: The following provides information on Environmental Compliance.

1.21.1 Environmental Compliance Plan and Program: Adherence of all environmental compliances is mandatory for all personnel performing under this contract. The contractor shall ensure that all systems covered under this contract operate IAW local, State, Federal and DA air and water pollution control requirements. If handling POL or other environmental sensitive products he shall establish a spill Prevention and Cleanup Plan for handling POL, spill prevention and spill cleanup in cooperation with the Community Spill Coordinator and the fire department. Contractor has to be well prepared in case of any possible environmental violation under this contract. Any spillage caused by improper work performance has to be cleaned by the contractor. Orderly disposal of the spillage residues will be the contractor’s responsibility as well as to the contractors own expense.

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calender days (Ref. Deliverables TE # B) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calender days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion (Ref. Deliverables TE # B) for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 30 calender days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training (Ref. Deliverables TE # B) every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) working days after completion of the training (Ref. Deliverables TE # B).

1.22.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty days of employment under this contract (Ref. Deliverables TE # B). Verification of the training shall be provided to the COR within three days after completion of the training (Ref. Deliverables TE # B). OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months (Ref. Deliverables TE # B). Verification of the training shall be provided to the COR within three days after completion of the training (Ref. Deliverables TE # B).

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within three days after completion of the training (Ref. Deliverables TE # B).

1.22.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 days after the contract is awarded and within 30 days after new employees commence contract performance, with the results reported to the COR within three days after the contract is awarded and within three days after new employees commence contract performance (Ref. Deliverables TE # B). Verification of the training shall be provided to the COR within three days after completion of the training (Ref. Deliverables TE # B). Training slides can be found on the Army OneSource we site: http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.22.4 Information Assurance (IA) Training: RESERVED

1.22.5 Personally Identifiable Information (PII): RESERVED

1.23 Authorization to Perform Services in Germany

1.23.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.23.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.23.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.24 Notice to Proceed: RESERVED

1.25 Electromagnetic Compatibility Directive: RESERVED

1.26 Government Property and Services: RESERVED

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams. The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the KO through the COR in writing within ten (10) calendar days of completion of the inspection. Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the CFE treaty even if Contractor personnel are unavailable to provide access. Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the KO.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Contractor Workday: Contractor workdays are Monday through Friday, from 0730 - 1600 hours, excluding American or Host Nation German Holidays. If the PWS calls for emergency repair also on Saturdays, Sundays, American or Host Nation German Holidays the contractor workdays are extended to 24 hours, 7 days per week.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Direct Parts, Material & Supplies: Those parts, materials and supplies which enter directly into the end product or service, or which are used or consumed directly in connection with the furnishing of such product or service.

All defective dismantled parts shall be shown to the COR/POC.

Removal and disposal of defective parts and material is the responsibility of the contractor to his own expense except as directed otherwise by the COR.

Equipment in Place (EIP): Any piece of equipment (including components and/or ancillary parts) permanently fixed in place such as, but not limited to facilities, air conditioning- and refrigeration systems, motors, pumps, instrumentation (controllers, indicators, recorders, including primary devices), control valves (mixing, pressure, flow), lift devices (hoists and chain falls), hydraulic systems.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Ground Fuels and Lubricants: Any fuels, lubricating oils and greases required in the operation of vehicles and equipment used in the performance of this contract.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Maintenance / Preventive Maintenance: Maintenance is the scheduled, systematic maintenance of components of a system or a piece of equipment in order to extend the life of the equipment and to minimize breakdowns. PM includes inspection, adjustment, cleaning, lubrication, parts replacement, calibration, testing, trouble-shooting and repair for performance. Maintenance is the work, including preventive maintenance, required to preserve and maintain both real property and equipment in such condition that it may be effectively used for its designated functional purpose. Maintenance includes work to prevent damage and wear. Maintenance includes work to sustain components. Examples include replacement of lubricants, hydraulic oil, filters, making necessary adjustments, painting, caulking, sealing and inspection of equipment for defective operation or wear.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Recurring Maintenance: Recurring maintenance is that work performed on an recurring schedule such as annual, semiannual, quarterly, monthly, weekly or daily schedule as recommended by the equipment manufacturer or as dictated by a COR/POC approved standard of the industry predominant in trade. Recurring work may also be seasonal work scheduled and completed prior to the maximum utilization of the item.

Under subject contract recurring preventive maintenance work has to be accomplished as determined within the PWS, Attachment No 0001 thru No 0003.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: The Government will provide electricity, water and sewer at no cost if necessary. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: RESERVED

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The…